Qrg Atlas 6.1 Supllier en v.3.3 r1 r2

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Volvo LogisticsQRG_ATLAS_6.1_SUPPLIER_EN_v3.3_R1_R2Valid date: 2011-01-17 Page: 1

– QRG –Quick Reference Guide

Transport booking request to VLC via ATLAS

Link to ATLAS

https://vlcportal2.volvo.com

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Quick Reference Guide- QRG -

• QRG is a presentation that will guide you through the most common actions that you will perform in the Atlas system.

• Use this PowerPoint presentation (QRG) in parallel with the ATLAS application (use ALT+TAB to switch between the windows) or print the QRG to support the Transport Booking Request process .

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Table of contents1. General information

1.1 How to log in to Atlas1.2 How to navigate in Atlas

2. Create a Transport Booking Request (TBR)2.1 TBR basic information2.2 THU type lines2.3 Send (release) the TBRs to VLC

3. Search TBRs3.1 Search for old bookings with different search criteria3.2 Search for not released TBRs

4. Print reports4.1 Valid collection days4.2 Print Proof of Collection (POC) document

5. Check the Transport booking status

6. Convert Suffix to Last Consignee6.1 From Valid ”Collection Days” report (CURRENT layout in ATLAS 5.5)6.2 From Valid ”Collection Days” report (NEW layout in ATLAS 6.1)6.3 From dedicated menu option

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1.1 How to log in to ATLAS- https://vlcportal2.volvo.com

1. Enter username and password

2. Clicking on Log-in will take you to Volvo Logistics portal.

3. Enter ATLAS via this link.

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1.2 How to navigate in Atlas

Each entry field will either have small buttons named f, v or l. (find, view, list) or a dropdown list button.

If you click on the f-button you will end up in a find screen.

The l-button will take you to a list of available choices.

The v-button will display a view screen with the data belonging to a specific object, eg: if you click v in the consignor ID field you will get all data registered for that consignor ID, such as address etc.

If you click on the dropdown list your choices for that specific field will show up.

If you find these symbols in the system, you can chose the pen to edit or the recycle bin to delete something.

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2. Create a Transport Booking Request (TBR)Click “Structured Transport” to create a new booking in ATLAS

Click “New”

TBRs to two different consignees will be created in this guide

5005L4B1731019PVO

2502L389014489VPGPENTA

1003L389014489VPGPENTA

Weight per THU [kg]

No. of THUs

THU type

Place of Delivery (suffix)

Last Consignee

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2.1 TBR basic information

1 ) Enter Last Consignee(e.g 14489VPGPENTA in this example)

4 ) Click on the ”calendar symbol” to choose collection date

5 ) Click “THU Type Line” to enter line information

2 ) click ”Set Load/Unload Points”

3 ) From drop-down list choose corect Place of delivery (e.g 890)

2)

HINT! Date format depends on your preferences:-MM/DD/YYYY for US-YYYY-MM-DD for Europe

HINT! Click ”f” button to see the list of:-All pickup places (1st Consignor IDs) you are allowed to book for-And all valid Last Consignees

IMPORTANT!1st Consignor is NOT loaded automatically.It must be typed manually or selected from Favorites list

1st Consignors

Last Consignees

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2.2 THU type lines

To add a THU type line to the TBR, click ”new THU Type Line”

HINT! You only need to press ENTER to get to the next screen

One THU line corresponds to a THU type/quantity /weight/volume

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1 ) THU type Enter the THU (e.g. L3 or L4B) or click “l” to list all allowed THUs.

2 ) Number of THU´s

3 ) The weight of each THU

1 ) 2 ) 3 )

4 )4 ) Click “Save”

HINT! For blue boxes use e.g. L4B – L-pallet with blue boxes with 4 layers.

HINT! For non-Volvo emballage use THU Type “Other” and add dimensions (mandatory)

2.2 THU type lines

HINT! If loading meter is requested;• Choose LOADING_METERS as ’Reference Number Qualifier’• Enter number of loading meters in ’Reference Number Value’• Click “Save”Note: The loading meters on this screen apply to the entered THU type.

HINT! For non-Volvo emballage use THU Type “General” and add dimensions (mandatory)

HINT! Please remember to use corect dimensions:-LBS and/or FT, IN for US, -KG and/or M, CM for Europe

Length, Width and Height can ONLY be filled-in for non-Volvo emballage THU Type either “General” or ”Other”.

For standard Volvo emballage. e.g. L4 leave them blank.

