•Provide cash management to pay all claims against the county and it’s subsidiary agency’s to include accounts payable, payroll, juror’s payable, election judge and polling place fees •Invest the funds of the county and it’s subsidiary agency’s to ensure security, liquidity and to optimize investment return •Prepare monthly, quarterly, semi-annual and annual reports to meet the needs of the county board, external auditors and various regulatory agencies.

•Preparation, mailing and collection of approximately 192,000 tax bills annually. The dollar amount collected for 2010 shall exceed 1.1 billion dollars. •Collector is also responsible for disbursing real estate tax collections in a timely manner to the numerous taxing districts located in Kane County

•Collector is also responsible for the collection of mobile home taxes

•Collector administers the Senior Tax Deferral program in Kane County for the State of Illinois

132,096

192,204

130,000

140,000

150,000

160,000

170,000

180,000

190,000

200,000

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

Year

Number of Tax Bills

6,467

6,170

10,329

6,000

6,500

7,000

7,500

8,000

8,500

9,000

9,500

10,000

10,500

1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010

Number of Delinquent Bills

438

1,144

$400

$500

$600

$700

$800

$900

$1,000

$1,100

$1,200

Property Taxes Collected in Millions

2012 Funding Request

Meet prior year funding request with the following adjustments: 1. Transfer $10,000 from general printing to part-time salaries (this would be revenue neutral)

2. Allow for a 3% increase to staff wages $13,927 (staff has not had a salary increase since 2008) 3. Make up $10,000 salary shortfall from automation fund

4. Allow a $2,500 expense line for staff travel for bank deposits

TOTAL REQUEST = $26,427

2011 Office Highlights: •Spearheaded successful in legislative effort to prevent increase tax sale costs

•Tax Process on time thanks to efforts of Kane County Tax Group and the County Clerk

•Proactive tax seminars by Supervisor of Assessments and Treasurer have positive impact on taxpayer feedback

•Treasurer web site had 112,568 customer visits within the last 12 months (Special thanks to the I.T. Department for their service and support)

• Treasurer Staff continue to provide a high level of customer service and professionalism

July 26, 2011 Circuit Clerk’s Office

Budget FY2012 Presentation

Office Responsibilities

• Establish, maintain, and preserve the public’s record of what happens in the life of a court case

• Accounting for Judicial System FY2010 $65,977,122.07 – $23,719,497.46 in direct payments

– $42,257,624.61 in Child Support allocations

Operations • Mandates come from Federal Statute, State

Statutes, Supreme Court Rule, Local Court Rule, General Orders, and Administrative Orders

• The vast majority of Circuit Clerk functions are not stand alone services

• Circuit Clerk’s Office fits in a cycle of procedures with other players involved in the court process: Judges, Prosecutors, Private Attorneys, Civil Litigants, Defendants, Law Enforcement, Appellate Court, County Agencies, State Agencies, Federal Agencies, Public

• 540 S Randall • Court House

– Court Rooms – Public Counter (Room 160)

• Judicial Center – Court Rooms – Public Counter (Room 007)

• Aurora – Court Room – Public Counter

• Elgin – Court – MH Court

• Carpentersville – Court

• KBC - Court

Locations

Public Access Public Counters

– North Campus, Main Office – Courthouse – Judicial Center – Aurora Branch Court Windows, while staff

available

Telephones to specialized queues Online – information, look up records eMail – direct access from web

Service Demands

Copy Fees Annual Monthly Average

FY2007 - $ 171,554 $ 14,296

FY2008 - $ 188,891 $ 15,741

FY2009 - $ 194,281 $ 16,190

FY2010 - $ 199,125 $ 16,593

FY2011– YTD $ 114,348 $ 16,335

Scheduled Cases To Court Year Civil / Family – Yearly Monthly

2008 88,915 7,493 2009 88,480 7,373 2010 94,784 7,899 2011 through 6/30 59,606 9,934

Traffic/Criminal Monthly

2008 236,854 19,738 2009 224,960 18,747 2010 206,778 17,232 2011 through 6/30 117,112 19,519

All Case Types Monthly

2008 326,769 27,231 2009 313,440 26,120 2010 301,562 25,130 2011 through 6/30 176,718 29,453

Documents

Annual Monthly

2009 1,211,220 100,935

2010 1,438,751 119,896

2011/July 666,609 99,494

Transactions Annual Month 2009 3,437,663 286,472 2010 3,426,652 285,554 2011/June 1,487,337 247,890

