Public Notice - Meeting Agenda · Joseph De La Huerta . ... Denis Parcels Immersion Principals...

Individuals can access copies of documentation provided to the Board to substantiate administrations’ recommendations, i.e. reports, detailed information, agreement documents, etc., the Friday before the Board meeting in each school’s office, the Superintendent's office, or on the Governing Board’s page of the District’s website. Persons with disabilities may request reasonable accommodations by contacting (623) 237-7136 at least two days prior to the meeting.

GLENDALE ELEMENTARY SCHOOL DISTRICT NO. 40 Telephonic Special Meeting of the Governing Board

March 29, 2018 4:30 p.m.

Public Notice - Meeting Agenda Notice of this meeting has been posted consistent with the requirements of A.R.S. §38-431.02.

The meeting’s location is the Executive Conference Room in the District Office, 7301 N. 58th Avenue, Glendale.

The Board reserves the right to change the order of items on the agenda, with the exception of public hearings, which are scheduled for a specific time. Governing Board members may participate via telephone conference call if necessary. The Governing Board reserves the right to convene to executive session for the purpose of obtaining legal advice from its attorney for any item listed on the agenda, in person or by telephone, pursuant to A.R.S. §38-431.03(A)(3).

GOVERNING BOARD PRIORITIES

- Student Achievement - Quality Teachers and Staff

- Financial Stability - Community Engagement

OUR GOALS

Increase Student Achievement Eliminate the Achievement Gap

1. Call to Order and Roll Call

2. Opening Exercises

a. Adoption of Agenda b. Approval of Acting Clerk (if necessary)

3. Call to the Public

The public is invited to address the Board on any issue within its jurisdiction, subject to reasonable time, place and manner restrictions. Governing Board members are not permitted to discuss or take legal action on matters raised during open call to the public unless the matters are properly noticed for discussion and legal action. However, the law permits Board members to do the following at the conclusion of the open call to the public: (a) Respond to criticism made by those who have addressed the Board; (b) Ask staff to review a matter; or (c) Ask that a matter be put on a future agenda. Those wishing to address the Board should complete a “Call to the Public” form and submit it to the Board Secretary prior to the start of the meeting. Each speaker will be provided three (3) minutes to address the Board, unless provided other direction by the Board. At the outset of the speaker’s remarks, the speaker should state their name and the Board requests that the speaker provide his/her address.

4. Consent Agenda a. Certified Personnel Report

It is recommended the Governing Board approve the employments, resignations, retirements, promotions, leaves of absence, cancellations of employment, terminations, and/or contract renewals of certified personnel.

b. Classified Personnel Report It is recommended the Governing Board approve the employments, resignations, retirements, promotions, leaves of absence, cancellations of employment, and/or terminations of classified personnel.

c. Approval of Travel It is recommended the Governing Board approve the request for employee out-of-county travel as presented.

d. Intergovernmental Agreement It is recommended the Governing Board approve the intergovernmental agreement with the Arizona Assessment Collaborative (AZAC) for the 2017-2018 school year.

Revised March 28, 2018

REVISED

REVISED

REVISED

Agenda for the March 29, 2018 Special Meeting of the Governing Board of 2

e. Out-of-County Field Trip It is recommended the Governing Board approve the out-of-county field trip for seventh and eighth grade students from Horizon School to travel to Disneyland in Anaheim, CA, on May 30, 2018.

5. Action Item

a. Employment of Director It is recommended the Governing Board approve the employment of Mr. Christian Miranda as Director of Transportation, salary and benefits commensurate with other Directors.

6. Adjournment

NEW

NEW

GLENDALE ELEMENTARY SCHOOL DISTRICT

ACTION AGENDA ITEM AGENDA NO: 4.A. TOPIC: Certified Personnel Report SUBMITTED BY: Ms. Cathey Mayes, Director of Human Resources RECOMMENDED BY: Dr. Barbara Goodwin, Assistant Superintendent for Human Resources DATE ASSIGNED FOR CONSIDERATION: March 29, 2018 RECOMMENDATION:

It is recommended the Governing Board approve the employments, resignations, retirements, promotions, leaves of absence, cancellations of employment, terminations, and/or contract renewals of certified personnel.

New Employment

1. Bross, Sarah Teacher $36,000* 07/30/18 2. Hart, Kennedy Teacher $36,000 07/30/18 3. Potts, Laura Teacher $36,000 07/30/18 4. Testa, Talia Teacher $36,000* 07/30/18 *Salary is subject to change pending employment and transcript verification

Rescind Resignation

1. Corkran, Danette Teacher 03/08/18 2. Ford, Derrick Teacher 03/20/18 3. Kinard, Monica Teacher 03/09/18 4. Putnam, Katherine Teacher 03/03/18

Resignation

1. Bambenek, Caitlin SELS CNR 05/25/18 2. Cooper, Kimberly Teacher Personal Reasons 05/25/18 3. Gorman, Michael PE Teacher Moving 05/25/18

Retirement

1. Hartman, Shelly Principal 06/30/18 *Entering Phased Retirement

Correction to Separation 1. Potenza-Moya, Toni* Teacher 03/08/18 2. Renteria, Cristina** Teacher 03/05/18 *Correct separation date **Recommend liquidated damages fee applied per contract

Change of Position 1. Betancourt, Karla from Psych. Intern to Psychologist 07/23/18 2. Dubovoy, Johnathan from Guest Teacher to 8th Grade Teacher 07/23/18 2. Gloria, Stephanie from Psych. Intern to Psychologist 07/23/18

Guest Teacher New Hire 1. Bowden, Jennifer Guest Teacher 04/02/18 2. Lamareux, John Guest Teacher 03/19/18 3. Simmons, Mary Guest Teacher 04/02/18


Leave of Absence 1. Moritz, John Coordinator 07/01/18-06/30/19

Non-Administrative Contract Renewal 1. Elvine, Sheila Teacher 2. Estes, Bryan Teacher 3. Ford, Derrick Teacher 4. Hardy, Chelsea Teacher 5. McCutcheon, Javelin Teacher 6. Otte, Michelle Teacher 8. Rylatt, Coleen Achievement Advisor

Updated 3/28/2018


ACTION AGENDA ITEM AGENDA NO: 4.B. TOPIC: Classified Personnel Report SUBMITTED BY: Ms. Jacqueline Horine, Coordinator for Classified Human Resources RECOMMENDED BY: Dr. Barbara Goodwin, Assistant Superintendent for Human Resources DATE ASSIGNED FOR CONSIDERATION: March 29, 2018 RECOMMENDATION:

It is recommended the Governing Board approve the employments, resignations, retirements, promotions, leaves of absence, cancellations of employment, and/or terminations of classified personnel.

