Pasco Sheriff’s Office

2013-14

Budget Proposal

Court Services Bureau

Staff funding for the 3rd floor of Charlie Housing Open since Nov. 2009, remains non-funded

Funding for non-certified Control Room

Operators

Reallocate certified staff to direct supervision

posts to provide full staffing of the 3rd floor of

Charlie

Staff funding for the Medical Dormitory

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Built - 2009

Cost - 17.5 Million

1st and 2nd Floors opened November 2009 / Positions

allocated from the closing of the Detention West Facility in NPR

Funded Capacity – 512 Inmates

Unfunded Capacity – 256 Inmates

Total Capacity if funded – 768 Inmates

3rd Floor 5.83 Million $ Structure – Not Funded for utilization

Existing overcrowded conditions

Liability Concerns, due to: Lack of space for Special Management Inmates

Protective Custody

Administrative Segregation

Mentally Impaired

Juveniles (Majority housed in Pinellas County)

Isolation Cells (Detoxification & Contagious Disease)

Safety of staff and visitors

Safety of inmates

LE assistance to Court Services for inmate post

coverage – 1,651.5 hours YTD

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Statistics:

66 of the 67 counties reported their average female

population to be 15.8% in June

Pasco 2013 YTD female population - 22.5%

Sentenced females to county jail Pasco as of 7/30/13 = 25.7%

All counties in 2012 = 20.4%

Pasco +5% above average

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Unit Classification

Certified Actual

+/- Bed Space Bed Usage 1

Alpha Males 184 226 42

Bravo Males 192 231 39

1 Charlie Males 256 193 -63

2 Charlie Males 256 255 -1

3 Charlie Males 256 256 256

Delta/Echo Females 288 354 66

Medical Males/Females/Juveniles 51 80 80

Booking 10 10

Grand Total 2 1432 1515 429

1 - Bed usage is as of July 30, 2013 at 1200 hr formal count 2 - Total does not include Medical or Booking as those are temporary bed space

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Direct Supervision:

Florida Model Jail Standards – Definition

(1.14) "Direct Supervision Housing Unit" - A

housing unit where the design capacity is such

that it may effectively be managed by one (1)

officer. An officer's post in this type of housing

unit shall be located within the unit to ensure

direct contact with inmates twenty-four (24) hours

a day. Such housing units shall contain sleeping

areas, day rooms, all necessary personal hygiene

fixtures, and sufficient tables and seats to

accommodate capacity.

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Principles of Direct Supervision:

Effective control

Effective supervision

Competent staff

Safety of staff and inmates

Manageable and cost-effective operations

Effective communication

Classification and orientation

Justice and fairness

Commitment and ownership

Effective control against facility vandalism

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Charlie Housing

Staffing Ratios

Recommended

Inmate to Staff Ratios:

Part of effective

control is the inmate

population is divided

into manageable

groups based on

architectural design

These groups could

be 32, 48 or 64

inmates

Current Plan 1 to 64

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Picture of Control Room

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Hire 27 Civilian Control Room Operators (CRO) and reallocate the

Certified employees to work the direct supervision housing units.

*Potential Savings Certified vs Civilians – 27 * $23,000 = $621,000

Per CRO $23,000 = Savings =

Anticipated increases in the Inmate Population

due to County growth

1993 Average Daily Population - 424

2003 Average Daily Population - 1038

2013 Average Daily Population – 1487

On July 30, 2013 our count was 1608

Average over the last few months (Jun & July – 1540)

2023 Average Daily Population - 2137 *Estimated

Variance from 2013 +650 Inmates

Inability to house juvenile inmates off-site

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424

400

481

564

535

595

606

676

756 930

1038

1158

1173

1217

1271

1277

1277

1362

1359

1416

1487

1604

1663

1723

1782

1841

1900

1959

2019

2078

2137

y = 59.24x - 117706 R² = 0.9875

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1990 1995 2000 2005 2010 2015 2020 2025

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YRLY AVG. Linear (YRLY AVG. )

Current ADP - YR 2013

Est. ADP – YR 2023 ADP - YR 2003

2003 to 2013 - ADP Variance +449 Inmates 2013 - 2023 - Projected ADP Variance +650

Relocation of inmates to other facilities

Negatives

Costs of Housing

Transport Expenses (Fuel, Maintenance, Staffing)

Who is responsible?

