Jonathan Field – Technical Director

Nick Dimant – Managing Director 

Overview of PTFS and ArchivalWare

Demonstration

Questions

The leading provider of digital archiving solutions in North America

Formed in 1995 - Focus on desktop imaging, integrated library systems and building custom search systems

First release of ArchivalWare digital archiving solution - 2000

ArchivalWare 4.3 for release Sept. 2009 Best of breed

Libraries – Public• Whittier Public Library• Independence Township LibraryLibraries - Government• National Library of Medicine• U.S. Geological Survey• Federal Communications Commission

(FCC)• Naval Research Laboratory• Department of Justice• U.S. Marine Corps (16 locations World

Wide)• U.S. Air Force• U.S. Army• U.S. Attorney’s Office• Department of State• Library of Congress• Administrative Office of U.S. Court• U.S. Customs Service• International Trade Commission Library• Army Heritage Education Center (AHEC)• Department of Labor• Utah Government Publications• New Hampshire State Library

Libraries – Academic• Southern Oregon University• National Defense University• George Washington UniversityGovernment Institutions – non-library• National Archives and Records Administration• Department of Interior (Labatt)• Department of Defense (Joint Chiefs)• National Security Agency• National Institutes of Health• Office Secretary of Defense (OSD)• National Geospatial Intelligence Agency (NGA)Museums• Smithsonian Institution• Museum of African American HistorySirsiDynixUSA: Public and Academic Libraries,Government Institutions, CommercialInternational: (Canada, New Zealand, Chile,Greece)Commercial• National Geographic• Chicago TribuneAssociations• International Monetary Fund (IMF)• American Chemical Society

Promoting ArchivalWare digital library system

Promoting open source library management systems – Evergreen and Koha

Local presence Local expertise Local training Local support Focused on European context Backed up by major US presence

York St John University Department for Communities and Local

Government / Department of Transport Planning Inspectorate Council of Europe European Southern Observatory (Koha) Irish Parliament Booz & Company (Koha) UN Food and Agriculture Organization

(Koha) ICCROM (Koha)

Institutional repository Photos, videos, audio, text Local server

Circulars & Departmental Publications Parliamentary and Legislation SaaS (hosted) February 2008

Adopted texts and grey literature Posters Collection of digitised audio-recordings 50,000+ documents Hyperion migration SaaS (hosted) July 2008

Circulars Departmental Publications Further applications being

considered Local server June 2008

Web-based Full text search and retrieval system Build, manage & integrate digital archives High volume capture and production tools Advanced admin features Standards based Outstanding retrieval capability

PhotographsNewspapersManuscriptsTechnical reportsLiterature collectionsFilm clipsTheses Journals

Anything digital!

Benefits of ArchivalWare

Outstanding retrieval capability Wide range of searchable documents:

◦ PDF, DOC, PPT, XLS, TXT, HTML, MHTML etc Thesauri and semantic dictionaries Multilingual and cross lingual searching Wide range of viewable objects:

◦ MOV, FLV, WMV, JPEG, TIFF etc Current Awareness/SDI End user submission of material Integration with library OPAC or other

systems (VLE’s, portals etc.)

Entirely web based Automatic metadata creation:

◦ Using file structure or document properties Automatic thumbnail creation Automatic creation of PDFs:

◦ Word, Excel, PowerPoint, TIFF, JPG, GIF◦ PDF to PDF(A) conversion

Document level security Integration capabilities:

◦ API, OAI-PMH, Z39.50, EAD, METS, MARC21, Dublin Core

Google Analytics

Periodically crawls internet and intranet sites

Harvests:◦documents and metadata◦web pages

Checks if any changes to data have been made – if so, harvests them

Loads into ArchivalWare

Redaction Payment integrationGoogle Earth integration

Software as a Service(SaaS)

We manage the server for you You still manage and control your archive Located at world class data centre in UK

◦ Security◦ Resilience◦ 365 days a year, 24/7

High resolution versions of documents can be held locally◦ Performance◦ Security

Annual fee, no software purchase cost

Integration withother systems

Library Management Systems Virtual Learning Environments Corporate Portals Payment Systems

Partnerships include Talis, SirsiDynix, Civica

Conclusion

“Best of breed” technology Solid customer base Responsive to local needs Integration capabilities Excellent customer support Platform for future growth