PS-PHILGEPS. Conflict of Interest Lack of Transparency Unclear Accountability Weak Public Monitoring...

PS-PHILGEPS

• Conflict of Interest• Lack of Transparency• Unclear Accountability• Weak Public Monitoring

Procurement Environment

Drag picture to placeholder or click icon to add

2002 WB CPARThe Public Procurement system in the Philippines is:

Dysfunctional

Inefficient

Prone to abuse

A conducive breeding space for graft and

corruption . . .


Key Reforms

Republic Act No. 9184Government Procurement

Reform Act (2003)“An Act Providing for the Modernization, Standardization and

Regulation of the Procurement Activities of the Government and for Other Purposes

Governing Principles

Public Monitoring

Transparency

Streamlined ProcessCompetition

Accountability

Key Reforms Shift from Pre-Qualification Regime to Simplified

Eligibility Checking & Post-Qualification

No Bracketing and Use of disclosed Approved Budget of the Contract (ABC) as ceiling

LCB not LEB

Competitive Bidding as the Primary Mode

1 Bidder rule

Use of Non-Discretionary Pass/ Fail Criterion

Key Reforms Introduction of Protest Mechanism

Participation of Observers

Issuance of SBD

Establishment of civil, administrative, and criminal sanctions

Creation of the Government Procurement Policy Board

Key ReformsProcurement Professionalization Programs

Trainings, Seminars, Workshops for Suppliers, Contractors, and Consultants

And . . .

Use of PHILGEPS and E-bidding


Impact of the Reforms


SUCCESS

no procurement = no corruption = no projects

WHAT IS PhilGEPS?

www.philgeps.gov.ph

The PhilGEPS (Philippine Government

Electronic Procurement System) is the

single, centralized electronic portal that

shall

serve as the primary and definitive source

of

information on government procurement.

(Section 8 R.A. 9184)

www.philgeps.gov.ph

Classification: GoodsGoods, Goods & General Support Services and Consulting Services

EOs & Law EO 262 & 232 EO 40 RA 9184 / AO 17

Coverage NGAs, SUCs, GOCCs NGAs, SUCs, GOCCs, LGUs

E-Bulletin Board

Subscriber’s Registry

E-Catalogue

E-Bulletin Board

Subscriber’s Registry

E-Catalogue

Virtual Store/IMS

INP

GOP-OMR

E-Payment

E-Bid Submission

Auditor/CSO Module

APP

Pilot Electronic Procurement

System2000

PhilGEPS2006

Expanded PhilGEPS

2011

HISTORY OF PHILGEPS

PHILGEPS STATISTICS

NGAsGOCCsSUCsLGUs

Government Type

Agencies Register

ed

NGA 8,554

GOCC 1,422

SUC 344

LGU 13,895

24,215

8,554

1,422344

LGUsProvincial Government 93

City Government 250Municipal Government 1,533

Barangay 12,019

13,895

0

10000

20000

30000

40000

50000

60000

1,714

21,662

2,974 1,501

50,641

1,283 63

MERCHANT’S REGISTRY

Merchants

79,838

Type of

Organization

General Merchandise

Construction Projects

Construction Materials and Supplies

Services

Printing Services

Catering Services

Office Supplies and Devices

Agricultural Products (Seeds, Seedlings, Plants..)

Office Equipment Supplies and Consumables

Hardware and Construction Supplies

0 2000 4000 6000 8000 10000

MERCHANT’S REGISTRYTop 10 Registration by Business Category

8,727

7,457

6,196

6,007

3,975

3,561

3,294

2,974

2,939

2,844

BENEFITS TO GOVERNMENT

www.philgeps.gov.ph

Improve transparency in government procurement

Increase competition resulting in more competitive price bids

Reduce procurement costs, including newspaper advertisements

Provide audit trails (report on government procurement activities by agency)

Help implement government procurement policies

SAVINGS IN NEWSPAPER ADVERTISING COST

US$ 23,826,163.81

As of June 2014

BENEFITS TO MERCHANTS

www.philgeps.gov.ph

Provide merchants easy access to government tenders 24/7

Provide electronic documents for download

Provide merchants automatic notification of bid opportunities and supplemental bid bulletins

Facility to upload eligibility documents resulting to savings on reproduction

Able to do market research on government procurement

FUTURE FUNCTIONALITIES :

Annual Procurement Plan

Contract Management

E-Payment through Bancnet

Business Intelligence Capacity

PS-PHILGEPSPurchaser of Choice

37……………..

