PUBLIC SERVICE PUBLIC SERVICE COMMISSIONCOMMISSION

Constitution of the Public Constitution of the Public Service CommissionService Commission

Role and function of the Role and function of the Commission. Commission.

Composition of the Public Composition of the Public Service CommissionService Commission

Under the Constitution of the Under the Constitution of the Cooperative Republic of Guyana Cooperative Republic of Guyana (Article 200-202) the Public Service (Article 200-202) the Public Service Commission (PSC) shall consist of six Commission (PSC) shall consist of six members, who shall be appointed as members, who shall be appointed as follows: follows:

- Three members appointed by the President - Three members appointed by the President acting after meaningful consultation with acting after meaningful consultation with the leader of the opposition. the leader of the opposition.

- Two members appointed by the President - Two members appointed by the President upon nomination by the National Assembly upon nomination by the National Assembly after it has consulted such bodies as after it has consulted such bodies as appear to represent public officers or appear to represent public officers or classes of public officers classes of public officers

- And if the President thinks fit, one other - And if the President thinks fit, one other member appointed by his Excellency the member appointed by his Excellency the President , acting in accordance with his President , acting in accordance with his own deliberate judgment.own deliberate judgment.

Electing of the Chairman and Electing of the Chairman and Deputy Chairman.Deputy Chairman.

The Chairman and the Deputy The Chairman and the Deputy Chairman of the Commission shall be Chairman of the Commission shall be elected by and from the members of elected by and from the members of the Commission using such the Commission using such consensual mechanisms as the consensual mechanisms as the Commission deems fit.Commission deems fit.

Members of the Members of the Commission.Commission.

Chairman Mr. Carvil Duncan AA.Chairman Mr. Carvil Duncan AA. Member: Member: - Mr. Cecil Seepersaud- Mr. Cecil Seepersaud - Mr. Desmond Hope- Mr. Desmond Hope - Ms. Vidyawattie Looknauth- Ms. Vidyawattie Looknauth

- Ms. Vera Naughton- Ms. Vera Naughton

Secretary Mr. Jaigobin Jaisingh Secretary Mr. Jaigobin Jaisingh

THE OBJECTIVE OF PUBLIC THE OBJECTIVE OF PUBLIC SERVICE COMMISSION SERVICE COMMISSION

The Objective of the Public Service The Objective of the Public Service Commission is to make Commission is to make Appointments to Public Offices and to Appointments to Public Offices and to remove and exercise disciplinary remove and exercise disciplinary control over persons holding or control over persons holding or acting in such Offices. acting in such Offices.

Roles and Functions of the Roles and Functions of the CommissionCommission

Recruitment Recruitment Promotions Promotions DismissalsDismissals ResignationsResignations SecondmentSecondment ReclassificationsReclassifications TransfersTransfers

Acting AppointmentsActing Appointments.. Disciplinary MattersDisciplinary Matters Extension of Sick LeaveExtension of Sick Leave Superannuation BenefitsSuperannuation Benefits Vacancy CircularsVacancy Circulars

CURRENT RULESCURRENT RULES

Public Service Rules (1987)Public Service Rules (1987) Public Service Commission Rules Public Service Commission Rules

(1998)(1998) Table of Offences and Penalties.(6Table of Offences and Penalties.(6thth

Nov, 1987) Nov, 1987)

Draft Revised RulesDraft Revised Rules

Public Service Rules (2004) Public Service Rules (2004) Public Service Commission Rules.Public Service Commission Rules.

(2010)(2010) Table of Offences and Penalties.Table of Offences and Penalties.

(2010)(2010)

TRAININGTRAININGN.B. TRAINING FOR PUBLIC SERVENTS IS THEN.B. TRAINING FOR PUBLIC SERVENTS IS THE

RESPONSIBILITY OF THE PUBLIC SERVICE RESPONSIBILITY OF THE PUBLIC SERVICE MINISTRYMINISTRY

In house training conducted by PSC in the year In house training conducted by PSC in the year 2012 to 2013.2012 to 2013.

