PROUD PAST BOLD FUTURE 1969 - 2019dept.clcillinois.edu/pre/board/20200922_Board_Report.pdfSep 22,...

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P R O U D PA S TBOLD FUTURE

COLLEGE OF LAKE COUNTY

REPORT TO THE BOARD OF TRUSTEES September 22, 2020

Community College District 532Grayslake, Illinois

MISSION

The College of Lake County is a comprehensive community college committed to equitable high-quality education, cultural enrichment and partnerships to advance the diverse communities we serve.

VALUES

We hold these values to be the cornerstone to fulfilling the College’s mission.

• Purpose

• Integrity

• Excellence

• Inclusion

• Unity

• Compassion

VISION

The College of Lake County is a leader in providing innovative education and workforce solutions.

STRATEGIC PILLARS

1. Access and Success for Students

2. Equity and Inclusion

3. Teaching and Learning Excellence

4. Community and Workforce Partnerships

5. Collaborative Culture

6. Strategic Use of Resources

College of Lake County Community College District No. 532

September 22, 2020, 6:00 PM The Board of Trustees of Community College District No. 532, Lake County, Illinois, will convene a regular meeting in Room A011, 19351 W. Washington St., Grayslake, Illinois. A disaster declaration relating to public health concerns has been issued for at least a portion of the public body’s jurisdiction. In consideration of this and due to the COVID-19 health pandemic, Dr. Lori Suddick has determined that a fully accessible in-person meeting is not practical or prudent. As permitted by 5 ILCS 120/7(e), this meeting may be held without the physical presence of a quorum at the regular meeting location. Dr. Suddick and one or more trustees will be physically present at the regular meeting location, along with other employees performing essential functions. Given COVID-19 considerations, it is not feasible to allow members of the public to attend the meeting in person. Staff and citizens may participate in the meeting via the YouTube live stream: https://youtu.be/Oexb3QxQ_rQ. Members of the public will be offered an opportunity to address the board during the public comment portion of the meeting via video/telephone access with prior notice to the College. For those who wish to address the board l ive via Zoom, please email president@clcill inois.edu before 3:00 PM on September 22, and a Zoom link will be provided. Your name will be called when it is your time to speak. Alternatively, members of the public may submit public comments by email prior to the board meeting, to be announced during the public comment portion of the meeting. Email submissions should be made by 3:00 PM on the date of the meeting, and sent to [email protected].

AGENDA

01. Board Convenes the Regular Meeting 1.1 Call to Order and Roll Call 1.2 Board Chair Comments 1.3 Approval of the Agenda 02. Approval of Minutes * 2.1 Regular Meeting of August 25, 2020 2.2 Closed Meeting of the Regular Meeting of August 25, 2020 03. Receipt of Notices, Communications, Hearings, and Petitions 04. Chair’s Report 4.1 Student Trustee Report 05. President’s Report 5.1 Master Plan Presentation 06. Approval of Board Policies and Objectives

https://youtu.be/Oexb3QxQ_rQ

mailto:[email protected]

mailto:[email protected]

Agenda for Regular Meeting of September 22, 2020

07. Approval of Financials 7.1 Resolution Approving Reimbursement of Travel, Meal and Lodging Expenses * 7.2 Resolution Approving and Ratifying Bills, Authorizing Budget Transfers (pp. 1-3) * 7.3 Resolution Authorizing Transfer of Funds to the Operations and Maintenance

Fund (Restricted) and to the Liability, Protection, and Settlement Fund, and to Approve Project Priorities (pp. 4-8)

* 7.4 Resolution Authorizing and Providing for an Installment Purchase Agreement and for the Issue of Not to Exceed $10,000,000 Taxable Debt Certificates in Order to Repair and Replace Roofs and Acquire, Renovate and Equip an Advanced Technology Center, and Authorizing the Proposed Sale of said Certificates to The Huntington National Bank (pp. 9-50)

08. Approval of Purchasing * 8.1 Biddable Items

• Products o Office Supplies (Warehouse Direct) (p. 51) o Dental Hygiene Supplies (Benco Dental) (p. 52)

• Services o Experiential Design and Project Management Services (Perkins & Will)

(pp. 53-54)

* 8.2 Non-Biddable Items • Products

o Student Success Case Management Software Solution (EAB Global, Inc.) (pp. 55-56)

• Services o Psychological Services Provider (Community Youth Network, Inc.)

