Providence Hall Board of Trustees Meeting Thursday ... · 5:30pm a. Next meeting schedule David...

Providence Hall Board of Trustees Meeting Thursday February 1st, 2018 3:45 pm

3:30pm Welcome/Call to Order/Roll Call David Vaas 3:35pm Public Comment Public Attendees 3:40pm Financial Report 3:40pm December 2017 Financial Report Beverly Ledward

Proposed Budget Revision Beverly Ledward Debt Service calculation Beverly Ledward

3:50pm Board Governance 3:50pm a. Board Update David Vaas 4:00pm b. Agenda Item #1

New Board Members: Emily Andersen and Jon Titus David Vaas

4:05pm c. Agenda Item #2 Mid-Year Reviews Notification David Vaas

4:10pm d. Agenda Item #3 Enrollment Policy Nate Marshall 4:15pm e. Agenda Item #4 Name Change:

PHAST to PTO Lymari Muniz-Molinary 4:20pm f. Agenda Item #5

Updated PHAST (PTO) Bylaws Lymari Muniz-Molinary

4:25pm PHAST Update Lymari Muniz-Molinary 4:30pm Director's Report 4:30pm a. Elementary Earleen Huff/Kim Anderson 4:40pm b. High School Nathan Marshall/Melissa McPhail 4:50pm c. Junior High Brian Fauver/Mary Wilde 5:00pm d. SPED Rebecca Lucy 5:10pm e. School-Wide Update Nathan Marshall 5:30pm Housekeeping

5:30pm a. Next meeting schedule David Vaas 5:35pm b. Approval of January BOT Minutes David Vaas 5:40pm c. Adjourn David Vaas Closed Session: [Board Member] motions to move the Board of Trustees to a closed session for the purposes of: (a) the discussion of the character, professional competence, or physical or mental health of an individual; (b) strategy sessions to discuss collective bargaining; (c) strategy sessions to discuss pending or reasonably imminent litigation, or (d) strategy sessions to discuss the purchase, exchange, or lease of real property

Finance & Accounting Report Enrollment 1-Oct Capacity WaitlistBudgeted

EnrollmentSummary, Notes & Action Items ES 786 750 1862 775

Prepared by: Max Meyer, Beverly Ledward JH 666 675 4 695Business Managers HS 639 725 2 680

Month Ending: Total 2091 2150 1868 2150

*Skyward as of 1/17/2018

*Actual CapacityFY19

Waitlist Short Trf out Trf inES K 125 125 27 0 1 1ES 1 123 125 205 -2 2 4ES 2 125 125 91 0 0 0ES 3 129 125 303 4 2 1

- Days Cash on Hand: 94 ES 4 130 125 400 5 0 1ES 5 156 125 435 31 1 1JH 6 204 225 436 -21 1 4JH 7 242 225 7 17 0 4

- 004 Transportation Fees - Campus bus use for Quarter 2 JH 8 226 225 5 1 1 1- 117 Total Salaries - Expenses for days work in December are lower due to Winter Break HS 9 226 200 6 26 6 0- 205 Computer and Tech - iPads and MacBook's for Elementary (purchased with Land Trust Funds) HS 10 142 200 5 -58 5 0

HS 11 140 175 1 -35 1 0HS 12 140 150 1 -10 1 0Total 2108 2150 1922 42 21 17

Dec-17 94PHAST Nov-17 94

Oct-17 97Action Items Sep-17 98

Approve Budget Revision Aug-17 106Jul-17 109

Jun-17 119May-17 108Apr-17 109Mar-17 105

Feb-17 102

Jan-17 99Dec-16 97

is included in the HIGH SCHOOL columns.

PHAST income and expenses are also all recorded under the

High School.

Cash on Hand - HistoryThe Lunch Program is a separate Fund, and for reporting purposes

December 31, 2017

NotesBalance Sheet

Days Cash on Hand excluding Building expenses and Principal payments: 105 Days

PH Lunch Program

Income Statement

SummaryCash is holding steady, with December expenses considerably less that prior months. Budget revisions have been completed and will be presented to the Board in the February Board Meeting for approval.

020406080100120140

Dec-16

Jan-17

Feb-17

Mar-17

Apr-1

7

May-17

Jun-17

Jul-1

7

Aug-17

Sep-17

Oct-1

7

Nov-17

Dec-17

DAYS

Days Cash on Hand

Annual Charter School Scoreboard

2 Years Ago 1 Year Ago Now

Local Revenue 308 314 333 State Revenue 3175 3,447 3,743 Federal Revenue 32 36 40 Total Revenues 3515 3,799 4,116

YTD REVENUE PER STUDENT (By Funding Source)

As of DECEMBER 31, 2017

50.16%

51.58%

49.93%

49.00%

50.00%

51.00%

52.00%


Percentage of Revenue Budget

Percentage of Revenues Budget Used

50.96%

46.03%49.49%

40.00%

45.00%

50.00%

55.00%


Percentage of Expenditure Budget

Percentage of Expenditure Budget Used

97

94 94 90

95

100

-60 Days -30 Days Now

Days Cash on Hand(Show the days the school can continue operations based on

average daily expenditures)

Days Cash on Hand

Monthly SCOREBOARD

-

2,000,000

4,000,000

6,000,000

Wages and Benefits Professional Services Property Services Other Services Supplies & Materials Property & Equipment Other Expenses

Expenses By Type

Now

1 Year Ago

2 Years Ago

2,111

2,103

2,108

2,090

2,100

2,110

2,120

-60 Days -30 Days Now

Enrollment by Month

Enrollment by Month

2,000,000

4,000,000

6,000,000


4,073,499 4,434,227 4,820,071

YTD Wages and Benefits

AIM UP! for Charter School SuccessAccountability * Improvement * Monitoring * Understanding * Peace of Mind

Providence Hall Balance SheetAs of December 31, 2017

Assets Cash Unrestricted Cash Regular Checking 4,270,844 Savings 11,387 Money Market and CD 361,264 Cash on Hand ‐

Total Unrestricted Cash 4,643,496

Restricted cash US Bank Bond Principal 132,731 US Bank Bond Interest 389,866 US Bank Bond Reserve 1,590,750 US Bank Bond Project ‐ US Bank Bond Other 214,400

Total Restricted cash 2,327,747

Total Cash 6,971,243

Accounts receivable Local ‐ State ‐ Federal ‐ Sales tax receivable 1,774 Total Accounts receivable 1,774

Prepaid Expenses and Deferred Charges ‐

Total Assets 6,973,017

INTENDED FOR MANAGEMENT USE ONLY Balance Sheet ‐ Page 1 1/19/2018 10:20 AM

Providence Hall Balance SheetAs of December 31, 2017

Liabilities and fund balance Liabilities: Accounts payable 67,703 P‐Card liabilities 231 Wages and payroll taxes payable 234,883 Retirement liability payable ‐ Health Benefit Liability Payable 91 Wages Accrued 719,759 Employee Benefits Accrued ‐ Unearned Revenue ‐

Total Liabilities: 1,022,667

Fund Balance: Beginning fund balance 6,299,719 Net income (loss) (349,369)

Total Fund Balance: 5,950,350

Total Liabilities and fund balance 6,973,017

INTENDED FOR MANAGEMENT USE ONLY Balance Sheet ‐ Page 2 1/19/2018 10:20 AM

For the Year‐To‐Date Ended December 31, 2017

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Current Month Prior Month

2 Months Prior

001 Revenue002 Local Revenue004 Transportation Fees ‐ ‐ 21,695 21,695 ‐ ‐ 22,000 22,000 98.62% ‐ ‐ (305) (305) 11,159 ‐ ‐ 005 Interest Income 24,478 982 ‐ 25,459 30,000 1,100 31,100 81.86% (5,522) (118) ‐ (5,641) 3,808 4,283 4,644 006 Lunch Fee Student ‐ ‐ 200,630 200,630 ‐ ‐ 423,000 423,000 47.43% ‐ ‐ (222,370) (222,370) 27,754 43,243 44,945 007 Lunch Fee Non Students ‐ ‐ 3,698 3,698 ‐ ‐ 5,500 5,500 67.24% ‐ ‐ (1,802) (1,802) 584 918 881 008 Miscellaneous Sales 7,287 36,897 74,992 119,176 8,700 35,000 62,500 106,200 112.22% (1,413) 1,897 12,492 12,976 11,195 13,760 29,357 009 Activities‐ After School Programs ‐ 21,276 77,883 99,159 32,000 240,000 272,000 36.46% ‐ (10,724) (162,117) (172,841) 20,778 16,219 18,189 010 Student Fees‐ School Programs ‐ 77 1,314 1,391 ‐ 2,000 2,500 4,500 30.90% ‐ (1,923) (1,187) (3,110) ‐ 210 529 011 Student Fees‐Secondary (not K‐6) 10 59,788 92,220 152,017 ‐ 61,000 113,500 174,500 87.12% 10 (1,212) (21,280) (22,483) 1,158 2,417 15,430 014 Cash Donation 3,574 179 4,824 8,577 5,000 5,000 3,000 13,000 65.98% (1,426) (4,822) 1,824 (4,423) 414 959 371 015 Parent Organization ‐ 5 5,230 5,235 ‐ 30,000 30,000 17.45% ‐ 5 (24,770) (24,765) 62 3,430 552 016 Sales & Rentals 13,030 200 10,838 24,068 10,000 4,500 12,200 26,700 90.14% 3,030 (4,300) (1,362) (2,632) 2,510 7,533 10,850 017 Other Local Income 3,387 673 31,676 35,735 1,500 21,000 22,500 158.82% 3,387 (827) 10,676 13,235 1,596 11,631 5,326 019 Total Local Revenue 51,766 120,076 524,999 696,841 53,700 142,100 935,200 1,131,000 61.61% (1,934) (22,024) (410,201) (434,159) 81,017 104,604 131,074

Providence HallIncome Statement

INTENDED FOR MANAGEMENT USE ONLY Income Statement ‐ Page 3 1/19/2018 10:20 AM


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021 State Revenue022 Regular School Programs K‐12 1,072,165 1,060,921 1,303,870 3,436,956 2,104,273 2,146,600 2,626,519 6,877,392 49.97% (1,032,108) (1,085,679) (1,322,649) (3,440,436) 570,392 574,075 573,202 023 Professional Staff 55,770 65,422 62,848 184,040 103,965 108,164 101,280 313,409 58.72% (48,195) (42,742) (38,432) (129,369) 46,587 32,947 26,127 024 Flexible Allocation 12,867 12,867 21,039 21,039 61.16% ‐ ‐ (8,172) (8,172) 2,142 2,145 2,145 025 Educator Salary Adjustment 105,144 123,339 118,487 346,970 222,383 251,855 219,703 693,941 50.00% (117,239) (128,516) (101,216) (346,971) 156,568 38,081 38,081 026 Class Size Reduction K‐8 155,325 77,662 ‐ 232,987 353,946 117,982 ‐ 471,928 49.37% (198,621) (40,320) ‐ (238,941) 37,839 37,839 39,327 027 Charter School Administration 36,968 33,404 35,677 106,050 77,500 69,500 68,000 215,000 49.33% (40,532) (36,096) (32,323) (108,950) 17,192 17,192 17,917 028 Charter ‐Local Replacement 805,911 728,210 777,770 2,311,890 1,689,500 1,515,100 1,482,400 4,687,000 49.33% (883,589) (786,890) (704,630) (2,375,110) 276,039 394,526 410,331 029 Special Ed ‐Add‐on 235,185 318,738 263,036 816,960 464,182 643,665 526,072 1,633,919 50.00% (228,997) (324,927) (263,036) (816,960) 136,160 136,160 136,160 030 Special Ed ‐Self‐Contained 6,002 8,199 6,474 20,675 1,968 27,564 11,814 41,346 50.01% 4,034 (19,365) (5,340) (20,671) 3,446 3,446 3,446 031 Special Ed ‐Extended/State 5,503 1,400 5,781 12,684 5,965 24,836 30,801 41.18% (462) 1,400 (19,055) (18,117) 2,151 2,151 2,151 032 Advancement for Acc. Learning ‐ ‐ 2,020 2,020 ‐ ‐ 2,211 2,211 91.37% ‐ ‐ (191) (191) 2,020 ‐ ‐ 033 Gifted and Talented Learning ‐ ‐ 5,177 5,177 10,354 10,354 50.00% ‐ ‐ (5,177) (5,177) 863 4,314 ‐ 034 Enhancement for At‐Risk 25,000 ‐ 9,508 34,508 69,015 69,015 50.00% (44,015) ‐ 9,508 (34,507) 34,508 ‐ ‐ 035 Early Interventions ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 036 Reading Improvement Program K‐3 33,846 ‐ ‐ 33,846 67,693 ‐ ‐ 67,693 50.00% (33,847) ‐ ‐ (33,847) 33,846 ‐ ‐ 037 Online Technology ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 039 International Baccalaureate 3,571 3,629 6,018 13,218 3,571 3,571 6,217 13,359 98.94% (3,571) 58 (199) (3,712) ‐ (4,406) 17,624 040 School LAND Trust Program 59,278 61,458 75,950 196,687 59,786 60,974 74,595 195,355 100.68% (508) 484 1,355 1,332 ‐ ‐ ‐ 041 HB2 Computer Adaptive Testing ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 042 Lunch‐State Liquor Tax ‐ ‐ 33,054 33,054 ‐ ‐ 100,000 100,000 33.05% ‐ ‐ (66,947) (66,947) 9,086 9,222 9,488 043 School Nurses 756 731 897 2,385 4,500 5,126 4,951 14,577 16.36% (3,744) (4,395) (4,054) (12,192) 397 1,987 ‐ 044 UPASS ‐Evaluation & Assessment ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 045 Library Books & Electronic Resources 360 349 427 1,136 695 709 867 2,271 50.00% (335) (360) (440) (1,135) 189 189 189 046 Teachers Mat. & Supp. 4,953 5,810 5,581 16,344 7,088 7,200 6,150 20,438 79.97% (2,135) (1,390) (569) (4,094) ‐ ‐ ‐ 047 Other State Revenue ‐ 2,817 2,317 5,134 ‐ 7,028 30,835 37,863 13.56% ‐ (4,212) (28,518) (32,729) 2,384 554 554 050 Total State Revenue 2,605,739 2,492,087 2,727,760 7,825,586 5,236,030 4,965,038 5,317,843 15,518,911 50.43% (2,633,862) (2,472,951) (2,590,083) (7,696,896) 1,331,808 1,250,421 1,276,740



