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NEPCon OÜ Evaluation of Biomass Fuel Vietnam
Co., Ltd Compliance with the SBP Framework:
Public Summary Report
Main (Initial) Audit
www.sbp-cert.org
Table of Contents
1 Overview
2 Scope of the evaluation and SBP certificate
2.1 Description of the company
2.2 Detailed description of the Chain of Custody system
3 Specific objective
4 Evaluation process
4.1 Timing of evaluation activities
4.2 Description of evaluation activities
4.3 Sampling methodology
4.4 CB stakeholder engagement
4.5 Stakeholder feedback
5 Results
5.1 Main strengths and weaknesses
5.2 Rigour of Supply Base Evaluation
5.3 Collection and communication of data
5.4 Competency of involved personnel
6 Review of company’s risk assessments
6.1 Overview of company’s risk assessments and mitigation measures
6.2 Specified risk indicators and mitigation measures
7 Non-conformities and observations
8 Certification decision
1 Overview
Certification Body (CB) Name: NEPCon OÜ
Primary CB contact for SBP: Ondrej Tarabus
Primary CB contact email: [email protected]
Audit team leader: Nikolai Tochilov
Audit team members: Ho Van Cu
Name of the Company: Biomass Fuel Vietnam Co., Ltd
Company legal address: No. 05, Road No.2, VSIP Nghe An Industrial Zone, Hung Tay commune
Hung Nguyen district, Nghe An Province, Viet Nam
Company contact for SBP: Minh Ngo Si
Company contact email: [email protected]
Company website: N/A
SBP Certificate Code: SBP-08-38
Date of certificate issue: 22 Apr 2021
Date of certificate expiry: 21 Apr 2026
Audit closing meeting date: 01 Apr 2021
Audit cycle: Main (Initial) Audit
2 Scope of the evaluation and SBP certificate
Scope Item Check all that apply to the Certificate Scope Change in
scope (N/A for
Assessments)
Primary Activity:Biomass Producer
☐
Approved Standards: SBP Standard 2: Verification of SBP-compliant
Feedstock; SBP Standard 4: Chain of Custody; SBP
Standard 5: Collection and Communication of Data
Instruction; Instruction Document 5E: Collection and
Communication of Energy and Carbon Data 1.4☐
Includes Supply Base
Evaluation (SBE):
No☐
Includes communication of
Dynamic Batch Sustainability
Data (DBSD)
No
☐
Includes Group Scheme No☐
Products Pellets☐
Feedstock types: Primary, Secondary
☐
Feedstock origin (countries): Viet Nam ☐
SBP-endorsed Regional Risk
Assessments used:
Public link:
https://sbp-
cert.org/documents/standards-
documents/risk-assessments/
Not applicable
☐
Chain of custody
system
implemented:
FSC: NC-COC-061437☐
Transfer☐
2.1 Description of the company
Biomass Fuel Vietnam Co., Ltd (BMFV, or Biomass Producer, BP), established in 2016, makes business in
the field of wood pellets. The factory is located in the Vietnam-Singapore Industrial Park (VSIP), Nghe An
Province, Vietnam. The factory is equipped with advanced technology acquired from Europe, total
investment is 24,400,000 USD. BMFV aims to produce high quality wood pellets which meet the
requirements of targeted markets such as Japan, Korea, and EU. The plant has an annual production
capacity of approximately 160 000 tons of wood pellets and they can be shiped through the Cua Lo port
worldwide. BMFV is one of the largest wood processors in the region. It does not perform forest operations
itself, but uses mostly primary feedstock (roundwood) as well as some share of secondary feedstock
(sawdust and wood chips) for pellet production. All feedstock is delivered to the pellet plant by trucks. The
pellet plant was officially commissioned in April 2020.