New Employment 1. Benson, James School Bus Driver $15.15 03/12/18

Rehire

1. Munoz, Nancy Campus Monitor $10.50 03/12/18

Position Change 1. Abril, Yolanda School Secretary $12.91 07/11/18 2. Acuna, Angelina Food Service Specialist $11.24 03/26/18 3. Bender, Wyatt Food Serv. Delivery Driver to Whs. Del Dr. $13.76 04/09/18 4. Chrisco, Korinna from Attendance Sec. to Admin Sec. $13.75 07/02/18 5. Titus, April Admin. Sec – School to Admin. Sec. – Dept. $15.15 03/26/18

Retirement

1. Vega, Hernan Warehouse Support Specialist 04/06/18

Resignation 1. Alvino, Alan School Bus Driver Personal Reasons 03/06/18 2. Coffman, Shalimar Trainee Bus Driver Other Employment 03/08/18 3. Cordova, Mia Educational Asst. Moved 03/09/18 4. De La Torre, Sara Food Service Worker Personal Reasons 03/26/18 3. Diaz, Gloria Attendance Secretary Health Reasons 04/06/18 4. Ellis, Renee* Nurse Retirement 05/24/18 5. Loader, Dylan Educational Assistant Personal Reasons 03/16/18 6. Luna, Beatrice Food Service Manager Personal Reasons 03/16/18 7. Rarang, Corina School Bus Driver Moved 03/16/18 8. Rivera Ortega, Angel Cleaner II Personal Reasons 02/14/18 9. Roza, Judith Bus Monitor Personal Reasons 03/07/18 10.Sahagun, Gissela Food Service Worker Moved 03/16/18 11.Schulz, Maria Educational Asst. Personal Reasons 03/01/18 12. Urias, Luz Cleaner II Personal Reasons 03/16/18 *Entering Phased Retirement

Termination

1. Villegas, Jonathan Educational Assistant Resource 03/29/18



ACTION AGENDA ITEM

AGENDA NO: 4.C. TOPIC: Approval of Travel SUBMITTED BY: Mr. Joe Quintana, Superintendent RECOMMENDED BY: Mr. Joe Quintana, Superintendent DATE ASSIGNED FOR CONSIDERATION: March 29, 2018 RECOMMENDATION: It is recommended the Governing Board approve the request for employee out-of-county travel as presented. Traveler Purpose/Location Dates Cost Jennifer Lacey Arizona Speech Language Hearing Apr 27-28 $4,905 IDEA Kellie Wright Association State Conference Jennifer Pahl Tucson, AZ Danielle Williams Victoria Ajijedidun Daniela Estrada Helen Garduno Alexandra Blocher Lori Wyke Adriana Ruiz Amy Rodriguez Leading Change Conference June 5-8 $1,490 Title I Tamera Nicol Tucson, AZ Melissa Marze Leading Change Conference June 5-8 $1,850 Title I Stefaney Sotomayor Tucson, AZ Jim Cummings NSPRA Annual Seminar July 13-19 $2,120 M&O Anaheim, CA Mary Beth McKim ADE Leading Change Conference June 6-8 $1,045 Title I Tucson, AZ Mary Beth McKim ASA Innovative Leaders Conference June 10-12 $1,041 Title I Tucson, AZ Jodi Bernhardt Framework for Understanding June 17-21 $16,668 Title IV Jody Gallimore Poverty Trainer of Trainers Bradley Horstman Minneapolis, MN Breck Imel Andrea Arellano Joseph De La Huerta

Marsha Castillo Delaware Institute for Novice June 24-27 $8,245 Title I Denis Parcels Immersion Principals Cheri Dawn Emerson Wilmington, DE Alex Garcia Gerry Petersen-Incorvaia

Revised July 1998

TRAVEL REQUEST FORM

For Out-of-County/Out-of-State Travel by District Employee

This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with enough advance notice to ensure Board approval prior to travel date. Name of Traveler(s): Jennifer Lacey, Kellie Wright, Jennifer Pahl, Danielle Williams,

Victoria Ajijedidun, Daniela Estrada, Helen Garduno, Alexandra Blocher, Lori Wyke, and Adriana Ruiz

Working at School/Department: Speech Language Pathologist Reason for Travel: Arizona Speech Language Hearing Association State Conference Traveling to: Tucson, AZ Dates of Travel: April 27th, 2018 and April 28th, 2018. Substitute Needed/Dates: N/A Code Cost Requisition

Number Charge Sub to:

N/A

$ 0

Charge Registration to:

220.200.2570.6360.563.0000

$ 4,000

Charge Airline/Bus to:

N/A

$ 0

Charge Meal/Lodging to:

220.200.2570.6360.563.0000

$ 904.93

Charge Auto Mileage to:

N/A

$ 0

Total Cost of Travel

$ 4,904.93

APPROVED BY: DATE Approved Not Approved By the Governing Board on Date

Revised July 1998

CONFERENCE/WORKSHOP REQUEST JUSTIFICATION FORM

Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along with the Travel Request Form. Name of Traveler(s): Jennifer Lacey, Kellie Wright, Jennifer Pahl, Danielle Williams,

Victoria Ajijedidun, Daniela Estrada, Helen Garduno, Alexandra Blocher, Lori Wyke, and Adriana Ruiz

Conference/Workshop Title: Arizona Speech Language Hearing Association State Conference (Reason for Travel) 1. Relevance of conference/workshop to employee(s) work responsibilities:

Sessions presented during the conference will give guidance in how to evaluate and treat a variety of different communication disorders. Examples of sessions include: (a) Childhood Apraxia of Speech: Evaluation and Differential Diagnosis, (b Literacy-Based Therapy: One Lesson, Many Goals (c) Teaching Social Problem Solving Instead of Social Skills, and (d) Enhancing Early Intervention: Developing Family-Centered and Child-Led Therapy.

2. How will employee(s) share information with colleagues? Information from the training to be presented at 2018 GESD school nurse meetings.

GESD staff speech therapists and assistants will be attending. Time will be allotted post-conference to discuss the different sessions that were attended. Anyone not in attendance will be invited to participate

3. How is the conference/workshop related to district, school or department goals and or objectives?

Sessions at the conference relate to a variety of topics in the field of speech pathology. Learning during these sessions can be implemented during evaluation and in therapy sessions to improve student achievement. Identification of disorders and treatment strategies will improve the effectiveness of collaboration between speech therapists and classroom teachers.

Revised July 1998

TRAVEL REQUEST FORM


This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with enough advance notice to ensure Board approval prior to travel date. Name of Traveler(s): Amy Rodriguez and Tamera Nicol Working at School/Department: Bicentennial North Reason for Travel: Leading Change Conference Traveling to: Tucson, AZ Dates of Travel: June 5th –June 8th Substitute Needed/Dates: NA

Code Cost Requisition


Charge Registration to: 100.100.2570.6360.109.0000

$790



100.100.2570.6580.109.0000

$600


100.100.2570.6580.109.0000

$100


$1,490

APPROVED BY: DATE Approved Not Approved By the Governing Board on date

Revised July 1998

CONFERENCE/WORKSHOP REQUEST

JUSTIFICATION FORM Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along with the Travel Request Form. Name of Traveler(s): Amy Rodriguez and Tamera Nicol Conference/Workshop Title: Leading Change Conference (Reason for Travel) 1. Relevance of conference/workshop to employee(s) work responsibilities:

The theme for the conference is “Innovative Leaders, Innovative Practices. The focus is on building innovative leadership that we can transfer into innovative practices for our school.

2. How will employee(s) share information with colleagues?

We will use and develop training for staff in-service classes based on the workshops and sessions we will be attending at the conference.


The conference will provide information and ideas to help Bicentennial North grow and improve academic achievement through the implementation of innovative practices.

Revised July 1998

EMPLOYEE OUT-OF-COUNTY/OUT-OF-STATE TRAVEL REQUEST

This form must be completed and submitted to the Superintendent’s Office for forwarding to the Governing Board. Requests will be placed on the next possible meeting’s agenda. Travel requests should be submitted early enough to ensure the meeting at which the Board considers approval is before the proposed dates of travel. Name of Traveler(s): Jim Cummings, APR Working at School/Department: DO / Communications Reason for Travel: Attend Annual NSPRA Seminar Traveling to: Anaheim, CA Dates of Travel: July 13-19 Substitute Needed/Dates: N/A

Code Cost Requisition Number

Charge Sub to:

$


001.100.2570.6360.550

$ 370


001.100.2570.6580.550

$250


001.100.2570.6580.550

$1,500


$


$2,120


Revised July 1998


Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along with the Travel Request Form. Name of Traveler(s): Jim Cummings, APR Conference/Workshop Title: National Public Relations Association Annual Seminar (Reason for Travel) 1. Relevance of conference/workshop to employee(s) work responsibilities:

The NSPRA seminar is the only conference aimed at school communications professionals. Attendance helps keep our communications office abreast of latest trends, and offers workshops in specific areas. The National School Public Relations Association’s Annual Seminar will feature a number of sessions related to school district communication and leadership strategies. Some of the session topics being offered include: Share Your Awesomeness: Increase Engagement Through Powerful Speechwriting and Storytelling; Creating Conversation from Chaos; Weathering the Storm: Communication Before, During and After a Natural Disaster.


