PUBLIC WORKS TABLE OF CONTENTS FOR THE MANDATORY ...

PUBLIC WORKS

TABLE OF CONTENTS

FOR THE

MANDATORY SPECIFICATIONS

SECTION 1000

1. Contractor Performance Evaluation

2. Public Works Record Drawings

3. Sanitary Sewer Manhole Inserts

4. Traffic Signal Employee’s Qualifications

Last Revised February 12, 2010

1

MANDATORY SPECIFICATIONS

FOR

CONTRACTOR PERFORMANCE EVALUATION

Section I – General Project Information – Must be completed in its entirety.

Name of Firm: Name of Prime: Name of Project Manager: Name of Superintendent(s):

Prime Phone: Project Manager Phone: Superintendent(s) Phone:

Project Manager Department/Title:

Date:

Contract Cost Including Change Order: $ Initial Award: Change Order(s) Amt: Final Contract Amt:

Project Title & Number:

Contract Start/End Dates:

Description of Project: [Design] [Construction] [ Other (specify _____________)]


2

Section II – Project Performance Please rate this contractor’s performance in each of the following areas. If you need additional space,

attach additional sheets. If you rate the contractor below “satisfactory” in any area, please provide

detailed information to explain the rating assigned. You are not restricted to using the numerical

values (points) shown and may scale in between the points shown.

1. Quality of Workmanship/Project Management (0-25 points)

Rate the quality of this contractor’s workmanship. Were there quality-related or

workmanship problems? Was the contractor responsive to remedial work required? If so

or if not, provide specific examples.

Satisfactory ● ● ● 0 20 25

Score: ______ 2. Scheduling (0-15 points)

Rate this contractor’s performance with regard to adhering to contract schedules. Did this

contractor meet the contract schedule or the schedule as revised by approved change

orders? If not, was the delay attributable to this contractor? If so, provide specific

details/examples.


Score: ______


3

3. Woman and Minority Subcontractor Utilization (0-15 points)

Rate this contractor’s effort and success in utilizing woman and minority subcontractors.

Did the contractor submit a credible plan? Did the contractor meet or exceed the plan?


Score: ______

4. Environmental Compliance (0-15 points)

Did the contractor comply with local, state and federal environmental standards,

requirements, laws, statutes, regulations or the law of nuisance in the performance of this

contract?


Score: ______


4

5. General Performance of On-Site Supervisory Personnel (0-15 points)

Rate the general performance of this contractor’s on-site supervisory personnel. Did they

have the knowledge, management skills and experience to run a project of this size and

scope? If not, provide specific examples.


Score: ______

6. Subcontractor Management (0-10 points)

Rate this contractor’s ability, effort and success in managing and coordinating

subcontractors. Was this contractor able to effectively resolve problems? If not, provide

specific examples. NOTE: If no subcontractor(s) were utilized, then score this as N/A.

Satisfactory

● ● ● 0 7 10

Score: ______

7. Safety and Housekeeping Procedures (0-10 points)

Rate this contractor’s safety and housekeeping procedures on this project. Were there any

OSHA violations or serious safety accidents or notification of violations? If so, provide

specific examples.



5

Score: ______

8. Change Order(s) (0-10 points)

Were the contractor’s change orders reasonable and equitable? Did the contractor attempt

to unreasonably claim change orders or extras? If so, provide specific examples. NOTE: If

no change orders were made, then score this as N/A.


Score: ______

9. Working Relationships (0-10 points)

Rate this contractor’s working relationships with other parties (i.e., awarding authority,

designer, subcontractors, government inspectors, the public, etc.). Did this contractor

interact with other parties in a professional manner? If not, give specific examples.

Satisfactory

● ● ● 0 7 10

Score: ______


6

10. Documentation and Submittals (0-10 points)

Rate this contractor’s performance in completing and submitting required documentation

(i.e., change orders, electronic submittals, drawings, invoices, payrolls, workforce reports,

warranty, final as-builts, etc.). Did the contractor submit the required paperwork promptly

and in proper form? If not, give specific examples.


Score: ______

Please add up all points of the 10 evaluated performance areas from the preceding pages

and enter the total score below.

Total Score: _____ Possible Max Score: __135_(If all areas rated) __

Satisfactory Score: ___75%

Contractors Score ____________ / ____________ % Overview/Explanation of Score:


7

Section III: Legal and Administrative Proceedings Are you aware of any legal or administrative proceedings, invoked bonds, assessed damages,

liquidated damages, demands for direct payment, payment bond claims, contract failures, contract

terminations or penalties involving this contractor on this contract? What is the status of any

pending litigation? What was the final outcome of any completed litigation? What are the dollar

amounts of assessed damages or penalties?