2.2 Detailed description of the Chain of Custody system
BP holds valid FSC CoC/CW certificate
https://info.fsc.org/details.php?id=a024y00000jolYuAAI&type=certificate. BP uses primary and secondary
feedstock for biomass production which is sourced from the app. 15 suppliers (and app. 20 subsuppliers) in
Vietnam. Transfer system of FSC claims is implemented in CoC management system. Most share of the
feedstock used in pellet production is sourced as non-certified and therefore verified by BP against FSC-
STD-40-005 requirements for controlled material. Insignificant share of the feedstock may be sourced with
FSC claim (as FSC 100%, FSC Mix or FSC Controlled Wood). Non-certified and non-controlled feedstock
may also be sourced by BP. In such case, physical segregation of such material will be ensured at all
production stages.
3 Specific objective
T h e s p e c i f i c o b j e c t i v e o f t h i s e v a l u a t i o n w a s t o c o n f i r m t h a t t h e B i o m a s s P r o d u c e r ’ s m a n a g e m e n t s y s t e m i s
c a p a b l e o f e n s u r i n g t h a t a l l r e q u i r e m e n t s o f s p e c i f i e d S B P S t a n d a r d s a r e i m p l e m e n t e d a c r o s s t h e e n t i r e
s c o p e o f c e r t i f i c a t i o n .
T h e s c o p e o f t h e e v a l u a t i o n c o v e r e d :
- R e v i e w o f t h e B P ’ s m a n a g e m e n t p r o c e d u r e s ;
- R e v i e w o f t h e p r o d u c t i o n p r o c e s s e s , p r o d u c t i o n s i t e v i s i t ;
- R e v i e w o f F S C s y s t e m c o n t r o l p o i n t s , a n a l y s i s o f t h e e x i s t i n g F S C C o C s y s t e m ;
- I n t e r v i e w s w i t h r e s p o n s i b l e s t a f f ;
- R e v i e w o f t h e r e c o r d s , c a l c u l a t i o n s a n d c o n v e r s i o n c o e f f i c i e n t s ;
- G H G d a t a c o l l e c t i o n a n a l y s i s a n d a s s e s s m e n t o f c o m p l i a n c e w i t h I D 5 E .
4 Evaluation process
4.1 Timing of evaluation activities
Audit Level of Effort (LoE)
Activity Auditors Auditor hours
1. Preparation Nikolai Tochilov 2,0
2. On-site (excl. travel time) Nikolai Tochilov 21,0
3. Report writing Nikolai Tochilov 5,0
4. Other N/A N/A
Audit Schedule
Activity Location Auditor name Date/time
Opening
meeting
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
01 Feb 2021/12:00
Documents
review
(Procedure,
SBR, CoC
control system
and CCP,
management
system, legal
compliance,
EUTR, CF,
Radix)
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
01 Feb 2021/12:30
End of the day,
preliminary
findings
communication
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
01 Feb 2021/17:00
Evaluation of
compliance with
H&S - HR
manager
interview -
Review of H&S
instructions and
training records
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
02 Feb 2021/12:00
Virtual site tour -
Inspection of
production
facilities
(acceptance
point, wood
yard, pellet
production) -
Staff interviews
and documents
review
Desk-based,
Nikolai Tochilov,
Ho Van Cu
02 Feb 2021/12:15
Energy use data
review (SAR)
and staff
interview
Interview with
procurement
manager
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
02 Feb 2021/14:30
End of the day,
preliminary
findings
communication
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
02 Feb 2021/16:45
Energy use data
review (SAR)
and SBP
responsible
interview
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
03 Feb 2021/14:15
End of the day,
preliminary
findings
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
03 Feb 2021/16:30
communication
Energy use data
review (SAR)
and SBP
responsible
interview
Desk-based,
Skype
Nikolai Tochilov 05 Feb 2021/13:30
End of the day Desk-based,
Skype
Nikolai Tochilov 05 Feb 2021/15:30
Preliminary
closing meeting
Desk-based,
Skype
Nikolai Tochilov,
Ho Van Cu
25 Feb 2021/11:00
Review of the
documents
provided as
corrective
actions to
potential major
non-
conformities;
interview with
SBP responsible
Desk-based Nikolai Tochilov 25 Mar 2021/10:00
End of review Desk-based Nikolai Tochilov 25 Mar 2021/16:00
Closing meeting Desk-based,
Skype
Nikolai Tochilov 01 Apr 2021/14:00
End of
evaluation
Desk-based Nikolai Tochilov 01 Apr 2021/14:30
Auditor qualification
Auditor name Role Qualification
Nikolai Tochilov Audit team
leader
Holds PhD deree in Forestry. NEPCon International
Senior Auditor. In 2015 he successfully passed
SBP auditor training in Tallinn, Estonia. Since that
time he has conducted more than 50 SBP
assessments and annual audits for biomass
producers and traders in Russia, Belarus, Latvia,
Portugal, Netherlands, Belgium, Germany and
Vietnam.