Information will be shared in Executive Team and Leadership meetings, weekly administrator memos, Board memos, and possibly in training sessions. More importantly, the information will be applied in District practices, procedures, policies and programs so as to optimize the District’s communications infrastructure and improve the public image of the District.

3. How is the conference/workshop related to district, school or department goals and or

objectives? Communication and community involvement/goodwill are critical to the success of the District’s initiatives and meeting the District’s student achievement goals.

Revised July 1998

TRAVEL REQUEST FORM


This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with enough advance notice to ensure Board approval prior to travel date. Name of Traveler(s): MaryBeth McKim Working at School/Department: 117 Reason for Travel: To attend ADE Leading Change Conferences Traveling to: Tucson, AZ Dates of Travel: June 6-8 Substitute Needed/Dates: None Code Cost Requisition


$NA


100.100.2570.6360.117.0000

$395


$NA

Charge Meal/Lodging

100.100.2570.6580.117.0000

$290

Charge Auto Mileage

$360


$ 1045


Revised July 1998


Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along with the Travel Request Form. Name of Traveler(s): MaryBeth McKim Conference/Workshop Title: Leading Change (Reason for Travel) 1. Relevance of conference/workshop to employee(s) work responsibilities:

The conference keynotes includes Dr. Tim Kanold who speaks at many of the PLC conferences along with university professor, and a large school district superintendent coupled with local school and system leaders. We’re looking for more adaptable leadership strategies in order to meet current challenges effectively. We’d like to learn ways and means of better communicating what we do, how we do it, what we do it for, and the ultimate successes the students experience.


As Sunset Vista goes through expansion and contraction, we are looking to hone ongoing effective practices and see what innovations may be appropriate. We’re looking to build a better community involvement system at Sunset Vista such that those doing the work, and those living with the children are able to effectively and productively communicate. We anticipate break out sessions with replicable practices we can share. We will share this information through professional development and community outreach (coffee talks and school wide evening events).


We will use what we learn from the conference to support the Governing Board Priority of Academic Growth for All Students and Community Engagement.

Revised July 1998

TRAVEL REQUEST FORM


This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with enough advance notice to ensure Board approval prior to travel date. Name of Traveler(s): MaryBeth McKim Working at School/Department: 117 Reason for Travel: To attend Arizona School Administrators Summer Conference Traveling to: Tucson, AZ Dates of Travel: June 10-12 Substitute Needed/Dates: None Code Cost Requisition


$NA


100.100.2570.6360.117.0000

$295


$NA


100.100.2570.6580.117.0000

$503


100.100.2570.6580.117.0000

$343


$ 1041


Revised July 1998


Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along with the Travel Request Form. Name of Traveler(s): MaryBeth McKim Conference/Workshop Title: Innovative Leaders/Innovative Practices (Reason for Travel) 1. Relevance of conference/workshop to employee(s) work responsibilities:

The conference keynotes cover leading in the dynamic environment of public education. One focuses on innovative mindset and empowering learning, and the other keynote comes from the current superintendent for the Commonwealth of Virginia. His experience and talk straddles both business and education practices in innovative leadership. We’re looking for more adaptable leadership strategies in order to meet current challenges effectively. We’d like to learn ways and means of better communicating what we do, how we do it, what we do it for, and the ultimate successes the students experience.


As Sunset Vista goes through expansion and contraction, we are looking to hone ongoing effective practices and see what innovations may be appropriate. We’re looking to build a better community involvement system at Sunset Vista such that those doing the work, and those living with the children are able to effectively and productively communicate. We will share this information through professional development and community outreach (coffee talks and school wide evening events).


We will use what we learn from the conference to support the Governing Board Priority of Academic Growth for All Students and Community Engagement.

Revised July 1998

TRAVEL REQUEST FORM


This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with enough advance notice to ensure Board approval prior to travel date. Name of Traveler(s): Jodi Bernhardt, Jody Gallimore, Brad Horstman, Breck Imel,

Andrea Arellano, Joseph De La Huerta Working at School/Department: District Office-Ed Services, GSA, Challenger, Discovery, Desert

Garden Reason for Travel: A Framework for Understanding Poverty Trainer-of-Trainers, Boys

in Crisis Training

Traveling to: Minneapolis, Minnesota Dates of Travel: June 17-21, 2018 Substitute Needed/Dates: None Required


Charge Sub to:

None required

$ 0


168.100.2570.6360.567.0000

$9228.00


168.100.2570.6580.567.0000

$2400.00


168.100.2570.6580.567.0000 $3576.00 (lodging) $1464.00 (meals)


None required

$ 0


$16668.00


Revised July 1998


Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along with the Travel Request Form. Name of Traveler(s): Jodi Bernhardt, Jody Gallimore, 4 site admin TBD Conference/Workshop Title: A Framework for Understanding Poverty Trainer Certification, Boys in

Crisis

1. Relevance of conference/workshop to employee(s) work responsibilities: This training from Ruby Payne is well-known for supporting the work of ensuring academic and socio-emotional success for all students in diverse school communities. The Framework for Understanding Poverty professional development focuses on how to understand poverty and the effect on schooling. The Boys in Crisis professional development focuses on the “why” behind male behavior in schools and what schools can do to make school more inclusive for young males. The trainer-of-trainers model of professional learning will allow this group of trainers to come back to GESD and train staff (certified, administrative, and classified) in this framework.

2. How will employee(s) share information with colleagues? The trainers will return to GESD and provide training through district Operation’s Mtgs with all administration and with classified staff members through their district meetings. A sustained plan for training and support will be developed and implemented.

3. How is the conference/workshop related to district, school or department goals and or objectives? This trainer-of-trainer model will allow the trained staff to facilitate sustained professional development workshops for all employee types including classified staff, new teachers, and veteran staff in regards to poverty, academic and socio-emotional success, well-managed classrooms and discipline.

Revised July 1998

TRAVEL REQUEST FORM


This form must be turned in with purchase requisitions and PAR to the Superintendent’s Office with enough advance notice to ensure Board approval prior to travel date. Name of Traveler(s): Marsha Castillo, Denis Parcels, Cheri Dawn Emerson, Alex Garcia,

Gerry Petersen-Incorvaia Working at School/Department: District Office-Ed Services, Jack, and Horizon Reason for Travel: Dual Language Immersion Program Implementation

Traveling to: Wilmington, Delaware Dates of Travel: June 24-27, 2018 Substitute Needed/Dates: None Required


Charge Sub to:

None required

$ 0


100.100.2571.6360.567.0000

$1475.00


100.100.2570.6580.567.0000

$3500 (airline) $550(Car)


100.100.2570.6580.567.0000 $1800.00 (lodging) $920.00 (meals)


None required

$ 0


$8245


Revised July 1998


Must be completed and submitted to the Superintendent’s Office for transmittal to the Governing Board along with the Travel Request Form. Name of Traveler(s): Marsha Castillo, Denis Parcels, Cheri Dawn Emerson, Alex Garcia, Gerry

Petersen-Incorvaia Conference/Workshop Title: 2018 Delaware Institute for Novice Immersion Principals

1. Relevance of conference/workshop to employee(s) work responsibilities: Since Horizon School and William C. Jack School will be implementing a Dual Language Immersion Program starting in the fall of 2018, professional development on leading the work will benefit both the site principals and the Educational Services Division. This is a targeted professional learning opportunity focused on building leadership capacity to implement, expand and sustain immersion programs while promoting and supporting academic success.