(pp. 57-58) o Master Plan Architectural Services (Legat Architects) (p. 59) o Ratification of Annual Banking Services (First Midwest Bank/Global

Payments) (pp. 60-61) o Ratification of Talent Assessment Software (Business Talent Solutions,

Inc.) (p. 62) o Ratification of Project Management Services (Cotter Consulting)

(pp. 63-64) 8.3 Disposal 09. Approval of Contracts and Grants * 9.1 Resolution Authorizing an Agreement with the Solid Waste Agency of Lake County to Host and Maintain a Site for Clothing and Textile Donations (pp. 65-67) * 9.2 Resolution Authorizing Purchase and Acquisition of Property Located at 7735 Grand Avenue, Gurnee, Illinois (pp. 68-71)

10. Approval of Programs

Agenda for Regular Meeting of September 22, 2020

11. Approval of Human Resources Recommendations * 11.1 Resignations and Retirements (p. 73) * 11.2 Personnel and Position Changes (p. 74) * 11.3 Full-Time Employment

• Administrative and Professional Hires (p. 75) • Vacant Position (p. 76) • Limited Term Faculty (p. 77) • Probationary Period Completed (p. 78) Note: Copies of all proposed employee contracts are available at http://dept.clcillinois.edu/pre/contracts/ContractsSeptember2020.pdf or by contacting the CLC Human Resources office at 19351 W. Washington Street, Room T108, Grayslake, IL.

* 11.4 Promotions and Transfers (p. 79) * 11.5 Staff Benefits: FY 2021 Voluntary Benefits (p. 80) 11.6 Other 12. Closed Meeting 13. Other Matters for Information, Discussion, or Action 14. Adjournment * Report Enclosed

http://dept.clcillinois.edu/pre/contracts/ContractsSeptember2020.pdf

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AGENDA ITEM 7.2 – FINANCIAL

Agenda Item 7.2 September 22, 2020

RESOLUTION APPROVING AND RATIFYING BILLS AND AUTHORIZING BUDGET TRANSFERS

WHEREAS, the list of bills has been provided to the Board of Trustees in

accordance with the College of Lake County Approval of Bills for Payment Policy 713;

and

WHEREAS, this month full details of the monthly financial report are not

contained in this document, due to this being the first month of the fiscal year and

reversals of accruals and timing of tax receipts due to COVID-19, the data is not

meaningful; and

WHEREAS, budget transfers in the amount of $341,736.00 are recommended to

the Fiscal Year 2021 Budget and are attached hereto;

NOW BE IT RESOLVED that the Board of Trustees approves the bills provided

under separate cover and approves/ratifies and authorizes the Treasurer to make budget

transfers in the amount of $341,736.00.

PASSED this 22nd day of September 2020 by the Board of Trustees, College of

Lake County, Community College District No. 532, Grayslake, Illinois.

It is recommended that the Board of Trustees adopt the resolution Approving and

Ratifying Bills and Authorizing Budget Transfers.

Page 1

AGENDA ITEM 7.2 – FINANCIAL (Continued)


