Provincial Mission Office at the service of the Salesian Charism - SEMINAR 2012 BONN STARTING...

Provincial Mission Office at the service of the Salesian Charism - SEMINAR 2012 BONN

STARTING (RESTARARTING) A NEW MISSION OFFICE (MO)

1. Mission office in the context of SMS2. Some data on the situation of MO in year 20113. Some indications for the starting (or restarting) of a new Mission

Office

1. La procura misionera en el contexto de la SMS2. Algunos datos sobre la situación de las procuras misioneras en 20113. Algunas indicaciones para fundar una nueva procura misionera inspectorial

Fr Stanislaw Rafalko

1. MISSION OFFICE IN THE CONTEXT OF SALESIAN MISSION SOLIDARITY

RMMission

Department

5 Large Mission Offices

28 National

and Provincial

Offices

21 NGO

37PDO

Various salesian organisations, institutions and associations support the missionary work of Don Bosco in the world.

Varias organizaciones salesianas, instituciones y asociaciones apoyan el trabajo misionero de Don Bosco en el mundo.

SMS – 5 LARGE MISSION OFFICES (G 5)REG. 24

To support our missionary activity, the Rector Major with the consent of his council and in agreement with the local provincial, Para apoyar la acción misionera, el Rector Mayor, con el consentimiento de su Consejo y de acuerdo con el inspector local,may set up mission offices to serve the whole congregation. puede establecer procuras de ámbito general para toda la Congregación.

Their organization and method of functioning will depend on the provincial or provincials in whose territory the offices operate, Su organización y funcionamiento dependerán del inspector o inspectores en cuya circunscripción actúa la procura,in the light of a statute made previously with the Rector Major, and in agreement with the councillor general for the missions and with the economer general.previo convenio con el Rector Mayor y de acuerdo con el consejero general para las misiones.

SMS - 5 LARGE MISSION OFFICES

SALESIAN MISSIONSNew Rochelle (1947)

MISSIONES SALESIANAS

Madrid (1969)

Don Bosco MissionBonn (1985)

Missioni Don BoscoTorino (1990)

BOSCO NET- India New Delhi (2009)

RMMission

Department

Annual meetingsof coordination:-exchange of experiences,-reflection on SMS

-on newtechniques and policiesof fundraising

-on current projects,emergencies,challenges,Etc.

Las reuniones anuales de coordinación:-intercambio de las experiencias, reflexión sobre SMS, sobre las nuevas técnicas y políticas de recaudación de fondos, - sobre los poyectos en curso,

- emergencias, - desafíos, - Etc.

SMS

RMMission

Department


28 National

and Provincial

Offices

21 NGO

37PDO

3 NATIONAL OFFICES

ARS - Buenos Aires: Obra de Don Bosco

BSP- Brasilia: Ufficio della CISBRASIL

PLE – Warszawa: Salezjański Ośrodek Misyjny - SOM

The national (inter-Provincial) Mission Office is established and depends on the Provincials in whose area it operates (cf. art. 24).

La Procura Nacional (interinspectorial) está establecida y depende de los Inspectores de la zona en que opera.

25 PROVINCIAL MISSION OFFICES - natureThe Provincial Mission Office is an agency in the Province, established by the competent Superior with the consent of his Council, in accordance with the general councillor for the missions, whose purpose is to support missionary activities. Its organization and operation depend on the Provincial. (cf. art. 24).

La Procura Misionera Inspectorial es una agencia de la inspectoria, establecida por el Inspector competente con el consentimiento de su Consejo y de acuerdo con el Consejero General para las Misiones, cuya finalidad es apoyar las actividades misioneras. Su organización y funcionamiento dependen de Inspector.(cf. art. 24).

AET Etiopia Addis Abeba Mission Office

AFC Congo Rep. Dem Lubumbashi Mission Office

AFE Sudan Khartum Mission Office

AFE Kenia Nairobi Mission Office

AFM Sudafrica Johannesburg Salesian Missions Suthern Africa

AFW Ghana Ashaiman Starting Mission OfficeATE Cameroun Yaoundé Starting Mission OfficeAUL Australia Ascot Vale Australian Salesian Mission Overseas aid Fund AUS Austria Wien Mission OfficeBBH Brazil Belo Horizonte Starting Mission OfficeBEN Belgium Boortmeerbeek MissieprocuurBEN Olanda Soest Missionprocuur Don BoscoCEP Rep. Ceca Praga SADBA –(ONG) Salesiánská Asociace Dona Boska