Court Automation Fund “establishing and maintaining

automated record keeping systems in the offices of the clerks of the circuit court”

“any cost related to the automation of court records, including hardware, software, research and development costs and personnel”

Court Automation

• Personnel • Licensing • Equipment and Hardware • Equipment and Hardware Repairs • Annual Maintenance

– Equipment, Hardware, Software • Automated Mailer Stock (court

notices) • Productivity Applications

Document Storage Fund “to establish a document storage

system and convert the records of the circuit court clerk to electronic or micrographic storage”

“any costs relative to the storage of court records, including hardware, software, research and development costs, and related personnel”

Document Storage Fund

• Personnel • Licensing • Equipment • Equipment Repairs • Annual Maintenance – Equipment,

Hardware, Software • Scanning/Imaging – Daily • Conversion to Microfilm • Electronic Forms • Online Access to eForms / Form to Image

Child Support Fund

“to maintain child support orders and record all payments issued by the State Disbursement Unit for the official record of the Court”

Child Support Fund

• Personnel • Licensing • Equipment • Equipment Repairs • Annual Maintenance

– Equipment, Hardware, Software • Productivity Applications

Admin Services Fund

“expenses related to the cost of collection for and disbursement to entities of State and local government”

• Personnel • Equipment • Equipment Repairs • Annual Maintenance

– Equipment, Hardware, Software • Costs of changing CMS with new fees

Admin Services Fund

eCitation Fund

Effective January 2011 “to defray the expense of

establishing and maintaining electronic citations”

eCitation Fund

• Personnel • Equipment • Annual Maintenance

– Equipment, Hardware, Software

Customer Counter

Wiki

Scanning

Kiosk Services

ICCIC

Technology Snap Shot

Web Service Interface

Attorney Images

Public Web

Existing Case Management System (CMS) iSeries

ECO Suite

Intelligent Forms

Data Warehouse / Conversion

iScheduling

Court Call Display

Invoicing

eCitations

Citation Manager

Web Access to CMS

IVR

OP Wizard

ePay / ePlea

xFile / eFile

Intelligent Scanning

Reporting

Business Intelligence

Future Case Management Systems Web Based

Technology

ECO (Electronic Courtroom Operations)

Portal – Secure, Role-based Access

xFile, iSchedule, eForms (eSummons)

General Fund

• Personnel • Equipment • Court Location Mileage • Supplies • Printing

General Fund Capital • Replace interior security video hardware

and cameras – Purchased May 2003 – DVR parts becoming hard to find

• Chairs – Chairs – Re-upholster court room chairs

• Replacement Van – Completed Review by Transportation – Purchased 1997

FY 2012 Budget

Union Contract expired 11/30/2010

Staffing Per Published Budgets

ALL FUNDS 2010 122 2011 122 2012 Add 1Chief Judge Staff

FY 2011 Budget

FY 2012 Budget

At 122 Clerk Staff and 1 Chief Judge Staff

FY 2012 Cross Fund

At 122 Clerk Staff and 1 Chief Judge Staff

FY 2012 Cross Fund

At 122 Clerk Staff and 1 Chief Judge Staff with Special Fund OTC Increase

FY 2012 Comparison

• Funding for the full year – 122 employees & 1 Judicial employee – $456,650 personnel – $422,655 benefits with increased costs – $879,305 total personnel & benefits

• Contractual/Commodities $128,320 • Capital -$226,098 • Bottom line all 6 Budgets $781,527

End

Kane County State’s Attorney’s Office

2012 Proposed Budget

Joseph H. McMahon State’s Attorney

Salary Study McHenry DuPage Kane Lake Will

Number of ASA's 31 87 57 73 63 Number of Misdemeanors 2,985 8,477 8,700 4,121 Number of Felonies 1,310 3,158 5,000 2,699

First Assistant 88,730 - 139,298 118,000 - 197,000 97,000 Division Chiefs 79,206 - 123,864 106,000 - 168,000 86,937 87,000 - 129,000 Deputy Chief 71,157 - 110,136 86,000 - 144,000 89,000 - 144,000* 89, 325 - 125,000

First Chair 110,136 75,000 - 87,800 60,000 - 75,398 77,682 - 115,279 79,999 - 94,830 Second Chair 62,000 - 68,820 48,000 - 67,652 64,633 - 94,853 73,500 - 89,001 Third Chair 57,450 58,000 - 61,015 44,000 53,778 - 78,041 64,890 - 76,654

Starting salary: 51,626 54,150 40,000 53,778 51,665

* this is an average * senior asst. w/office 27 yrs.