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2 Months Prior


051 Federal Revenue052 IDEA ‐B ‐Disabled 11 1,289 1,300 72,600 86,912 93,351 252,863 0.51% (72,589) (86,912) (92,062) (251,563) ‐ ‐ 1,300 054 National School Lunch Progam ‐ ‐ 24,491 24,491 ‐ ‐ 59,000 59,000 41.51% ‐ ‐ (34,509) (34,509) 6,724 6,824 7,021 055 Free & Reduced Lunch ‐ ‐ 50,686 50,686 ‐ ‐ 115,600 115,600 43.85% ‐ (115,600) 50,686 (64,914) 13,790 13,236 15,501 056 CNP Milk ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 057 Breakfast Reimbursement ‐ ‐ 6,330 6,330 ‐ ‐ 16,485 16,485 38.40% ‐ (16,485) 6,330 (10,155) 1,670 1,864 1,925 058 After School Lunch ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 060 Title 1 Disadvantaged ‐ ‐ ‐ ‐ 34,262 41,642 41,643 117,547 ‐ (34,262) (41,642) (41,643) (117,547) ‐ ‐ ‐ 061 Title II Teacher Improvement ‐ ‐ 809 809 7,838 8,333 8,551 24,722 3.27% (7,838) (8,333) (7,742) (23,913) ‐ ‐ 809 063 Total Federal Revenue 11 ‐ 83,605 83,615 114,700 136,887 334,630 586,217 14.26% (114,689) (268,972) (118,940) (502,602) 22,184 21,924 26,555

080 Total Revenue 2,657,515 2,612,163 3,336,364 8,606,042 5,404,430 5,244,025 6,587,673 17,236,128 49.93% (2,750,486) (2,763,947) (3,119,224) (8,633,657) 1,435,010 1,376,949 1,434,369



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101 Expense102 Salaries 100103 Wages ‐ Principals and Directors 72,527 61,069 44,421 178,017 134,184 130,433 102,934 367,551 48.43% (61,657) (69,364) (58,513) (189,534) 27,917 29,417 28,125 104 Wages ‐ Instructional Support 42,333 49,423 59,373 151,129 87,813 93,813 95,625 277,251 54.51% (45,480) (44,390) (36,252) (126,122) 23,899 29,478 25,121 105 Wages ‐ Teachers 651,464 870,278 807,894 2,329,637 1,373,200 1,731,825 1,721,025 4,826,050 48.27% (721,736) (861,547) (913,131) (2,496,413) 287,229 521,250 522,785 106 Wages ‐ Teachers‐Special Ed 87,142 81,650 104,816 273,607 196,500 188,000 239,000 623,500 43.88% (109,358) (106,350) (134,184) (349,893) 33,601 59,141 60,559 107 Wages ‐ Substitute Teacher 246 ‐ 4,663 4,909 19,188 7,176 14,000 40,364 12.16% (18,942) (7,176) (9,337) (35,455) 164 287 904 108 Wages ‐ Support Services Students 101,768 87,932 83,405 273,105 217,600 229,100 219,100 665,800 41.02% (115,832) (141,168) (135,695) (392,695) 34,625 59,580 60,898 109 Wages ‐ Admin Support Staff 62,474 54,349 71,291 188,114 124,532 116,480 120,602 361,614 52.02% (62,058) (62,131) (49,311) (173,500) 28,768 33,771 32,547 110 Wages ‐ Aides & Paraprofessionals 193,807 11,475 13,018 218,300 442,310 26,712 18,180 487,202 44.81% (248,503) (15,237) (5,162) (268,902) 26,476 48,591 50,731 111 Wages ‐ SpEd Aide & Paraprofess 62,192 45,375 50,407 157,974 197,620 148,248 101,772 447,640 35.29% (135,428) (102,873) (51,365) (289,666) 21,839 31,932 34,839 112 Wages ‐ Bus Drivers ‐ ‐ 9,867 9,867 ‐ ‐ 19,603 19,603 50.33% ‐ ‐ (9,736) (9,736) 2,488 774 1,162 113 Wages ‐ Computer & Tech 11,055 11,052 11,113 33,220 28,332 28,316 28,316 84,964 39.10% (17,277) (17,264) (17,203) (51,744) 5,018 5,568 5,555 114 Wages ‐ Admin MAINT & OPS 21,316 11,091 22,412 54,819 41,000 34,000 44,469 119,469 45.89% (19,684) (22,909) (22,057) (64,650) 11,478 13,338 8,987 115 Wages ‐ Food Services ‐ ‐ 130,409 130,409 ‐ ‐ 247,744 247,744 52.64% ‐ ‐ (117,335) (117,335) 17,519 29,332 28,817 117 Total Salaries 100 1,306,324 1,283,695 1,413,089 4,003,108 2,862,279 2,734,103 2,972,370 8,568,752 46.72% (1,555,955) (1,450,408) (1,559,281) (4,565,644) 521,020 862,457 861,030

121 Benefits 200122 Retirement Programs 56,064 58,832 63,480 178,376 151,982 172,540 183,527 508,049 35.11% (95,918) (113,708) (120,047) (329,673) 35,367 37,930 36,169 123 Social Security & Medicare Tax 86,594 82,060 92,033 260,687 218,964 209,159 227,592 655,715 39.76% (132,370) (127,099) (135,559) (395,028) 49,144 55,011 52,289 124 Health Benefits 100,950 113,157 134,369 348,476 395,300 443,880 487,680 1,326,860 26.26% (294,350) (330,723) (353,311) (978,384) 78,468 76,456 82,392 125 Unemployment W/C Insurance 10,022 9,410 9,990 29,423 17,649 16,539 25,978 60,166 48.90% (7,627) (7,129) (15,988) (30,743) 4,878 4,481 4,920 128 Total Benefits 200 253,630 263,461 299,872 816,963 783,895 842,118 924,777 2,550,790 32.03% (530,265) (578,658) (624,905) (1,733,827) 167,856 173,878 175,769

‐



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131 Purchased Prof & Tech Services 300 ‐132 Management / Business Services 33,693 31,151 31,657 96,500 67,400 70,400 64,400 202,200 47.73% (33,708) (39,249) (32,743) (105,700) 16,083 16,083 16,083 133 Instructional Services 20,083 29,080 50,716 99,879 40,000 35,000 65,000 140,000 71.34% (19,917) (5,920) (14,284) (40,121) 8,774 31,348 25,712 134 Employee Training / Development 9,463 1,558 3,810 14,831 27,600 15,000 15,000 57,599 25.75% (18,137) (13,442) (11,190) (42,768) 600 574 8,709 135 Education Support Services 13,631 4,603 2,061 20,295 20,000 15,000 6,500 41,500 48.90% (6,369) (10,397) (4,439) (21,205) 4,023 5,974 6,275 136 Administrative Support Services ‐ 300 5,051 5,351 ‐ ‐ ‐ ‐ ‐ ‐ 300 5,051 5,351 ‐ 300 ‐ 137 Computer and Tech Services 18,526 22,145 28,942 69,613 17,000 20,000 21,500 58,500 119.00% 1,526 2,145 7,442 11,113 3,381 3,607 3,594 138 Legal and Accounting 5,954 4,504 4,504 14,961 10,000 10,000 7,000 27,000 55.41% (4,046) (5,496) (2,496) (12,039) 10,083 3,845 1,034 139 Other Purchased Services 26,771 1,193 16,864 44,828 17,000 12,000 72,000 101,000 44.38% 9,771 (10,807) (55,136) (56,172) 2,286 8,291 4,250 141 Total Purchased Prof/Tech Services 30 128,120 94,533 143,605 366,259 199,000 177,400 251,400 627,799 58.34% (70,880) (82,866) (107,794) (261,540) 45,230 70,022 65,657

151 Purchased Property Services 400152 Utilities Expenses 11,441 17,377 14,483 43,301 26,000 30,000 29,150 85,150 50.85% (14,559) (12,623) (14,667) (41,849) 3,120 4,956 6,612 153 Repair & Maint ‐Comp & Tech 6,421 5,085 7,747 19,253 11,000 15,500 12,000 38,500 50.01% (4,579) (10,415) (4,253) (19,247) 3,839 5,377 3,117 154 Repair & Maint ‐Facilities & Custodial 60,829 40,633 44,854 146,316 66,000 155,000 90,000 311,000 47.05% (5,171) (114,367) (45,146) (164,684) 14,477 14,753 16,802 155 Repair & Maintenance ‐Transportation ‐ ‐ 12,009 12,009 ‐ ‐ 15,000 15,000 80.06% ‐ ‐ (2,991) (2,991) 2,585 2,216 4,872 156 Out Services‐ Custodial 17,229 21,589 25,001 63,819 60,000 45,000 75,000 180,000 35.45% (42,771) (23,411) (49,999) (116,181) 8,177 12,461 13,385 157 Lease‐Rent Expense ‐ 2,612 13,278 15,890 18,000 20,000 38,000 41.81% ‐ (15,388) (6,722) (22,110) 2,468 9,595 2,586 159 Total Purchased Property Services 400 95,920 87,296 117,372 300,587 163,000 263,500 241,150 667,650 45.02% (67,080) (176,204) (123,778) (367,063) 34,666 49,357 47,374

171 Other Purchased Services 500172 Transportation Services ‐ 400 1,300 1,700 ‐ 1,000 24,000 25,000 6.80% ‐ (600) (22,700) (23,300) ‐ 1,300 ‐ 173 Insurance Expense 19,462 18,343 17,739 55,544 24,000 22,150 17,000 63,150 87.96% (4,538) (3,807) 739 (7,606) ‐ ‐ ‐ 174 Telephone & Internet 2,767 3,700 1,186 7,653 6,800 7,000 2,500 16,300 46.95% (4,033) (3,300) (1,314) (8,647) 813 1,489 1,311 175 Tuition ‐ ‐ 7,450 7,450 ‐ ‐ ‐ ‐ ‐ ‐ ‐ 7,450 7,450 970 820 720 176 Postage & Mailing Expense 929 780 466 2,175 1,800 1,000 2,500 5,300 41.04% (871) (220) (2,034) (3,125) 17 246 231 178 Copy and Print Services ‐ 345 ‐ 345 400 2,000 2,000 4,400 7.85% (400) (1,655) (2,000) (4,055) ‐ 341 ‐ 179 Advertising‐ Administration 123 125 471 719 3,600 5,000 9,700 18,300 3.93% (3,477) (4,875) (9,229) (17,581) ‐ ‐ 145 180 Travel‐ Staff Travel & Mileage 9,380 5,266 12,683 27,329 21,500 22,000 14,000 57,500 47.53% (12,120) (16,734) (1,317) (30,171) 6,703 2,725 2,651 181 Travel ‐ Field Trips 5,342 3,751 24,739 33,832 9,300 10,000 80,000 99,300 34.07% (3,959) (6,249) (55,261) (65,468) 13,480 3,854 2,632 182 Contract Foodservice ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 183 Total Other Purchased Services 500 38,002 32,711 66,034 136,747 67,400 70,150 151,700 289,250 47.28% (29,398) (37,439) (85,666) (152,503) 21,983 10,775 7,690