FIN Filipine Makati City Mission Office

GBR Inghilterra London Don Bosco Missions Office

GER Svizzera Beromunster Don Bosco Jugendhilfe Lateinamerika

ILE Svizzera Lugano Procura Don Bosco

INB India Mumbai Salesian Mission Office

IND India Dimapur Mission Office

INK India Bangalore Mission Office

IRL Irlanda Pallaskenry Mission Office

KOR Korea Seoul Starting Mission Office

PER Peru Lima Fundacion Don Bosco

SLK Slovacchia Bratislava SAVIO (ONG)

SUE Canada Montreal Mission Office

DIAGRAM OF THE MISSION OFFICE

Mission Office

Comunity Hospitality

FundraisingMission Animation NGO

Private People Companies

Multimedia Museum, exhibitions

Preaching Conferences

Financing Projects

Direct aid ti the missionaries

Religious ProjectsFormation Evangelisation

Pubblications

ProjectsSensibilisation

Advocacy

Voluntering

Direct Mailing

SMS

RMMission

Department

5 LargeMission Offices

28National

and Provincial

Offices

21 NGO

37PDO

DBN – DON BOSCO NETWORK (8 NGO)

Brussel COMJDE

New Rochelle

SM

TurinNOI PER

LORO

Rome VIS

MadridJyD

Bonn JDW

Krakow SWM

Sevilla SOLIDA-RIDAD

DBN Don Bosco Network

The systematicmeetings 2 times a year

Exchange of information on events, projects, ...

Staff training

Care of the Salesian dimension of the NGO

OTHERS 12 SALESIANS NGO FOR DEVELOPMENT

AFW GHANA Ashaiman DBIN - Don Bosco Youth Network-West Africa

AUS AUSTRIA VIENNA JUGEND EINE WELT

BEN HOLANDA AMSTERDAM SAMEN

CEP REP. CECA PRAGA SADBA - SALESIANSKA ASOCIACE DONA BOSKA

ECU ECUADOR QUITO CONSULTORA DON BOSCO

GER SVIZZERA JUHILA JUHILA

INK INDIA BANGALORE BREADS

INN INDIA NEW DELHI BOSCO NET INDIA

PER PERU' LIMA FONDACION DON BOSCO

POR PORTOGALLO LISBOA FUNDACAO D. BOSCO PROJECTO VIDA

SBA SPAGNA BARCELONA VOLS- VOLUNTARIAT SOLIDARI

SLK SLOVACCHIA BRATISLAVA SAVIO - Slovak Activity Volunteer International Organization

DIAGRAM OF THE SALESIAN NG0 FOR DEVELOPMENT

SDB ProvinceLay members

Advocacy LobbyDevelopment educationProjects

Public Relations HumanRights

ConferencesOnline formation

Comunication

Schools-youth

Fundraising Project Office

Pubblications

Voluntary service

Formation

Accompaniment-Before-During-After

NGO

public agenciescompaniesbanking foundations,…

Human PromotionEducation, Social Emergencies

SMS

RMMission

Department


28National

and Provincial

Offices

21 NGO

37PDO

PDO – PLANNING AND DEVELOPMENT OFFICESAFRICA -8

AET ETHIOPIA ERITREA ADDIS ABEBAAFC CONGO LUBUMBASHIAFM South AFRICA JOHANESBURGAFE KENIA NAIROBIAFO IVORY COAST ABIDJANAFW GHANA ASHAIMANMOZ MOZAMBIQUE MAPUTOZMB ZAMBIA LUSAKA

AMERICA - 12ANT DOMINICAN SANTO

DOMINGOARN ARGENTINA CORDOBAARS ARGENTINA BUENOS AIRESBOL BOLIVIA LA PAZCAM GUATEMALA GUATEMALACOB COLOMBIA BOGOTAHAI HAITI PORT AU PRINCEMEG MEXICO GUADALAJARAMEM MEXICO MESSICOPER PERU LIMAPAR PARAGUAY ASUNCIONVEN VENEZUELA CARACAS

ASIA SUD - 11INB INDIA BANGALOREINC INDIA CALCUTTAIND INDIA DIMAPURING INDIA GUWAHATIINH INDIA HYDERABADINK INDIA BANGALOREINM INDIA MADRASINN INDIA NEW DELHIINT INDIA TIRUCHYINP INDIA ODXELLKC SRI LANKA NEGOMBO

ASIA EST -6AUL AUSTRALIA ASCOT VALEFIN FILIPINE - North MAKATIFIS FILIPINE - South CEBUITM INDONESIAMYM MYANMAR YANGONVIE VIETNAM

SMS

RMMission

Department

5 LargeMission Offices

26National

and Provincial

Offices

21 NGO

37PDO

SOLIDARITY OF THE RECTOR MAJOR

SOLIDARITY

RETTORMAJOR

Misiones Salesianas

Madrid

SalesianMissions

New Rochelle

Missioni Don

BoscoTurin

FDBNMRome RMG

RM supports the various needs of provinces

RM apoya diferentes necesidades de las inspectorias

The money is sent directly by the Mission Offices.