2. How will employee(s) share information with colleagues? Both principals will work with Educational Services to create, implement and support the Dual Language Immersion Programs at Jack and Horizon schools. Both principals will work in collaboration with Educational Services to ensure information is communicated throughout the entire process of implementation. Communique will be to the Executive Team, Governing Board, and each school’s community.

3. How is the conference/workshop related to district, school or department goals and or objectives? With the implementation of innovations to increase academic programs throughout the district, a Dual Language Immersion Program will be implemented at Horizon School and William C. Jack School. In order to ensure success with each school site program, this professional learning will support building the capacity of the leaders with this implementation.


ACTION AGENDA ITEM AGENDA NO: 4.D. TOPIC: Intergovernmental Agreement SUBMITTED BY: Mr. David Jordan, Director for Research and Evaluation RECOMMENDED BY: Ms. Cindy Segotta-Jones, Assistant Superintendent for Educational Services DATE ASSIGNED FOR CONSIDERATION: March 29, 2018 RECOMMENDATION: It is recommended the Governing Board approve the intergovernmental agreement with the Arizona Assessment Collaborative (AZAC) for the 2017-2018 school year. RATIONALE: Glendale Elementary School District has been a participant of the Arizona Assessment Collaborative (AZAC) since it was first founded in 1997. Since the organization was established, its purpose was to provide cost-effective assessment programs and professional development opportunities, which allow participating districts to make informed decisions to improve instructions in their classrooms. The purpose of the agreement is to provide for the joint cooperative service to the member districts. This is a request to continue the agreement for the 2017-2018 school year.

CO2:co2 3063260.4 11/20/2017

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Arizona Assessment Collaborative

INTERGOVERNMENTAL AGREEMENT 2017-2018 THIS INTERGOVERNMENTAL AGREEMENT (“Agreement”) forming the Arizona Assessment Collaborative (“AzAC”) is by and among the MADISON ELEMENTARY SCHOOL DISTRICT NO. 38 and the School Districts listed on Attachment A (“Participating Districts”) which have executed this Agreement. The Agreement shall be effective upon the last signature of Parties to the AzAC as of July 1of each Fiscal Year (“Effective Date”).

RECITALS:

A. WHEREAS, the Western Maricopa Collaborative was formed in the fall of 1997, comprised of twelve school districts in western and central Phoenix and;

B. WHEREAS, the parties desire to work together in assessment and related professional development related to provide quality, cost-effective assessment programs and professional development opportunities to allow participating districts to make informed decisions to improve instruction in their classrooms in order to provide high-quality education to all students.

C. WHEREAS, the parties hereto desire to provide joint and cooperative services to member District in order to improve the effectiveness of assessments, conserve resources and reduce procurement cost; and

D. WHEREAS, the joint and cooperative purchasing by the AzAC will serve both of those ends and is entered into pursuant to A.R.S. § 11-952, A.R.S. § 15-342 and A.R.S. § 15-213 and A.A.C. R7-2-1191;

NOW, THEREFORE, in consideration of the mutual promises contained in this agreement, and of the mutual benefits to result therefrom, the parties agree as follows:

AGREEMENT:

1. Purpose. The Arizona Assessment Collaborative is comprised of a group of school districts who work together in the areas of assessment and professional development to accomplish collaboratively what none of them can do alone. The collaborative is committed to provide quality cost-effective assessment programs and professional development opportunities which allow participating districts to make informed decisions to improve instruction in their classrooms. These programs and opportunities are imperative to providing high-quality education to all students. The purpose of this agreement is to provide for the joint and cooperative services to the member school districts. These joint and cooperative services include, but are not limited to, the following:

Development of high quality, technically sound assessments based on the Arizona Academic Standards;

Production of test materials and score reports;

CO2:co2 3063260.4 11/20/2017

2

Provision of data analysis, including the generation and use of assessment

results to monitor the curriculum to improve teaching and learning;

Implementation of professional development;

Procurement of materials, supplies, equipment, consulting and contracted services;

Establishment of program budget to facilitate the activities of the

collaborative; and,

Employment of temporary or part-time personnel

2. Governance. AzAC will establish a Board called the AzAC Executive Board (hereinafter “Board”).

a. The Board will consist of designated representative(s) from each district,

and each district will be entitled to one vote. Issues will be decided by majority vote of the Board. Other educational and governmental agencies may attend meetings, but will have no voting rights.

b. The Board will select a Chairperson. The Chairperson will be responsible

for establishing meetings, schedules, agenda and necessary record keeping. c. Under the auspices of this agreement, the Board shall approve all programs

and activities prior to implementation and shall approve all expenditures incurred for all contracted services to accomplish the goals established by the Board. The Board shall exercise all decision making powers regarding the implementation of this agreement.

d. The Board will adopt a revenue budget and a fee schedule.

3. Services. The Madison Elementary School District (“Madison” or “fiscal agent”)

and shall assume the role of fiscal agent for the AzAC and shall assume the responsibility for procuring services and goods for the AzAC in accordance with the School District Procurement Code (A.C.C. R7-2-1001, et seq.)

4. Payment. Madison will pay for services and bill each of the Participating Districts

the amounts as set forth in Exhibit D. Such amounts shall be paid to Madison within 30 days of receipt of the invoice.

5. Payments for Goods and Services. Madison will make timely payments for

procured goods and services received in accordance with the terms and conditions of such procurements.

CO2:co2 3063260.4 11/20/2017

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6. Remedies.

a. The exercise of any rights or remedies by the Fiscal Agent shall be at the election of the Fiscal Agent and be the exclusive obligation of the Fiscal Agent.

b. As required by A.A.C. R7-2-1192.2, the exercise of any rights or remedies by a school district under this Agreement shall be the exclusive obligation of such school district.

c. As required by A.A.C. R7-2-1192.4, failure of an eligible procurement unit to secure performance or goods in accordance with the terms and conditions of this Agreement does not necessarily require any other school district to exercise its own rights or remedies.

7. Termination. This Agreement shall remain in effect unless terminated by any party, in which case the Agreement shall terminate as to the terminating school district only. Any party may terminate this Agreement by giving sixty (60) days’ written notice to Madison and paying all amounts owned by the terminating school district under this Agreement. If a Participating District fails to comply with the terms of this Agreement, the other parties to this Agreement may terminate this Agreement, provided that all parties must pay the amounts on Exhibit A.

8. Finance and Budget of AzAC.

a. The parties shall contribute funds to the operational fund in accordance with Appendix C, a copy of which shall always be available to the office of the fiscal agent. Appendix C lists contributions by member schools for 2017-2018 as determined by utilizing the formula set forth in subsection (i) below

b. Madison agrees to be responsible for all accounting, audit and contracted

services required by this agreement including the following duties and responsibilities:

i. Establishment of an operational fund to equal $500 base

membership fee plus $ 00.20 per student based on ADM, per previous year 100th day ADM in grades K – 8 for each member school (hereinafter “operational fund”).

ii. Preparation and distribution of normal and customary financial

reports and provide copies of the same to the Board. iii. Control of all accounting functions and activities including

maintenance of records, revenue and disbursements.

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iv. Administration of all bidding and purchasing of supplies and equipment in conformity with all applicable statutes and regulations governing such activities.

c. Parties to this agreement authorize Madison to retain 3.5% of the total

yearly operational fund (dues collected for that fiscal year) for reimbursement for serving as fiscal agent of AzAC.

d. Yearly disposition of cash balance shall be calculated as follows:

i. Cash balance may be expended in a manner consistent with purpose of this Intergovernmental Agreement upon approval of the Board.

ii. The districts shall receive their pro-rata share of the remaining cash

or be credited for the next fiscal year, after all encumbrances and obligations have been paid, using the same percentage of the total revenue that was contributed by each district. Upon approval of the Board, the remaining cash balance may also be carried forward to the next fiscal year.

e. Fulfillment of Financial Obligations. A major advantage of Collaborative

membership is the reduction of costs for the group’s projects and professional development events. Each district pays for its costs directly to the vendor. The cost of the product or service by all participating districts in the Collaborative is dependent on each district meeting its financial obligations in a timely matter. The financial obligations of members include:

i. Periodic in-kind sharing of costs for participating in voluntary

professional development activities; ii. The district agrees to share the costs of the Collaborative’s projects.