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JH Ovr(Und)

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Total Ovr(Und)


2 Months Prior


191 Supplies 600192 Classroom 18,476 61,360 78,466 158,303 50,850 90,000 85,000 225,850 70.09% (32,374) (28,640) (6,534) (67,547) 9,616 29,008 33,088 193 Employee Motivation 4,899 3,550 8,105 16,553 12,000 10,000 15,000 37,000 44.74% (7,101) (6,450) (6,895) (20,447) 8,702 1,753 353 194 Employee Training Supplies 3,041 1,290 3,291 7,622 3,000 2,000 4,000 9,000 84.69% 41 (710) (709) (1,378) 80 1,206 1,639 195 Special Ed 3,134 1,492 2,316 6,942 10,800 9,000 10,000 29,800 23.29% (7,666) (7,508) (7,684) (22,858) 100 2,212 1,760 196 Administration Supplies 3,168 4,229 6,432 13,829 10,000 10,000 11,000 31,000 44.61% (6,832) (5,771) (4,568) (17,171) 804 2,925 1,695 197 Board Supplies 48 137 73 258 1,000 1,000 1,000 3,000 8.61% (952) (863) (927) (2,742) 87 48 48 198 Vending Machines 254 395 371 1,020 1,000 1,000 1,000 3,000 34.01% (747) (605) (629) (1,980) 233 160 194 199 Food and Supplies ‐ ‐ 153,428 153,428 ‐ ‐ 307,000 307,000 49.98% ‐ ‐ (153,572) (153,572) 11,394 33,362 33,560 200 Maintenance & Custodial Supplies 7,809 8,110 9,255 25,173 20,000 28,000 26,000 74,000 34.02% (12,191) (19,890) (16,745) (48,827) 2,182 4,186 4,710 201 Transportation ‐ ‐ 946 946 ‐ ‐ 5,000 5,000 18.92% ‐ ‐ (4,054) (4,054) ‐ 644 214 202 Energy‐Electricity & Natural Gas 23,787 31,797 32,678 88,263 60,000 70,400 77,000 207,400 42.56% (36,213) (38,603) (44,322) (119,137) 16,166 12,942 17,563 203 Textbooks & Instructional Software 59,106 52,312 82,495 193,913 116,100 68,000 99,000 283,100 68.50% (56,994) (15,688) (16,505) (89,187) 698 793 8,870 204 Library Books & Supplies 7,738 2,713 3,705 14,157 15,000 10,000 5,000 30,000 47.19% (7,262) (7,287) (1,295) (15,843) 775 3,475 3,238 205 Computer and Tech 46,779 55,314 16,363 118,455 66,350 63,000 48,000 177,350 66.79% (19,571) (7,686) (31,637) (58,895) 31,349 6,014 21,337 206 Motor, Fuel & Oil 74 24 6,595 6,694 ‐ ‐ 8,000 8,000 83.67% 74 24 (1,405) (1,306) 1,237 1,809 1,283 207 Parent Organization ‐ ‐ 7,472 7,472 ‐ ‐ 30,000 30,000 24.91% ‐ ‐ (22,528) (22,528) 101 6,053 741 208 Student Programs 893 12,884 49,143 62,920 7,500 33,000 132,000 172,500 36.48% (6,607) (20,116) (82,857) (109,580) 4,966 16,445 16,083 209 Student Motivation 619 10,067 8,377 19,064 9,000 21,000 8,500 38,500 49.52% (8,381) (10,933) (123) (19,436) 44 2,098 8,507 210 Fund Raising ‐ 8,527 21,615 30,142 1,500 10,000 30,000 41,500 72.63% (1,500) (1,473) (8,385) (11,358) 4,006 3,300 10,619 213 Total Supplies 600 179,826 254,202 491,126 925,154 384,100 426,400 902,500 1,713,000 54.01% (204,274) (172,198) (411,374) (787,846) 92,541 128,433 165,502

221 Property (Equipment) 700222 Land & Site Improvement ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 223 Buildings ‐ 1,023,476 ‐ 1,023,476 ‐ 1,375,000 ‐ 1,375,000 74.43% ‐ (351,524) ‐ (351,524) ‐ 85,884 89,722 224 Equipment ‐Instruction ‐ ‐ 2,300 2,300 ‐ 12,000 4,000 16,000 14.38% ‐ (12,000) (1,700) (13,700) ‐ ‐ ‐ 225 Equipment ‐Administration ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 226 Equipment ‐Tech Hardware/Software ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 227 Equipment ‐Facilities 5,847 2,700 15,659 24,206 ‐ ‐ 15,000 15,000 161.37% 5,847 2,700 659 9,206 ‐ 9,187 ‐ 228 Equipment ‐Transportation ‐ ‐ 43,000 43,000 ‐ ‐ 40,000 40,000 107.50% ‐ ‐ 3,000 3,000 ‐ 43,000 ‐ 229 Equipment ‐Food Services ‐ ‐ 9,994 9,994 ‐ ‐ 26,000 26,000 38.44% ‐ ‐ (16,006) (16,006) ‐ ‐ ‐ 232 Total Property (Equipment) 700 5,847 1,026,176 70,953 1,102,976 ‐ 1,387,000 85,000 1,472,000 74.93% 5,847 (360,824) (14,047) (369,024) ‐ 138,071 89,722



Actual ES YTD

Actual JH YTD

Actual HS YTD

Actual Total YTD

ES Budget

JH Budget

HS Budget

Total Budget

% Budget to Actual

ES Ovr(Und)

JH Ovr(Und)

HS Ovr(Und)

Total Ovr(Und)


2 Months Prior


241 Other Objects 800242 Dues and Fees 9,846 15,456 27,298 52,600 17,500 19,000 50,000 86,500 60.81% (7,654) (3,544) (22,702) (33,900) 600 1,590 4,237 243 Interest Paid ‐Loans 598,231 173,988 ‐ 772,219 606,925 346,596 606,925 1,560,446 49.49% (8,694) (172,608) (606,925) (788,227) 18,929 18,952 677,277 244 Principal Paid ‐Loans 350,000 73,575 ‐ 423,575 175,000 148,596 175,000 498,596 84.95% 175,000 (75,021) (175,000) (75,021) 7,865 7,842 384,547 245 Other Debt Service Fees 27,630 1,764 25,830 55,224 28,000 6,000 28,000 62,000 89.07% (370) (4,236) (2,170) (6,776) 3,897 1,800 ‐ 246 Indirect Costs ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 247 Total Other Objects 800 985,707 264,783 53,128 1,303,618 827,425 520,192 859,925 2,207,542 59.05% 158,282 (255,409) (806,797) (903,924) 31,291 30,184 1,066,061

249 Total Expense 2,993,376 3,306,856 2,655,178 8,955,411 5,287,099 6,420,863 6,388,822 18,096,783 49.49% (2,293,723) (3,114,006) (3,733,643) (9,141,372) 914,588 1,463,178 2,478,805

261 Total Net Income (Loss) (335,861) (694,694) 681,186 (349,369) 117,331 (1,176,838) 198,851 (860,655) 40.59% (456,763) 350,059 614,419 507,715 520,421 (86,229) (1,044,435)


Providence Hall Statement of Cash Flows


Net income (loss) (349,369)

Adjustments to Reconcile Net Income (Loss) to Net Cash: Increase (Decrease) in cash as a result of: (Increase) Decrease in: Accounts Receivable 112,625 Prepayments and Deferred Charges ‐ Increase (Decrease) in: Accounts Payable (295,293) P‐Card Liabilities 231 Wages and Payroll Taxes Payable 31,147 Retirement Liability Payable ‐ Health Benefit Liability Payable 91 Wages Accrued (80,871) Benefits Accrued (152,903) Unearned Revenue (5,406)

Total adjustment to reconcile Net Income (Loss) to Net Cash (390,379)

Net Increase (Decrease) in Cash (739,747)

Total cash at beginning of Period 7,710,990

Total Cash at End of Period 6,971,243

Less Restricted Cash 2,327,747

Unrestricted Cash 4,643,496

Supplemental Data: Days Cash on Hand (Unrestricted) 94Calculation based upon the total annual expenditure budget divided by 365 days.

INTENDED FOR MANAGEMENT USE ONLY Cash Flows ‐ Page 10 1/19/2018 10:21 AM

Providence Hall Lunch Program Income Statement


Current Month

Year‐To Date

Annual Budget

Over (Under) Budget

Revenue:1000 Local Revenue 28,338 204,328 429,000 (224,672) 3000 State Revenue 9,086 33,054 100,000 (66,947) 4000 Federal Revenue 22,184 81,507 191,085 (109,578)

Total Revenue 59,608 318,889 720,085 (401,196)

Expenditures:100 Salaries and Wages 17,519 130,409 247,744 (117,335) 200 Employee Benefits 3,710 21,682 64,057 (42,375) 300 Professional and Technical Services 605 5,701 2,000 3,701 400 Property Services ‐ 4,672 15,000 (10,328) 500 Other Services ‐ 132 1,700 (1,568) 600 Supplies and Materials 11,394 153,428 312,000 (158,572) 700 Equipment ‐ 9,994 26,000 (16,006) 800 Other Objects ‐ ‐ ‐ ‐

Total Expense 33,228 326,018 668,501 (342,483)

Net Income 26,379 (7,129) 51,584 (58,713)

INTENDED FOR MANAGEMENT USE ONLY Lunch Program ‐ Page 11 1/19/2018 10:21 AM

2017 12 Disbursement listing

Providence HallDisbursement SummaryChecking MACU ‐ 12/01/2017 to 12/31/2017

Payee Name Reference No. Payment Date Payment Amount SourceBANKING FEE 12/31/2017 $44.62 ReconciliationPayroll 1208171200 12/8/2017 $264,155.93 PaycheckUSDA Rural Development 1214171 12/14/2017 $26,794.00 PurchasingPayroll 1222171200 12/22/2017 $263,619.34 PaycheckCharter Solutions, Inc. 7373 12/1/2017 $16,083.33 PurchasingH‐Wire Technology Solutions, LLC 7374 12/1/2017 $3,333.33 PurchasingJann, Jennifer 7375 12/8/2017 $263.53 PaycheckACE RECYCLING & DISPOSAL, INC 7376 12/5/2017 $846.10 PurchasingAKM Enterprises, Ink Kathleen Ayala 7377 12/5/2017 $1,540.00 PurchasingBAS Partners LLC 7378 12/5/2017 $3,500.00 PurchasingBrady Industries 7379 12/5/2017 $142.89 PurchasingButler, Erica 7380 12/5/2017 $20.00 PurchasingCREW COLORS LLC 7381 12/5/2017 $597.50 PurchasingJ.W. Pepper & Son, Inc 7382 12/5/2017 $76.00 PurchasingJohnson, Anne Marie 7383 12/5/2017 $100.00 PurchasingKelly Services, Inc. 7384 12/5/2017 $2,570.20 PurchasingLucy, Rebecca 7385 12/5/2017 $34.74 PurchasingMeadow Gold Dairies SLC 7386 12/5/2017 $868.93 PurchasingNICHOLAS & COMPANY 7387 12/5/2017 $6,167.00 PurchasingNorthridge High School 7388 12/5/2017 $106.00 PurchasingOFFICE DEPOT 7389 12/5/2017 $1,026.59 PurchasingRICOH USA, INC. 7390 12/5/2017 $47.43 PurchasingRoyal Distribution 7391 12/5/2017 $270.07 PurchasingSecurity Electronics Co. 7392 12/5/2017 $600.00 PurchasingSuper Fan Sports Fundraising 7393 12/5/2017 $561.16 PurchasingSWIRE COCA‐COLA, USA 7394 12/5/2017 $64.56 PurchasingTalon's Cove Golf Club 7395 12/5/2017 $1,836.00 PurchasingTenney's Pizza Riverton 7396 12/5/2017 $964.97 PurchasingVanguard Cleaning Systems of Utah 7397 12/5/2017 $8,177.00 PurchasingCASH 7398 12/7/2017 $100.00 PurchasingCR Lighting & Electric, Inc. 7399 12/7/2017 $449.28 PurchasingCREW COLORS LLC 7400 12/7/2017 $732.00 PurchasingIngram Library Services LLC 7401 12/7/2017 $742.09 PurchasingMeadow Gold Dairies SLC 7402 12/7/2017 $945.70 PurchasingNational Benefits Services LLC 7403 12/7/2017 $18.00 PurchasingNICHOLAS & COMPANY 7404 12/7/2017 $6,336.86 Purchasing