Per Florida State Statute 951.23(b)

The expense of maintaining prisoners removed to

another county or municipality under the

provisions of paragraph (a) shall be borne by the

county or municipality from which they are

removed.

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Outsourcing Estimates:

Hillsborough - $110/day per inmate / Pasco to

provide supervision/staff at an overtime rate of

$28.43 per hour

Pinellas - $106/day per inmate

Hernando - $56/day per inmate (excluding

transportation & medical costs)

Federal - Average cost of housing Medium

classified inmates is $71.90/day per inmate

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Inmate Medical Services

© 2013 Pasco Sheriff’s Office

Goal Cost containment of medical expenditures without

compromising the quality of care given to inmates

Staffing – 45 FTE positions 2 Medical ARNPs, 30 Nurses, 4 CNAs, 4 RN supervisors, 2

Medical Records Clerks, 1 Secretary, 1 Asst. Director, 1

Director

Contracted Provider Positions – 4 part time/4 full

time 3 Part-time Providers – physician, psychiatrist, dentist

1 full time psych ARNP, 1 part-time Psych ARNP, 3 full time

mental health workers

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Total Costs - $3,176,680.28 (Oct 2012-Jun 2013)

Outside Care – Great partnership with the

healthcare community

Pay Medicare and Medicaid rates (this is a fraction of

the total cost)

Springhill Hospital – we pay 50% of the total cost

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Top chronic disease is Cardiovascular &

Hypertension

Inmates do not take care of themselves many w/out meds

Inmates are unstable and have dangerous levels of blood

sugars, blood pressure – housed on Medical Unit

These diseases are exacerbated by substance abuse

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Chronic population with Detox

Medical staffing is consumed with monitoring/detoxing

inmates and controlling/stabilizing their chronic diseases

Increase in # of pregnant inmates

Daily average on Methadone Tx is 3-4 requiring

appointments to Operation PAR

Many come to us in their third trimester with no

OB care

Require many appointments to OB, ER, special

testing (Biophysical/non-stress ultrasound/Rogam

injections)

Extremely high risk pregnancies

Risk to fetus; withdrawal symptoms upon birth

Risk to mother; miscarriages

Monitored closely

Require Medical Housing

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Increase in Hep B, Hep C and HIV

Average # of inmates with Hep C – 110

Average # of inmates with HIV and on Meds - 4

Each HIV medication is about $1,000-$1,500 each; some

are on more than one medication

HIV meds account for 20% of Pharmaceutical costs

Increase in inmates with Mental Illness

A total of 4,287 visits to MH providers in Jan-Jun 2013

18 to 20% of the inmate population is on some type of

psych med

Psych meds account for 33% of Pharmaceutical costs

Many are psychotic and unpredictable

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Most problematic diagnosis treated: substance

abuse combined with other psych diagnosis,

PTSD, bipolar disorder

10 suicide attempts from Jan-Jun 2013 and 19

inmates Baker acted

6-10 inmates on a daily basis are placed on a

property authorization

There are approximately 60 referrals on the psych

ARNP list daily (psych ARNPs are unable to see

everyone on the list) - this list does not include

inmates on the Med Wing

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Jan-Jun 2013

Increase of inmate with complex medical problems Cancer, cardiac problems (one inmate required triple bi-pass

surgery), severe diabetics, HIV care, orthopedic fractures to the

face, high risk pregnancies, kidney dialysis

Require outside medical visits

High pharmaceutical costs

Close observation

Require Medical Housing

Continue to Detox Inmates From Jan-Jun 2013 a total of 2,153 inmates were monitored for

signs/symptoms of withdrawal

Total # of inmates detoxed = 617

These inmates require close monitoring

Many require ER visits due to complications

Require Medical Housing

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Jan – Jun 2013

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2012 – 2013 (Jan-Jun Comparison)

Jan – Jun 2012 = 95 Total ER Visits

2012 Total ER Visits = 217

Jan-Jun 2013 = 158 Total ER Visits

Hospitalizations = 47

Baker Acts = 19

2nd QTR 2013 Analysis: Top ER Visits

68 ER visits

Substance abuse: 25 (complications, seizures)

In-house injuries: 15 (some due to substance abuse

withdrawals, altercations, falls)

Pregnancies: 14

Mental Health related: 7 (self harm)

26 Hospital Admissions

Top Admissions:

- Substance abuse (seizures, detox complications)

- Pregnancies (5 deliveries)