Comments: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Section IV: Evaluation Certification I certify that the information contained in this evaluation form represents, to the best of my

knowledge, a true analysis of this contractor’s performance record on this contract.

I also certify that I have no ties with this contractor either through a business or family relationship.

I have mailed a copy of this completed evaluation form to the contractor on ______________.

Enter Date

(Public Awarding Authorities must mail a copy of this completed evaluation form to the contractor.) Signatures: ________________________ ________________________________ ____________ Signature Name and Title of Inspector Date ________________________ ________________________________ ____________ Signature Name of Project Manager Date ________________________ ________________________________ ____________ Signature Division Manager Date ________________________ ________________________________ ____________ Signature Department Director Date ________________________ ________________________________ ____________ Signature Purchasing Agent or Designee Date

Last Revised April 11, 2019

1

MANDATORY SPECIFICATION

FOR

PUBLIC WORKS RECORD DRAWINGS

1.0 Scope:

The Contractor shall keep one (1) set of record drawings on site updated with all changes,

revisions, and change orders made during the construction of this project and/or

requested by the Owner. These record drawings are a specific contract requirement of

the Contractor and final payment will not be made until these drawings have been

submitted and accepted by the Owner.

2.0 Procedure:

All notations shall be neat and complete on the record drawings. The record drawings

will include, but not limited to, the record location(s) for changes, revisions, and change

orders made for the following items:

A. drainage basins, inlets, manholes, junction boxes, and their station, rim elevations,

and invert(s);

B. drainage pipes, culverts, paved flumes, and their size, type of material and invert(s);

C. endwalls, headwalls, flared end sections, and their station, type of material and

invert(s);

D. riprap, sheet pile, bulkheads, and their station and type of material;

E. traffic signal poles, pedestrian poles, school crossing caution lights, electrical

services, controller, traffic control equipment, junction boxes, splice boxes, signal and

controller foundations, and their station;

F. traffic and streetlight conduits, conductor cables, interconnect cables, and their size

and type of cables and conduits;

G. streetlight poles, junction boxes, signs, and the type of item and station;

H. pavement markers, pavement message markings, pavement line markings, and their

width and color for the markings;

I. watermains, water service lines, bends, tees, crosses, branches, reducers, plugs, casing

pipes, and their size and type of material;

J. water valves, boxes, detector check, vaults, manhole, and their station, valve box rim,

operating nut length and elevation;

K. fire hydrants, meters, and their station;

L. sanitary sewer gravity lines, laterals, sanitary sewer forcemain, bends, tees, crosses,

branches, reducers, plugs, casing pipe, and their size and type of material;

Last Revised April 11, 2019

2

M. forcemain valves, air vents, boxes, blow-off, forcemain manholes, cleanouts and

their station, valve box rim, operating nut length and elevation;

N. gravity sewer manholes, conflict manholes, cleanouts, and their station, rim

elevations, and invert(s);

O. commercial and residential entrances, brick and concrete pavers, curb ramps,

truncated domes, and their type of material and type of entrances;

P. top of curb, curb & gutter, sign island, and median elevations as (+) shown on the

plans and the type of curb and curb & gutter;

Q. guardrail, guardrail terminals, delineators, and their type of material and type of

guardrail and guardrail terminal;

R. bridge piles, bridge parapets, railings, and their size and type of material;

S. bridge approaches, bridge decking, bridge joints, abutments, and their type of

material;

T. retaining walls, foundations, soundwalls, fences, fence gates, and their type of

material, and height;

U. trees, bushes, landscape beds, and their type of plants;

In addition, the Contractor will show any field changes or change orders made by the

Owner.

At the conclusion of the project, the record drawings shall be presented to the Owner and

remain the property of the Owner. Prior to final payment, the Contractor must submit to

the Owner and have accepted these record drawings.

3.0 Measurement and Payment:

The cost of preparing the Record Drawings will not be measured separately and shall be

considered incidental to other items.

Last Revised November 3, 2008

1


FOR

SANITARY SEWER MANHOLE INSERTS

520.02 – Materials - is amended as follows

(hh) Manholes – replace the following paragraph

1. Manhole frames and covers shall be roadway type with deep socket covers

and shall be fitted with dust covers and manhole inserts. Machine the frames

and covers to prevent rattling. Each cover shall be cast or embossed on it in

letters not less than 1-inch high “SEWER”. The frame and cover assembly

shall weigh at least 380 pounds. Manhole frames and covers shall be Capital

Foundry Model MH-C-21-Y and water tight manhole frames and covers shall

be MH-C-Y/WT or MH-C-21-JC-WT. All frames and covers shall receive a

coat of black asphalt paint prior to delivery. The dust cover shall be ⅝-inch

thick by 23 ½-inch diameter and furnished with two 1 ¼-inch round handles

at 180 degrees. All castings shall conform to the latest edition of ASTM A-

48 Class 30 and shall be uniform in quality.

Manholes inserts shall be manufactured from corrosion-proof stainless steel

suitable for atmospheres containing hydrogen sulfide and diluted sulfuric acid

and other gasses and liquids associated with sanitary sewer collection

systems. The insert shall be manufactured to fit the dust cover ring, upon

which it rests. A vent hole and/or a valve, or a self-sealing gas detection

pressure port, shall be provided. The hole or valve shall allow a maximum

release of 0.5 to 1.5 psi and 5 gallons of water per 24 hours and must be

unaffected by debris that may collect in the bottom of the insert.