FY21 BUDGET TRANSFERS

Increase Decrease

Account No. Department Account Description Budget Budget Reason

1) 513008 01 00264 8040 01 Sustainability Cncl Faculty,Stipends&Misc/FT $2,600.00 Move funds to correct 539000 01 00264 8040 01 Sustainability Cncl Other Contractual Svcs $2,600.00 account 2) 542000 57 00912 4020 01 CWP Marketing Printing $66,914.00 Align noncredit schedule printing 542000 57 00834 4020 01 Community Prog Printing $26,765.00 to organizational changes 542000 57 00910 4020 01 WPDI-Operations Printing $40,149.00 3) 541009 50 50050 6040 01 Golf Other Supplies $715.00 Cover unexpected costs(COVID) 553000 50 50090 6040 01 Athletics Admin Travel/Out-of-District $715.00 4) 575000 01 00092 8060 V9 Institutional Exp. Telephone $200,000.00 Align accounts with ICCB 599020 01 00092 8060 V9 Institutional Exp. Coronavirus Expenses $200,000.00 guidelines 5) 522000 12 00092 8060 01 Institutional Exp. Workers Comp Insurance $45,000.00 Align accounts with ICCB 524000 12 00092 8060 01 Institutional Exp. Unemployment Insurance $15,000.00 guidelines 565000 12 00092 8060 01 Institutional Exp. General Insurance $30,000.00 6) 589000 01 01095 8080 V9 Information Tech Other Capital Outlay $4,090.00 Align accounts with ICCB 599020 01 00092 8060 V9 Institutional Exp. Coronavirus Expenses $4,090.00 guidelines 7) 589000 01 00018 1060 01 Adult Education Other Capital Outlay $8,000.00 Office furniture for new 539000 01 00018 1060 01 Adult Education Other Contractual Svcs. $5,000.00 full-time faculty 553000 01 00018 1060 01 Adult Education Travel/Out-of-District $3,000.00

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Increase Decrease Account No. Department Account Description Budget Budget Reason 8) 516004 01 01001 1090 01 Ed Affairs Clerical Staff/O-T $500.00 Fund staff overtime 553000 01 01001 1090 01 Ed Affairs Travel/Out-of-District $500.00 9) 513008 01 01041 1090 01 College Readiness Faculty,Stipends&Misc/FT $5,000.00 Cover unexpected project 599000 01 01041 1090 01 College Readiness Other Expenditures $5,000.00 cost 10) 539000 01 01000 8010 01 President’s Office Other Contractual Svcs. $8,917.00 Cover contractual services 599000 01 01000 8010 01 President’s Office Other Expenditures $8,917.00 for video production

TOTAL TRANSFERS-ALL FUNDS $341,736.00 $341,736.00

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RESOLUTION AUTHORIZING TRANSFER OF FUNDS TO THE OPERATIONS AND MAINTENANCE FUND (RESTRICTED) AND TO

THE LIABILITY, PROTECTION, AND SETTLEMENT FUND, AND TO APPROVE PROJECT PRIORITIES

The following resolution authorizes the transfer of resources to the Operations and

Maintenance Fund (Restricted) of $9,558,289.75, including $201,400.00 to the Liability,

Protection, and Settlement Fund from the FY2020 year-end resources, estimated at

$10,048,212.00.

At its June 23, 2020 meeting, the Board approved the FY 2021 budget that reported

positive estimated FY 2020 year end results. This approval included strategic resource

investment, as proposed by Administration, totaling $5,403,641.00 to include the

following:

1. Safety Equipment –- $124,350

2. IT hardware, servers, cybersecurity tools (phishing & Malware), wireless

access points - $349,000

3. FYE/Onboarding Redesign personnel, equipment & space needs - $723,375

4. Faculty Office Upgrade – Phase 1 of 3 - $180,000

5. TLETC dedicated faculty development space (furniture) - $30,000

6. Instructional equipment across Ed Affairs Divisions & ALP Technology -

$283,420

7. Advanced Technology Center Facility Lease Placeholder and Project

Manager – $230,000

8. HVAC Lab - $48,700

9. JLC studio theatre equipment and Marley floor - $34,227

10. Tutoring electrical outlets - $20,000

11. Instructional Design Resource (Product Development Process) & Flexible

Delivery Development - $280,000

12. Staff & Student Worker Computer Furniture (Various Areas) - $106,145

13. PEC Building Updates/Digital Scoreboards (Auxiliary) – $423,000

14. Marketing Returning Adult Learner - $75,000

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15. Target X Recruiting Tool - $18,000

16. LSC Student Activities Space – Audio Visual System - $15,000

17. LSC Cabinets - $8,000

18. Facilities projects – A Wing Dock, sealcoat lots 1,7, & 8, main entrance

upgrades, equipment - $845,424

19. Website - $1,000,000

20. Cloud-Based Contract Management - $110,000

21. Master Plan Consulting and Personnel - $500,000

Original Subtotal Amount - $5,403,641

In addition to the above FY 2021 approved items, Administration recommends

Board approval of available funds to address urgent needs and the advancement of strategic

priorities:

22. Urgent Need: Fund Balance deficit on June 30, 2020, in the Liability

Protection and Settlement Fund, created due to expenditure accruals of

Workers Compensation which exceeded the FY 2020 budget. - $201,400

23. Urgent Need: Legat invoices from Master Plan 1.0 - $63,248.75

24. Strategic Priority: Master Plan Phase 0: Brae Loch Facility Renovation for

Culinary Program and Restaurant - $1,500,000

25. Strategic Priority: Master Plan Phase 0: Advanced Technology Center first

phase renovation and equipment - $2,000,000

26. Strategic Priority: Master Plan Phase 0: Building E and UCLC renovations -

$500,000

New Urgent Needs and Strategic Priorities Investment Subtotal -

$4,264,648.75

Additionally, with the acquisition of an Advanced Technology Center Facility, a

modification to the original FY2021 budget item outlined in number 7 above is proposed.

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Lease costs will not be required, yet the need for a Center Project Manager remains.

Realignment of resource is recommended as follows:

27. Advanced Technology Center Project Manager – $120,000

Modified Original $5,293,641

Total FY 2020 Available Funds Allocation Request - $ 9,558,289.75

Administration is now requesting the Board to approve the transfer of available

funds totaling $9,558,289.75 to the Operations and Maintenance Fund (Restricted) and

$201,400.00 to the Liability, Protection, and Settlement Fund. Administration will seek

Board approval prior to the use of these funds.

It is, therefore, recommended that the Board of Trustees adopt the attached

resolution transferring funds to the Operations and Maintenance Fund (Restricted) and

Liability, Protection, and Settlement Fund.

SUMMARY Approximate Available FY 2020 Resources $10,048,212.00 Recommended Allocations Modified Approved FY 2021 Budget New Urgent Needs and Strategic Priority Investments Total Allocation

$5,293,641.00 $4,264,648.75 $9,558,289.75

Reserved for Capital Projects and Growth Initiatives $489,922.25

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RESOLUTION AUTHORIZING TRANSFER OF FUNDS TO THE OPERATIONS AND MAINTENANCE FUND (RESTRICTED) AND TO

THE LIABILITY, PROTECTION, AND SETTLEMENT FUND, AND TO APPROVE PROJECT PRIORITIES

WHEREAS, there will be an insufficient balance in the Operations and Maintenance

Fund (Restricted) for future projects; and

WHEREAS, there is a deficit Fund Balance in the Liability, Protection, and Settlement

Fund; and WHEREAS, the operating funds have adequate funds available; and

WHEREAS, the Board of Trustees deems that it is in the interest of the college’s long-

range financial plans that the Operations and Maintenance Fund (Restricted) receive up to

$9,558,289.75 from the operating funds and that the Liability, Protection, and Settlement Fund

receive up to $201,400 from the operating funds.

NOW THEREFORE, Be It Resolved by the Board of Trustees as follows:

Section 1. That the statements in the preamble of this resolution are hereby found to be true and correct. Section 2. That this Board of Trustees does hereby authorize the transfers of up to

$10,048,212 from the Operating Funds to the Operations and Maintenance Fund (Restricted) of $9,558,289.75 and to the Liability, Protection, and Settlement Fund of $201,400.

Section 3. That the Treasurer of the college district is hereby authorized and directed to

take all steps necessary to make the entry in the college books to register the transfers as provided by this resolution.

Section 4. That the Secretary is directed to file a certified copy of this Resolution with the Treasurer.

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Trustee moved that the foregoing resolution be adopted, and Trustee seconded the motion. Upon the roll being called, the members voted as follows: AYE: __________ NAY: __________

The Chair declared the resolution duly adopted on September 22, 2020.

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AGENDA ITEM 7.4 - FINANCIAL


Resolution Authorizing and Providing for an Installment Purchase Agreement and for the Issue of Not To Exceed $10,000,000 Taxable Debt Certificates in Order to

Repair and Replace Roofs and Acquire, Renovate and Equip an Advanced Technology Center, and Authorizing the Proposed Sale of said Certificates

to The Huntington National Bank

Administration recommends the Board of Trustees approve authorization for up to $10.0 million in debt certificates to provide the College with interim Campus Master Plan capital project financing in order to address urgent roof replacement projects and fund acquisition and related costs of the proposed Advanced Technology Center.