Ho Van Cu Facilitator,
auditor in
training
Mr. Cu started to work with NEPCon in August
2019. He has 24 years of experience in the forestry
sector in Vietnam and has acted as an FSC
FM/CoC auditor in many countries including
Vietnam, Laos, Cambodia, Thailand, Malaysia,
Indonesia and China. He holds a PhD in Forestry
and – before joining NEPCon – worked as Lecturer
at Ho Chi Minh City University of Agriculture and
Forestry Lam University. As for SBP experience,
has passed SBP Auditor Training Programme in
2020 and participated as trainee auditor in 2 SBP
assessments in Vietnam.
4.2 Description of evaluation activities
N o t e : S B P a s s e s s m e n t w a s c o n d u c t e d d e s k - b a s e d b y a u d i t t e a m l e a d e r , w h o w a s a s s i s t e d o n s i t e b y
N E P C o n l o c a l s t a f f r e p r e s e n t a t i v e .
T h e e v a l u a t i o n v i s i t w a s f o c u s e d o n m a n a g e m e n t s y s t e m e v a l u a t i o n : d i v i s i o n o f t h e r e s p o n s i b i l i t i e s ,
d o c u m e n t a n d s y s t e m , i n p u t m a t e r i a l c l a s s i f i c a t i o n ( r e c e p t i o n a n d r e g i s t r a t i o n ) , a n a l y s i s o f t h e e x i s t i n g F S C
s y s t e m a n d F S C s y s t e m c r i t i c a l c o n t r o l p o i n t s a s w e l l a s G H G d a t a a v a i l a b i l i t y .
D e s c r i p t i o n o f t h e a u d i t e v a l u a t i o n :
D u e t o C o v i d - 1 9 l i m i t a t i o n s , o n s i t e a s s e s s m e n t c o u l d n o t b e c o n d u c t e d b y a u d i t t e a m l e a d e r o n s i t e . D e s k -
b a s e d a s s e s s m e n t s t a r t e d o n F e b r u a r y 0 1 , 2 0 2 1 w i t h t h e o p e n i n g m e e t i n g i n S k y p e w i t h S B P r e s p o n s i b l e
a n d o t h e r s t a f f m e m b e r s o f t h e O r g a n i s a t i o n .
A u d i t t e a m l e a d e r i n t r o d u c e d t h e a u d i t t e a m , p r o v i d e d i n f o r m a t i o n a b o u t a u d i t p l a n , m e t h o d o l o g y , a u d i t o r
q u a l i f i c a t i o n , c o n f i d e n t i a l i t y i s s u e s , a n d a s s e s s m e n t m e t h o d o l o g y a n d c l a r i f i e d c e r t i f i c a t i o n s c o p e . D u r i n g
t h e o p e n i n g m e e t i n g t h e a u d i t o r e x p l a i n e d C B ’ s S B P a c c r e d i t a t i o n r e l a t e d i s s u e s .
