Public Participation “Key Stakeholders Rule Okay!”

Alison Harvey, Planning & Development Officer, The Heritage Council, NUI Maynooth, 29th November 2006

Introduction

i. The Project Life Cycle

ii. Getting Started - Stakeholder Mapping and Analysis

iii. Getting Going – Scoping Workshop

(i) The Project Life Cycle – 5 Phases

All projects go through various phases:

1. Conception

2. Definition/Design and Development

3. Procurement

4. Implementation

5. Completion & ‘Lessons Learned’

Project Life Cycle

EFFORT total effort PM effort o o o o o conception definition procurement implementation completion

Conception & Definition Phases – Most Important Phase

• Identify Stakeholders

• Stakeholder Mapping and Analysis

• Hold Facilitated Stakeholder Workshops

• Prepare Workshop Feedback Report

• Distribute Workshop Report/Post on website – produce tangible results

• Create Synergy & leverage

(ii) Getting Started – Identify and Involve Stakeholders

“Stakeholders are defined as any organisation, groups/body or person

who impacts on, or is impacted by, the project”

Put simply - They have an interest in the success or failure of a project, e.g. VDS

Involving Stakeholders – A Recipe for Success

CHAOS ‘Top 5’ Success Factors:

(www.standishgroup.com)

1. Executive Support

2. Stakeholder Involvement

3. Experienced Project Manager (PM)

4. Clear Objectives

5. Tightly Defined Project Scope

Stakeholder Identification and Mapping

• Identifying the stakeholders to work on the Conception of any project should be the result of Stakeholder Mapping;

• Stakeholder Analysis – Interest and Power;

• Stakeholders should be selected based on being assessed as Key Players.

Carlingford Town Walls Conservation Plan: Stakeholder Map (Aug 2006)

Chamber of Commerce

The Heritage Council

Local Landowners

DoEHLG

Greenore Port

Department of Marine

OPW

Carlingford Lough

Heritage Trust

Louth County Council

The Loughs Agency

Interreg

Local Historical Societies (CLAHJ)

Community Groups

Fáilte Ireland/East Coast and Midlands/ Louth Hospitality

EU Directives/Conventions

DRD

DkIT

Mournes Heritage Trust

Tourist Operators

Local Schools

Stakeholder Analysis

Keep satisfied

Minimal Players

Keep informed

Key players

Pow

er

Low

Hig

h

Low High

Level of Interest

(iii) Getting Going - Stakeholder Workshops

• Send out Notice and Invitations – at least 4 weeks in advance

• Hold in a neutral & accessible location• Hold it at a time that suits all• Make it participative – use post its –

models, etc. – Planning for Real• Use expert facilitators to Brainstorm• “Be Positive and Enjoy”

Follow On from the Stakeholder Workshop

• Prepare a Feedback Report from Scoping Workshop

• Ask Stakeholders for comments• Post Feedback Report on Website – ideally

establish a webpage for the project• Draw up the Brief and ask Stakeholders for

comments• Issue Tender, Tender Period = Select ‘Preferred

Consultants’• Consult at Draft Stage

Summary

i. The Project Life Cycle

ii. Getting Started - Stakeholder Mapping and Analysis

iii. Getting Going – Scoping Workshop