The Board of Trustees authorized the Administration to pursue an interim debt financing plan to fund $4.5 million in Grayslake Campus roof repairs in order to maintain solar array panels mounted on the roofs. (See June 23, 2020 meeting agenda item 8.1.6 on pages 45 to 47).

In addition, the Board of Trustees authorized a real estate services contract with CBRE to pursue lease or purchase of an Advanced Technology Center facility to support the 2024 Strategic Plan Pillar 4 – Community and Workforce Partnerships for innovative workforce solutions to expand career and technology program capacity (See May 19, 2020 meeting agenda 9.3 on pages 57 to 60.)

Administration’s financial advisory firm, PFM Financial Advisors LLP, and bond counsel firm, Chapman & Cutler LLP, assisted the College in soliciting and negotiating short-term financing proposals from Lake County banking partners to achieve the aforementioned capital improvements and acquisition. A memorandum summarizing the financing has been placed in the board portal for your review.

Administration recommends the Board approve the resolution.

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MINUTES of a regular public meeting of the Board of Trustees of Community College District No. 532, County of Lake and State of Illinois, held in the Board Room, Room C213, Grayslake Campus, 19351 West Washington Street, Grayslake, Illinois, in said Community College District at 6:00 o’clock P.M., on the 22nd day of September, 2020.

* * *

The meeting was called to order by William Griffin, the Chairperson, and upon the roll

being called, the following Trustees were physically present at said location: ________________

______________________________________________________________________________

____________________________ and _______________________ (non-voting student trustee).

The following Trustees attended the meeting by video or audio conference: __________

______________________________________________________________________________

______________________________________________________________________________

and _______________________ (non-voting student trustee).

The following Trustees were absent and did not participate in the meeting in any manner

or to any extent whatsoever: _______________________________________________________

______________________________________________________________________________

The President determined that an in-person meeting was not practical or prudent due to the

issuance by the Governor of a disaster declaration related to public health concerns in all or a part

of the jurisdiction of the District, and the President stated that physical presence of members of

the public at the meeting location was determined by the District to be unfeasible due to the

disaster.

Access to the meeting was provided to members of the public to contemporaneously hear

all discussion, testimony and roll call votes by the following means: _______________________

______________________________________________________________________________

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The Chairperson announced that the next item for consideration was the issuance of not to

exceed $10,000,000 Taxable Debt Certificates to be issued by the District pursuant to

Section 17(b) of the Local Government Debt Reform Act, and that the Board of Trustees would

consider the adoption of a resolution (i) providing for an Installment Purchase Agreement in order

to repair and replace roofs and acquire, renovate and equip an advanced technology center,

(ii) authorizing the issuance of said Certificates evidencing the rights to payment under said

Agreement and (iii) providing for the sale of said Certificates. The Chairperson then explained

that the resolution sets forth the parameters for the issuance of said Certificates and sale thereof by

designated officials of the District and summarized the pertinent terms of said parameters,

including the specific parameters governing the manner of sale, length of maturity, rates of interest

and purchase price for said Certificates.

Whereupon Trustee ______________________ presented and the Secretary read by title a

resolution as follows, a copy of which was provided to each member of the Board of Trustees prior

to said meeting and to everyone in attendance at said meeting who requested a copy:

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RESOLUTION NO. ________

RESOLUTION authorizing and providing for an Installment Purchase Agreement for the purpose of paying the cost of purchasing real or personal property, or both, in and for Community College District No. 532, County of Lake and State of Illinois, and for the issue of not to exceed $10,000,000 Taxable Debt Certificates of said Community College District in order to repair and replace roofs and acquire, renovate and equip an advanced technology center, and authorizing the proposed sale of said Certificates to The Huntington National Bank.