- Mental Health

9 BA52s (previous average was 1 per month)

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31 30

29 28

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15 15

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2013

2012Jan – Jun 2012 = 115 Total Referrals

Inmate

Census

2013

1432 1471 1443 1475 1512 1525

Increase in Referrals from 2012

Total in 2013 – 164

Analysis for Referrals:

164 visits completed from Jan – Jun 2013

Top Referrals Scheduled:

Pregnant Inmates

OB consults – 40

PAR appointments for Methadone Treatment - 27

Biophysical/non-stress ultrasound/Rogam injections – 8

*Note, we have a monthly average of 25 pregnant inmates

and a total of 5 deliveries during a 6 month period

Orthopedics – 33

Surgery Consults - 22

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Nursing staff – A Retention and Recruiting

Problem

Open nursing positions are filled with temp nurses

and OT

Additional Nursing Staff for Medical Expansion

and Opening of 3rd Floor on Charlie Wing

Conversion of Part-time Psych ARNP

(contracted) to Full-time

Already cut by OMB

Medical Space Problems

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Pasco SO Allocated

Positions

Pinellas SO

Inmate Census 1550 (Jun 30, 2013) 2965 (Jun 30, 2013)

RN 3 36

LPN 27 68

CNA 4 2

RN Supervisors 4 9

Request is for 6 new nurses for the following areas 2 nurses for the Medical Wing Expansion (1 on each squad) that

will care for 16 acutely sick inmates

Hospitals have a nurse/patient ratio of 7 inmates based on acuity

levels (severity of illness). We currently have 3 nurses assigned to

the medical unit that care for more than 80 of our most acutely sick

inmates

2 nurses for medication pass (1 on each squad)

43% of the inmate population is on some type of medication

Currently three nurses are passing medications in General

Population; many have more than one medication

Average number of doses administered on a monthly basis by nurses

is 47,105

2 nurses for triage (1 on each squad)

One triage nurse processes 70 to 90 medical requests daily

Nurse is unable to process each within 24 hours, which is an ACA

standard

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Increase in female population has increased the # of females

housed on Medical Wing, currently occupying the entire Med I

Wing

Medical Wing is occupied by a large volume of inmates on DT

protocol and inmates with mental health illness, which does not

leave enough space for inmates with other medical issues

Medical Unit is allocated to house 55 inmates (includes 2 Impact

Resistant Seclusion Cells)

We house an average of 85 inmates placing the additional inmates

on temporary bunks, often double/triple bunking inmates in one cell

We have created a medical overflow in other housing areas to

accommodate additional inmates

Nurses make difficult decisions daily as to what inmate can be

moved and to where, based on the current medical/mental health

problem in order to make space for a more critical inmate

We house up to 100 total medical inmates on a daily basis

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Teletype Operations

© 2013 Pasco Sheriff’s Office

The Sheriff’s Office Command of Teletype

Operations will benefit the entire consolidated

communications center by allowing for the

Sheriff’s Office to maintain the vital and high

liability areas with regard to:

Missing persons

Stolen property (to include vehicles)

Domestic Violation Injunctions

Confirmation and removal of warrants and juvenile

pick-up orders

All allowing for the highest levels of officer and

citizen’s safety.

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By the Sheriff’s Office continuing to provide

Teletype Operations, the Sheriff’s Office will

maintain it’s identity as it relates to the integrity

of the reporting system both internally within the

Sheriff’s Office and externally through FDLE,

DHSMV and the FBI.

Validations

Teletype Entry

Information Radio Channel

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Maintains the Hot Sheet

Enter and confirm hits for stolen property, missing

people and Domestic Violence Injunctions (DVI)

into NCIC/FCIC

Process DVI’s services and modifications

Run criminal histories for investigations

Confirm and remove warrants and juvenile pickup

orders

Enter PC’s, youth diversions and curfew warnings

Call out rotational wreckers and agency wreckers

Sends and receives local, regional, state and

federal BOLO’s

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Information Radio Channel

Provides real time information to deputies via

radio

Disseminates information via radio to deputies

that are unable to obtain the information needed

on their own

Provides drivers license, warrant and other

confirmation information in a timely manner,

ensuring officer and citizen safety

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The teletype and validations functions finish out

a law enforcement officer’s report. All

documents are attached to the report and used in

the investigation.