LOI 755The Procurement Council, with the assistance of the Procurement Service, shall design and implement an integrated procurement system for supplies, materials and other items needed by the government. It shall undertake the following specific functions:

Identify those supplies, materials, and such other items, including equipment and construction material, which can be economically purchased through central procurement and which it shall cover within its scope of activity;

Determine the technical specifications of items that it will procure for agencies of the government;

c. Identify the sources of supply which are able to offer the best prices, terms and other conditions for the items procured by government;

Purchase, warehouse and distribute items for resale to agencies of government, including government owned or controlled corporations;

Operate a paper converting plant which will service the requirements of government;

Undertake continuing studies to improve and develop the government procurement system, coverage and procedure.

ADMINISTRATIVE ORDER NO. 17DIRECTING THE USE OF THE PROCUREMENT SERVICE AND THE PHILIPPINE

GOVERNMENT ELECTRONIC PROCUREMENT SYSTEM IN PROCUREMENT ACTIVITIES IN ACCORDANCE WITH REPUBLIC ACT NO. 9184, AND IMPROVING

THE OPERATION OF THE PROCUREMENT SERVICE

SECTION 4. Procurement of Common-Use Supplies. Common-use supplies shall be procured directly from the PS or its depots without need of public bidding as provided in Section 53.5 of the Implementing Rules and Regulations (IRRs) of R.A. 9184.

SECTION 5. Use of PhilGEPS. All government procuring entities are mandated to use the PhilGEPS in its procurement activities, and shall post all opportunities, notices, awards, and contracts in it as the central portal of government procurement transactions in accordance with R.A. 9184 and its IRRs. All shall subscribe to the additional features of the PhilGEPS such as the Virtual Store, E-payment and E-bid submission as they become available and are implemented.. . .

Projection for 2016

5 Billion worth of CSEs

6 Billion worth of Non-CSEs

Paper

Writing Supplies

Janitorial Supplies

Computer Supplies

Office Supplies

Folders

Current List of Items

2015

181 CSEs

205 Consumables

2016

150 CSEs150 Consumables

Top 4 CSEs Items (Paper)

PAPER, Multicopy, 80gsm, LEGAL1.28 M reams

PAPER, Multicopy, 80gsm, A41.46 M reams

PAPER, Multi-Purpose (COPY), 70 gsm, LEGAL1.25 M reams

PAPER, Multi-Purpose (COPY), 70 gsm, A4 1.23 M reams

P172 MP168 M

P143 M

P126 M

ITEMS DESCRIPTION QUANTITY AMOUNTPhp

Sign Pen Black, Blue, Red 1.67M pieces 74.28 M

Marker Permanent, Bullet Type, Black, Blue, Red

892K pieces 8.62M

Marker Whiteboard, Black and Blue 312K pieces 3.70 M

Marker Fluorescent 121K pieces 4.32 M

Top 4 CSEs Items (Writing Supplies)

ITEMS DESCRIPTION QUANTITY

AMOUNTPhp

Folder Tag board, Legal 160K pieces 47.79 M

Data Folder With Taglia Lock 254K pieces 19.54 M

Folder Pressboard 27K pieces 25.15 M

Envelope Expanding Kraft 29K pieces 17.89 M

Top 4 CSEs Items (Folders and Envelopes)


AMOUNTPhp

Alcohol Ethyl 68-70% 800K pieces 34.53 M

Broom Soft (Tambo) 300K pieces 30.15 M

Insecticide Aerosol, 600 ml 180K pieces 21.16 M

Toilet Tissue Paper

2-ply sheets, 150 pulls 294K pieces 22.20 M

Top 4 CSEs Items (Janitorial Supplies)