a. The insert body shall be manufactured of 304 stainless steel with a

thickness of not less than 18 gauge. The insert body shall have a

straight-side design and be properly sized to fit into the manhole

frame ring, or dust cover ring, as applicable, for easy removal.

b. The outside rim of the insert shall be manufactured with a gasket to

provide a seal between the insert rim and the dust cover ring upon

which it rests. The gasket material shall be made of close-cell

neoprene and have a pressure sensitive adhesive on one side. The

gasket shall be installed by the manufacturer and must be compatible

with the insert material to form a long-lasting bond in wet or dry

conditions

c. The insert shall have a stainless steel “D” type spring-loaded handle,

with rubber coated grip, attached to the body of the insert with high-


2

grade stainless steel continuous fillet type weld.

d. For new construction, the insert shall be “22-inch Model C-WH

Rainstopper” manufactured by Southwestern Packing & Seals, Inc.

or “22-inch Lockdry” manufactured by Barton Southern Company,

or approved equal.

520.06 – Method of Measurement – replace with the following paragraph

(x) Manhole Frames and Covers shall be measured for each frame and cover complete

with dust cover and manhole insert installed.

520.07 - Basis of Payment – replace with the following paragraph

(x) Standard Sanitary Sewer Manhole Frame and Cover (Size and type) shall be

paid for at the contract unit price for each frame and cover complete with dust cover

and manhole insert installed including adjustment to final grade.


3

2

Last Revised July 1, 2014

1


FOR

TRAFFIC SIGNAL EMPLOYEE’S QUALIFICATIONS

703.01 – Description – add the following:

The Contractor and his subcontractors shall employ competent, qualified personnel skilled in the

electrical and non-electrical related traffic signal construction and modification work executed

under this contract. The employee qualification requirements shall include:

A. An International Municipal Signal Association (IMSA) certified Level II or higher

Traffic Signal Electrician to perform or be present on the job site to supervise the

following work:

1. All electrical wiring terminations, splices and required tests including but not

limited to: grounding, service entrances, loops, vehicle and pedestrian signal

heads and pedestrian pushbuttons, interconnect cables, video detection

equipment, illuminated signs and emergency preemption detectors.

2. All electrical field wiring terminations in the controller cabinet, and installation

and connection of the controller and auxiliary equipment in the controller

cabinet.

3. An operational test and review of all electrical wiring and signal operation prior

to the scheduled activation of the signal, and correction of any defects found

during the test. Unless otherwise approved by the Owner, such test shall be

conducted a minimum of 24 hours in advance of the scheduled activation of the

signal, and shall be conducted in the presence of the Owner’s designated

representative.

4. Present for the new or modified traffic signal scheduled activation.

B. An employee holding a VDOT Intermediate Work Zone Traffic Control Training and

Flagger Certification or an equivalent certification approved by the Owner shall be

present on the job site for all non-electrical and electric traffic signal related work in or

over travel lanes, including but not limited to loop detector installation, conduit

installation, foundation installation, and setting poles and mast arms. This employee

shall be responsible for establishing and maintaining the work site traffic controls related

to the signal work. The Contractor shall have the employee to be assigned to this work

trained and certified within 60 days of the execution of the Contract. The cost for

certification training and testing shall be at the expense of the Contractor.

Last Revised July 1, 2014

2

C. The Contractor will present the following information and proof of certification at the

Preconstruction Conference:

1. The identity of the each IMSA Level II or higher Traffic Signal Electrician and a

copy of his/her certification.

2. The identity of the employees either holding a VDOT Intermediate Work Zone

Traffic Control Training and Flagger Certification or an equivalent certification

with a copy of each employee’s certificate, or those employees who will receive

and complete certification training within 60 days of the execution of the

Contract.

703.04 – Measurement and Payment – add the following:

The cost for qualified traffic signal employee will not be measured separately and shall be

considered incidental to the traffic signal pay items.

PUBLIC WORKS TABLE OF CONTENTS FOR THE MANDATORY ...

Documents

Transcript of PUBLIC WORKS TABLE OF CONTENTS FOR THE MANDATORY ...