These costs shall not exceed the amount each district contributes to the operational fund of the Collaborative.

iii. The district agrees to fulfill its financial obligations in a timely

manner.

9. Duration. This agreement retroactively commences on July 1, 2017 and terminates on June 30, 2022. This agreement may be renewed for one subsequent term of up to five years. The commitments and obligations of the district members are intended to be in effect for the entire school year during each year in which this agreement is in effect.

10. Dissolution of the AzAC. The Collaborative may be dissolved at any time by a majority vote of the Board. Dissolution shall have the effect of terminating this agreement with regard to all parties. Dissolution shall not be effective until all existing financial obligations are

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satisfied. If the Board votes to dissolve the Collaborative, all real and personal property (e.g. Intellectual Property) shall be promptly sold according to the procedures set forth in the School District Procurement Rules and any funds remaining after all financial obligations are satisfied shall be returned to the member Districts in proportion to each District’s financial contribution during the fiscal year in which dissolution occurs.

11. Withdrawal from the AzAC. A member District may withdraw from the Collaborative and cease to be a party to this agreement at the end of any fiscal year, provided that written notice of a District’s intention to do so is provided to Madison at least sixty (60) days prior to the end of the fiscal year. A member District that withdraws from the Collaborative shall not be entitled to a return of any funds it has contributed, except that if a cash balance remains at the end of the fiscal year in which the District withdraws and that balance is disbursed to member Districts, the withdrawing District shall receive its pro-rata share of such disbursement.

12. Addition of new Districts into the AzAC. A District may join the Collaborative

and become a new party to this agreement at the beginning of any fiscal year, provided that notice of a District’s intention to do so is provided to Madison at least sixty (60) days prior to the beginning of the fiscal year and upon approval of the Board.

13. Commitment of Districts Participating in AzAC. Districts participating in the

AzAC pledge the commitment and support of the Superintendent and District Coordinator(s).

a. District Superintendent and AzAC Coordinator(s). The commitment and support of the districts’ superintendents as well as the districts’ AzAC coordinators (i.e., Director of Curriculum and Instruction, and/or Assessment) are critical to the functioning, effectiveness, and quality of the products, activities, and professional development events of the AzAC. Districts may wish to select two representatives to serve as Coordinators to provide for continuity of participation in AzAC when transitions occur in the district.

b. Commitment of Teachers, Support Personnel, and Facilities. In

pursuing the priorities indicated above the commitment of each district of important participants, support, and facilities is crucial to the work of the Collaborative.

c. The district commits to the involvement of the following in the assessment

development and production processes:

i. teachers to assist in the development process; ii. other participants, e.g., technical, secretarial/clerical support

personnel; iii. use of facilities such as meeting rooms, computer labs for meetings

and workshops.

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d. The district assumes the responsibility of developing participant awareness

of and support for the AzAC’s efforts related to the projects in which it participates.

e. The district agrees to provide the release time needed for full participation

in the Collaborative’s projects and events. The district coordinator(s) will attend all Collaborative meetings; teachers will attend all project development sessions and complete the assigned tasks.

f. The district further agrees to provide teacher stipends or other means for

remunerating participants as needed.

14. Collaborative Assessments and Access to Assessments.

a. Since the fall of 2000, the Collaborative has developed several assessments. AzAC members shall have access to Collaborative products including test booklets, teacher test administration manuals in English and Spanish, answer sheets and AzAC Item Banks which are accessible through the CRB Classroom Manager software. These products include:

i. English Language Arts Assessments based on the Arizona College

and Career Ready Standards (“AZ CCR”)

1. 2nd through 8th Grade Form A and B based on AZ CCR Standards

2. Reading Testlets (NON-SECURE) based on AZ CCR

Standards 3. Writing Assessments (NON-SECURE) Text Dependent

Written Response

ii. Mathematics Assessments based on the Arizona Standards

1. Summative Tests (SECURE) for grades 2, 4, 6 and 7 in English and Spanish

2. Formative Testlets (NON-SECURE) for grades 2 through 8

in English 3. Form A and B based on AZ CCR Standards for grades 2

through 8

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iii. Science 1. Number of items per performance objective, grades four to

eight. 2. FORM A, grades four to eight.

iv. AZACELLA. AZELLA Clone based on ELP Standards

1. Preliteracy Booklets 2. Primary Booklets 3. Elementary Booklets 4. Middle School Booklets

b. Access to Collaborative Products. The Collaborative has focused its assessment development work in the areas of reading, mathematics, writing, science and English language acquisition. Collaborative Diitrict agrees to use the assessment materials according to the assessment purposes and testing conditions for which the tests were designed. Collaborative District agrees to contribute its assessment results to the Collaborative’s database. Development contributions have included one or more of the following:

i. The involvement of teachers and district curriculum consultants in

the assessment development process (basic requirement); ii. The cost of the development of score reports and other testing

materials;

iii. The production of camera-ready tests for printing booklets.

c. Use of the Assessments and Materials. The assessments and administration materials were designed to be used for the summative, formative, and diagnostic purposes indicated. They should be used for these purposes and administered under the testing conditions for which they were designed. AzAC intends to continue to create new assessments in the future and reserves the right to provide those assessments to participating AzAC Districts. Participating Districts shall also have access to general assessment support resources and other similar written materials.

d. Test Security. The same test security procedures used for the State

assessments will be observed

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i. The district and participants agree to maintain the security of the tests indicated above. Security expectations and procedures akin to those for the State assessments will be observed. In particular, the following measures are required:

1. All test booklets will be accounted for and stored in a secured

district facility; 2. Administrators will sign a test security oath; 3. Teachers will keep the test booklets in a secure place in the

classroom during the administration when booklets are not being used.

e. Collaborative Database. To help develop assessment achievement

benchmarks, the Collaborative has developed a database that includes all districts that administer the assessments. The data are analyzed and results are reported only for the group as a whole. The Collaborative will not release assessment results by district or for district comparisons. If districts wish to share their results with other districts, it must be done independently.

f. The district agrees to contribute its assessment results to the Collaborative’s

database.

15. Each Collaborative District designates its AzAC District Coordinators as a person with authority to determine whether certain personally identifiable information may be released in accordance with the Family Education Rights and Privacy Act. Any such disclosure will be subject to a separate data sharing agreement written in accordance with the best practices of the United States Department of Education’s Privacy Technical Assistance Center. AzAC Districts agree to maintain the confidentiality of personally identifiable student information as required by state and federal law. More specifically, AzAC Districts agree:

a. To properly maintain personally identifiable student data in accordance

with the AzAC District’s policy governing Student Records. b. To share findings of research projects that utilize AzAC data in a manner

that does not disclose personally identifiable student information. c. To acknowledge the AzAC in publications that utilize AzAC data. d. Not to further disclose the AzAC data or to transmit the data to third parties. e. To provide reasonable notice of any suspected breach of the AzAC data.

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16. Data Privacy and Security. All participating Districts agree to ensure the adequate physical security, network/machine security and application security of any Personally Identifiable Information provided or maintained under this Agreement. To effectuate these provisions, participating Districts agrees to limit access to the data provided under this Agreement only to those authorized persons who have a legitimate interest in the data and maintain all data received pursuant to this Agreement in a secure manner, separate from all other data files, and not copy, reproduce, or transmit data obtained pursuant to this Agreement.