Page 1 of 3


PEHP Group Insurance 7405 12/7/2017 $87,625.62 PurchasingSWIRE COCA‐COLA, USA 7406 12/7/2017 $39.36 PurchasingVenu Ventures 7407 12/7/2017 $3,102.50 PurchasingWorkers Compensation Fund 7408 12/7/2017 $3,146.16 PurchasingAce Plumbing and Drain Cleaning Inc. 7409 12/14/2017 $190.00 PurchasingACE RECYCLING & DISPOSAL, INC 7410 12/14/2017 $496.73 PurchasingApple Inc. 7411 12/14/2017 $31,737.95 PurchasingCentury Link 7412 12/14/2017 $110.42 PurchasingChanning Hall 7413 12/14/2017 $5,221.08 PurchasingCoffin, Jessica 7414 12/14/2017 $36.00 PurchasingCREW COLORS LLC 7415 12/14/2017 $30.00 PurchasingEide Bailly LLP 7416 12/14/2017 $8,633.00 PurchasingENTELEN Design‐Build, LLC 7417 12/14/2017 $78,781.64 PurchasingFirstDigital Telecom Billing Department 7418 12/14/2017 $458.48 PurchasingGreat American Opportunities. Inc. 7419 12/14/2017 $1,716.90 PurchasingGround Pursuits LLC 7420 12/14/2017 $8,245.32 PurchasingH‐Wire Technology Solutions, LLC 7421 12/14/2017 $551.00 PurchasingIntegrated Systems Corporation 7422 12/14/2017 $2,400.00 PurchasingKelly Services, Inc. 7423 12/14/2017 $2,215.20 PurchasingLunde, Beatriz 7424 12/14/2017 $50.00 PurchasingMangone, Denelle 7425 12/14/2017 $133.50 PurchasingMeadow Gold Dairies SLC 7426 12/14/2017 $1,551.16 PurchasingNICHOLAS & COMPANY 7427 12/14/2017 $1,014.14 PurchasingNutz, James 7428 12/14/2017 $285.19 PurchasingOFFICE DEPOT 7429 12/14/2017 $883.65 PurchasingProtection One Alarm Monitoring, Inc 7430 12/14/2017 $45.95 PurchasingRocky Mountain Power 7431 12/14/2017 $11,139.56 PurchasingSalt Lake Speech and Language 7432 12/14/2017 $1,657.50 PurchasingSherwood Forest Farms 7433 12/14/2017 $2,309.00 PurchasingSignCity (Notatek LLC DBA SignCity) 7434 12/14/2017 $409.00 PurchasingSouth Valley Sewer District 7435 12/14/2017 $325.84 PurchasingSOUTHEASTERN PERFORMANCE APPAREL 7436 12/14/2017 $3,473.22 PurchasingSummerhays Music Center 7437 12/14/2017 $18.80 PurchasingSWIRE COCA‐COLA, USA 7438 12/14/2017 $129.12 PurchasingTenney's Pizza Riverton 7439 12/14/2017 $964.97 PurchasingTreasure Valley Coffee of Utah, Inc. 7440 12/14/2017 $199.50 PurchasingUHSAA 7441 12/14/2017 $105.00 PurchasingUnited Diesel Service 7442 12/14/2017 $343.75 PurchasingUniversity Medical Billing 7443 12/14/2017 $1,331.25 PurchasingUPS 7444 12/14/2017 $16.75 PurchasingBrady Industries 7445 12/15/2017 $921.92 Purchasing

Page 2 of 3


Comcast 7446 12/15/2017 $526.23 PurchasingDOMINION ENERGY 7447 12/15/2017 $5,026.86 PurchasingElevate 7448 12/15/2017 $551.00 PurchasingFire Engineering Company, Inc. 7449 12/15/2017 $477.00 PurchasingHerriman City 7450 12/15/2017 $1,067.72 PurchasingInternational Baccalaureate Organization‐MYP 7451 12/15/2017 $744.00 PurchasingLogo it On 7452 12/15/2017 $5,716.82 PurchasingRoyal Distribution 7453 12/15/2017 $491.70 PurchasingSherwood, Misty 7454 12/15/2017 $358.35 PurchasingTRIX Third Party Testers 7455 12/15/2017 $150.00 PurchasingChanning Hall 7457 12/18/2017 $45.00 PurchasingWAXIE SANITARY SUPPLY 7458 12/18/2017 $167.80 PurchasingComfort Systems USA Intermountain Inc. 7459 12/26/2017 $580.50 PurchasingKelly Services, Inc. 7460 12/26/2017 $3,287.30 PurchasingOFFICE DEPOT 7461 12/26/2017 $422.92 PurchasingRoyal Distribution 7462 12/26/2017 $312.07 PurchasingWAXIE SANITARY SUPPLY 7463 12/26/2017 $158.85 PurchasingAgcredit ACA 7464 12/26/2017 $1,596.90 PurchasingKelly Services, Inc. 7465 12/26/2017 $2,953.60 PurchasingPEHP Group Insurance 7466 12/26/2017 $89,848.02 PurchasingRICOH USA, INC. 7467 12/26/2017 $2,282.00 PurchasingJann, Jennifer 7468 12/22/2017 $588.45 PaycheckBenefit Guard 9999 12/8/2017 $29,465.41 PayrollHealth Equity 9999 12/8/2017 $1,922.32 PayrollInternal Revenue Service 9999 12/8/2017 $81,273.22 PayrollUtah State Tax Commission 9999 12/8/2017 $13,629.19 PayrollBenefit Guard 9999 12/22/2017 $28,705.44 PayrollHealth Equity 9999 12/22/2017 $1,922.32 PayrollInternal Revenue Service 9999 12/22/2017 $78,260.97 PayrollUtah State Tax Commission 9999 12/22/2017 $13,115.86 PayrollStrawberry Communications, LLC ACH 12/1/2017 $283.82 PurchasingHealth Equity ACH 12/6/2017 $36.40 PurchasingNational Benefits Services LLC ACH 12/25/2017 $7,911.25 PurchasingEMI Health ACH 12/28/2017 $6,137.00 PurchasingMagic‐Wrighter, Inc. ACH 12/31/2017 $891.69 Purchasing

$1,256,689.26

Page 3 of 3

Budget PH FY18 V2 Proposed Revisions 2018 01

Elementary Junior High High School Foodservice TOTAL FY18FY2018 FY2018 FY2018 FY2018 FY2018 YTD

Revenue 002 Local Revenue 003 Tuition - - 14,000 - 14,000 - 004 Transportation Fees - - 30,000 - 30,000 21,695 005 Interest Income 42,000 1,500 - - 43,500 25,459 006 Lunch Fee Student - - - 423,000 423,000 203,795 007 Lunch Fee Non Student - - - 5,500 5,500 3,775 008 Other Food Related Income/Misc Sales 8,000 37,000 86,000 500 131,500 120,841 009 Activities- After School Programs - 32,000 118,000 - 150,000 98,360 010 Student Fees- School Programs(field trips) 20 2,000 10,000 - 12,020 7,903 011 Student Fees- Secondary (not K-5) - 59,820 95,000 - 154,820 152,201 014 Cash Donations Income 5,000 5,000 8,000 - 18,000 15,352 015 Parent Organization Income - - 30,000 - 30,000 5,235 016 Income- Sales & Rentals 16,000 3,500 25,000 - 44,500 31,752 017 Other Local Income 3,387 1,500 34,000 - 38,887 36,005 Total 002 Local Revenue 74,407 142,320 450,000 429,000 1,095,727 722,373

021 State Revenue 022 Regular School Programs K-12 2,190,946 2,122,510 2,540,620 - 6,854,076 3,436,956 023 Professional Staff 107,849 135,663 124,569 - 368,081 184,040 024 Flexible Allocation - - 25,719 - 25,719 12,867 025 Educator Salary Adjustment 215,064 270,529 248,406 - 733,999 346,970 026 Class Size Reduction K-8 306,680 153,340 - - 460,020 232,987 027 Charter School Administration 78,600 66,600 64,000 - 209,200 106,050 028 Charter- Local Replacement 1,713,480 1,451,880 1,395,200 - 4,560,560 2,311,890 029 Special Ed Add-on 470,371 637,476 526,072 - 1,633,919 816,960 030 Special Ed Self-Contained 11,904 16,133 13,314 - 41,351 20,675 031 Special Ed Extended/State 5,965 - 19,842 - 25,807 12,684 032 Career and Tech Education - 6,633 - - 6,633 3,317 033 Gifted and Talented Learning - - 10,368 - 10,368 5,177 034 Enhancement for At-Risk 25,000 - 44,015 - 69,015 34,508 035 Early Interventions - - - - - - 036 Reading Improvement Program K-3 69,710 - - - 69,710 33,846 037 Online Technology - - - - - - 038 Beverly Taylor Sorenson Arts - - - - - 039 International Baccalaureate 3,500 3,500 6,218 - 13,218 13,218 040 School LAND Trust Program 62,959 60,868 72,859 - 196,686 196,687 041 HB2 Computer Adaptive Testing - - - - - - 042 Lunch - State Liquor Tax - - - 127,720 127,720 33,054 043 School Nurses 1,527 1,476 1,767 - 4,770 2,385 044 UPASS- Evaluation & Assessment - - - - - - 045 Library Books & Electronic Resources 747 722 865 - 2,334 1,136

Providence Hall Proposed Budget FY18 Version2

Page 1 Copyright © 2012 Charter Solutions 03/2012




046 Teachers Materials & Supplies 6,233 7,841 7,200 - 21,274 16,344 047 Other State Revenue 661 - 20,000 - 20,661 - 048 Charter School Startup - - - - - - 049 USTAR - - - - - - 050 CTE Suicide Prevention - 500 500 - 1,000 (500)

051 Intergenerational Poverty FAST - - - - - - 052 Concurrent Enrollment - - 4,635 - 4,635 2,317 053 Advance Placement - - 4,041 - 4,041 2,020 054 Teacher Salary Supplemental Program - - 10,835 - 10,835 - 055 Digital Learning - - - - - - 056 Grants and Private Sources - - - - - - 057 Inter-Generational Poverty - - - - - - 058 Staff Development - Non MSP 340 454 - - 795 059 Student Leadership Skill Development - - - - - - 060 Title I Para Educators - - - - - - 061 Anti-Bullying - - - - - - 063 Capitol Field Trips 270 - - - 270 -

Total 021 State Revenue 5,271,807 4,936,125 5,141,045 127,720 15,476,698 7,825,586

051 Federal Revenue 052 IDEA B- Disabled 77,856 82,868 100,417 - 261,141 1,300 053 Charter School Startup - - - - - - 054 National School Lunch Program - - - 61,000 61,000 24,491 055 Free & Reduced Lunch - - - 118,000 118,000 50,686 056 CNP Milk - - - - - - 057 Breakfast Reimbursement - - - 16,800 16,800 6,330 058 After School Lunch - - - - - - 059 Title I Disadvantaged 32,842 31,751 38,006 - 102,599 - 060 Title II Teacher Improvement 6,718 6,495 7,774 - 20,987 809 061 USDA REAP - - - - - - 062 Other Federal Revenue - - - - - - Total 051 Federal Revenue 117,416 121,114 146,197 195,800 580,527 83,615

071 Other Revenue 072 Proceeds from Bond Issues - - - - - - 073 Proceeds from Loan Agreements - - - - - - 074 Proceeds from Capital Leases - - - - - - 075 Proceeds of Sales of Fixed Assets - - - - - - Total 071 Other Revenue - - - - - -

Total Revenue 5,463,630 5,199,560 5,737,242 752,520 17,152,951 8,631,574





Expenses 102 Salaries 100 103 Wages- Principals & Directors 134,592 130,841 103,342 - 368,775 191,975 104 Wages- Instructional Support 92,813 93,813 122,575 - 309,201 163,580 105 Wages-Teachers 1,357,002 1,765,286 1,678,318 - 4,800,606 2,561,524 106 Wages- Teachers Special Ed 197,500 187,050 239,000 - 623,550 300,544 107 Wages- Substitute Teacher 3,240 7,176 14,000 - 24,416 5,442 108 Wages- Support Services Student 217,600 229,100 180,100 - 626,800 300,368 109 Wages- Admin Support Staff 131,086 119,009 129,809 - 379,904 203,282 110 Wages- Aides & Paraprofessionals 453,707 29,088 25,571 - 508,366 242,428 111 Wages- SpEd Aide & Paraprofessionals 175,885 103,572 108,700 - 388,157 172,811 112 Wages- Bus Drivers - - 19,603 - 19,603 10,334 113 Wages- Maintenance 41,000 34,000 56,117 - 131,117 35,820 114 Wages- Computer and Tech 23,884 23,868 23,868 - 71,620 60,910

115 Wages- Food Service - - - 272,318 272,318 143,479 Total 102 Salaries 100 2,828,309 2,722,803 2,701,003 272,318 8,524,433 4,392,498