Superannuation Benefits and Advance of Gratuity.Superannuation Benefits and Advance of Gratuity. Time ManagementTime Management Enhancing effectiveness in the officeEnhancing effectiveness in the office Customers care and services.Customers care and services. Developing of a modern public sector.Developing of a modern public sector. Preparation of Records of Service.Preparation of Records of Service. LeaveLeave DisciplinaryDisciplinary Office etiquetteOffice etiquette Occupational Health and Safety (Guyana Fire Service)Occupational Health and Safety (Guyana Fire Service) Sensitization on Vat (Guyana Revenue Authority)Sensitization on Vat (Guyana Revenue Authority)

External Training.External Training.Public Service Ministry Training Programs:Public Service Ministry Training Programs:

- Certificate in Supervisory Management. (3)- Certificate in Supervisory Management. (3)

- Certificate in Human Resource Management. (3)- Certificate in Human Resource Management. (3)

- Personnel Practice and Policies.(5) - Personnel Practice and Policies.(5)

- Induction orientation. (5)- Induction orientation. (5)

- Government Accounting Procedure (2)- Government Accounting Procedure (2)

- Office Assistant (2)- Office Assistant (2)

- Customer Care/Promoting the Right Imagine. (5)- Customer Care/Promoting the Right Imagine. (5)

- Self Management and Leadership Training. (3)- Self Management and Leadership Training. (3)

ORGANISATIONAL CHART - ORGANISATIONAL CHART - SECRETARIATSECRETARIAT

POLICE/PUBLIC SERVICE COMMISSION POLICE/PUBLIC SERVICE COMMISSION

STAFFINGSTAFFINGPUBLIC SERVICE COMMISSIONPUBLIC SERVICE COMMISSION

Chairman, Public Service Commission One (1) Personal Assistant One (1) Confidential Secretary

Chairman, Police Service Commission One (1) Confidential Secretary Secretary, Public Service Commission One (1) Confidential Secretary

One (1) Principal Personnel Officer One (1) Senior Personnel Officer Two (2) Personnel Officer II One (1) Personnel Officer I Six (6) Clerks

Chief Accountant One (1) Assistant Accountant One (1) Accounts Clerk

Senior Registry Supervisor One (1) Registry Supervisor Three (3) Typist Clerks

Administrative Assistant One (1) Driver One (1) Senior Office Assistant One (1) Office Assistant Two (2) Cleaners

System Development Officer One (1)System Support Officer

BUDGETARY REGIMEBUDGETARY REGIME

The Public/Police Service Commission The Public/Police Service Commission is listed as a budgetary agencies with is listed as a budgetary agencies with the Ministry of Finance and the Ministry of Finance and separately approved by the National separately approved by the National Assembly. Assembly.

Details as it relates to the Public/Police Details as it relates to the Public/Police Service Commission Current EstimatesService Commission Current Estimates

Agency #:Agency #: 0909 Agency Name:Agency Name: Public/Police Service CommissionPublic/Police Service Commission Programme Name:Programme Name: Public/Police Service CommissionPublic/Police Service Commission Sub programmesSub programmes 1) General Administration – is responsible for providing effective 1) General Administration – is responsible for providing effective

administrative and accounting service within the administrative and accounting service within the agency and agency and supports human development. This is supports human development. This is accomplished through four accomplished through four (4) activities which are:(4) activities which are:

AdministrationAdministration AccountsAccounts Confidential RegistryConfidential Registry RegistryRegistry

   2) Human Resource Management- is responsible for an effective and efficient service 2) Human Resource Management- is responsible for an effective and efficient service

in management of activities and other administrative related support.in management of activities and other administrative related support.

  

Details as it relates to the Public/Police Details as it relates to the Public/Police Service Commission Capital EstimatesService Commission Capital Estimates

Agency #Agency # 0909 Agency NameAgency Name Public/police Service Public/police Service

CommissionCommission Project CodeProject Code 25004002500400 Project TitleProject Title Public and Police Public and Police

Service Service CommissionCommission

  

  

Breakdown of the Commission’s Breakdown of the Commission’s Current Allocation for the years 2007 – Current Allocation for the years 2007 –

20132013

Years Budgetary Allocation/ Voted Provision

% Received From National Assembly

Revised Voted Provision/Expenditure (Actual)