El dinero se envía directamente por las Procuras.

In elaboration database that will be accessible on-line

En elaboración database a la qual se podrá acceder on line.

Funds are distributed twice a year (June and December)

Los fondos se distribuyen dos veces al año (junio y diciembre)

STRATEGY OF SMS

NGO

PRIVATE FONDS PUBLIC FUNDS

Mission Office

OTHERNGO

PDO

SRM

2. Some data on the situation of MO in year 2011 2. Algunos datos sobre la situación de las PM en 2011

DONORSINCOME

YEAR 2011


GER-SW

IS INB PLE AULAET IRL

BEN HOL

SUE-C

ANARS

AFE

AFE -S

UD INKPER IND SLK BSP CEP FIN AFM AUS

GBRAFC

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

INCOME 2011 -22 MISSION OFFICES


GER-SWIS INB PLE AUL AET IRL BEN HOL

INCOME 2010 5736562 NaN 2130000 1904965 2708726 1373715 1216891

INCOME 2011 6172593 2900479 2078593 1746790 1562000 1347539 1289565

500,000

1,500,000

2,500,000

3,500,000

4,500,000

5,500,000

6,500,000

INCOME 2010/2011 - 6 MO MORE THAN ONE MILLION EURO

Axis Title


SUE-CAN

ARS AFE AFE -SUD

INK PER IND SLK BSP CEP FIN AFM AUS GBR AFC

INCOME 2010

887150 603392 408000 170000 396000 NaN NaN 325181 380308 249814 106456 47551 110000 77905 NaN

INCOME 2011

999333 913668 456350 400000 391909 364081 307704 306262 300000 245537 138734 122759 120000 30660 NaN

50,000

150,000

250,000

350,000

450,000

550,000

650,000

750,000

850,000

950,000

INCOME 2010/2011 - 15 MO LESS ONE MILLION EURO

Axis Title


AFM AFE -SUD ARS FIN SUE-CAN AFE AUS GER-SWIS BEN HOL

158%

135%

51%

30%13% 12% 9% 8% 6%

INCREASE 2010-2011

INK PLE IRL CEP SLK AUL BSP AET GBR

-1% -2% -2% -2%-6% -8%

-21%-42%

-60%

DECREASE 2010-2011


INB ARS AFE AUL SUE-CAN

94,883

15,000 12,000 9,000 6,300

ACTIVE DONORS -MORE THAN 5.000

AET SLK AFE -SUD

FIN INK BSP IND BEN HOL

GBR CEP PER AFM AFC AUS

4,000

3,250 3,000 3,000

2,632

1,500

800 400 400 245 200 200 - -

ACTIVE DONORS - LESS THAN 5.000


INB AFE INK IND AFM

14,883 11,826

1,608 800 200

80,000

184 1,024

FOREIGN AND LOCAL DONORSForeign Donors Local Donors

ARS AFE -SUD AFE SLK INK AET SUE-CAN FIN CEP AFM IND

4,535

900 557

300 250 250 160 66 60 10 5

NEW DONORS IN 2011

STRARTING MOAFCAFWATEBBHKORPER

3. Some indications for the starting (or restarting) of a new MO 3. Algunas indicaciones para fundar una nueva PM inspectorial

WHY a new MissionOffice?

¿ PARA QUE una nueva Procura Misionera?

SDB

Structures

Young salesians in formation


WHY?¿PARA QUE?

Young People - poor and

abandoned

OUR MISSION

PEOPLE (AGENCIES) WHO COULD

DONATE

DONATES

Know, trust know how,

but WANT TO SEE THE FRUITS

Know, trust but do NOT

KNOW HOW?

know, but do NOT TRUST

But do NOT KNOW us

Mission Office is not a Salesian factory of money, but an institution in the service of evangelization and human promotion.


Generally we have two kinds of funding: private and public. So we need effective instruments to seek and receive them. Rich experience of the congregation tells us that the most effective agencies are: for private funds - Mission Office, and for public funds - NGO.