121 Benefits 200 122 Retirement Programs 121,470 158,000 140,000 8,322 427,792 195,813 123 Social Security & Medicare Tax 216,366 208,294 210,160 20,832 655,652 286,078 124 Health Benefits 279,144 312,000 300,000 16,000 907,144 333,630 125 Unemployment W/C Insurance 24,227 16,457 17,697 2,400 60,781 33,233 Total 121 Benefits 200 641,207 694,751 667,857 47,554 2,051,369 848,754

131 Purchased Prof & Tech Services 300 132 Management & Business Services 70,000 70,400 64,400 - 204,800 112,583 133 Instructional Services 40,000 48,910 86,700 - 175,610 105,025 134 Employee Training & Development 13,800 5,000 8,000 - 26,800 15,396 135 Education Support Services 20,000 12,000 8,000 - 40,000 22,298 136 Administrative Support Services - 500 5,100 - 5,600 5,351 137 Computer and Tech Services 25,000 25,000 32,000 - 82,000 72,947 138 Legal and Accounting 10,000 10,000 10,000 - 30,000 14,961 139 Other Purchased Services 33,400 12,000 70,000 5,800 121,200 44,959 Total 131 Purchased Prof & Tech Services 300 212,200 183,810 284,200 5,800 686,010 393,519

151 Purchased Property Services 400 152 Utilities Expenses 26,000 30,000 29,150 - 85,150 44,141 153 Repair & Maint- Comp & Tech 11,000 15,500 14,000 - 40,500 19,279 154 Repair & Maint- Facilities 96,000 145,000 80,000 15,000 336,000 147,835 155 Repair & Maintenance- Transportation - - 25,000 - 25,000 12,101 156 Out Services- Custodial 50,000 45,000 75,000 - 170,000 76,828 157 Lease- Rent Expense - 2,700 30,000 - 32,700 17,350 Total 151 Purchased Property Services 400 183,000 238,200 253,150 15,000 689,350 317,533





171 Other Purchased Services 500 172 Transportation Services - 1,000 15,500 - 16,500 1,700 173 Insurance Expense 20,000 20,000 20,000 - 60,000 55,544 174 Telephone & Internet 6,800 7,000 2,500 - 16,300 7,937 175 Tuition - - 12,450 - 12,450 7,450 176 Postage & Mailing Expense 1,800 1,200 2,500 - 5,500 2,551 178 Copy and Print Services 400 2,000 2,000 - 4,400 391 179 Advertising- Administration 3,600 5,000 9,000 700 18,300 719 180 Travel- Staff Travel & Mileage 21,800 8,000 18,000 1,000 48,800 27,632 181 Travel- Field Trips 9,300 10,000 80,000 - 99,300 33,892 Total 171 Other Purchased Services 500 63,700 54,200 161,950 1,700 281,550 137,815

191 Supplies 600 192 Classroom Supplies 50,850 105,000 95,000 - 250,850 159,800 193 Employee Motivation 10,000 10,000 15,000 1,500 36,500 16,602 194 Employee Training/ Prof. Development Supplies 3,100 2,000 4,000 - 9,100 7,622 195 Special Ed Supplies 10,800 9,000 10,000 - 29,800 7,193 196 Administration Supplies 6,000 10,000 11,000 - 27,000 14,454 197 Board Supplies 1,000 1,000 1,000 - 3,000 258 198 Vending Machines 1,000 1,000 1,000 - 3,000 1,141 199 Food and Supplies - Lunch Program - - - 305,000 305,000 173,275 200 Maintenance & Custodial Supplies 20,000 28,000 26,000 - 74,000 26,032 201 Transportation Supplies - 500 2,000 - 2,500 978 202 Energy-Electricity & Natural Gas 60,000 70,400 77,000 - 207,400 105,899 203 Textbooks & Instructional Software 80,000 55,000 91,000 - 226,000 193,927 204 Library Books & Supplies 15,000 10,000 5,000 - 30,000 14,594 205 Computer & Tech Supplies 50,000 63,000 43,000 - 156,000 119,651 206 Motor Fuel & Oil 200 200 13,000 - 13,400 6,694 207 Parent Organization Supplies - - 30,000 - 30,000 7,472 208 Student Programs Supplies 7,500 33,000 90,000 - 130,500 63,144 209 Student Motivation 7,000 16,000 12,000 500 35,500 19,495 210 Fund Raising Supplies 1,500 10,000 34,000 - 45,500 30,864 Total 191 Supplies 600 323,950 424,100 560,000 307,000 1,615,050 969,095

221 Property (Equipment) 700 222 Land & Site Improvement - - - - - - 223 Buildings - 1,023,477 - 70,000 1,093,477 1,023,476 224 Equipment- Instruction - - 5,000 - 5,000 2,300 225 Equipment- Administration - - - - - - 226 Equipment- Tech Hardware/Software - - - - - - 227 Equipment- Facilities 5,900 2,700 15,659 - 24,259 24,206 228 Equipment- Transportation - - 43,000 - 43,000 43,000





229 Equipment- Foodservice - 9,994 9,994 9,994 Total 221 Property (Equipment) 700 5,900 1,026,177 63,659 79,994 1,175,730 1,102,976

241 Other Objects 800

242 Dues and Fees 22,500 24,000 40,000 - 86,500 52,600 243 Interest Paid- Loans 606,925 346,596 606,925 - 1,560,446 791,126 244 Principal Paid- Loans 175,000 148,596 175,000 - 498,596 431,462 245 Other Debt Service Fees 28,000 6,000 28,000 - 62,000 55,224 246 Indirect Costs (13,667) (13,667) (13,667) 41,000 0 - Total 241 Other Objects 800 818,758 511,525 836,258 41,000 2,207,542 1,330,412

Total Expense 5,077,024 5,855,566 5,528,077 770,366 17,231,034 9,492,602

Total Net Income (Loss) 386,605 (656,007) 209,165 (17,846) (78,083) (861,028)

Debt Covenants Projections- FY18Debt Service Coverage Ratio:Net Income (78,082.70)$ Capital Expenses 1,175,730.00$ Amortization expense 0.00Depreciation expense 0.00Principal payments 498,596.00Non-capitalized interest expense 1,560,446.00

Income available for debt service 3,156,689$

Maximum annual debt service 2,067,611$

Debt service coverage ratio 153%


Providence HallDebt Covenants Projections

29-Jan-18

Debt Service Coverage Ratio: ES and HS ONLY Debt Service Coverage Ratio: All 3 Schools Debt Service Coverage Ratio: JH only+1/3 of FSplus 2/3 FS

Net Income 583,872.66$ Net Income (78,083.00)$ Net Income (661,955.67)$ Capital Expenses 122,888.33$ Capital Expenses 1,175,730.00$ Capital Expenses 1,052,841.66$

Amortization expense 0.00 Amortization expense 0.00Depreciation expense 0.00 Depreciation expense 0.00 Depreciation expense 0.00Principal payments 350,000.00 Principal payments 498,596.00 Principal payments 148,596.00Non-capitalized interest expense 1,213,850.00 Non-capitalized interest expense 1,560,446.00 Non-capitalized interest expense 346,596.00

Income available for debt service 2,270,611$ Income available for debt service 3,156,689$ Income available for debt service 886,078$

Maximum annual debt service 1,576,750$ Maximum annual debt service 2,067,611$ Maximum annual debt service 490,861$

Debt service coverage ratio 144% Debt service coverage ratio 153% Debt service coverage ratio 181%

NET INCOME:High School 209,165.00$ Elementary 386,605.00$ Foodservice (17,846.00)$ Junior High (656,007.00)$

(78,083.00)$

ES+HS+ Foodservice (2/3) 583,872.66$ JH + Foodservice (1/3) -661955.67

(5,948.67)$

Agenda Item Cover Sheet

Agenda Item: #1 Purpose: □ Informational □ Perspective/Discussion □ Board action □ Recommendation X Vote Submitted By: David Vaas Background: Introduction of two new Board Members Emily Andersen and Jon

Titus.


Agenda Item: #2 Purpose: X Informational □ Perspective/Discussion □ Board Action □ Recommendation □ Vote Submitted By: David Vaas Background: Notification of Mid-Year Reviews. Surveys will be sent to employees

After February Board meeting. Presentation of Reviews at March Board Meeting.


Agenda Item: #3 Purpose: □ Informational □ Perspective/Discussion □ Board action □ Recommendation X Vote Submitted By: Nate Marshall Background: Enrollment Policy Providence Hall Charter School is a public charter school open to any student regardless of race, color, national or ethnic origin, religion, gender, social or economic status and/or special needs. Providence Hall Charter School accepts kindergarten through 12 th grade students. Per R277-472- 6, Consistent with Sect.53A-11- 904 (3) students may be denied enrollment if they have been expelled from a public school. Students may be denied enrollment in a public school if they leave a public school with disciplinary procedures pending at the previous Utah public school until previous allegations have been resolved. There are no academic enrollment requirements. Providence Hall Charter School reserves the right to decline enrollment to students if false, misleading or incomplete information is included on the enrollment documents. Enrollment preference is given to: (1) Current students; (2) Children of school

founders and board members (3) Children of full-time certified employees (4) Siblings of current students. State law requires that an equitable selection process, such as a lottery, be held to determine who will be enrolled if more students apply than there are openings at any grade level. Providence Hall Charter School holds an annual lottery to determine placement on the waiting lists for all grade levels. The date for the lottery will be made public for at least 30 days prior to the posted lottery date. The school-wide lottery will be held on the 2 nd Thursday in February at 10:00am. This list will be in effect immediately after the lottery is held. Enrollment Process All potential students wishing to enroll at Providence Hall Charter School must complete an enrollment application form which can be obtained on the Providence Hall website (www.providencehall.com). To be eligible for the annual lottery, the form must be submitted after the 2 nd Monday in December and received at least 24 hours prior to the lottery. Only one enrollment application form may be completed for each child. Parents of potential kindergarten students may not submit an enrollment form for their child until the December enrollment date prior to when their child is eligible to be enrolled in Kindergarten. The names of students who apply after the due date will be placed at the bottom of the applicable waiting list in the order the application was received. Continued Enrollment Students currently enrolled at Providence Hall Charter School automatically qualify for readmission for the next academic year. Parents/guardians may be asked to complete an intent to continue their child’s enrollment. Any student who chooses to not continue at Providence Hall will be required to fill out a Withdrawal form and their spot will be filled by another student. Kindergarten Enrollment To be eligible for kindergarten, a child must be 5 years old on or before September 1 of the year of kindergarten enrollment. Waiting Lists Providence Hall Charter School has two waiting lists. The first list is for founding members, board members, certified full time employees and siblings. If this list does not have any students waiting enrollment, the general wait list is used. Providence Hall Charter School moves down the waitlists from top to bottom. Offers of Enrollment In order to be fair to all families of students on the waiting list and in order to fill class rosters in a timely manner, an offer of enrollment will be sent by email. Acceptance must be made within 48 hours of when the offer is made. If no response is received within 48 hours, the child’s name will be moved to the bottom of the waiting list. If an offer of enrollment is declined, that child will go to the bottom of the applicable waiting list. Sibling Priority

Providence Hall Charter School gives sibling priority to those students who currently have a sibling enrolled in the school. Sibling priority is only granted once the first sibling is fully enrolled in Providence Hall Charter School. Once the first sibling is fully enrolled, all other siblings will be placed on the sibling priority lists in the order they were received. If the first sibling enrolled in Providence Hall Charter School does not attend Providence Hall Charter School for a minimum of 90 days, any and all siblings accepted based on the first siblings enrollment will lose their spot at Providence Hall Charter school and WILL BE UNENROLLED. Even if the siblings have already been attending classes at Providence Hall Charter School, their spot will be forfeited based on the first sibling not attending for a minimum of 90 days. Parents/guardians will be required to sign a Sibling Priority document stating the above information prior to enrolling any children that obtained enrollment status due to sibling priority. If a student ceases to be enrolled at Providence Hall Charter School, his/her siblings who are still awaiting enrollment will be placed at the bottom of the general grade level waiting list. Additional Guidelines 1. It is the responsibility of parents/guardians to notify the school of any siblings who they wish to enroll at the school. If the parent/guardian fails to notify the school prior to positions being filled, the sibling will be placed on the wait list in the order the notification was received. 2. Recent additions to families (stepchildren, adopted children, foster children, legal guardianship) qualify as siblings under this policy. It is the responsibility of the parents/guardians to notify the school of these additions. Cousins and friends of the family living under the same roof does not qualify for sibling priority. The parent of enrolled siblings must have legal guardianship to qualify for sibling priority. 3. If a student has accepted enrollment at Providence Hall Charter School and then registers and attends another school, the offer of enrollment at Providence Hall Charter School is automatically withdrawn and any siblings on sibling priority status will lose their position in the school or on the sibling priority wait list. 4. Parents/guardians have an obligation to provide accurate and complete information on Providence Hall Charter School’s enrollment applications and forms. Foreign Exchange students A special placement/registration permit is required by the Department of Planning and Student Service for students who are non-immigrant, foreign exchange students or non-resident students not living with at least one natural parent or with a legal guardian. Providence Hall will adhere to the requirements of Subsection 53A-2- 206. Provisions which create a safe environment for foreign exchange students and school district/charter school students. Prior to accepting students through a foreign exchange student agency, the agency:

Will require and maintain a sworn affidavit of compliance that shall include confirmation that the agency is in compliance with all applicable policies of the LEA governing board; Has completed a household study, including a background check consistent with Section 53A-3- 410, of all adult residents of each household where foreign exchange students will reside; Has reviewed the information revealed through the background checks required with an appropriate LEA official; Has completed a background study to assure that the exchange student will receive proper care; Has provided host parents with training appropriate to their positions, including information about enhanced criminal penalties for persons who are in a position of special trust; Will send a representative to visit each student’s place of residence at least monthly during the student’s stay in Utah; Will cooperate with school and other public authorities to ensure that no exchange student becomes an unreasonable burden upon the public schools or other public agencies; Will give each exchange student names and telephones numbers of agency representatives and others who could be called at any time if a serious problem occurs, in the exchange student’s native language; Will provide alternate placements so that no student is required to remain in a household if conditions appear to exist which unreasonably endanger the student’s welfare; An LEA that accepts foreign exchange students shall provide each approved foreign exchange student agency with a list of names and telephone numbers of individuals not associate with the agency who could be called by an exchange student in event of a serious problem. Foreign exchange students will be considered for enrollment at Providence Hall High School if the school has not reached its cap as set forth by the Providence Hall Board of Trustees in accordance with that established by the Utah State Board of Education. If more local students have applied to Providence Hall than the cap allows, a lottery will be used to determine which of those students may enroll at Providence Hall. In this case, foreign exchange students will not be considered eligible to enroll at Providence Hall.

!


Agenda Item: Proposed Name Change to Providence Hall Parent/Teacher/Student Association, changing from PHAST to PTO Purpose:

□ Informational

□ Perspective/Discussion

□ Board action □ Recommendation X Vote

Submitted By: Lymari Muniz-Molinary

Background: In order to align with reknown acronyms for parent/teacher/student organizations, the current PHAST (Providence Hall Association of Students and Teachers) Board Executive Council would like to rename the organization to Providence Hall PTO (Parent/Teacher Organization)

!


Agenda Item: Updated PHAST (PTO) Bylaws Purpose:

□ Informational

□ Perspective/Discussion

□ Board action □ Recommendation X Vote

Submitted By: Lymari Muniz-Molinary

Background: The PHAST (PTO) Bylaws have not been reviewed and updated since 2011. There are major changes needed such as incorporating the high school campus,defining the new structure of the PHAST (PTO) Board Executive Council, and new/revised policies and procedures. The draft was written and agreed upon all current Executive Council Members (see signatures at the end of document) and therefore, it is being presented to the Providence Hall Board of Trustees for final approval.

January3, 2018

PTO BoardMeetingMinutes

StartTime8:22

Attendees:

Triana Ord-President

Missy Glancy-Elementary Vice President

DeShawn Teuscher-Jr High Vice President

Elizabeth Starley-Treasurer

Angie Fugate-Secretary

Lymari Muniz-Board of Trustees Liaison

Agenda Items:

1. Communicationfrom PHBoard of Trustees

Administhinkingaboutofferingbeforeandafterschoolprogram

● PTO toundertaketheprogram

● TheywouldlikethemoneytogotoPHAST

● Mr.Marshallhasofferedtohaveseniorshelp run the program; wewouldneedatleastonepersontostaffit. Possiblysomeonehiredtobeoverthis

● UseelementaryforearlydropoffandHighSchoolforlatepickup

● Putapolloutforparentstoseeifthisissomethingpeoplewant-Lymari2. HighSchool Needs

• T-shirts-needsizing

• SellPTOShirtsatSportingEvents-Needtostafftablesorgetinfosoitcanbecoveredbystaffatgame

o

• TalentShow-Probablyneedhelpwithadvertising

o Feb22setup

o Feb23-Talentshow-6pm

o Fundraiser

§ Performingarts

§ MelanieSilva, [email protected]

• ComedyFestFeb.2-3-TheatreDepartment

• SadiesDanceMarch24th

o 7:30-10:30

• SpringPlay

o March29-31

• DanceShowcase

o Apr20-5-8

o Fundraiser

• Prom

o April28th

• TeacherAppreciationApril7-11• SpringCarnivalMay11

• GraduationMay30atUVCC

o SeniorBreakfastbyPHAST-May24-(140seniors)

§ Needvolunteers,4-6people

§ Needroasters,griddles,crockpots,spatulas

§ Need1personwithafoodhandlerspermit

3. ElementaryNeeds

• Wantssoundboards,andwantssoundsysteminmiddleofgym,andeasytouse

• Needtosendpeopleintodobids

o Doesn’tmindifitisdoneinparts

• Grandparentsday-March16

o NeedsomeonetodoRainbowarch• Momsandmuffins-April• DadsandDonuts-February 2nd

o Need to getbidsforthedonuts-Missy• PTCFeb28-Mar1

o CateringmealforteachersonFeb28until7:30pm

§ Needvolunteersforsetupandcleanup

o Trianawillorderthefood

o Dinnerwillbeatall3schools

o BookfairduringPTCwillbeatbothJHandElementary(feb26-mar1)

§ Needvolunteers

o PTOTabletosellshirtsandPTOinformation

4. JHNeeds

• VolunteersneededtobeatSnowball3-5-Feb.19

5. Financials

• Onsquareyoucancreateaministore,automaticallyclassifiesthemoneywereceive

o Squarewilltrackquantity ofwristbandsandwhoshouldreceivethewristbands for the Spring Carnival

• Needtoreevaluatebudgetsincewedon’thaveshirtgiftsinthebudget

o Someareprintedbutnotall

o Lastyearwedidn’thaveagoodaccountingofmoney

• Teachershirtswillcostabout$12-$15/teacher• Trianawillgetnofussgoingandagraphicshowingwheremoneygoes

• NoFussneedstoshowthatparentswillgetwristbands

• 3on3isgoingtowardsdonatingtosoundsystems

6. Public comments:

A. ParentshaveconcernsaboutPTOinvolvementinHSandJH

• Needtofocusononeschoolinsteadofspreadingourselvestoothin• Wewantmoneytogotoelementarysoundsystemthisyear

B. Fundraising/BoxTops

• Checksent onDecemberfora grand total of $5,032• 36moreinbonusoffers• Workingongettingappmoreused• Goingtouseenvelopestodoboxtops

o Canusethemfordonationsaswelltonofussandtobuyshirts

C. Fundraising/Others

● ChrystalwilldoChikFilAnight

● Zupasnight

● NOFussisupandgoing

● 3on3basketball tournament

• Wecanasksponsorstodonateforequipmentfortheschools

Mr.Marshallisgoingtocheckthecontracttoseeifwecandomorewithadvertisinginthegym

LoggingvolunteerhoursTobeabletobeopenasacharterschool,weneedtoknowwhathoursandpeopleloggingisneededfor

NeedemailsenttoITguyforanyupdatestowebsite

Whowillbeupdatingthecalendaronthewebsite

• Needstobedonebythepersonneedingeventsadded

Shirtsareagoandwewillhandoutbythe24th

Providence Hall Elementary Update

February 1, 2017 Principal: Earleen Huff Academic Director: Kim Andersen Upcoming Activities :

● Feb. 1 - Hope Squad Begins ● Feb. 2 - Donuts for Dads ● Feb. 14 - Valentine parties ● Feb. 14 - Little Patriot Choir begins for Spring ● Feb. 5-28 Kindness Counts Focus

Upcoming Report(s): Enrollment Update:

● Current enrollment is 787. We have one first grade and two third grade opening at this time.There is potential movement in enrollment in January and totals will be updated once new enrollments and withdrawals have transpired.

Teacher Evaluations :

● Third Quarter Evaluations are in progress. Staff Updates :

● Intent to Return Forms will go out at Faculty Meeting Feb. 7 and are due back by Feb. 16

Student Updates :

● Andrew Madden was chosen to help do the Weather report with KSL as a Rocktstar Reader. We had 7 Rocket Star readers for January.

● 3 Students attended the Charter on the Hill from PHES ● Providence Hall Elementary is excited to begin its Jr. Hope Squad. The Jr.

Hope Squad is composed of 4th and 5th grade students nominated by their peers. This group focuses primarily on inclusion, kindness, anti-bullying, and watching for those who may need help. The Jr. Hope Squad Program functions as a peer support team, and the goal is to provide friendship, encouragement, and support for students who may be struggling. We are very excited to have this program in our school!

● Feb. 20 - 26 has been designated Kindness Counts Week. Students will record acts of witnessed kindness and post in hallways on Heats in addition to signing posters to pledge Anti-Bullying and committing to Kindness. This reflects the IB Learner Profile Trait - Caring.

Maintenance : ● Tested for mold in Classrooms 207, 208 and 209 based on inspection.

The report indicated nothing out the ordinary and replacing the tiles on the roof is recommended to prevent any further concern developing There is no immediate harm to the classroom occupants at this time.

● Lighting for the kitchen preparation areas does not meet standards and bids are being taken to resolve this issue soon. Skylights installed were delayed until roof replacement making this a priority.

Curriculum Update:

Continuum (PYP, MYP, DP):

● The Academic Directors/IB Coordinators at PHES, PHJH, and PHHS are working together to increase overall student, staff, and community understanding of the IB Programs within our K-12 school buildings.

Primary Years Programme: ● PYP Coordinators from PHES, Hawthorn Academy, and Channing

Hall continue to meet monthly to plan community-wide networking and support systems.

○ We will have our next professional development/networking sessions with all 3 faculties on March 23, 2018. We will be running 5 classes for teachers to attend - all based on IB standards, concepts, and curriculum needs. Classes that will be offered are likely to include information from the PD sessions PH teachers will be attending in the winter/spring.

Instructional Coaching: ● Instructional Coaches have been working closely with the administrative

team to determine continued progress on instructional plans, new teacher supports, and school-wide trainings for the 2017-18 school year.

● Current Teaching Learning Team agenda tasks include planning for monthly New Teacher Trainings, supporting reading instruction across the K-5 staff, and developing strong classroom management skills.

Professional Development/Collaborations:

● Jan. 16 PD Day: Teachers received instruction on the IB Authorization Report and Action Plan. Staff worked on completing elements of the compliance for our authorization including units of inquiry planning, reflection, and vertical alignment of the programme of inquiry.

● Out of school workshops have begun for the winter/spring. We have sent teachers to several PD workshops and will continue to send them this winter/spring. These include:

○ Love and Logic

○ BER Seminar: Behavior Skills - Helping Students Develop Self-Regulation Skills

○ IB Workshop: Concept-Based Learning ○ IB Workshop: Action ○ IB Workshop: Reading and Writing Through Inquiry

● New Teacher Trainings are scheduled once every month, with additional

trainings as needed. The most recent New Teacher Training (Jan. 10) addressed Guided Reading instruction planning and skills.

● Leadership Team is working on school-wide behavior supports,

mentoring and communication across teams and within teams, and supporting new teachers in instructional strategies and lesson development and planning.

● PLC Leaders Team is creating common assessments, structuring data analysis, and implementing stronger reteaching methods across the school teams. Teachers are working specifically on addressing standard-based assessments for the rest of the year to track student progress and are learning how to effectively use assessment data to guide instruction.

Assessment Update: READING (K-5) DIBELS: The following are school wide and grade level comparisons based upon composite scores from BOY to MOY. K-5 As a Whole:

Kindergarten did not participate in the BOY DIBELS benchmark as they participated in the KEEP assessment. This is reflected in the discrepancy of the total number of students who participate BOY to MOY. It is anticipated that there is usually a drop in student performance from the BOY to MOY in 2nd grade as the measures that they are assessed on change and are at a higher level of skill base. This includes a switch from including the measure of Nonsense Word Fluency to full timed Fluency reading passages. Summary Of MOY Benchmark:

Grade Below Benchmark (Yellow or Red)

At or Above Benchmark (Green and Blue)

Kinder 34% 66%

1st 36% 64%

2nd 37% 63%

3rd 31% 69%

4th 27% 73%

5th 28% 72%

Our numbers are still running higher than we prefer when it comes to students who are below benchmark in grades K-5. Our goal is to see 20% or less of our students across the school in the yellow and red ranges (below benchmark). In order to support students who are struggling 1st- 3rd grade in reading, they participate in out Tier 2 Reading Intervention program. This intervention is based upon the Fountas and Pinnell Reading Intervention Program. Sixty eight students received support in this program from BOY to MOY with 75% of these students moving three reading levels or more. We are adding this program support to an additional 15 kindergarten students MOY through EOY. We also support students 2nd-5th in our BURST reading program that is implemented by the classroom teacher. It involves direct, explicit instruction to small groups of students in the area of skill where they showed a deficit based upon their benchmark results. MATH We have just completed our MOY Math Benchmark. Our school goal is that 80% of students should be on benchmark at any point in the year. The content of this assessment is based upon what the student should know by the end of the school year. An average score of 50% or above is considered on benchmark at this time of year.