A f t e r t h a t , d u r i n g F e b r u a r y 0 1 - 0 3 a n d 0 5 , 2 0 2 1 a u d i t o r w e n t t h r o u g h a l l a p p l i c a b l e r e q u i r e m e n t s o f t h e S B P
s t a n d a r d s n r . 2 , 4 , 5 a n d i n s t r u c t i o n d o c u m e n t 5 e c o v e r i n g i n p u t c l a r i f i c a t i o n , e x i s t i n g c h a i n o f c u s t o d y a n d
c o n t r o l l e d w o o d s y s t e m , m a n a g e m e n t s y s t e m , r e c o r d k e e p i n g / m a s s b a l a n c e r e q u i r e m e n t s , e m i s s i o n a n d
e n e r g y d a t a a n d c a t e g o r i s a t i o n o f i n p u t a n d v e r i f i c a t i o n o f S B P - c o m p l i a n t b i o m a s s a n d S B P - c o n t r o l l e d
b i o m a s s . C h a i n o f C u s t o d y i m p l e m e n t a t i o n w a s r e v i e w e d f o c u s i n g i n t h e C r i t i c a l C o n t r o l P o i n t s , i n
p a r t i c u l a r i t w a s v e r i f i e d r e c e p t i o n o f t h e m a t e r i a l a n d i t ’ s c l a s s i f i c a t i o n , i d e n t i f i c a t i o n o f f e e d s t o c k o r i g i n ,
p r o d u c t i o n p r o c e s s w i t h t h e c o n v e r s i o n f a c t o r s a s s o c i a t e d , m a s s b a l a n c e , f i n a l p r o d u c t s t o r a g e a n d s a l e s .
D u r i n g t h e p r o c e s s , o v e r a l l r e s p o n s i b l e p e r s o n f o r S B P s y s t e m a s w e l l a s t h e o t h e r s t a f f m e m b e r s i n v o l v e d
i n S B P c e r t i f i c a t i o n w e r e i n t e r v i e w e d . V i r t u a l s i t e t o u r ( u s i n g W h a t s a p p ) w i t h a s s i s t a n c e o f M r . C u w a s
u n d e r t a k e n .
P r e l i m i n a r y f i n d i n g s w e r e s u m m a r i s e d a n d c o n c l u s i o n s b a s e d o n u s e o f 3 a n g l e e v a l u a t i o n m e t h o d w e r e
p r o v i d e d t o S B P r e s p o n s i b l e p e r s o n a n d s t a f f m e m b e r s , d u r i n g t h e p r e l i m i n a r y c l o s i n g m e e t i n g i n S k y p e .
B e c a u s e o f L u n a r N e w Y e a r h o l i d a y s i n V i e t n a m , t h e c l o s i n g m e e t i n g w a s p o s t p o n e d t o F e b r u a r y 2 5 , 2 0 2 1 .
D u r i n g r e p o r t p r e p a r a t i o n , B P h a s s u b m i t t e d t h e d o c u m e n t e d e v i d e n c e s c o n f i r m i n g t h e i m p l e m e n t a t i o n o f
t h e c o r r e c t i v e a c t i o n s a g a i n s t p o t e n t i a l m a j o r n o n - c o n f o r m i t i e s c o m m u n i c a t e d a t p r e l i m i n a r y c l o s i n g
m e e t i n g . A u d i t o r h a s r e v i e w e d t h e p r o v i d e d e v i d e n c e s o n M a r c h 2 5 , 2 0 2 1 .
F i n a l c l o s i n g m e e t i n g w a s c o n d u c t e d w i t h B P ’ s h i g h e r m a n a g e m e n t a n d s t a f f m e m b e r s o n A p r i l 1 , 2 0 2 1 .
