Dec 2015 Quick Guide to PSPC e-Submission System

PUBLIC SECTOR PANELS OF CONSULTANTS

(PSPC)

Quick Guide to the PSPC e-Submission System

E-mail: bca_pspc@bca.gov.sg Website: www.bca.gov.sg

Dec 2015 Quick Guide to PSPC e-Submission System

- 1 - Public Sector Panels of Consultants

CONTENTS USING THE e-SUBMISSION SYSTEM ................................................................................ 2

Step 1: Login to the PSPC e-Submission System ................................................................ 2

Step 2: Change Password (Optional) ................................................................................... 3

Step 3: View Application Lists ............................................................................................... 3

Step 4: Renew Listing ........................................................................................................... 3

Step 5: Draft Your Application .............................................................................................. 4

Terms & Conditions ....................................................................................................... 4

Listing Code................................................................................................................... 4

Company Info ................................................................................................................ 5

Criterion: Personnel ....................................................................................................... 6

ADDING MULTIPLE USERS .............................................................................................. 11

OTHER INFORMATION ..................................................................................................... 12

CONTACT INFORMATION ................................................................................................ 12

Dec 2015 Quick Guide to PSPC e-Submission System

- 2 - Public Sector Panels of Consultants

USING THE e-SUBMISSION SYSTEM Renewing Existing Panels While the existing PSPC panel listing ends on 31 March each year, users may login to the PSPC e-Submission System to make renewal applications from Jan/Feb, as stipulated by BCA.

Step 1: Login to the PSPC e-Submission System 1.1) Please visit https://www.bca.gov.sg/pspc, and login with your User ID:

For Firm’s Main Account, the User ID is in the format “pspc0000”

For Firm’s Sub Account(s), the User ID is the NRIC/FIN of the sub-account user.

1.2) If you have forgotten your password, please click the link after “Forgot password”. If you have forgotten your User ID, please send us an email request to retrieve the User ID. You should not create a new account if you already have an existing one.

Dec 2015 Quick Guide to PSPC e-Submission System

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Step 2: Change Password (Optional) 2.1) For security purposes, please change your current password, where required.

Step 3: View Application Lists 3.1) You may have an overview of all your previous applications and drafts by clicking on “Applications” on the left menu.

3.2) You may perform the following functions on this matrix:

“Create New Application” for the required listing period “Renew Listing” for the upcoming listing period “Change of Panel” from the existing listing “Edit An Application” in draft mode or pending modification mode “Delete An Application” in draft mode

Step 4: Renew Listing 4.1) To renew your existing listing, click on the button for the relevant discipline. 4.2) To renew and change panel from your existing listing, click on the button for the relevant discipline. 4.3) To create a new application, click on the button for the relevant year/discipline. (Note: During the Renewal period, applications created from the button will be evaluated ahead of applications created from the button.)

Dec 2015 Quick Guide to PSPC e-Submission System

- 4 - Public Sector Panels of Consultants

Step 5: Draft Your Application Terms & Conditions 5.1) Read the instructions and check the box if you agree to abide with them.

Listing Code 5.2) Verify the listing code information and required criteria before clicking “Save & Next”.

Dec 2015 Quick Guide to PSPC e-Submission System

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5.3) For Change of Panel, you will have to select the appropriate listing period and panel before clicking “Save & Next”.

Company Info 5.4) Update all the relevant information under the Company Info tab. (Note: Importantly, the segments on “ACRA Registration” and “Professional Registration” should be updated to with the latest available supporting documents.) 5.5) Please also ensure that the email address is updated, where required, as correspondences will be sent to the email address indicated under “Firm Particulars”.

Dec 2015 Quick Guide to PSPC e-Submission System

- 6 - Public Sector Panels of Consultants

Criterion: Personnel 5.6) Please fulfill the personnel criteria required for the panel by clicking “Add Personnel” or “Copy Personnel” (for firms that have an approved application for the discipline in the previous financial year).