* * *

WHEREAS, Community College District No. 532, County of Lake and State of Illinois (the

“District”), is a community college district of the State of Illinois operating under and pursuant to

the Public Community College Act of the State of Illinois, as amended (the “Public Community

College Act”), the Local Government Debt Reform Act of the State of Illinois, as amended (the

“Debt Reform Act”), and in particular, the provisions of Section 17(b) of the Debt Reform Act

(the “Installment Purchase Provisions”); and

WHEREAS, the Board of Trustees of the District (the “Board”) has considered the needs of

the District and, in so doing, the Board has deemed and does now deem it advisable, necessary,

and for the best interests of the District to repair and replace roofs and acquire, renovate and equip

an advanced technology center, including, in connection with said work, acquisition of all land or

rights in land, mechanical, electrical, and other services necessary, useful or advisable thereto (the

“Project”), all as shown on preliminary plans and cost estimates on file with and approved by the

Board; and

WHEREAS, the Board has determined the total cost of the Project and expenses incidenta l

thereto, including financial, legal, architectural, and engineering services related to such work and

Page 12



to the Agreement hereinafter provided for in this Resolution to be not more than $10,000,000, plus

estimated investment earnings which may be received on said sum prior to disbursement; and

WHEREAS, sufficient funds of the District are not available to pay the costs of the Project,

and it will, therefore, be necessary to borrow an amount not to exceed $10,000,000 for the purpose

of paying such costs; and

WHEREAS, pursuant to the Installment Purchase Provisions, the District has the power to

purchase real or personal property through agreements that provide that the consideration for the

purchase may be paid through installments made at stated intervals for a period of no more than

20 years, to sell, convey and reacquire either real or personal property upon any terms and

conditions and in any manner as the Board shall determine, if the District will lease, acquire by

purchase agreement, or otherwise reacquire the property as authorized by applicable law and to

issue certificates evidencing indebtedness incurred under such agreements; and

WHEREAS, the Board finds that it is desirable and in the best interests of the District to avail

of the provisions of the Installment Purchase Provisions to authorize an Installment Purchase

Agreement (the “Agreement”); name as counter-party to the Agreement the Treasurer of the

Board, as nominee-seller; authorize the Chairperson and Secretary of the Board to execute and

attest, respectively, the Agreement on behalf of the District and to file same with said Secretary in

his or her capacity as keeper of the records and files of the District; and issue certificates

evidencing the indebtedness incurred under the Agreement in the amount of not to exceed

$10,000,000:

NOW THEREFORE Be It and It Is Hereby Resolved by the Board of Trustees of Community

College District No. 532, County of Lake and State of Illinois, as follows:

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Section 1. Incorporation of Preambles. The Board hereby finds that all of the recitals

contained in the preambles to this Resolution are full, true and correct and does incorporate them

into this Resolution by this reference.

Section 2. Authorization. It is necessary and advisable for the residents of the District

to pay the costs of the Project, including expenses incidental thereto, including financial, legal,

architectural and engineering services related to such work and to the Agreement, and to borrow

money and, in evidence thereof and for the purpose of financing same, enter into the Agreement

and, further, to provide for the issuance and delivery of the Taxable Debt Certificates,

Series 20[__] (the “Certificates”), with such series designation and additional descriptions as may

be appropriate and as set forth in the Certificate Notification (as hereinafter defined), evidencing

the indebtedness incurred under the Agreement.

Section 3. Agreement is a General Obligation; Annual Budget; Fund Balance. The

District hereby represents, warrants, and agrees that the obligation to make the payments due under

the Agreement shall be a general obligation of the District payable from any funds of the District

lawfully available for such purpose. The District represents and warrants that the total amount due

under the Agreement, together with all other indebtedness of the District, is within all statutory

and constitutional debt limitations. The District agrees to budget funds of the District annually

and in a timely manner so as to provide for the making of all payments when due under the terms

of the Agreement.

The District hereby represents and warrants that its Board fund balance policy governing

an unrestricted fund balance greater than or equal to 30% of budgeted operating fund expenditures

remains in full force and effect, said policy as set forth as Exhibit 1 hereto, and that the District

shall notify the Purchaser (as hereinafter defined) of any proposed changes.