17. Assignments. No part of this Agreement may be assigned to any agency not a party

to this Agreement without the written consent of all parties. 18. Entire Agreement. This Agreement contains the entire understanding of the parties

hereto. There are no representations or other provisions other than those contained herein, and any amendment or modification of this Agreement shall be made only in writing and signed by the parties to this Agreement. This Agreement may be signed individually by each participating school district in separate counterparts and such signatures shall be construed so as to include the entire Agreement among and between the parties.

19. Severability. The parties agree that should any part of this Agreement be held to

be invalid or void, the remainder of the Agreement shall remain in full force and effect and shall be binding on the parties.

20. Conflict of Interest Cancellation. As required by A.R.S. § 38-511, the parties

acknowledge and agree that either party may, within three years after its execution, cancel this contract, without penalty or further obligation, if any person significantly involved in initiating, negotiating, securing, drafting or creating the contract on behalf of either party is, at any time while the contract or any extension of the contract is in effect, an employee or agent of any other party to the contract in any capacity or a consultant to any other party of the contract with respect to the subject matter of the contract.

21. Governing Law. This Agreement shall be construed under the laws of the State of Arizona and shall incorporate by reference all laws governing the intergovernmental agency agreements and mandatory contract provisions of state agencies required by statute or executive order.

22. Resolution. If there is a dispute, which is the subject of mandatory arbitration provisions of A.R.S. § 12-133, the parties shall submit the matter to binding arbitration in compliance with A.R.S. § 12-1518.

23. Conflict Waiver. The parties to this Agreement acknowledge that they are aware that the same attorney, may be chosen as the attorney for other parties to this Agreement. The signing party acknowledges that it is aware of a potential conflict of interest, which may arise by virtue of these attorneys’ representation of other parties to this Agreement and waives such potential conflict. The parties employing the same attorney or firm understand and agree that should an actual conflict arise out of the terms of this Agreement, that the attorney and firm shall be unable to represent either party in the dispute.

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24. E-verify, Records and Audits. To the extent applicable under A.R.S. § 41-4401,

the parties and their respective subcontractors warrant compliance with all federal immigration laws and regulations that relate to their employees and compliance with the E-verify requirements under A.R.S. § 23-214(A). The parties each retain the legal right to randomly inspect the papers and records of the other parties and the other parties’ subcontractors who work under this Agreement to ensure that the other parties and their subcontractors are complying with the above-mentioned warranty. The parties warrant to keep their respective papers and records open for random inspection during normal business hours by the other parties. Each party and its respective subcontractors shall cooperate with the other parties’ random inspections including granting the inspecting party entry rights onto their respective properties to perform the random inspections and waiving their respective rights to keep such papers and records confidential.

25. No Boycott of Israel. By entering into this contract, the parties certify that they are

not currently engaged in, and agree for the duration the Agreement to not engage in, a boycott of Israel.

26. Indemnification. Each party (as “Indemnitor”) agrees to defend, indemnify, and hold harmless the other party (as “Indemnitee”) from and against any and all claims, losses, liability, costs, or expenses (including reasonable attorney’s fees) (hereinafter collectively referred to as “Claims”) arising out of bodily injury of any person (including death) or property damage, but only to the extent that such Claims which result in vicarious/derivative liability to the Indemnitee are caused by the act, omission, negligence, misconduct, or other fault of the Indemnitor, its officers, officials, agents, employees, or volunteers.

27. Notices. All notices under this Agreement shall be in writing and shall be sent to the designated representative of the parties at the addresses set forth in Attachment A, and shall be deemed to have been duly given on the date of service if sent facsimile (provided a hard copy is sent in one of the manners specified herein), or on the day following service if sent by overnight courier service with next day delivery and with written confirmation of delivery, or five (5) days after mailing if sent by first class, registered or certified mail, return receipt requested.

28. Workers’ Compensation. An employee of either party shall be deemed to be an

“employee” of both public agencies while performing pursuant to this Agreement solely for the purposes of A.R.S. § 23-1022 and the Arizona Workers’ Compensation laws. The primary employer shall be solely liable for any workers’ compensation benefits which may accrue. Each party shall post a notice pursuant to the provisions of A.R.S. § 23-1022 in substantially the following form:

“All employees are hereby further notified that they may be required to work under jurisdiction or control of or within the jurisdictional boundaries of another public agency pursuant to an intergovernmental agreement or contract, and under such circumstances they are deemed by the laws of Arizona, to be employees of both public agencies for the purposes of workers’ compensation.”

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IN WITNESS WHEREOF, the parties have executed this Agreement as of the date set forth below.

School District: Superintendent Date

INTERGOVERNMENTAL DETERMINATION In accordance with A.R.S. § 11-952, the foregoing Agreement has been reviewed by the undersigned attorneys who have determined that said Agreement is in proper form and is within the powers and authority granted to the public body represented by their respective attorneys. Attorney for the School District Date

AZAC uses social media as outlined in Appendix D (facebook, twitter, etc) to advertise the accomplishments and strategies it employs with its member districts. Districts may choose to elect NOT to have their specific Districts or students mentioned in the publications by executing as follows: ______ Member district gives permission for AZAC to use the District’s name as a part of any publication on social media or otherwise. ______Member district DOES NOT give permission for AZAC to use the District’s name as a part of any publication on social media or otherwise.

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Appendix A

Arizona Assessment Collaborative District Members List

Avondale Elementary School District

Buckeye Elementary School District

Creighton Elementary School District

Fowler Elementary School District

Glendale Elementary School District

Liberty Elementary School District

Litchfield Elementary School District

Madison Elementary School District

Nadaburg Unified School District

Osborn Elementary School District

Pendergast Elementary School District

Peoria Unified School District

Roosevelt Elementary School District

Saddle Mountain Unified School District

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Appendix B

Criteria for Data Sharing Requested Data Sets: Please list or describe in detail the data sets containing student-identifiable information being requested followed by a description of the elemental data items necessary to conduct the proposed study. Data Set: _________________________ Data Elements Description Data Set: _________________________ Data Elements Description (Attach additional sheets and descriptions as necessary) Data Processing: Please describe below the types of data processing activities that will be performed with regard to the requested student-identifiable information. Reporting: Please describe how information from this study will be reported, utilized, or otherwise disseminated?

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Disposition of Student-Identifiable Information: At the completion of the proposed project or at the date that this agreement is terminated, please describe the process and conditions under which the student-identifiable information will be either returned or destroyed. Data Confidentiality: Please describe the procedures, methods, locations, and/or safeguards that will be employed to prevent the unauthorized disclosure of student-identifiable information.

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Appendix C

Data Custodians List below all persons (custodians) who will have access to, utilize, or otherwise come in contact with the requested student-identifiable information. Each custodian must provide a signature testifying that they have read and understand all terms and conditions specified under this Agreement and warrant their acceptance of all stipulations. Name Title/Agency Signature 1.

2.

3.

4.

5.

6.