US Attys. Ofc. AG Proposed:

< 1 yr. 50,287 - 65,371 Yr of Admission Salary Range First Assistant 120,000 - 135,000

> 1 yr. 60,274 - 78,355 2006 - 2010 Div. Chief 115,000 - 120,000 > 1.5 yrs. 71,674 - 93,175 2005 52,500 Dep. Chief 80,000 - 95,000 > 2.5 yrs. 84,697 - 110,104 2004 53,508 - 54,504 > 4 yrs. 99,628 - 129,517 2003 54,504 First Chair 75,000 - 88,900

2002 55,500 Second Chair 65,000 - 80,000 2001 56,508 Third Chair 60,000 - 69,000 2000 58,500

• # of ASA’s Kendall – 10 • # of ASA’s DeKalb - 11 Starting Salary 53,000

Proposed Salary Structure

Attorneys Pay Grade

Proposed # in category

Proposed Additional Staff

Starting Salary

53,000 1

1 – 3 years 54,000 – 58,000 2 11 1 3rd Chair 60,000 – 69,000 3 27 1 2nd Chair 65,000 – 80,000 4 11 1st Chair 75,000 – 88,900 5 5 Deputy Chief 80,000 – 95,000 6 1 Division Chief 115,000 – 120,000 7 1 1 First Assistant 120,000 – 135,000 8 1 Non – Attorney Professional 35,000 – 55,000 A 6 50,000 – 80,000 B 4 80,000 – 95,000 C 1 Non – Attorney Administrative 23,000 – 40,000 D 58

Statistics

2009 2010 Felonies 3588 3158 Misdemeanors 7704 6591 DUI’s 2069 1888 Traffic 59,999 86,864 Juv. Del. Petitions 701 863 Juv. Abuse/Neglect Petitions 298 303

Grants Grant Pays For Period Providing Grant Renewal

Agency Budget Status Child Advocacy Child Advocacy Center Services

Counseling 10/01/10 - 9/30/11 ICJIA $22,254.00 Confirmed

Victim Assistance Victim's advocate 7/1/10-6/30/11 IL Attorney General $18,550.00 ? CAC Investigator Investigator 1/1/10-12/31/10 City of Elgin $35,000.00 ? DCFS - FY11 On-call Investigator,

Forensic Specialist, LexisNexis use

7/1/10-6/3011 DCFS $48,875.00 ?

Title IV-D 2 Child Support 7/1/10-6/30/11 Dept. of Healthcare and Family Services

$769,378.00 Confirmed

Violent Crime Victim Assistance

1- Victim Advocate 7/1/10-6/30/11 IL Attorney General $23,000.00 ?

Victim Assistance Program 3- Victim Advocates 10/01/10 - 9/30/11 Illinois Criminal Justice Information Authority

$81,121.00 Confirmed

Drug Prosecution Program Portion of Salaries & Benefits 4 ASAs & 1 support staff

10/1/10 - 9/30/11 Illinois Criminal Justice Information Authority

$143,967.00 Confirmed

Auto Theft Task Force Grant % of salary for 2 ASAs & 1 Support

01/01/10-12/31/10 Kane County Auto Theft Task force

$68,073.00 ?/Not in budget

Weed and Seed Grant 1- Director salary & benefits, Police OT 2 ASAs for attending community meetings w/citizens and social service groups

10/1/10-9/30/11 US Dept of Justice $157,000.00 No

$1,367,218.0

Courtrooms The State’s Attorney’s Office currently staffs

15 courtrooms in 6 different locations. Locations Aurora Misdemeanor/Traffic Elgin Misdemeanor/Traffic Judicial Center Felony Child Support Misdemeanor/DUI/

Domestic Violence Juvenile Justice Center Juvenile Delinquency Kane County Branch Court Misdemeanor/Traffic 3rd Street Civil Abuse/Neglect