ITEMS DESCRIPTION QUANTITY AMOUNTPhp

Flash Drive 16GB capacity 156K pieces 47.11 M

External Hard Drive 1TB 10K pieces 31.21 M

Multimedia Projector 4000 lumens 690K units 19.73 M

CCF 1 ply, 11”x9-1/2” 51K reams 30.83 M

Top 4 CSEs Items (Computer Supplies)


AMOUNTPhp

Chair Monobloc, Beige 169K pieces 47.55 M

Chair Monobloc, White 160K pieces 45.03 M

Tape Masking, 24 mm 276K pieces 15.19 M

Trashbag Gusseted, Transparent 225K pieces 32.53 M

Record Book 300 pages 304K pieces 18.32 M

Fastener Metal 310K pieces 17.72 M

Disinfectant Solution

Sodium Hypochlorite Solution: 5.25%w (min)

295K gallon container

30.00 M

Other CSE Items


AMOUNTPhp

HP Toner Cartridge CE285A (HP85A) Black

43K pieces 116.71 M

Lexmark Toner Cartridge

E360HP11P, Black 3.5K pieces 30.31 M

Canon Ink Cartridge PG-810 Black 46K pieces 28.52 M

Samsung Toner Cartridge

MLT-D205E, Black 2K pieces 15.73 M

Brother Toner Cartridge

TN-3320 Black 4.2K pieces 14.07 M

Epson Ribbon Cartridge

C135015584 (SO15327) Black

10K pieces 7.17 M

Consumables

Forwarding ServicesEstimated Frequency of Delivery

6 wheeler 10 wheeler 20’ FCF TOTAL

Regional Depots - 342 257 599

Sub Depot 14 39 150 203

Estimated Frequency Cost6 wheeler 10 wheeler 20’ FCF TOTAL

Regional Depots - 10,900,800.00 16,424,931.00 27,325,731.00

Sub Depot 525,000.00 3,614,500.00 9,116,400.00 13,255,900.00

Estimated Value of DeliveriesRegional Depots and Sub Depot 1,321,277.00

PS Main- CSE;

1330687985

.14; 26%

De-pots;

923035280.

48; 18%

NCSE; 2781621610

.21; 55%

SALES CY 2015Total: Php 5.035,344,875.83

CSE- Office Supplies;

701506813.1648;

76%

Consum-ables;

221528467.3152;

24%

Depot

CSE- Office Supplies; 391765020.53; 29%

Retail Store; 16906314.54; 1%

Con-sum-ables; 267495264.

88; 20%

Software; 654521385.19; 49%

PS Main

PS Standard Technical Specifications for CSEs

PS as Procurement AgentOn-going Projects:- Construction of NIH Building for PGH – P

935M- IT Solution and Back-end Infrastructure for BIR – P

194M- Elevator System for DOTC-MRT3 – P 117M- Data Capture of Land Records for DENR – P

538M- Closure and Rehabilitation of San Mateo Landfill – P 173M- Mobility Aid (Wheelchairs) for DOH – P 235M- Air Quality Monitoring Stations for EMB – P

370M- VHF Radio Communication System for PNP – P

624M

1. Airline Tickets (for Local & Foreign Flights)

2. Purified Drinking Water (bottled and in 5-gallon

container)

3. FOL (Fuel, Oil, and Lubricants)

4. Software & IT Solutions (Microsoft & Oracle)

5. Other Supplies, and Materials (e.g. Emergency

Lights)

6. Printing, Scanning, Copying, & Storage Services

7. Cooperatives (Retail Store)

8. Chalk Allowance

9. Military, Police and Traffic Supplies

PROPOSED

NEWITEMS

Budget Expenditure 2015 2016

Travel – Local 12,811,420 14,578,912Travel – Foreign 1,904,987 3,716,507

Office Supplies 14,768,185 16,439,471Fuel, Oil, & Lubricant 10,117,676 13,332,068Food Supplies 3,487,091 4,279,030ICT Supplies 10,117,599 11,261,001Medical Dental and 3,390,715 327,775Laboratory SuppliesChalk Allowance 1,056,366 1,115,127Military , Police 3,652,790 4,032,071And Traffic Supplies