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Appendix D

Member Contributions 2017-2018

Member: Contribution:

Avondale Elementary School District $1,556.99

Buckeye Elementary School District $1,415.75

Creighton Elementary School District $1,687.23

Fowler Elementary School District $1,385.64

Glendale Elementary School District $2,969.29

Liberty Elementary School District $1,149.53

Litchfield Elementary School District $2,647.44

Madison Elementary School District $1,599.99

Nadaburg Unified School District $647.88

Osborn Elementary School District $1,049.49

Pendergast Elementary School District $2,412.25

Peoria Unified School District $4,933.59

Roosevelt Elementary School District $2,260.18

Saddle Mountain Unified School District $709.51

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Appendix E AZAC Social Media Policy and Guidelines This policy governs the publication of and commentary on social media by members of the Arizona Assessment Collaborative and its related member districts (“AzAC”). For the purposes of this policy, social media means any facility for online publication and commentary, including without limitation blogs, wiki’s, social networking sites such as Facebook, LinkedIn, Twitter, Flickr, and YouTube. This policy is in addition to and complements any existing or future policies regarding the use of technology, computers, e-mail and the internet. AzAC Members are not allowed to publish or comment via social media in any way that suggests they are doing so in connection with AzAC. AzAC members who serve as Social Media Committee Members are free to publish or comment via social media in accordance with this policy. Such members are subject to this policy to the extent they identify themselves as an AzAC member and use (other than as an incidental mention of place of employment in a personal social media on topics unrelated to AzAC). Before engaging in work related social media, employees must obtain the permission of the Social Media Committee Coordinator. Publication and commentary on social media carries similar obligations to any other kind of publication or commentary. Social Media Coordinator Roles and Responsibilities

Collaborate with AzAC Board to conduct social media activities Serve as the primary facilitator of the AzAC social media committee Establish, revise, and utilize current AzAC social media post submittal procedures Inventory social media posting proposals and approve postings Ensure postings are approved by the Social Media Coordinator and one other social

media committee member Work with AzAC membership to create and maintain a social media presence that will

effectively leverage the AzAC collaborative resources Social Media Committee Members

The AzAC Social Media Committee will consist of elected AzAC Board Members AzAC Social Media Committee Members will assist the Social Media Coordinator in the

execution of the Social Media Coordinator’s roles and responsibilities AzAC Social Media Committee Members will utilize district member resources to

perform duties. AzAC Social Media Committee members will obtain prior AzAC Board approval for any

and all reimbursable expenditures related to the execution of AzAC Social Media Committee duties.

Social Media Post Creation Procedures

AzAC members will submit proposed posting to Social Comittee Members AzAC members will acquire photo releases when appropriate

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At minimum, the Social Media Coordinator and one other Social Committee Member will edit, deny, or approve the proposed posting based on AzAC Social Media Guidelines

AzAC Social Media postings will only be placed on social media locations approved by the AzAC Board

Social media postings will be limited to topics that are directly related to AZAC work. IE: AZMERIT blueprints and relation to AZAC Testlets blueprints

Guidelines for the Creation of All AzAC Social Media Communications AZAC will use social media (facebook, twitter, etc) to advertise the accomplishments and strategies it employs with its member districts. Districts may choose to elect NOT to have their specific Districts or member participants mentioned in the publications by executing the opt-out clause contained in the IGA. AzAC postings will be limited to content that meets one or all of the provide Guidelines for creating social media communications.

Communicate Mission of AzAC and Membership Benefits Communicate Progress and Purpose of AzAC Projects and Accomplishments Communicate AzAC Research Findings Recognize Member Participation in AzAC Projects Recognize AzAC Membership Recognize recent informational publications that are directly related to AzAC projects Recognize recent informational publications of education affiliated organizations directly

related to AzAC projects Setting up Social Media Social media identities, logon ID’s and user names may not use AzAC’s name without prior approval from the Social Media Committee Project Leadership. Official AzAC graphics will be used for all AzAC profiles. Confidential Information Confidential information includes things such as unpublished details about AzAC or Member district software, products of current projects, financial information, confidential research, and trade secrets. AZAC member districts will not be cited or obviously referenced in social media platforms without opting into AzAC social media policies. AzAC social media postings will not identify a member district, member, or project participant by name without permission and never discuss confidential details of AzAC products or member district information. It is acceptable to discuss general details about the kinds of projects so long as the information provided does not violate any non-disclosure agreements that may be in place with the member districts. Privacy Protection Privacy settings on social media platforms will be set to allow anyone to see profile information similar to what would be on the AzAC website. Other privacy settings that might allow others to post information or see information that is personal will be set to limit access.

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Copyright Laws It is critical that AzAC social media postings show proper respect for the laws governing copyright and fair use or fair dealing of copyrighted material owned by others, including AzAC own copyrights and brands. You should never quote more than short excerpts of someone else’s work, and always attribute such work to the original author/source. It is good general practice to link to others’ work rather than reproduce it. When posting, the AzAC Social Media Committee will respect the copyright and intellectual property rights of others and always site proper credit for their work and be sure to acquire the right to use something with attribution before publishing. AzAC Posting Errors If AzAC postings are made in error, AzAC will correct the mistake quickly. If AzAC chooses to modify an earlier post, revisions will be clearly noted. If someone accuses AzAC of posting something improper (such as their copyrighted material or a defamatory comment about them), AzAC will resolve the matter quickly by removing the information quickly to decrease the possibility of a legal action. Equal Opportunities Policy AZAC does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing of staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

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Appendix F Sample Data Sharing Agreement

TEMPLATE

Data Protection Agreement between ______________ SCHOOL DISTRICT and __________ (Requestor)

This data sharing agreement (Agreement) is made between the _______________ School District and __________________(Requestor).

PARTIES:

______________ are local educational agencies, authorized to collect and maintain student educational records and to receive information from local educational agencies consistent with applicable state regulations and federal laws and subject to the federal Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. § 1232g and 34 CFR Part 99. Consistent with FERPA, the District may disclose personally identifiable information from students’ education records without written consent in connection with study to develop, validate or administer predictive tests. 20 U.S.C. § 1232g(b)(1)(F) and 34 CFR § 99.31(a)(6).

INSERT DESCRIPTION OF REQUESTOR AND STUDY

PURPOSE:

The purpose of this Agreement is to document the terms under which the ___________ SCHOOL DISTRICT will release to __________________ (Requestor) personally identifiable student information for the purposes described above and only those purposes consistent with applicable federal and state laws concerning access to confidential student records.

_____________________ needs the data described in Exhibit A to [PURPOSE OF STUDY, from the description in request document]

______________________ acknowledges that the data that it has requested includes Personally Identifiable Information, as defined in 34 C.F.R. § 99.3.

This Agreement is intended to follow U.S. Department of Education initiatives on Safeguarding Student Privacy, FERPA and its implementing regulations.

TERMS:

1. ___________ SCHOOL DISTRICT will provide the data listed in Exhibit A.

2. To effect the transfer of data and information that is subject to state and federal confidentiality laws and to ensure that the required confidentiality of Personally

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Identifiable Information shall always be maintained, _________________(Requestor) agrees to:

a. Comply with the privacy provisions of FERPA, 20 U.S.C. § 1232g, and regulations at

34 C.F.R. Part 99, and A.R.S. §§ 15-141 and -1046, as applicable;

b. Protect the data provided under this Agreement to the same extent that it protects other similar confidential information, and to ensure that such data is not copied, reproduced or transmitted, except in accordance with 20 U.S.C. § 1232g and as expressly authorized by this Agreement;

c. Use the data provided under this Agreement for no other purpose than those described herein;

d. Destroy the data provided under this agreement by ________________[INSERT DESTRUCTION DATE];

e. Establish procedures consistent with FERPA and applicable Arizona law to ensure the ___________ School District provides adequate physical security, network/machine security and application security of any Personally Identifiable Information provided under this Agreement. To effectuate these provisions, the _________________ (Requestor) agrees to:

i. Conduct its work in a manner than does not permit the identification of students or parents by anyone other than its employees;

ii. Limit access to the data provided under this Agreement only to those authorized persons who have a legitimate interest in the data;

iii. Require all employees, contractors and agents who have access of any kind to comply with this Agreement, FERPA, and applicable Arizona law;

iv. Maintain all data received pursuant to this Agreement in a secure manner, separate from all other data files, and not copy, reproduce, or transmit data obtained pursuant to this Agreement;

v. Not disclose data provided under the Agreement or any addenda to it in any manner that could identify any individual student, except as authorized by FERPA, to any entity other than ___________ SCHOOL DISTRICT and employees of the District working on projects consistent with this Agreement;

vi. Only report the analysis it conducts by means of a secure file transfer.

vii. Not use the data provided pursuant to this Agreement to identify or contact any individuals who are data subjects.

