QAL BOOK FAIR PLAN 2014 QAL BOOK FAIR PLAN 2014

Presented To: Bashir Ahmed Bhatti

Presented By:Sher Afzal Malik

MPhil (Lib. & Info. Sci.) 2nd Semester 2013

MINHAJ UNIVERSITY LAHORE

QAL INTRODUCTIONQAL INTRODUCTION

Established on 25th December, 1984 under

Punjab Government Educational Training

Institutions ordinance 1960

Research and Reference library

Classical architecture building constructed in

the mid 19th century during the British Rule

QAL INTRODUCTIONQAL INTRODUCTION

Lawrence Hall was built in 1863 and

the Montgomery Hall in 1866

Total area of this monumental building

is 33000 sq ft

Covered area of both basements is

34000 sq.ft

PICTORIAL VIEW

PICTORIAL VIEW

PICTORIAL VIEW

PICTORIAL VIEW

PICTORIAL VIEW

PICTORIAL VIEW

PICTORIAL VIEW

PICTORIAL VIEW

MANAGEMENT

Board of Governors headed by the Chief

Secretary, Punjab.

DGPL is ex-officio member/Secy of the Board.

Chief Librarian is the Administrative Officer

LIBRARY PUBLICATION

Library is publishing a bi-annual Urdu

magazine “Makhzan” which includes research

articles, book reviews, library promotion

activities, recent editions, literary essays etc.

Twenty fifth issues have so far been published.

All issues are available in soft copy on QAL

website

QAL BOOK FAIRQAL BOOK FAIR

QUAID-E-AZAM LIBRARY QUAID-E-AZAM LIBRARY BOOK FAIRBOOK FAIR

Official Name Quaid-e-Azam Library Book Fair 2014PurposeTo inculcate reading habits in the Society.To promote education, reading culture and

learningTo purchase latest books for libraries to

facilitate its members with current literature.

Book Fair for PublicBook Fair for Public

Organizer:Organizer:

Quaid-e-Azam Library, Bagh-e-Jinnah, Lahore.

Collaboration for eventsGovt. Punjab Public Library, Punjab

Library Foundation, Directorate of Public Libraries Punjab,

Govt. Model Town Library

Sponsorship effortsSponsorship efforts

Different institutions will be contacted for getting sponsorships, like

Pepsi, Coca Cola, Hilal Foods, Shezan Bakers, Nestle, Gourmet Bakers, Uni Lever Pakistan, Nemat Khana etc.

Venue:Quaid-e-Azam Library Bagh-e-Jinnah The

Mall road, Lahore.

Venue locationVenue location

Front road excluding garage area (Both sides of the road were used for setting up stalls.

Roof Tops of both basementsAround 100 stalls were set upRoof Tops were reserved for Importers

Group.

Duration of Book FairDuration of Book Fair

Four days - from 03.10.2014 to 06.10.2014Timings:11:00 a.m. – 08:00 p.m.Opening CeremonyOpening ceremony will be held on 03.10.2014

at 04:00 p.m. Secretary, Archives and Libraries Department, Govt. of the Punjab will be the chief guest.

Participants of Book FairParticipants of Book Fair

Library MembersCivil SocietySenior CitizenElectronic & Print MediaChildrenBooksellersPublishersGovt. InstitutionsPrivate Institutions / NGOsA meeting with publishers / booksellers will

be arranged for the arrangement of Book Fair.

Stall SizeStall Size

15 x 18 sftBooksellers will be allowed to acquire more

than one stalls on additional payment.Stall Charges:Booksellers Rs.15,000/-Publishers Rs.15,000/-Govt. Institutions Rs. 15,000/-NGOs / Private Institutions Rs. 15,000/-Some relaxation will be given to Govt.

Institutions and Individual writers.

Stall SizeStall Size

Facilities From QALFacilities From QAL

All possible facilities will be provided to the participants.

Library will provide free of cost space.A caterer will be hired for making

arrangements.Expenditures on electricity, tents,

furniture, fans will be beard by the library.Each stall will be provided with free

electricity, 4 tables, 2 chairs, 1 pedestal fan and 2 bulbs

Other EventsOther EventsA seminar on “Role of Libraries in the

Development of society” will be held First day of the Book Fair. on 03.10.2014 at 11:00 a.m.