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The first THU type line is created for the TBR

To add another THU-line to the TBR click “new THU Type Line”

The other THU type line for Last Consigee 14489VPGPENTA (suffix 890) :

•2 L3-pallets 250 kg/THU•click ”Save”

2.2 THU type lines

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When all THU type lines are created on the TBR, click “Finished”

The TBR is only saved after ”Finished” is clicked!

HINT! Your THU type lines connected to the same place of delivery will be summarized here

This was the last THU type line to the place of delivery 890

2.2 THU type lines

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The other TBR to 1019PVO (suffix 173)• 5 L4B-pallets 500 kg/THU• The same procedure as for Last Consigee 14489VPGPENTA (suffix 890)

The next step in this example is to create the TBR to Last Consgnee 1019PVO (suffix 173)

To create a new TBR click “Create Another”

Follow the steps described in chapter 2 over again

Now you first TBR is created.

The TBR ID is based on the 1st consignor ID + collection date + sequence number

2.2 THU type lines

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2.3 Send the TBR to VLC

If this was the last TBR for a specific collection day click “last”

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1 ) Tic the TBRs that shall be released

Note!!! The TBR is NOT available to the carrier before the following step has been taken

2 ) To release the TBRs click ”Actions”. A new window will appear.

HINT! Tic the first box to select all bookings

3 ) Click “Release Shipment not past Hard Deadline”to release the TBRs. This implies that the TBRs are sent to VLC for planning.

The Status column indicates if the TBR is

released or not.


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This window appears when the action “Release Shipment not past Hard Deadline” is performed and confirms that the TBRs are sent to VLC.

Close this window by clicking at the “x” in the upper right corner.


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3. Search TBRClick “Structured Shipment” to search for old TBRs.

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3.1 Search for old TBRs with different search criteria

This is the start search page. There are many different search criteria which are represented by the text fields to the right.

One example is to search by place of delivery and/or collection date.

Alternatively you can search by Customer (Last Consignee e.g. 14489VPGPENTA) and/or collection date.

When the chosen search data is entered click “search”.

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3.2 Search for ”Not released” TBRs

To be able to see if there are any TBRs that have not been released i.e. Have not been sent to VLC choose Saved Query “Not Released”.

Click “execute query”and the not released TBRs will appear.

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This window shows the search results. The following options can be made by tic a specific TBR;

3.2 Search for ”Not released” TBRs

“View”: to get more detailed information about the TBR.

“Edit”: to edit a TBR

“Actions”: to either perform the options:-“Copy TBR”, -“Release TBR” or -“Request Delete”.

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4. Print reports1 ) Click on Atlas Reports and then on the report that you want to print

4.1 Collection days

2 ) Enter 1st consignor ID (your VLC supplier ID)

3) Submit

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4.2 Print Proof Of Collection document

1 ) Enter 1st Consignor ID

2 ) Enter Collection Date

3 ) Choose the format either HTML or PDF

4 ) Click ”submit”

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1 ) Print the Proof of Collection document on the day of collection so that it's ready before the collection of the shipment takes place

2 ) The collected columns must always be updated with the figures that was actually loaded on the trailer

3 ) The document needs to be signed by both the supplier (Consignor) and the carrier (Driver)

4.2 Print Proof Of Collection document

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5. Check the transport booking status1 ) Click on the menu

item Tranportation Planning and Execution -> Tranport Booking

3 ) Check the status on the Transport Booking:

- “TENDERED” means that the carrier has not yet responded

- ”ACCEPTED/DECLINED”- ”PARTIALLY ACCEPTED” means

that booking was split

2 ) Enter you parma id, then click search

HINT! In this screen you will also see which carrier that will perform the transport

HINT! You can limit the search by entering a collection date etc

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6. Convert Suffix to Last Consignee

1 ) Print ”Collection Days”report (see chapter 4.1)

2 ) Search suffix e.g. 173

3 ) suffix=173 -> Last Consignee=1019PVO

6.1 From Valid Collection Days Report

IMPORTANT!Current layout of report will be changed –see next chapter 6.2

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1 ) Print ”Collection Days”report (see chapter 4.1)

2 ) Search suffix e.g. 173

3 ) suffix=173 -> Last Consignee=1019PVO

6.2 From Valid Collection Days Report

IMPORTANT!NEW layout of report

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HINT! You can convert more than one suffix at the same time.

3 ) Click ”submit”

2 ) Enter Suffix (e.g. 890)

1 ) Click on ”Convert Suffix to Last Consignee”

HINT! Type suffixes separated by comma and set parameter on the right hand side to „One Of”

6.3 From dedicated menu option

Qrg Atlas 6.1 Supllier en v.3.3 r1 r2

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