Section 4. Execution and Filing of the Agreement. From and after the effective date of

this Resolution and the date of the Certificates, the Chairperson and Secretary of the Board be and

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they are hereby authorized and directed to execute and attest, respectively, the Agreement, in

substantially the form set forth in Section 5 of this Resolution, and to do all things necessary and

essential to effectuate the provisions of the Agreement, including the execution of any documents

and certificates incidental thereto or necessary to carry out the provisions thereof. Further, as

nominee-seller, the Treasurer of the Board is hereby authorized and directed to execute the

Agreement. Upon full execution, the original of the Agreement shall be filed with the Secretary

of the Board and retained in the District records and shall constitute authority for the issuance of

the Certificates hereinafter authorized.

Section 5. Form of Agreement. The Agreement shall be in substantially the form as

follows:

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INSTALLMENT PURCHASE AGREEMENT for purchase of real or personal property, or both, in and for Community College District No. 532, County of Lake and State of Illinois.

* * *

THIS INSTALLMENT PURCHASE AGREEMENT (this “Agreement”) dated as of ____________,

20__, by and between the Treasurer of the Board of Trustees (the “Board”) of the District (as

hereinafter defined), as Nominee-Seller (the “Seller”), and Community College District No. 532,

County of Lake and State of Illinois, a community college district of the State of Illinois (the

“District”):

WITNESSETH

A. The Board has determined to repair and replace roofs and acquire, renovate and equip

an advanced technology center (the “Project”), all as previously approved by the Board and on

file with the Secretary of the Board.

B. Pursuant to the provisions of the Public Community College Act of the State of

Illinois, the Local Government Debt Reform Act of the State of Illinois (the “Debt Reform Act”),

and, in particular, the provisions of Section 17(b) of the Debt Reform Act (the “Installment

Purchase Provisions”), in each case, as supplemented and amended (collectively, “Applicable

Law”), the District has the power to purchase real or personal property through agreements that

provide that the consideration for the purchase may be paid through installments made at stated

intervals for a period of no more than 20 years, to sell, convey and reacquire either real or personal

property upon any terms and conditions and in any manner as the Board shall determine, if the

District will lease, acquire by purchase agreement, or otherwise reacquire the property as

authorized by applicable law and to issue certificates evidencing indebtedness incurred under such

agreements.

Page 16



C. On the 22nd day of September, 2020, the Board, pursuant to Applicable Law and the

need to provide for the Project, adopted a resolution, as supplemented by the Certificate

Notification (as defined in the Resolution, as hereinafter defined), authorizing the borrowing of

money for the Project, the execution and delivery of this Agreement to finance same, and the

issuance of certificates evidencing the indebtedness so incurred (the “Resolution”).

D. The Resolution is

(a) incorporated herein by reference; and

(b) made a part hereof as if set out at this place in full;

and each of the terms as defined in the Resolution is also incorporated by reference for use in this

Agreement.

E. The Seller, as nominee as expressly permitted by the Installment Purchase Provisions,

has agreed to make, construct and acquire the Project on the terms as hereinafter provided.

NOW THEREFORE in consideration of the mutual covenants and agreements hereinafter

contained and other valuable consideration, it is mutually agreed between the Seller and the

District as follows:

1. MAKE, CONSTRUCT AND ACQUIRE PROJECT

The Seller agrees to make, construct, and acquire the Project upon real estate owned or to

be owned by or upon which valid easements have been obtained in favor of the District.

2. CONVEYANCE

The District conveys to the Seller any portion of the Project heretofore acquired by the

District and to be paid from proceeds of the Certificates (as defined in the Resolution). The Seller

agrees to convey each part of the Project to the District and to perform all necessary work and

convey all necessary equipment; and the District agrees to purchase the Project from the Seller and

pay for the Project the purchase price of not to exceed $__________; plus the amount of investment

Page 17



earnings which are earned on the amount deposited with the Treasurer of the Board (the

“Treasurer”) from the sale of the Certificates and in no event shall the total aggregate principa l

purchase price to be paid pursuant to this Agreement exceed the sum of $___________, plus the

amount of investment earnings which are earned on the amount deposited with the Treasurer from

the sale of the Certificates.