Director General Public Libraries Punjab/Secretary BOG, QAL will preside over the Seminar.

President PLA and Secretary General, Pakistan Library Association will be key speakers. Govt. Model Town Library, Lahore. Will Organize the seminar. Around 100 librarians will participate in the event.

Other EventsOther EventsSpeech competition on “Our Social

Values” and “Kitab Eik Mahboob Rahnama” will be held on 04.10.2014 in which students of prominent schools will participate. Cash prizes will be given to Ist, 2nd and 3rd positions. Shields and certificates will also be award to students.

Other EventsOther EventsPainting competition among the children

will be arranged by Deputy Director PLF on 04.10.2014 at 11:00 a.m. in which students of prominent schools will participate. Prizes will be given to 1st, 2nd and 3rd position holders. The shields and certificates will also be awarded to students.

 

Painting CompetitionsPainting Competitions

Painting CompetitionsPainting Competitions

Other EventsOther EventsTeachers day will be organized by the Chief

Librarian, Punjab Public Library in Iqbal Hall of QAL on 05.10.2014.

Secretary, Archives & Libraries Department, Govt. of the Punjab will preside over the function. A number of teachers from various institutions will participate in the function.

Director General Public Libraries Punjab, DPI, Schools, Govt of the Punjab,DG National Library of Pakistan, shall key speakers.

 

World Teachers DayWorld Teachers Day

Other EventsOther EventsLaunching ceremony of a book titled “kab raj kare gi

khalq-e-khuda” written by a renowned journalist Mr. Saeed Aasi was held on 06.10.2013.

Book Launching ceremony Book Launching ceremony

Other EventsOther EventsA colorful ceremony of recitation of

National Anthem will be celebrated by the hundreds of children of various schools, families and staff in presence of, Federal Minister for Information & Broadcasting and, Director General (PL)/Secretary, BOG, QAL. A banner holding slogan of “Pakistan ke tamam buhranon ka hal,Kitab say Dosti” and balloons will be hoisted in the air. Participants will be served with juices and toffees.

National Anthem will be National Anthem will be celebratedcelebrated

COMMITTES AND THEIR COMMITTES AND THEIR FUNCTIONSFUNCTIONS

Fowling committees will be constituted to look after the affairs of the fair.

DGPL / Secretary, BOG, QAL Chairman Chief Librarian, Punjab Public LibraryMember Chief Librarian, QAL. Member Director, DPL Member Deputy Director, PLF Member Senior Librarian, QAL MemberSr. Librarian, PPL MemberLibrarian Govt. Model Town, Library Member

Book Fair Organizing Committee Book Fair Organizing Committee of QAL:of QAL:

Chief Librarian (Convener)Senior Librarian MemberLibrarian MemberAssistant Librarian MemberAdmin. Officer MemberComputer Member

ProgrammerSecurity Officer MemberCare Teker MemberAccount Officer Member

Responsibilities of the Responsibilities of the CommitteeCommittee

Overall supervision and planning of the fairTo make arrangements for inaugural ceremonyTo contact booksellers, publishers for

participation in the fair.To invite literary figures to visit the book fair To coordinate with Police and Bagh-e-Jinnah

Administration for organizing book fair.To get sponsorship of different institutions.

Printing and Publicity Printing and Publicity Committee:Committee:

Senior Librarian (Convener)Librarian MemberLibrary Assistant MemberIncharge Audio visual MemberPhoto Graphic MemberLibrary Attended Member

ResponsibilitiesResponsibilities

To print invitation letters, pads, banners, posters, streamers and other publicity material.