Grade Overall Average Score % of Students at Benchmark

K - 85%

1st 71% 84%

2nd 64% 85%

3rd 50% 55%

4th 43% 28%

5th 44% 47%

In order to address areas of concern and recognize strengths data is broken down by Common Core Standards and discussed during our weekly PLCs ( Professional

Learning Communities). At this time we also discuss the need for extension as well as reteaching of certain content either to the whole class or small group. KEEP- Kindergarten Entrance & Exit Profile The results of the first administration of the KEEP suggest that a large portion of Utah’s kindergarten population is entering kindergarten with the essential knowledge and skills required for academic success Performance was divided into three categories: Level 1, Level 2, Level 3. The performance levels are defined as: Level 1 : A Utah student entering kindergarten at Level 1 does not demonstrate prerequisite knowledge and skills in literacy or numeracy and may require significant intervention to succeed in kindergarten. Level 2 : A Utah student entering kindergarten at level 2 has minimal prerequisite knowledge and skills in literacy or numeracy and may require some intervention to succeed in kindergarten. Level 3 : A Utah student entering kindergarten at a level 3 has sufficient prerequisite knowledge and skills in literacy or numeracy but may require minimal intervention to succeed in kindergarten. The results of the 2017 administration indicated that 62% of Utah’s kindergarteners entered with adequate skills (Level 3) in literacy and 72.5% entered with adequate skills in numeracy.

% of Students Reporting at Level 3

State Providence Hall

LITERACY 62% 75.4%

NUMERACY 72.5% 80.3%

Overall Proficiency Results Based upon All Kindergarten Students

Reporting Categories State Average % Proficient

Providence Hall % Proficient

LITERACY - 64.3%

Letter Recognition 62.7% 69.8%

Letter Writing 62.1% 74.8%

Phonemic Awareness and Phonics

51.6% 58.7%

Pre- Literacy Skills 69.4% 72.0%

NUMERACY - 87.9%

Counting and Cardinality 88.7% 93.9%

Numeral Recognition 82.7% 87.8%

Numeral to Quantity 77.0% 76.7%

Sense of Quantity 87.1% 90.7%

Shape Creation 86.4% 94.9%

Writing Benchmarking: MOY Testing Window begins Jan. 22 ends Feb. 9 (data from our writing benchmark will be included in the March update).

ProvidenceHallCharterHighSchoolUpdateFebruaryBoardMeeting

Principal:NathanMarshallAcademicDirector:MelissaMcPhailUpcomingEvents:

• Jan31st BoysBasketballvsALA• Jan31st HighschoolrecruitingFair@ChanningHall• Feb1st GirlsbasketballvsJuab• Feb3rd ComedyFestival@7:00pm• Feb5th Teacherintenttoreturn• Feb6th GirlsbasketballvsJuab• Feb6th OpenHouse@6:00pm• Feb8th SpaghettiDinnerFundraiserStucco• Feb8th Advancedacademicsnight• Feb9th BoysbasketballvsMaeser• Feb10th CharterSchoolTeacherFair• Feb12th GirlsbasketballvsALA• Feb13th Lotterycloses• Feb16th 8thgradeassembly• Feb17th Sweetheartsdance• Feb16th&17th Stakebasketballtournament@WasatchHS• Feb23rd Talentshowfundraiser• Feb24th Debatetournament@PHHS • Feb26th Springsportstryouts• Feb27th ACTtestingforJuniors

UpcomingReports:

• CTEFundingConsortiumreport• CRDC

SchoolGoals:

• Wehavesetapurposestatement:Alignstandardsandexpectationswithschool-widepurposeanddirection.

• Thisyear’sthink,communicate,andactgoalsfor2017-18:o Think:Reflectontheprogressofstudentsandteachersthrough

evaluationofproficiencyandperformance.o Communicate:Clearlycommunicatebenchmarksandarticulate

proficiencylevelswithdata.o Act:Developaction-basedapproachestoaddresslevelsofproficiency.

Alignplansandaction-itemsinresponsetodata(collaboration)StaffOnboardingandProfessionalDevelopment

• MetwithallthreecampusesforourJanPDdaytoaligncurriculum• Wehavecompletedourfirstroundofobservationsforallourteachers.Most

teacherswereatproficientorbetterandhaveactionplansforteacherswhoarebelowbenchmark.Wehavealsocompletedourfirstinformalwalkthrough.Wewillbeworkingontheonemoreformalobservation.Wehavelostoneteacherinthesciencedepartment.

Enrollment:

• Thehighschoolpickedup9newstudentsandhave7studentswhograduatedearly.Ourenrollmentis644.

Accomplishments

• PresidentialScholarnominee• Boysbasketballiscurrentlyin2ndplaceinRegion15for3A

38%

62%

HonorRoll

%HonorRoll

%NotHonor

AcademicUpdate:

• SRIReport:ELABenchmark9thGrade Quarter1 Quarter2 Quarter3 Quarter4Proficient 64% 71% % %

Below 36% 28% % %10thGrade Quarter1 Quarter2 Quarter3 Quarter4

Proficient 68% 69% % %Below 32% 31% % %

17 18

24

19 19.5

9TH 10TH 11TH 12TH TOTAL

HighHonorRoll

15 15

19

25

18.5

9TH 10TH 11TH 12TH TOTAL

HonorRoll

**IBandAPStudentsareexemptfromtesting11thGrade Quarter1 Quarter2 Quarter3 Quarter4


**IBandAPStudentsareexemptfromtesting12thGrade Quarter1 Quarter2 Quarter3 Quarter4


AllGrades Quarter1 Quarter2 Quarter3 Quarter4

Proficient 55% 59% % %BelowBasic 45% 41% % %

• Registration:

o AdvancedAcademicsNightFebruary8that7pmintheGym.o Registration:February26th-March1sto 9thGradeParent/StudentRegistrationNightat7pminJr.HighGym.

• DiplomaProgram:

o StudentswillcompleteCourse/DiplomaApplicationsFebruary20th-March1st.

o LookingataddingPsychologyHLbackandcombiningPsychologySLandAPPsychologynextyear.

o AlsolookingataddingBiologySLandco-seatingitwiththefirstyearofBiologyHL

o NostudentswillbeenrollinginTheaterHL,soreplacingthatclasswithDanceSL(dependentuponenrollment).

• ACTTesting:

o February27th:noschoolforseniors,sophomores,andfreshman

PROVIDENCE HALL Junior High Charter School Board Updates

February 1, 2018

Principal: Brian Fauver

Academic Director: Mary Wilde

Purpose:

X - Informational Perspective/Discussion Board action Recommendation

Upcoming Activities - Jan 30-31- 7th Grade Social Studies Field Trip - Feb 5- Teacher Intent to Return forms are passed out - Feb 13- Student Lottery - Feb 28- Parent Teacher Conferences

Enrollment Update 6th grade: 206 7th grade: 243 8th grade: 224 Total: 673 Employee Updates

- We have hired two, part-time Special Education para-educators to replace para-educators that left earlier in the year.

- We will be sending out “Intent to Return” forms next week to our teachers in to begin the process of planning for employment for next year.

Summary of Recent Events

- We recently participated in a great Charter Day on the Hill. A number of our students and administrators were interviewed and appeared in an article in the Desert News. It was a great representation for our school.

- Our Winter dance was a huge success. For the first time ever, we had students requesting slow songs. PHAST had a large number of parent volunteers present and everything went smoothly.

- Our Professional Development day on January 16th was very productive. Our counselors hosted a suicide prevention training, we discussed possible changes for next year, we hosted mini-workshops for the teachers, and then gave the teachers some time to work in their rooms.

Curriculum Update Curriculum Update for PHJH:

CurriculumUpdateforPHJH:1/16 PD Day We had a very successful professional development day on January 16. Our junior high counselors did a fabulous job presenting their suicide awareness training. The World Café of teacher trainings also went very well based on the positive feedback from the faculty. Towards the end of the day, our 8th grade teachers visited the high school for content articulation meetings. Lastly, we hit the ground running with committee discussions on our IB reframing. All-in-all, it was a wonderful day! Charter Day on The Hill On January 24, students from all 3 campuses attended Charter Day on The Hill. Representatives from about 50 other charter schools from throughout the valley were also there. The students were able to tour the main building, enjoy performances from other charter schools, and meet Representative John Knotwell. While we there, we were interviewed by the Deseret News. Here is the link to the

article: https://www.deseretnews.com/article/900008554/?user=app Benchmark Testing: Our math classes are in the process of finishing up their SAGE Interim testing. Most of our students have also been given the ELA SAGE Interim writing test as a requirement for our science teachers’ writing training from the state. Our ELA classes have also been administering the winter SRI. At the next board meeting, we should have data form those assessments to share. Next Year’s Class Schedule: We are excited to delve into our course offerings for next year. With the talented teachers we have at PHJH, we look forward to offering a variety of elective classes.

Special Education Board Meeting Updates Feb. 2018

• Special Education Student Enrollment o High School 79 o Jr. High 84 o Elementary 75

• Upcoming and Recently Completed Special Education Professional Development o Math Co-teaching - Ongoing throughout the year with the Jr. High o Jan. 19th Whole Dept. Training o Jan. 25 Happy Class and ASPEN Training o Jan. 30 & 31 Transition Training

Special Education Training Agenda January 16th, 2018

Assistive Technology - Denise Warren Assessments and Assessment Process Power IEP and UPIPs Extended School Year Ideas Occupational Therapy AimsWeb Plus Observations and problem solving Para’s, Behavior Management and Collaboration Time

ProvidenceHall

YearinReview2017-18

Providence Hall This year our school is celebrating its 10th year and the high school is entering its 5th year. We are currently the largest single campus charter school in the state of Utah and the only school to offer the International Baccalaureate program as a continuum for grades K-12. We continue to see great academic success and outcomes for our students. This has truly been manifested now that we have graduating classes coming up from the junior high and elementary. Our academic and activities programs and offerings continue to grow including AP, CTE, 3A sports and activities through the UHSAA, concurrent enrollment offerings for all students, along with the newly added Naval JROTC program. Below you will find many of the great accomplishments our school has achieved over this past year. We continue to grow as a school academically and our students are truly raising the bar each year. It’s a great time to be a Patriot!

ProvidenceHallHighSchool

ACADEMICREVIEW

Although the high school has only been around for 5 years, our students continue to excel with each graduating class.

This last year we had a graduation rate of 97.7% compared to the state average of 83%. Of those graduating

seniors, 78% of them were accepted to a college, university, or career and technology schools. On average 52% of

graduates in the state of Utah go on to college. The state goal is 75% by 2020 which our school already exceeded!

Additionally, our senior class last year received over $400,000 in scholarship money and had one student

receive the Presidential Scholarship Award and will be attending an ivy league school. We currently have

one full CTE pathway in computer programming and development and will be adding 2 additional pathways next year

in health science and business and marketing.

graduation rate 97%

SCHOOL-WIDEPERFORMANCE

The high school continues to excel on end-of-year, standardized, and benchmark testing. All our students, including

freshman and sophomores, take practice ACT/PSAT tests to get them ready for these college and career entrance

exams, and all our juniors take the ACT. This also gives us great benchmark data to monitor student progress year-to-

year. Currently, our freshman class, based on their practice ACT, are already meeting state-wide proficiency levels

in math (average math score of 21) and close in the other areas as well. Our school had over 10% of our students who

took the ACT receive a 30 or higher and had one student receive a perfect score. Those who were in the diploma

program averaged a 26. Overall, the school more or exceeded both state and national averages.

Green=met goal to meet or exceed state average Providence

Hall c/o 2018

2016 Utah Average

2016 National Average

English 19 19 20 Math 19 19 20

Reading 20 20 21 Science 21 20 20

Composite 20 20 20 Providence

Hall c/o 2018

% of Student who met Benchmark Score 18 70.7 Average ACT Composite for Diploma

Candidates 26

Average ACT Composite for Course Candidates 22

• MYP: o MYP Showcase was a success with over 90 students participating. o 71 Students received the Gold Award o 8 Student received the Silver Award o 39 Student received the Bronze Award

All our students take end-of-year testing through the state office. These are becoming more aligned with ACT

and standards-based exams. For SAGE state testing, the high school out-performed the state

averages in all categories as well as most of the local public high schools and charters. We

saw the greatest amount of growth in our math and language arts.