I m p a r t i a l i t y c o m m i t m e n t : N E P C o n c o m m i t s t o u s i n g i m p a r t i a l a u d i t o r s a n d o u r c l i e n t s a r e e n c o u r a g e d t o
i n f o r m N E P C o n m a n a g e m e n t i f v i o l a t i o n s o f t h i s a r e n o t e d . P l e a s e s e e o u r I m p a r t i a l i t y P o l i c y h e r e :
h t t p s : / / p r e f e r r e d b y n a t u r e . o r g / i m p a r t i a l i t y - p o l i c y
4.3 Sampling methodology
Staff: all staff members involved in SBP certification have been interviewed by audit team. Onsite visit: audit
team have inspected all production facilities included in SBP certificate scope. Documents review: audit team
sampled the applicable documents and records related to feedstock inputs, biomass production and sales,
and energy use data.
4.4 CB stakeholder engagement
T h e s t a k e h o l d e r c o n s u l t a t i o n w a s c a r r i e d o u t o n N o v e m b e r 2 7 , 2 0 2 0 b y s e n d i n g d i r e c t e m a i l t o d i f f e r e n t
s t a k e h o l d e r c a t e g o r i e s ( t o t a l l y 2 0 s t a k e h o l d e r s i n V i e t n a m , i n c l u d i n g g o v e r n m e n t a l o r g a n i s a t i o n s , N G O s
a n d a s s o c i a t i o n s . N o c o m m e n t s f r o m t h e s t a k e h o l d e r s h a v e b e e n r e c e i v e d .
4.5 Stakeholder feedback
N o c o m m e n t s h a v e b e e n r e c e i v e d f r o m s t a k e h o l d e r s .
5 Results
5.1 Main strengths and weaknesses
S t r e n g t h s : R o b u s t r e c o r d k e e p i n g s y s t e m . T r a n s f e r s y s t e m o f F S C c l a i m s . L i m i t e d n u m b e r o f s t a f f m e m b e r s
r e s p o n s i b l e f o r S B P c e r t i f i c a t i o n
W e a k n e s s e s : P l e a s e s e e N C R s r a i s e d d u r i n g t h i s a s s e s s m e n t .
5.2 Rigour of Supply Base Evaluation
N o t a p p l i c a b l e .
5.3 Collection and communication of data
T h e f o l l o w i n g e n e r g y s o u r c e s a r e u s e d b y B P : e l e c t r i c i t y f o r p e l l e t p r o d u c t i o n ; b i o f u e l f o r d r y i n g t h e
f e e d s t o c k ; d i e s e l f o r f e e d s t o c k d e l i v e r y a n d h a n d l i n g ; d i e s e l f o r b i o m a s s t r a n s p o r t a t i o n . E n e r g y u s e d a t a i s
b a s e d o n a c t u a l c o n s u m p t i o n v a l u e s , i t w a s r e v i e w e d a n d a c c e p t e d b y a u d i t o r . N o n o n - c o n f o r m i t i e s
i d e n t i f i e d i n t h i s r e l a t i o n .
5.4 Competency of involved personnel
I n t e r v i e w e d s t a f f w a s w e l l f a m i l i a r w i t h t h e i r r e s p o n s i b i l i t i e s .
D e p u t y G e n e r a l M a n a g e r h a s o v e r a l l r e s p o n s i b i l i t y f o r S B P c e r t i f i c a t i o n , m a n a g e m e n t a n d m o n i t o r i n g
s y s t e m a n d s t a f f t r a i n i n g .
P u r c h a s i n g t e a m i s r e s p o n s i b l e f o r c o l l e c t i n g t h e i n f o r m a t i o n a n d r e c o r d i n g t h e p l a c e o f h a r v e s t i n g a n d
t r a n s p o r t a t i o n d i s t a n c e s ; i d e n t i f i c a t i o n o f t h e p r i m a r y w o o d p r o c e s s o r ( w h e n a p p l i c a b l e ) r e s p o n s i b l e f o r t h e
s u p p l y o f i n p u t s ; E U T R a n d D D S i m p l e m e n t a t i o n ; S u p p l y B a s e R e p o r t d e v e l o p m e n t a n d u p d a t e ; h a n d l i n g
t h e c o m p l a i n t s . T h e w e i g h b r i d g e m a n a g e r i s r e s p o n s i b l e f o r c h e c k i n g t h e d e t a i l s o n t h e o r i g i n o f t h e
f e e d s t o c k i n t h e p a c k i n g l i s t f o r e a c h t r u c k o f s h i p m e n t .