**In thousand pesosSource: Budget of Expense & Sources of Funding

PAL: Express38.6940%

PAL: Regular3.744%

CEBU PAC37.7239%

TIGER AIR6.146%

ZEST AIR8.068%

PHIL AIR ASIA1.341% OTHERS

0.290%

IN BILLIONS

PAL: ExpressPAL: RegularCEBU PACTIGER AIRZEST AIRPHIL AIR ASIAOTHERS

Purified Drinking Water

This expense item is included in food supplies with a total budget of PHP3.68B for 2016 and PHP3.48B for 2015.

Mined from PhilGEPS website posting is Php3.3B for the period of August 2014 up to the present.

10 CSE Items to GO GREEN 1. Multimedia Projector2. Liquid Soap3. Calculators4. Batteries5. Disinfectant Spray6. Compact Fluorescent Lamp7. Detergent Powder8. Toilet Tissue9. Wrapping Paper10. Insecticide (Aerosol Sprays)

Existing PS standard specification for Common Use Supplies have environmental criteria such as:

Envelope is made of 100% recycle kraft paper

Toilet tissue is made of 60% virgin pulp and 40% recycled.

Implementation of GPP

Eco- alkaline battery

Light bulbs from CFL to LED

Solar Powered Calculator

Powered by photovoltaic panels mounted on the device, which allow the calculator to be used

without battery

Multimedia ProjectorLCD LED

Detergent powder

Toilet TissuePaper

8. TOILET TISSUE PAPER (continued…)

Green Choice Philippines Seal of Approval

The Green Choice Philippines Seal of Approval is an ecolabelling programme by the Philippine Center for Environmental Protection and Sustainable Development, Inc. As part of its environmental criteria, products certified are produced without the use of toxic fluorescent whitening agents, not manufactured using dyes and pigments containing heavy metals, and uses not more than 60 cu.m./ ton of tissue paper product.

27 DEPOTS1. Region I – La Union2. Region II – Tuguegarao City3. Region III – Pampanga4. NCR – Quezon City5. Region V – Legazpi City6. Region VI – Bacolod City7. Region VII – Cebu City8. Region VIII – Tacloban City9. Region X – Cagayan de Oro City10. Region XI – Davao City11. Region XII – Koronadal City12. CAR – Baguio City13. CARAGA – Butuan City

PS Regional Depots

1. Mountain Province (Bontoc)2. Palawan (Puerto Princesa City)3. Eastern Samar Province

(Borongan)4. Biliran Province (Naval)5. Negros Occidental Province

(Bacolod)6. Surigao del Norte Province

(Surigao)7. Camiguin Province (Mambajao)8. Misamis Oriental Province (CDO) 9. M. Occidental Province

(Oroquieta)10. Northern Samar Province

(Calbayog)11. Southern Leyte Province (Maasin

City)12. Bukidnon Province (Valencia City)13. Zamboanga (Zamboanga City)14. Zamboanga Province (Sibugay)

PS Sub Depots

Ps-Philgeps is the first national government office to harness solar power

“We turn Sunlight into Power”

355

The Procurement Service shall be staffed by persons on detail from the member- agencies of the Council and/or by contractual personnel. The Service shall not have any permanent

employees.

“Excellence is expected”

Steve Jobs

Atty. Jose Tomas SyquiaExecutive Director, PS-PHILGEPS

Maraming Salamat Po!

[email protected] Road, Cristobal St., Paco, Manila, Philippines 1007www.procurementservice.gov.phwww.philgeps.gov.ph

http://www.procurementservice.gov.ph/

http://www.philgeps.gov.ph/

PS-PHILGEPS. Conflict of Interest Lack of Transparency Unclear Accountability Weak Public Monitoring...

Documents

Transcript of PS-PHILGEPS. Conflict of Interest Lack of Transparency Unclear Accountability Weak Public Monitoring...