Our IB Diploma program continues to grow and our students in the program continue to excel both here at Providence

Hall and in their post-secondary education. Research is showing that the IB program is the best program available for

preparing students for college-level coursework (McGill University), persistence in college and handling college

workloads (David Conely, Educational Policy Improvement Center) developing strong critical thinking skills (David R

Cole, University of Western Sydney), and preparing students for success at the top universities (Lee, M Leung, 2013).

Our graduating class had 12 students receive their full IB Diploma with over a 70% pass rate meeting international

averages. We have 29 juniors who are enrolled in the diploma program. These students took their first round of testing

and had a 94% pass rate! Our IB Diploma students receive, on average, 20-30 college credits when completing

their full diploma.

0

10

20

30

40

50

Providence APA Paradigm Summit Riverton Bingham Herriman

SAGE End-of-Year Testing Proficiency Levels

Math Science English

IB Seniors

Pass rate

Juniors

Pass Rate

ACHIEVEMENTS

Our graduating class had some tremendous accomplishments. We had one student receive the Presidential

Scholarship Award, 2 National Merit scholar finalists, one New Century Scholar, 2 Sterling Scholar finalists, and 2

Academic All-State recipients.

Additionally, our school competes in 3A in sports against Union, Maeser, Juab, Delta, ALA, and Carbon. We compete

in all sports but football, wrestling, and swimming and have an outstanding dance team. Our school took 1st place

in region for girls golf the last 2 years, 1st place in region for baseball, and 1st place in region

in boys soccer.

We also participate in region drama, music, and debate (forensics). We received superior ratings in guitar

and orchestra at the State music competition. For drama, we had 2 students take 1st place at the Shakespeare

festival in Cedar City. Our debate team took 3rd place in the Lone Peak tournament and continues to have students

place in the top 5 in each tournament they attend. Our JROTC team competed at the state tournament at Dixie taking

2nd place in the OPAT.

Providence Hall Charter Board School-wide Update

February

Upcoming Reports:

CRDC Accreditation High School CTE Funding report

School Goals:

We have set a purpose statement: Align standards and expectations with school-wide purpose and direction. This year’s think, communicate, and act goals for 2017-18 Think Reflect on the progress of students and teachers through evaluation of proficiency and performance. Communicate Clearly communicate benchmarks and articulate proficiency levels with data. Act Develop action-based approaches to address levels of proficiency. Align plans and action-items in response to data (collaboration) School-wide student performance

• The three campuses are going to work toward more benchmark progress monitoring and evaluating student performance each quarter. These will be reported at board meeting for your information and evaluation. We will be looking at the three areas of language arts, math, and science to help evaluate where students are and address students that may be deficient again on Jan 31st

• Our Junior high and high school departments met during professional development to align their standards and create better articulation of the curriculum across campuses.

School-wide Strategic Plan

Leadership and Purpose:

• focus on standards 1.2, 1.4 and 1.5 • Action items

o Create school-wide system of adopted and transferable values § Learner profiles along with what it means to be a patriot

o Create school-wide newsletter and inform community about § Increase informational parent and student buy-in through promoting programs at

the school o Announce specific board meetings in school-wide newsletter o Provide performance review for students and parents o Increase involvement in committees

Curriculum and Pedagogy:

o Inform community on success and areas of focus

o Work on curriculum continuum across both campuses § PD week in Jan core areas will work across schools

o Align exit outcomes and standards across all three campuses § PLCs are measuring student progress relative to benchmarks

School Culture and Involvement

The team met went over the standards. The team felt like we should focus on Standards 3.4 and 3.8 which aligns with student positive behaviors and communication and aligning the programs we offer more with the mission of the school (course offerings and programs) Health, Facilities, and Safety

Met as a health and safety committee

o Work with the city and state on traffic plan o Fixing the roof at the elementary school o Student crowd control @ the elementary o Improve our cleaning crew productivity and performance o Emergency water for schools=

Marketing and Communication

Immediate areas of focus o Updating and improving the website o Increasing our social media advertising through facebook and Instagram

§ Instagram tag campaign § New school-wide facebook page § Advertisements through facebook (Enrollhand) § Pay per click and search engine optimization (Oozle media)

o All school newsletter Stewardship

• Budget adjustments made at all 3 campuses • Debt service ratio for all three campuses is well over benchmark of 1.15 for all three campuses

despite the capital expenditure at the junior high school

Enrollment

• School enrollment is currently at 2098 with 7 early graduated students. • ADM will be the calculated method for determining funding from that point forward.

RollCall

EdittobemadetotheEnrollmentPolicythattheKindergartenenrollmentwouldneedtoreflectthechangeaswell.

BoardPresident:DavidVaas

BoardGovernance

AgendaItem Presentor Materials/Notes FurtherActionCalledtoorderat3:38pm.

ProvidenceHallBoardofTrusteesMinutes

ThursdayJanuary4th,2018PublicSessionfrom3:45pm

Location:ProvidenceHallHighSchoolLibraryAddress:4557WPatriotRidgeDr.,Herriman,UT84096

IncompliancewiththeUtahStateOpenandPublicMeetingsAct,thisisameetingfortheBoardofTrusteestoopenlytakeactionandconductdeliberationsregardingProvidenceHallbusiness.Asacourtesy,pleasestepoutsidewithnoisychildrenortotalkamongstyourselvesinordertomaintainaquiteatmosphereforthemeetingandtherecording.TheBoardreservestherighttotakeactiononanyagendaitem.TheboardalsoreservestherighttogointoclosedsessionincompliancewithUtahStateLaw54-4-204,205,&206.

AnnHenrie-Present

RollCall:DavidVaas-PresentMelanieKingdon-Present

KenBetts-PresentLymariMuniz-Molinary-PresentMikeLivseyandNickWardareexcused.

PublicComment TinaSmith TinaSmithwithTheCharterSchoolAssociation-Juststoppingby.

a.FinanceReport a.BeverlyLedward a.BeverlyLedward-NovemberFinancials-Halfofprogramsinstaterevenuehavebeenadjusted.CashinHand94days.IncomeStatement,Line117-Region14DuesandFeesthatwearetrusteesfor.Stateoverpaidandreversal.Line138-AnnualExpense.StarWarsFundraiser.Line223-BuildingprojectattheJuniorHigh.Line228-BusPurchase.

a.BoardUpdate-DavidVaas

b.Health&SafetyCommittee-

MelanieKingdon

c.AgendaItem#1-EnrollmentPolicy-NateMarshall

d.AgendaItem#2-MealsUnrelatedto

TravelPolicy-NateMarshall

a.BoardUpdate-DavidVaas-KenBettswillbesteppingdown,ashewillbere-joiningourstaff.

b.Health&SafetyCommittee-MelanieKingdon-

c.AgendaItem#1-EnrollmentPolicy-NateMarshall-Modificationstocurrentpolicy.ThestartdateforLotteryProcess.ThereusedtobesetOpenandCloseddates,whichposedaproblemontheyearsthatthosedatesmightfalluponaSundayorSaturday,forthefluidityoftheCalendar.TheForeignExchangeStudentPolicyhasbeendirectlyaddedtotheEnrollmentPolicy.Nameswouldautomaticallyrolloveronwaitlistunlessaskedtodoberemovedindividually.Internallyverificationwoulddeterminethatwaitlistedpeople,mayormaynotwishtoberemoved.Theywaitlistedpeople,willcontinuetoberolledovereachyearinthesameque.Kindergartenenrollmentwouldneedtoreflectthechange.MotionMadethattheEnrollmentProcessbeamendedtoincludethe2ndMondayinDecember.Seconded.RollCallVote.AllinFavor.

e.AgendaItem#3-2018-2019Calendars-

NateMarshall

f.AgendaItem#4-PHHSStudent

Handbook2017-2018NathanMarshall

g.AgendaItem#5-FormallynotethecreationofanActivities

Account-DavidVaas

d.AgendaItem#2-MealsUnrelatedtoTravelPolicy-NateMarshall-Fundsallocatedtoprovidefoodformeetingsandevents.MotionMade.Seconded.RollCallVote.AllinFavor.

e.AgendaItem#3-2018-2019Calendars-NateMarshall-WefollowtheJordanDistrictcalendarclosely,asmanyofourstudentshavesiblingsinJordanSchoolDistrict.MotionMade.Seconded.RollCallVote.AllinFavor.

f.AgendaItem#4-PHHSStudentHandbook2017-2018NathanMarshall-Page17-PepperSpraydefinitionasitemsnotallowedinschool.Added,noinappropriatedigitalmaterial.UndersectionBonpage20-IdentifiestheDisciplinePolicyinregardstoSexualHarrassment.Nothinginoriginalpolicytooutlinedisciplinepolicy.A.isMinorInfractions.B.isMajorInfractions.MotionMade.Seconded.RollCallVote.AllinFavor.

g.AgendaItem#5-FormallynotethecreationofanActivitiesAccount-DavidVaas-AnaccountwithMountainAmericanCreditUnionhasbeenestablishedforthepolicy.Trainingandsignoutsheetfordeviceshavebeensuggested.

PHAST AgendaItemforthetitle"PHAST"

tobechangedto"PTO"

a.LymariMunos a.LymariMunos-BoxtopsandRevenueProjectionarepositive.3on3BasketballTournamentfundraiserisbeingplanned.PHAST

meetinghadavotetohave7MembersonPHASTBoard.

b.MelissaMcPhail-Finalsarenextweek.PreparingstudentsfortheupcomingassessmentsACTandSage.GavesynopsisonData

Results.

DirectorsReport-ElementarySchool

a.EarleenHuff

b.KimAnderson

a.EarleenHuff-DAREprogramstartedyesterday.Notjustabout

Drugsanymore…itfocusesoncommunity.BenchmarkAssemblyis

onMonday.January22-29-PhysicalEducationprogram.National

SchoolChoiceWeek-80scarvestogivetokidstocelebratethat

parentshavechoices.DoorDecorating.Enrollmentis788students

asofmonday.TeacherevaluationswillbecompletedonJanuary

12th.Studentupdates-Kindergartenhadaprogram.Concert

providedbytheHS.5thgradehadparachutedrop.Maintenance-

NewScrubberandtrashcansforfrontandbackofschool.Service

Project-FoodDrivewasasuccess.

b.KimAnderson-Spring.ProfessionalDevelopment.Exhibition

projects.ConstructionCoaching.Benchmarkingwindowopensnext

week.

DirectorsReport-HighSchool a.NateMarshallb.MelissaMcPhail

a.NathanMarshall-Professionaldevelopmentonthe16th.Teacher

observations.Oneteacherhastakenadifferentjobinan

administrativerole.SowearehiringaBiologyTeacher.Quarter

endsnextFriday.

SPEDDirector'sReport RebeccaLucy RebeccaLucy-Numbersarestayingsteady.OngoingProfessional

Development.Training,filecompliant,andstaterequirements.

Parentsurveyresultsfromendoflastyear.Wehad35outof100

parentsrespond.Wedidnotmakeoutbenchmark.More

communicationbetweenparentsandteachers.

DirectorsReport-JunionHighSchool

a.BrianFauverb.MaryWilde

a.BrianFauver-Buildingisdone.Builderprovidedsubcontractorwarranties.NewBlueprintfortheentireSchool.Easingstudents

intofinalexamsinordertogetthemreadytotakehighschoolsin

testing.BeautyandtheBeastmusicalwasasuccess.

b.MaryWilde-CurriculumBenchmark-Quarterlygrowth.6th

gradersshowedmostgrowth.Mathstudentsgettingreadytotake

SageInterim.Scienceteachersaretakingatrainingfromthestate.

ELASageandWritingSagetesting.Attendanceratehasimproved.

8thgradeteacherswillbemeetingwith9thgradeteachersto

strategizealignment.

SchoolWideReport NateMarshall NateMarshall-Workingonidentifyingskillstostreamline

pedegogy,exitoutcomesacrossall3campuses.Overallenrollment

hasbeensteady.

Housekeeping DavidVaas a.NextMeetingScheduleThursdayFebruary1st,2017at3:45pm

StartTime

b.ApprovalofNovemberMinutes-Motionmade,SoMoved,

Seconded,RollCallVote,AllinFavor.

c.Adjournat5:04PMClossedSession: DavidVaas Vote:[BoardMember]motionstomovetheBoardofTrusteestoa

closedsessionforthepurposesof:

(a)thediscussionofthecharacter,professionalcompetence,or

physicalormentalhealthofan

individual;

(b)strategysessionstodiscusscollectivebargaining;(c)strategysessionstodiscusspendingorreasonablyimminent

litigation,or

(d)strategysessionstodiscussthepurchase,exchange,orleaseofrealproperty

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