The integrity of the report is intact because all

aspects of the report are completed by the Pasco

Sheriff’s Office

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Penny for Pasco Vehicles

© 2013 Pasco Sheriff’s Office

33 - CID (Un-marked Impalas) Vehicles = $561,000

4 – Warrants (Explorers) Vehicles = $103,640

3 – Transport Vans (W/Cages) = $150,000

1 – Forensics Investigator (Tahoe) Vehicle = $30,000

2 – Property Evidence (Cargo Vans) = $60,000

Total

43 - Vehicles Total = $904,640

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Replace vehicles that older and/or have high

mileage

Replace non-reliable vehicles not suitable for

daily operations

The year 2006 was the last year the County

budgeted for Detective vehicles

Since 2007 we have primarily been outfitting our

Detectives with recycled Patrol vehicles

Prior to 2007 all Detective & Support vehicles were

funded out of the County budget

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Information Technology

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The Information Technology (IT) Section plays an increasingly vital role in law

enforcement and detention missions of the Pasco County Sheriff's Office. The

objective of Information Technology is to make members more effective and

productive through the strategic use of technology by:

Coordinating the integration of technology in support of the mission of the Sheriff’s Office through consulting, planning, programming, and training.

Maintain reliable and secure information systems to support the agency bureaus with 24/7 high availability.

Manage the data networks necessary to provide high speed, transparent, and dynamic connectivity among all information resources.

Facilitate the collection, storage, usability, security, and integrity of electronic data while ensuring appropriate access, backup, and recovery.

The IT Section is responsible for :

Desktop, laptop, and computer related devices for agency members.

Programs and applications required for agency business.

Network devices and telecommunication links between agency locations.

Acquisition, installation, training, problem determination, service.

Support, help desk, security, and status monitoring for all the above.

• Lotus Traveler Mobile Email

• Lotus Quickr Team Collaboration (web)

• Mobile Advanced Reporting System (MARS)

• Navaline Browser Interface for Sunguard Applications

• Network infrastructure (routers, switches, wireless)

• Netmotion Wireless Manager

• Online Time Sheets (web)

• Patrol Management Reporting

• Patrol Roster (Roster)

• Paycheck Detail

• Payroll, Purchasing, Fleet, GL, Accounts Payable (Sungard)

• PictureLink Inmate Imaging System

• Property/Evidence Tracking, Bar Code Scanning

• PSO Data Network

• RapidID Fingerprint/DNA system (Dataworks)

• Records Mgmt, Offense/Incident Reporting (Sungard)

• FIR, Citations, Case Mgmt. (Sungard)

• Report Approval & Processing System (RAPS)

• RVI Document Imaging

• Service Request System

• Sexual Predator Contact

• TraCS In car citations and accident reporting

• Victim Notification (VINES)

• Voice Response for MDB FCIC/NCIC Database Queries

• Voiceless Dispatch & FCIC/NCIC Database Query

• Warrants Tracking

• Wifi Wireless Network

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• ADORE Field Training (web)

• Agency Directory

• Agency Postings

• Applicant/Volunteer Tracking

• AVL Automated Vehicle Location System

• Blackberry Server (BES)

• BOLO tracking (web)

• Clericus/IMS interface

• Computer Aided Dispatch (CAD)

• CopLink RMS data sharing

• CorrectTek Medical EMR system

• Crime Maping.Com web site interface

• Domino Web Access(DWA)

• Evidence Status Request (ESR)

• Extra Duty Tracking

• FCIC/NCIC Database Query

• Finder RMS data sharing

• Forensics Photo Imaging Server

• IBM Lotus Domino Email Server

• IMS/CJIS Interface to Clerk

• Inmate Processing and Tracking (IMS)

• Internet Web Site

• Intranet Web Site

• Iprism Internet Filtering

• Keefe Inmate Property and Commissary

• Lotus Notes Client Email

• Lotus Encrypted Email (LPME)

E911 Consolidation PSO/County CAD system

PSO/Cities patrol and records management systems

Agency Wide Software Upgrade Phase 1 – Finance/HR & Public Safety

Phase 2 – Jail Management and Clericus interface

FBI/FDLE 2 Factor Authentication Mandate Remote logon require double authorization such as

userid/password in addition to fingerprint.

Email System Replacement Current system does not allow for easy access for public

records requests, searches, etc.

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Personnel

Network Analyst I and Server System Analyst I to

manage the growing network and server

infrastructure.

Increase in Operating Expenses:

Covers software license increases, network line

charges, new software and contractor support.

New Capital Expenses:

Computer and network hardware to improve

services, capacity and speeds.

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Thank You