L o g i s t i c s M a n a g e r i s r e s p o n s i b l e f o r i n p u t a n d o u t p u t m a t e r i a l r e c o r d i n g , D T S a n d c o m p l e t i o n o f S R E G ( i f
a p p l i c a b l e ) .
P l a n t M a n a g e r a n d A c c o u n t i n g D i v i s i o n a r e r e s p o n s i b l e f o r d e t e r m i n a t i o n a n d u p d a t e o f t h e c o n v e r s i o n
f a c t o r .
P l a n t M a n a g e r i s r e s p o n s i b l e f o r r e g i s t r a t i o n o f t h e i n f o r m a t i o n r e l a t e d t o f e e d s t o c k a n d b i o f u e l s , e l e c t r i c i t y
a n d d i e s e l c o n s u m p t i o n b y p e l l e t p l a n t .
S e n i o r M a i n t e n a n c e S t a f f i s r e s p o n s i b l e f o r s e c u r i n g o c c u p a t i o n a l h e a l t h a n d s a f e t y .
6 Review of company’s risk assessments
6.1 Overview of company’s risk assessments and mitigation
measures
N o t a p p l i c a b l e .
6.2 Specified risk indicators and mitigation measures
Country/Area Indicator Specified risk description Mitigation measure
N/A N/A N/A N / A
7 Non-conformities and observations
NC number NC-000232 NC Grading: Major
Standard: SBP Standard 2: Verification of SBP-compliant Feedstock
Requirement: 2 Scope
Description of Non-conformance and Related Evidence:
This is specified in SBP Procedure, section 3.1.2, that the “Feedstock used for SBP product group of the Company shall conform to the requirements for SBP-compliant feedstock or SBP-controlled feedstock”. BP has furthermore provided the procedure BMFV- SX -SOP- 015, ver. 1, created for front-end loader operator. The procedure describes the process of biofuel amount measurement and delivery to the burner.It is unclear however, if non-certified and non-controlled feedstock may be used or not as biofuel in SBP-certified biomass production.
Timeline for Conformance: Prior to (re)certification
Evidence Provided by
Company to close NC:
Updated SBP Procedure
Findings for Evaluation of
Evidence:
Prior to report finalization, section 3.7 (Biomass Fuel Recording) of the
SBP Procedure was updated with the relevant requirement: For SBP-
certified biomass production, only certified biofuels are accepted and
used (FSC Controlled materials or FSC 100%). During communication
with the staff members it was confirmed that the requirement is clearly
understood. Major NCR 01/21 closed. Please also see major NCRs
03/21 and 04/21 in this relation.
NC Status: Closed
NC number NC-000233 NC Grading: Minor
Standard: SBP Standard 2: Verification of SBP-compliant Feedstock
Requirement: IN2C; 4.1 The report shall be concise, covering the most important
features, and shall be completed using the latest version of the SBR
template for Biomass Producers downloaded from the SBP website.
Description of Non-conformance and Related Evidence:
The following discrepancies identified in section 2.1 of Supply Base Report: - It is stated that “there is no presence of any CITES (Convention on International Trade in Endangered Species of Wild Fauna and Flora) or IUCN listed species in BMFV’s supply base areas” – but this is not correct, because in the same section Organisation states that “The supply base is the whole of Vietnam.” - general description of the supply base in terms of socio-economic conditions and profile of adjacent lands is not provided - species mix does not specify Eucaliptus.