To dispatch invitation letters and other publicity material. To publish news in the press and contact print, electronic and

social media for coverage of the fair. Photography and video production of events. To prepare gifts / certificates/ souvenirs for staff and participating

booksellers. Book launching ceremonies free of cost by the publishers and

writers To recommend honoraria to poets Each booksellers shall contribute towards publicity material with

QAL and his own monogram Any other duty assigned by Organizing Committee  

Transportation/Logistic Transportation/Logistic Committee:Committee:Responsibilities To arrange transport and pick & drop

facility for VIP visitorsTo provide logistic support to staff in the

arrangement of the fair. Any other duty assigned by Organizing

Committee

Refreshment and Catering Refreshment and Catering Committee:Committee:

Responsibilities  To arrange drinking water and

refreshments for guests, participants of the events

Refreshments/lunch for staffTo arrange catering, furniture for stalls and

other related things. Any other duty assigned by Organizing

Committee

Book Selection Coordination Book Selection Coordination Committee:Committee:

ResponsibilitiesTo coordinate with the Book Selection Committee

and approved subject specialists for selection of books.

To make lists of the selected books To receive books and duplication checking To Prepare lists of selected books Prices verification Negotiation with book sellers for maximum

discounts Minimum 20% discount shall be obtained Any other duty assigned by Organizing Committee

Reception and Registration Reception and Registration Committee:Committee:Responsibilities Reception of booksellers and dignitaries. Allotment of stallsTo coordinate with Accounts Committee To contact booksellers for registration of

stalls. To get remarks of visitors in the visitors’

book about the fair / library. Any other duty assigned by Organizing

Committee

Accounts CommitteeAccounts CommitteeResponsibilities Registration of participating booksellersTo maintain record of receipts and expenditures To receive stall charges from the participating

booksellers and other institutions and individuals.To make payments to caterers with the approval

of Chief Librarian Any other duty assigned by Organizing

Committee

Security/Cleanliness Security/Cleanliness CommitteeCommittee

Responsibilities

To make security arrangements for the stalls 24 hours

To make duty roster of/ Sanitary Workers security staff

To contact Police department for security arrangements.

To coordinate the security staff of Bagh-e-Jinnah regarding parking facilities to visitors.

Any other duty assigned by Organizing Committee

Electricity CommitteeElectricity Committee

ResponsibilitiesTo make arrangements for continuous

supply of electricity. To change over switch in load shedding. To maintain continuous supply of

electricity at each stall. Any other duty assigned by Organizing

Committee

Income & ExpenditureIncome & Expenditure

Income from booking of 51 stalls (list attached) Rs.7,60,000/-

Expenditure (list attached)Rs.7,59,730/-

Press CoveragePress Coverage

TV channels telecasted programs.Different newspapers published news and

articles in their newspapers. Press clippings have been arranged and

are available in the library.

Press CoveragePress Coverage

Book Fair AdvertisingBook Fair Advertisingadvertising! Fliers and posters can be put up

in local bookshops, libraries, community centers, and grocery stores about a month before the event, and again a day or two before your book fair is schedule to take place. Your fliers and posters should be classy and attractive, possibly incorporating some appropriate images from sites.

Book Fair AdvertisingBook Fair AdvertisingThey will need to include all of the

relevant information people need to know about your event -- who it will benefit, why you're holding it, who's hosting it, when and where it will be held, etc.

Local Media & Print MediaLocal Media & Print MediaYou may also want to contact your local

media as a way of advertising your event. Place a notice or advertisement in your local paper's community calendar to let people in the community know about your book fair.

Local Media & Print MediaLocal Media & Print MediaArea radio stations may be willing to run

public service announcements for you, so be sure to get in touch with them as well. Finally, prepare a press release, and send it to editors, reporters, book reviewers, education representatives.

Book fairs can be complicated affairs, but with proper planning and a lot of hard work, they can be a great way to promote your library.

Benefits of Hosting a Book FairBenefits of Hosting a Book Fair

Book fairs give children a motivation to read by offering them a wide selection of books to choose from that they can look at before they decide to buy.

Our book fairs give them an even bigger selection because we get quality literature from many different publishers.

They help raise money for the library and reading programs. This can greatly help if you, like many schools, have experienced a budget cut in your school library.

Benefits of Hosting a Book FairBenefits of Hosting a Book FairThey give parents and kids an opportunity

to pick out and read books together. This increases the likelihood that they will want to continue reading.

They give you the chance to instill a love of reading that lasts a lifetime.

They give teachers a chance to see and buy books they might want for their classroom. We offer these teachers and students discounts during the book fair as well as after.

Thank YouThank You