Rica experiencia de la congregación nos dice, que los organismos más eficaces son:para los fondos privados – Procura Misionera;para los fondos públicos – ONG.

PRIVATE FUNDS PUBLIC FUNDS

NGO Mission Office


CONTRIBUTIONS TO WRKING PAPER

AFE-SUD; AFW; ARS; AUL; AUSBEN-HOL; BMA; BPA; PER

How to start or restart a new MissionOffice?

¿Cómo iniciar o reiniciar una nueva Procura Misionera?


The setting up of a provincial mission office that supports the foreign missions or the missionary activity within the province... is within the competence of the provincial, with the consent of his council, and in agreement with the general councillor for the missions. (Regulations SDB, art. 24)

Para instituir una procura misionera inspectorial con el objetivo de sustentar la actividad misionera de la inspectoría o fuera de la inspectoría, es competente el inspector con el consentimiento de su Consejo, de acuerdo con el Consejero General para las Misiones. (cfr. Reglamentes SDB, art. 24)

1. INSTITUTION

Provincial

Own

Province


In provinces “without missions” – for supports the foreign missionsIn the missionary provinces - for supports missionary activity within the province (MO joined to the PDO or as branch of PDO: AFW, PER)

1,1. Dos tipos de MO en relación con la objetivo de la ayuda

Other (Mission)

Provinces

1.1. Goal


The Councillor for the Missions and the Economer general, in collaboration with others Mission offices that have a rich experience, can offer, in case of need, some technical and financial assistance for organizing the MO and accompanying it in the initial stages.

El Consejero para las Misiones y Ecónomo General en colaboración con otras procuras que funcionan bien, en caso de necesidad pueden ofrecer ayuda técnica y económica para la organización y acompañamiento durante el primer período de funcionamiento.

1.2 Assistance


Appoint one confrere as a Director of the Mission Office. It is important to find a confrere with an

open mind, an enterprising spirit, able to dream and to realize his dreams.

1.3 Nombramiento de un salesiano - director de la procura. Es importante que sea un hermano con

la mentalidad abierta, atrevido, capaz de soñar y llevar a la práctica lo que sueña.

1.3 Director


You need a full time lay mission partnerAl inicio - Un empleado laico

and a professional team of advisors in fundraising.

y una agencia de consulencia profesional en el fundraising.

1.4 Lay mission partners


It is reasonable to start in a slow, progressive way, taking advantage of the already existing provincial mission offices, avoiding large structures and big administrative expenses.

Se aconseja para el comienzo un desarrollo progresivo, utilizando las estructuras inspectoriales ya existentes para evitar las grandes estructuras y los excesivos gastos administrativos.

1.5 Progressive way


At the beginning of your journey it is important to know and to analyze well the reality at the national and provincial levels:

The overall economic situation;The climate for fundraising;Sensitive issues;Competition from other groups (Church and non-Church)

engaging in fundraising; Al comienzo, es importante conocer y analizar bien la realidad a nivel nacional y provincial:

La situación general de la economía; El clima para la recaudación de fondos; Las cuestiones delicadas; Las competencias de los otros grupos (eclesiales y no) que

intervienen en la recaudación de fondos;

2. KNOWLEDGE AND ANALYSIS OF LOCAL

REALITY

http://www.google.it/imgres?q=europa+con+cannocchiale&um=1&hl=it&sa=X&biw=1280&bih=823&tbm=isch&tbnid=Tcg647GfuP5_SM:&imgrefurl=http://it.123rf.com/photo_6154170_uomo-ricerca-con-binocolo-nero-isolata-on-white-background.html&docid=M2HAwZncX4w08M&imgurl=http://us.123rf.com/400wm/400/400/vlue/vlue1001/vlue100100020/6154170-uomo-ricerca-con-binocolo-nero-isolata-on-white-background.jpg&w=1200&h=798&ei=QusCT73VB6OJ4gT0w9ySCA&zoom=1


Which agencies of direct mailing might be reasonably good in mentoring the new MO at a professional level?Which are the legal possibilities respecting the laws of privacy to acquire the address lists?