Timeline for Conformance: By the next surveillance audit, but no later than 12 months from report
finalisation date
Evidence Provided by
Company to close NC:
Updated SBR
Findings for Evaluation of
Evidence:
Updated version of SBR was provided by BP, and it includes all
required information. Minor NCR 02/21 has been closed prior to
finalization of this report.
NC Status: Closed
NC number NC-000231 NC Grading: Major
Standard: SBP Standard 2: Verification of SBP-compliant Feedstock
Requirement: 15.3 The BP management system shall document all necessary
procedures.
Description of Non-conformance and Related Evidence:
BP has submitted the SBP Management System Procedure (as a basic document related to SBP certification) and several supporting procedures (SOP). There is a number of discrepancies in SBP Management System Procedure, which include the following: - Section 3.1.2: The Company shall define eligible inputs for product groups of SBP-Compliant Biomass or SBP-Controlled Biomass. It is unclear (notspecified in the Procedure) what are the eligible inputs for above mentioned product groups. - Section 3.1.5: The Company shall clearly define the requirements for checking of SBP feedstock delivered to the Production Plant following the SBP standard 2 and standard FSC-STD-40-004-V3-0 and request responsible staff to conduct strict supervision once SBP feedstock are delivered to the Production Plant. The requirements are not clearly defined, or not referred to. - Section 3.2: The SBR shall include the organization’s own risk assessment (excluding confidential information). This is not applicable for the Organisation. - Section 3.4.2: BMFV uses only round timber as input material and does not use by-products/residues of other manufacturing processes so this clause shall not be applied. This is not correct, since some share of the secondary feedstock is used by Organisation. - Section 3.5: BMFV shall notify the complainant and our certification body when the complaint is considered to be successfully addressed and closed within 30 days. It is not specified that SBP shall be notified.
Timeline for Conformance: Prior to (re)certification
Evidence Provided by
Company to close NC:
Updated SBP Procedure.
Findings for Evaluation of
Evidence:
Prior to the report finalization, the BP submitted the updated SBP
Management System Procedure, where all identified gaps have been
successfully addressed. Major NCR 03/21 has been closed prior to
finalization of the report.
NC Status: Closed
NC number NC-000230 NC Grading: Major
Standard: SBP Standard 2: Verification of SBP-compliant Feedstock
Requirement: 15.7 Relevant personnel shall be informed promptly of any changes to
management systems.
Description of Non-conformance and Related Evidence:
During this SBP assessment, BP consequently submitted to auditor four versions of SBP Management System Procedure (SBP Procedure). All four documents had the same Issuance Number (01) and Revision Number (00). On Control Page of the latest Procedure obtained by auditor it is specified that the Procedure was distributed to involved staff on 01/02/2021, but the Procedure was obtained by the auditor on 06/02/2021. No evidence have been provided to auditor that all involved staff had been trained according to the latest version of the Procedure.
Timeline for Conformance: Prior to (re)certification
Evidence Provided by
Company to close NC:
SBP Procedure (Issuance Number 01, Revision Number 02, effective
date 08/03/2021) Documented evidence confirming staff training
against the latest version of the SBP Procedure
Findings for Evaluation of
Evidence:
Prior to report finalization, BP has provided to auditor the latest version
of SBP Procedure (Issuance Number 01, Revision Number 02,
effective date 08/03/2021) in order to address the major gaps
described in major NCR 03/21. This document, in auditor opinion,
includes description of all procedures which needs to be documented
by applicant for certification. BP furthermore has submitted the
documented evidence that all staff members involved in SBP
certification were informed about the latest (final) version of SBP
Procedure and about the changes made in the Procedure compared to
its first version. Major NCR 04/21 closed by auditor prior to report
finalization.
NC Status: Closed
8 Certification decision
Based on the auditor ’ s recommendation and the Certification Body ’ s quality review, the following certification decision is taken:
Certification decision: Certification approved
Certification decision by (name of the person):
Pilar Gorría
Date of decision: 22 Apr 2021
Other comments: N/A