Summary 2010 2011 2012 % Change Actual Amended Requested 2011 - 2012 State's Attorney Revenue 5,231,283 4,920,859 4,729,349 -3.9% Grants 1,321,897 1,330,784 1,105,711 -16.9% Charges for Services 462,363 451,064 406,500 -9.9% Fines 1,454,395 1,309,601 1,282,000 -2.1% Reimbursements 313,219 165,471 106,000 -35.9% Interest Revenue 7,522 3,900 3,900 0.0% Other 1,871 500 500 0.0% Transfers In 1,670,016 1,657,039 1,824,738 10.1% Cash on Hand 0 2,500 0 -100.0% Expenses 8,305,293 8,593,050 9,512,873 10.7% Personnel Services- Salaries & Wages 5,720,642 5,698,098 6,615,559 16.1% Personnel Services- Employee Benefits1,628,198 1,816,094 1,806,072 -0.6% Contractual Services 750,936 921,983 896,251 -2.8% Commodities 78,859 88,606 88,892 0.3% Capital 63,578 0 37,830 N/A Transfers Out 63,079 68,269 68,269 0.0%

Questions & Answers

Joseph H. McMahon State’s Attorney

90000

100000

110000

120000

130000

140000

150000

160000

170000

180000

2003 2004 2005 2006 2007 2008 2009 2010

Gal

lons

of F

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onsu

med

The current administration has reduced fuel consumption by over 40,000 gallons in the last four years. This was accomplished by office policy changes and the replacement of non emergency vehicles with more fuel efficient vehicles. (Ford Focuses) The 2011 budget request was for 117,000 gallons at $2.65 a gallon. The 2012 budget request is for 115,000 gallons at $4.20 per gallon totaling $483,000 which is $173,000 more than FY2011.

Red is previous administration / Blue current administration

100000125000150000175000200000225000250000275000

2006 2007 2008 2009 2010 2011

The radar unit is the most used tool in traffic enforcement. Radar units have an average shelf life of 5 to 7 years. With budget cuts, ours have not been replaced when needed. The impact of this can be shown with the loss of $132,488 in revenue over the last six years. On the average, a new radar unit pays for itself in the first 3 to 6 months. We are currently asking for $17,950 to replace ten radar units.

Salaries: $35,182 is for pay raises for Exempt Employees which equals 3.5% over three years and $25,354 for Union members still in the step plan according to the contract.

Health Care: Increased by $88,528 using the calculation of 6% as supplied by the Finance Department. It was then reduced by $73,989 through plan selection by employees and re-evaluation of total use, leaving an increase of $14,539.

Dental: Increased by $2,275 using the calculation of 5% as supplied by the Finance Department.

Volunteer Auxiliary Police Program: Requesting $5,000 for uniforms and supplies for volunteers to help assist the Sheriff’s Office in restricted job assignments.

In 2010, the County Board, with the approval of the Sheriff, hired an outside consultant to evaluate the Sheriff’s budgets over the past five years and determine its weaknesses as well as its strengths. Numbers were used from five surrounding counties as a comparison to help evaluate the proficiency of the Sheriff’s Office. A majority of the stats used for this report were taken from that study.

0

100,000

200,000

300,000

400,000

500,000

600,000

700,000

800,000

Lake Will Kane McHenry Kendall DeKalb

106,160 114,736

308,760

515,269

677,560 703,462

In the surrounding county comparison, Kane County ranks third in population and fourth in square miles.

0.0001

0.0002

0.0003

0.0004

0.0005

0.0006

0.0007

0.0008

Lake Co. Will Co. Kane Co. McHenryCo.

Kendall Co. DeKalb Co.

Compared to surrounding counties, the Kane County Sheriff’s Office currently has the lowest officer to citizen ratio.

0

20

40

60

34.54

50.53

19.97

43.16 42.44 53.25

Kane County has the lowest Cost Per County Citizen of any of the surrounding counties. The latest survey comparing Cost Per County Citizen, shows Kane County was 73% less than Lake Co., 153% less than Will Co., 116% less than McHenry Co., 112% less than Kendall and 166% less than DeKalb Co.

Salaries 60,536 Health Care 14,539 Dental 2,275 Auxiliary Police 5,000 Community Policing 4,000 Fuel 173,000 Radar Units 17,950 Subtotal 277,300

Minus Budget Reduction -23,565 Total Budget Increase Requested 253,735

10,000,00010,100,00010,200,00010,300,00010,400,00010,500,00010,600,00010,700,00010,800,00010,900,000

2008 2009 2010 2011 2012

10,855,139

10,670,850

10,513,384

10,319,133

10,572,868

FUEL

Over the last three years, the Sheriff’s Public Safety Budget has been reduced $536,006.00. At the same time, the Sheriff’s Office paid contractual salary increases signed by the County Board. Although the County Board has authorized ninety (90) deputies, the Board currently authorizes funding for only eight-five. This 2012 budget does not include funding for those five deputies.

Providing a Safe and Secure Environment for our Community and for those in our Custody!