2007 43,394,000 0.08% 38,341,000 2008 47,990,000 0.08% 48,403,000 2009 52,255,000 0.08% 52,140,000 2010 56,219,000 0.08% 53,306,000 2011 63,634,000 0.08% 60,392,000 2012 65,459,000 0.07% 61,977,000 2013 64,982,000 0.06% 64,982,000

TOTAL 393,933,000 0.53% 379,541,000

Breakdown of the Commission’s Capital Breakdown of the Commission’s Capital Allocation for the years 2007 – 2013Allocation for the years 2007 – 2013

  Years Budgetary Allocation/

Voted Provision% Received FromNational Assembly

Revised Voted Provision/Expenditure (Actual)

2007 963,000 0.01% 931,0002008 1,500,000 0.01% 1,375,0002009 2,000,000 0.01% 1,998,0002010 1,221,000 0.01% 1,221,0002011 1,300,000 0.01% 1,298,0002012 4,000,000 0.01% 3,975,0002013 2,400,000 0.01% 2,400,000

TOTAL 13,357,000 0.07% 13,198,000

Some internal Control MechanismsSome internal Control Mechanisms   Cash flow and justification are prepared by the Accounts Cash flow and justification are prepared by the Accounts

Department, submitted to the Accounting Office for approval Department, submitted to the Accounting Office for approval before same are submitted to Ministry of Finance.before same are submitted to Ministry of Finance.

On receipt of Allotment, entries are imputed into Integrated On receipt of Allotment, entries are imputed into Integrated Financial Management System (IFMAS) and reports are submitted Financial Management System (IFMAS) and reports are submitted to the Accounting Officer.to the Accounting Officer.

All invoices, bills etc. must be approved by the Accounting Officer All invoices, bills etc. must be approved by the Accounting Officer before preparation of payment voucher.before preparation of payment voucher.

All payment vouchers must be approved by the Accounting Officer All payment vouchers must be approved by the Accounting Officer before they are entered into IFMAS.before they are entered into IFMAS.

Upon receipt of cheques from Ministry of Finance with respect to Upon receipt of cheques from Ministry of Finance with respect to payment vouchers submitted, the cheque number and date are payment vouchers submitted, the cheque number and date are recorded into the ‘Payment Voucher Number Book’ along with its recorded into the ‘Payment Voucher Number Book’ along with its particulars.particulars.

PaymentsPayments  

All cheques given out are signed for All cheques given out are signed for in the ‘Cheque Dispatch Register’. in the ‘Cheque Dispatch Register’. Upon return of payment voucher, Upon return of payment voucher, receipt must be attached with receipt must be attached with equivalent revenue stamps, company equivalent revenue stamps, company stamp and signature of payee.stamp and signature of payee.

  

StoresStores Upon receipt of goods collected after payment is made, Upon receipt of goods collected after payment is made,

same are entered into the ‘Goods Received’ and ‘Receipt same are entered into the ‘Goods Received’ and ‘Receipt and Issue Registers’ by the Accounts Clerk and enter on Bin and Issue Registers’ by the Accounts Clerk and enter on Bin Cards by the Clerk 11 (G)Cards by the Clerk 11 (G)

The stock is then checked to verify the balances of both the The stock is then checked to verify the balances of both the ‘Receipt and Issue Registers’ and Bin Cards.‘Receipt and Issue Registers’ and Bin Cards.

Forms for requisition of stock are prepared by each Forms for requisition of stock are prepared by each Department and approved by the Accounting Officer before Department and approved by the Accounting Officer before distribution.distribution.

After distribution the ‘Receipt and Issue Registers’ and Bin After distribution the ‘Receipt and Issue Registers’ and Bin Cards are updated and a physical stock count is carried out Cards are updated and a physical stock count is carried out to verify all balances.to verify all balances.

Imprest ($200,000)Imprest ($200,000)   The Commission’s petty cash transactions are the The Commission’s petty cash transactions are the

responsibility of the Assistant Accountant.responsibility of the Assistant Accountant. On a daily basis all petty cash transactions are recorded On a daily basis all petty cash transactions are recorded

into the Imprest Cash Book.into the Imprest Cash Book. After all transactions are entered, the Cash Book is then After all transactions are entered, the Cash Book is then

balanced to show cash on hand and cash at bank.balanced to show cash on hand and cash at bank. The cash is then checked to ensure it corresponds with The cash is then checked to ensure it corresponds with

the cash balance. The book is then signed off by the the cash balance. The book is then signed off by the supervisor with other registers such as the Advance supervisor with other registers such as the Advance Register, Used and Unused Cheque and Receipt Register, Used and Unused Cheque and Receipt Registers. The registers are updated daily.Registers. The registers are updated daily.