5.7) For the “Add Personnel” option, populate the entire form with the required fields. Please remember to upload the relevant supporting documents (i.e. academic qualifications and professional qualifications, where applicable).

5.8) For the “Copy Personnel” option, select the personnel record from the previous approved application, to be imported to the existing application by clicking the “Copy” button. You may edit the previous record thereafter.

Dec 2015 Quick Guide to PSPC e-Submission System

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Criterion: Track Record 5.9) Please fulfill the track record criteria required for the panel by clicking “Add Track Record” or “Copy Previous Track Record” (for firms that have an approved application for the discipline in the previous financial year).

5.10) For the “Add Track Record” option, populate the entire form with the required fields. Please remember to upload the relevant supporting documents (i.e. Track Record Form, Track Record Certificate). 5.11) For disciplines requiring Personnel Track Record (i.e. QS and PM), please select “Personnel” under the item “Track Record for”. (Note: The personnel has to be registered in the application for the Personnel Track Record to be valid.)

Dec 2015 Quick Guide to PSPC e-Submission System

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5.12) For the “Copy Track Record” option, select the appropriate unexpired track record(s) from the previous approved application to be imported to the existing application by clicking the checkbox(es) and clicking “Use the selected Track Record”. However, you will not be able not edit the previous record after import. (Note: You will be required to add track record if you wish to edit previous track record details. You may access previous track records on the left hand menu.)

Criterion: Mandatory Training 5.13) Please fulfill the mandatory training criteria required for the panel by clicking “Add New Training” or “Copy Training From Last Listing” (for firms that have an approved application for the discipline in the previous financial year).

5.14) For the “Add New Training” option, populate the entire form with the required fields. Please remember to upload the relevant supporting documents (e.g. Certificates, Registration Confirmation, etc.).

Dec 2015 Quick Guide to PSPC e-Submission System

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5.15) For the “Copy Training From Last Listing” option, select the personnel record from the previous approved application, to be imported to the existing application by clicking the “Copy” button. You may edit the previous record thereafter.

Criterion: Other Info 5.16) Finish up the application by populating all the required segments under “Other Info”. 5.17) Under “Manpower Resources”, please furnish the total number of professionals and supporting staff in your firm, including the personnel entered under the “Personnel” criterion.

Dec 2015 Quick Guide to PSPC e-Submission System

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Summary Page 5.18) Verify all information under the Summary page. Check the box at the end of the page, to declare that all information submitted is true in substance to the best of knowledge.

Payment Page 5.19) A non-refundable processing fee is payable for every application submitted. Select the appropriate payment method for the processing fees. Click “Make Payment” to proceed. (Note: Please ensure that you do not close/refresh your browser during the payment process. Please also ensure that you return to the PSPC system after making the payment.)

Dec 2015 Quick Guide to PSPC e-Submission System

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5.20) Upon successful payment of the processing fees, the application will be sent to BCA for processing. You will be returned to an acknowledgement page on the system. 5.21) Click “Return” to see the list of applications under your firm. To view the statuses of the applications, please click on the respective panel listing codes.

ADDING MULTIPLE USERS As the main account user (i.e. in the format “pspc0000”), you may wish to manage up to five applicant users to the PSPC account created for your company/firm. The applicant user will be able to access the applications made for the PSPC account. To do so, click “User Management” on the left menu.

Dec 2015 Quick Guide to PSPC e-Submission System

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OTHER INFORMATION

1) Information on PSPC 2) Terms and Conditions for Listing on the PSPC 3) Specific Criteria for Listing on the PSPC 4) Processing Fees for Application 5) View PSPC Panels Listing 6) Tendering Limits for Each PSPC Panel 7) Frequently Asked Questions

CONTACT INFORMATION For queries, you may wish to send them to bca_pspc@bca.gov.sg or contact the following officers: Ms S Letchimi (DID: +65 6804 4513) Mr Ray Sng (DID: +65 6804 4518)