During my time as Sheriff, I have eliminated the position of Chief of Corrections, Commander of Corrections by (1), and Captain of Corrections. I also eliminated the take home vehicles associated with Corrections. In 2006, Corrections Administrative staff made up 8.5% of total personnel. Current Corrections Administrative staff is 5.5% of total personnel. Reduction in FTO program from 17 Officers to 8 Officers = $10,800 savings annually.

2006 Currently

Chief of Corrections (1)

Commander (2)

Captain (1)

Lieutenants (5)

Commander (1)

Lieutenants (7)

We restructured our out of county housing guidelines and this has greatly reduced the number of inmates housed out of county. A lower average daily inmate population, along with cooperative efforts from the Kane County State’s Attorney, Judiciary, Public Defender, and Adult Probation have all contributed to the reduction of housing inmates out of county by approximately 92%.

This equals a cost savings of $427,346 from FY10 to FY11.

$3,436,628

$322,296 $466,020 $22,560

FY08 FY09 FY10 thru 6/30/11

In 2010, the County Board, with the approval of the Sheriff, hired an outside consultant to evaluate the Sheriff’s budgets over the past five years and determine its weaknesses as well as its strengths. Numbers were used from five surrounding counties as a comparison to help evaluate the proficiency of the Sheriff’s Office. A majority of the stats used for this report were taken from that study.

We have continued to strive to be financially responsible and will continue to do so. In a comparison with our surrounding counties, it was determined we are responsible for a higher average number of detainees, while operating with a much lower budget and number of personnel.

LAKE WILL KANE McHENRY KENDALL DEKALB

Average # Inmates in Custody

620 630 649 501 133 130

# of Employees/Sworn 222 228 122 191 42 24

# of Employees/Civilian 11 60 17 3 1 0

Corrections Budget $ (millions)

$23.7 $27.24 $13.64 $16.42 $3.86 $3.72

County’s Cost to House an Inmate per Day

$105 $118 $58 $90 $80 $78

2011 Allocated

2012 Projected

Difference

Salary and Wages $8,617,814 $8,911,409 $293,595

Contractual Step Increases = $131,978 New Hire – Grant Administrator = $56,534 Contractual Comp time, Holiday & Vacation buy back = $74,245 Administrative Increases = $30,838 (Increase is to keep salaries in-line with Union employees increase – have not received a raise in three (3) years)

2011 Allocated 2012 Projected Difference Overtime Wages $194,565 $298,674 $104,109 Health/Dental $1,679,168 $1,779,362 $100,194

The reason we are requesting additional funding for Overtime Wages is due to the Arbitrator’s ruling reinstating Roll Call for Corrections Officers. The additional cost is $104,109.

2011 Allocated 2012 Projected Difference

Contractual •Medical/Dental/Hospital – Wexford

$2,024,400 $2,146,850 $122,450

2011 Allocated

2012 Projected

Difference

Commodities •Food - Aramark

$785,944 $817,382 $31,438

• Due to a 5% capped contractual increase •Medical contract negotiated for FY11 resulted in a savings of $190,165 •No Aggregate Cap for medical services resulted in a savings of $66,095 for FY09 and FY10

•Due to a 4% capped contractual increase •Cold breakfast menu was maintained which continues to be a savings of $35,440 annually

2011 Allocated 2012 Requested Difference Capital •Live scan Machine = $37,408

$0 $37,408 $37,408

The current live scan fingerprint machine is seven (7) years old and the manufacturer will no longer provide a service agreement and/or service to

repair the machine.

FY07 FY08 FY09 FY10 FY11 FY12 Requested

Difference

Personnel $9,041,221 $9,510,630 $10,247,443 $10,574,424 $10,760,027 $11,276,085 $516,058

Contractual $2,197,953 $2,223,512 $2,263,989 $42,272,106 $2,024,400 $2,146,850 $122,450

Commodities $787,908 $880,122 $975,664 $938,250 $954,342 $986,832 $32,490

Capital $0 $0 $0 $0 $0 $37,408 $37,408

Total $15,677,425 $16,050,893 $13,809,392 $14,250,800 $13,777,443 $14,447,175 $708,406

Even though we are requesting additional funding for FY12, we are requesting $1.6 million less than FY08.

78%

14%

5%

3% Personnel

Inmate Medical

Inmate Meals

Out of County &Operational

Providing a Safe and Orderly Environment to the facilities and grounds of the 16th Judicial Circuit in Kane County