    

ACCOUNTABILITY ACCOUNTABILITY MACHANISMSMACHANISMS Telephone Register- is updated monthly, giving details of charges on all Telephone Register- is updated monthly, giving details of charges on all

telephone numbers. The register is signed off by the supervisor.telephone numbers. The register is signed off by the supervisor. Guyana Power & Light Register- is updated monthly giving details of charges Guyana Power & Light Register- is updated monthly giving details of charges

etc pertaining to bills received and payments made, the information is then etc pertaining to bills received and payments made, the information is then signed off by the Supervisor.signed off by the Supervisor.

Fuel Register- all payments made to Guyoil is entered and balance by clerk, Fuel Register- all payments made to Guyoil is entered and balance by clerk, the supervisor, then signs off the entries. All requisition for fuel is approved the supervisor, then signs off the entries. All requisition for fuel is approved by the Accounting Officer, charged bill is entered by the Clerk and signed off by the Accounting Officer, charged bill is entered by the Clerk and signed off by the supervisorby the supervisor

NIS Register- is updated monthly showing information of each employee in NIS Register- is updated monthly showing information of each employee in respect of employee amounts and employers amounts deducted. Particulars respect of employee amounts and employers amounts deducted. Particulars of the cheque and receipt receive upon payment are also entered into the of the cheque and receipt receive upon payment are also entered into the register and signed off by the supervisor.register and signed off by the supervisor.

Salaries Register- is updated monthly showing gross salary, deductions, net Salaries Register- is updated monthly showing gross salary, deductions, net salary and any remarks to suffice changes made to individuals salary, and is salary and any remarks to suffice changes made to individuals salary, and is signed off by the supervisor.signed off by the supervisor.

Bank reconciliation statement is prepared monthly by the Assistant Bank reconciliation statement is prepared monthly by the Assistant Accountant to reconcile the Imprest Bank Account with the Imprest Cash Accountant to reconcile the Imprest Bank Account with the Imprest Cash Book and is signed off by the supervisor.Book and is signed off by the supervisor.

AuditAudit The accounts of the Commission are being audited by The accounts of the Commission are being audited by

the Auditor General’s Department on a yearly basis.the Auditor General’s Department on a yearly basis. During the audit the Commission is presented with During the audit the Commission is presented with

the appropriation Statement to verify all amounts the appropriation Statement to verify all amounts with respect to allotment received, virements, actual with respect to allotment received, virements, actual expenditure and balances.expenditure and balances.

Finding of the audit is reported in the Auditor’s Finding of the audit is reported in the Auditor’s General Report.General Report.

Any recommendations given by the Auditor General Any recommendations given by the Auditor General Department for enhancing procedures are readily Department for enhancing procedures are readily implemented.implemented.

  

Disciplinary Proceeding. Disciplinary Proceeding.

The disciplinary procedures are The disciplinary procedures are outline in the Commission Rules. outline in the Commission Rules. (chapter vii)(chapter vii)

CONFLICT OF INTERESTCONFLICT OF INTEREST Every Member of the Commission before taking Every Member of the Commission before taking

up office are required to take an oath to affirm up office are required to take an oath to affirm that he/she will, without fear, favour, affection or that he/she will, without fear, favour, affection or ill-will truly perform the duty as ………ill-will truly perform the duty as ………

No Members are allowed to hold any Public Office.No Members are allowed to hold any Public Office. No Members can be appointed if they are No Members can be appointed if they are

currently holding a Public Office. currently holding a Public Office. All staff members of the Commission are also All staff members of the Commission are also

required to sign an oath of office.required to sign an oath of office. PSC Rules 90 to 98 also outline the conducts for PSC Rules 90 to 98 also outline the conducts for

Members and Officers of the Commission.Members and Officers of the Commission.