Which are the prior experience of fundraising carried out by the Salesians of the province in the past?Get to know the banking and postal systems

¿Qué empresas de marketing directo podrían acompañar a nivel profesional a la nueva procura? ¿Cuáles son las posibilidades legales respetando las leyes de la privacidad para adquirir las listas de direcciones?¿Qué experiencias de fundraising han sido llevadas adelante por los salesianos de la inspectoria en el pasado? El conocimiento del sistema bancario y postal

http://www.google.it/imgres?q=europa+con+cannocchiale&um=1&hl=it&sa=X&biw=1280&bih=823&tbm=isch&tbnid=Tcg647GfuP5_SM:&imgrefurl=http://it.123rf.com/photo_6154170_uomo-ricerca-con-binocolo-nero-isolata-on-white-background.html&docid=M2HAwZncX4w08M&imgurl=http://us.123rf.com/400wm/400/400/vlue/vlue1001/vlue100100020/6154170-uomo-ricerca-con-binocolo-nero-isolata-on-white-background.jpg&w=1200&h=798&ei=QusCT73VB6OJ4gT0w9ySCA&zoom=1


5 markets of reference:

1. Physical persons Addresses of Don Bosco Past Pupils Addresses of Don Bosco students and the parents of our students Others addresses list present on the market

2. Enterprises Addresses of some enterprises connected to our institutions or

ready to help us3. Public entities (NGO)4. Banking and/or civil foundations5. Ecclesial institutions

3. PREPARE A LIST OF ADDRESSES


You need a simple database. This means, first of all, a software which offers a minimum capacity to manage addresses of donors and to record their donations.

Buscar una adecuada database (software que garantice una mínima capacidad de administrar las direcciones de los donadores y registrar las ofertas)

DATABASE


The main tools of salesian fundraisingDirect Mailing by traditional postInserts or advertising in newspapers and magazinesPublications and magazines

4. SELECCIÓN DE LOS INSTRUMENTOS DE LA RECAUDACIÓN DE FONDOSLos principales instrumentos de recaudación de fondos la salesiana:

Direct Mailing tradicional por correo Insertos o publicidades en periódicos y revistas Publicaciones y revistas

4. CHOICE OF THE MAIN TOOLS OF FUNDRAISING


Mission animation and exhibitionsRadio, TVTelephone or telemarketingOrganization of special events (lotteries, concerts, ... Internet and E-fundralising

Animación Misionera y exposiciones Radio, TV Teléfono o telemarketing Organización de eventos especiales (rifas, conciertos, ...) Internet and E-fundralising


Prepare an adequate website, which becomes for the public a window to Salesian missionary work, for missionaries a window to the world and, at the same time, also a tool for fundraising.

Sitio internet - preparar un adecuado sitio internet, que sea ventana del trabajo salesiano y misionero al mundo y al mismo tiempo se convierta en un instrumento de fundraising para las necesidades misioneras.

Internet, website


Usually, the collaboration with missionaries of own province is very useful. Invite them to share their needs and experiences through written texts, videos, publications or through personal interactions such as conferences, and preaching in parishes that promote the projects of the Mission office.

La participación de los misioneros en la animación misionera: Está bien vista la colaboración con los misioneros de la misma inspectoría, invitándolos a comprometerse en la comunicación escrita, registrada, publicada, o también con predicación en las parroquias, promoviendo los proyectos propuestos de la procura.

Involvement of Missionaries in

animation


In the printing of letters, flyers, posters, and other publications and products is important professionalism and at the same time the witness of our poverty.

Profesionalidad y la pobrezaEn la impresión de cartas, volantes, carteles y otras publicaciones y productos es importante la profesionalidad y al mismo tiempo el testimonio de nuestra pobreza.

Professionalism end poverty


5. IMPLEMENTATION OF DECISIONS


5.1 Methodology of little steps: In the beginning it is advisable to start with campaigns that are not too costly in order to garner experience of possible openings into the fundraising market. It is about learning on the journey.

5.1 Metodología de pequeños pasos: Al principio se aconseja empezar campañas de pocos costes localizando los mercados más abiertos y disponibles, aprendiendo en el camino.

Campaigns of direct mailing


5.2 Massive campaigns: Do this if there is a possibility from the financial point of view to launch a larger fundraising campaign from the beginning. In some countries, addresses can be purchased from specialized agencies of direct mailing.

5.2 Campañas masivas: Si es posible desde el punto de vista económico podemos lanzar ya desde el principio las campañas masivas. Las direcciones pueden ser buscadas en algunos países de los entes de marketing directo, que trabajan en este campo.


Test and retest until you find the tools and ways more effective, and restart.

Prueba y vuelva a probar hasta encontrar las herramientas y los métodos más eficaces, y reinicie.

6. EVALUATION OF THE RESULTS

Provincial Mission Office at the service of the Salesian Charism - SEMINAR 2012 BONN

THANKSAND GOOD FISHING

Fr. Stanislaw Rafalko SDB

Provincial Mission Office at the service of the Salesian Charism - SEMINAR 2012 BONN STARTING...

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