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3. __________ (Requestor) agrees not to redisclose the data obtained pursuant to this Agreement unless expressly authorized to do so by the ___________ SCHOOL DISTRICT in writing prior to such disclosure.

4. __________ (Requestor) will promptly report in writing to ___________ SCHOOL DISTRICT if it becomes aware that of any use of disclosure of the data that is not permitted by this Agreement or by law. This report shall provide as much specific information as possible regarding the nature of the violating use or disclosure, the information used or disclosed, the identity of the person who used the data and the corrective action __________ (Requestor) has taken or will take to prevent further disclosure, including any mitigation, and any other information it has received under this Agreement.

5. The term of the Agreement shall commence upon signing by both parties and can be executed in parts. It shall remain in effect until __________________ [AGREEMENT END DATE], unless terminated, canceled or extended as otherwise provided herein. This Agreement may be canceled upon 30 days written notice by either Party. The term of this Agreement may be extended, upon written approval by the authorized representative of each Party.

6. ___________ SCHOOL DISTRICT may terminate this Agreement immediately and without notice if there is any violation of the terms of this Agreement.

7. This Agreement may only be amended by a writing signed by both parties.

8. Notice under this agreement shall be given to:

SCHOOL DISTRICT at:

INSERT ADDRESS AND EMAIL

Requestor at:

INSERT ADDRESS AND EMAIL 9. Notice is provided of A.R.S. §§ 12-133, 12-1518 and 38-511.

Date: _______________________ Date: ______________________________

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______________ SCHOOL DISTRICT ___________________ SCHOOL DISTRICT

_______________________________________ _____________________________________ Authorized District Designee Authorized District Designee

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Exhibit A List of Data Elements


ACTION AGENDA ITEM AGENDA NO: 4.E. TOPIC: Out of County Field Trip SUBMITTED BY: Ms. Cheri Dawn Emerson, Principal of Horizon School RECOMMENDED BY: Ms. Cindy Segotta-Jones, Assistant Superintendent for Educational Services DATE ASSIGNED FOR CONSIDERATION: March 29, 2018 RECOMMENDATION: It is recommended the Governing Board approve the out-of-county field trip for seventh and eighth grade students from Horizon School to travel to Disneyland in Anaheim, CA, on May 30, 2018. RATIONALE: Request form attached.

GLENDALE ELEMENTARY SCHOOL DISTRICT #40 Administrative Services

REQUEST FOR OUT-OF-COUNTY/OUT-OF-STATE/OVERNIGHT FIELD TRIPS

This form must be submitted to the Assistant Superintendent for Administrative Services prior to any field trip meetings with parents or students.

Submit this completed application to Administrative Services for review. This application will then be considered for approval by the Assistant Superintendent for Administrative Services, Superintendents Cabinet, and the Governing Board.

(PLEASE TYPE)

School: Horizon School Number of Participants: 42-48

Principal Approval: Grade(s) of Participants: 7th -8th graders Student Council and Art Club

Contact Person(s) at Governing Board Meeting: CheriDawn Emerson Destination of Travel: Disneyland CA Type of Field Trip (Science, Social Studies, Substance Abuse Prevention, Music, etc): Visual Arts

(ATTACH ADDITIONAL INFORMATION AND SCHEDULE, IF APPROPRIATE)

SITE DATE LOCATION EDUCATIONAL VALUE Student council and Art Club are working on beautifying the school. We will be looking at the way Disneyland has changed over the years while still keeping it’s over all look. We are watching and looking at historical photos and videos from its making. Anchor Standard #11 Relate artistic ideas and works with societal, cultural, and historical context to deepen understanding.

EMERGENCY INFORMATION

Emergency cards MUST be prepared prior to trip to include emergency phone numbers, emergency medical information/special information on allergies, etc. A copy of these cards MUST be retained by the chaperones throughout the trip and a set must be filed with the school office prior to the trip. A final list of all student/adult participants shall be filed with the school office prior to field trip departures. For all overnight trips, a final list of participants shall also be sent to Administrative Services prior to departure. Contact Person: Dawn Deneault

Contact Phone Number(s): 6029311595

FOR OVERNIGHT TRIPS

Field trip site has been assessed to assure the health, safety, and any accommodations for special needs of all participants

by on through (visitation or contact)

(Name/Position) (Date) (Circle One)

with on

(Name/Position at Site) (Date)

LODGING PHONE NUMBER

The students and staff will be sleeping on the bus for this trip.

INSURANCE

Name of Insurance Carrier for Field Trip: See Attached form

Policy Number:

Description of Policy Coverage:

If using District Transportation, indicate “Glendale Elementary Coverage/District Transportation.” Coverage is only applicable if District is proven negligent – purchase of Student Accident Insurance is highly recommended for all students in case of accident on/off the bus.

TO OBTAIN GOVERNING BOARD APPROVAL THE ABOVE INSURANCE INFORMATION MUST BE PROVIDED.

STAFFING

Student /Chaperone Ratio: 6/1 Lead Teacher: Dawn Deneault

Names of Certified Staff Chaperoning: Tammy Hamblen Elise Ontiveros Amiee Thompson Maddy Cherry

Names of Non-Certified Staff/Parents Chaperoning: Jasmine Soto Ana Hurtado Nicole Castro

TRANSPORTATION

Name of Transportation Carrier: All Aboard America Phone #: 480-222-6940

Address: 230 S Country Club Mesa, AZ

Departure Date: 5/30/2018 Time: 10pm Arriving at Destination Date: 5/31/2018 Time: 8am

Return Date: 6/1/2018 Time: midnight Arriving at Return Date: 6.1/2018 Time: 6am

TRANSPORTATION APPROVAL: Date:

Do Buses Need to Remain: YES X NO

FUNDING

Source of Funding (Substance Abuse, District, Student, Student Scholarships available, if necessary, etc)

Self-Funded Amount $

225 per child

Amount $

Please indicate the process your school uses to proved this opportunity to students who are unable to provide

their own funds: Interested students can apply for financial assistance, in which we would use after school club funding.

How many students may be accommodated by this scholarship procedure?


ACTION AGENDA ITEM AGENDA NO: 5.A. TOPIC: Employment of Director SUBMITTED BY: Ms. Jacque Horine, Coordinator for Classified Human Resources RECOMMENDED BY: Dr. Barbara Goodwin, Assistant Superintendent for Human Resources DATE ASSIGNED FOR CONSIDERATION: March 29, 2018 RECOMMENDATION: It is recommended the Governing Board approve the employment of Mr. Christian Miranda as Director of Transportation, salary and benefits commensurate with other Directors. RATIONALE: A committee was formed to screen and interview candidates for the Director of Transportation vacancy. The interview committee consisted of the Assistant Superintendent for Business Services, the Director of Transportation, the Director of Effective Schools, and an Assistant Principal. The committee was facilitated by the Coordinator for Classified for Human Resources. Several applicants were interviewed and a finalist was selected by the interview committee. As a result, it is recommended Mr. Christian Miranda be appointed Director of Transportation. Mr. Miranda was a Secondary ESL High School Teacher in Tucson, AZ for three years. Since 2005, he has worked for United Parcel Service as a Feeder Dispatch Supervisor. Mr. Miranda comes to GESD with his full CDL and is also a certified CDL trainer. Christian has a Bachelor of Science Degree from Oklahoma Panhandle State University. We are honored to recommend Christian Miranda to the position of Director of Transportation. Salary Range: $79,543.00 - $89,573.00

Public Notice - Meeting Agenda · Joseph De La Huerta . ... Denis Parcels Immersion Principals...

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