3. PAYMENTS

The payment of the entire sum of $___________ of said purchase price shall:

(a) be payable in installments due on the dates and in the amounts;

(b) bear interest at the rates percent per annum which interest shall also be

payable on the dates and in the amounts;

(c) be payable at the place or places of payment, in the medium of payment, and

upon such other terms, including prepayment (redemption);

all as provided for payment of the Certificates in the Resolution.

4. ASSIGNMENT

Rights to payment of the Seller as provided in this Agreement are assigned as a matter of

law under the Installment Purchase Provisions to the owners of the Certificates. This Agreement

and any right, title, or interest herein, shall not be further assignable. The Certificates, evidencing

the indebtedness incurred hereby, are assignable (registrable) as provided in the Resolution.

5. TITLE

(a) Vesting of Title. Title in and to any part of the Project, upon delivery or as made,

during all stages of the making or acquisition thereof, shall and does vest immediately in the

District.

(b) Damage, Destruction, and Condemnation. If, during the term of this Agreement,

(i) all or any part of the Project shall be destroyed, in whole or in part, or damaged by fire or other

Page 18



casualty or event; or (ii) title to, or the temporary or permanent use of, all or any part of the Project

shall be taken under the exercise of the power of eminent domain by any governmental body or by

any person, firm, or corporation acting under governmental authority; or (iii) a material defect in

construction of all or any part of the Project shall become apparent; or (iv) title to or the use of all

or any part of the Project shall be lost by reason of a defect in title; then the District shall continue

to make payments as promised herein and in the Certificates and to take such action as it shall

deem necessary or appropriate to repair and replace the Project.

6. LAWFUL CORPORATE OBLIGATION

The District hereby represents, warrants, and agrees that the obligation to make the

payments due hereunder shall be a lawful direct general obligation of the District payable from the

general funds of the District and such other sources of payment as are otherwise lawfully available.

The District represents and warrants that the total amount due the Seller hereunder, together with

all other indebtedness of the District, is within all statutory and constitutional debt limitations. The

District agrees to budget funds of the District annually and in a timely manner so as to provide for

the making of all payments when due under the terms of this Agreement.

7. GENERAL COVENANT AND RECITAL

It is hereby certified and recited by the Seller and the District, respectively, that as to each,

respectively, for itself, all conditions, acts, and things required by law to exist or to be done

precedent to and in the execution of this Agreement did exist, have happened, been done and

performed in regular and due form and time as required by law.

8. NO SEPARATE TAX

THE SELLER AND THE DISTRICT RECOGNIZE THAT THERE IS NO STATUTORY AUTHORITY

FOR THE LEVY OF A SEPARATE TAX IN ADDITION TO OTHER TAXES OF THE DISTRICT OR THE

LEVY OF A SPECIAL TAX UNLIMITED AS TO RATE OR AMOUNT TO PAY ANY OF THE AMOUNTS DUE

HEREUNDER.

Page 19



9. DEFAULT

In the event of a default in payment hereunder by the District, the Seller or any

Certificateholder may pursue any available remedy by suit at law or equity to enforce the payment

of all amounts due or to become due under this Agreement, including, without limitation, an action

for specific performance.

Page 20



IN WITNESS WHEREOF the Seller has caused this Installment Purchase Agreement to be

executed, and his or her signature to be attested by the Secretary of the Board, and the District has

caused this Installment Purchase Agreement to be executed by the Chairperson of its Board, and

also attested by the Secretary of its Board, all as of the day and year first above written.

SELLER: Signature: SPECIMEN_________ Kenneth Gotsch as Nominee-Seller and the Treasurer of the

Board of Trustees

ATTEST:

SPECIMEN____________ Secretary, Board of Trustees

COMMUNITY COLLEGE DISTRICT NO. 532, COUNTY OF LAKE AND STATE OF ILLINOIS

SPECIMEN Chairperson, Board of Trustees

ATTEST:

SPECIMEN Secretary, Board of Trustees

Page 21



STATE OF ILLINOIS ) ) SS COUNTY OF LAKE )

CERTIFICATE OF INSTALLMENT PURCHASE AGREEMENT FILING

I, the undersigned, do hereby certify that I am the duly qualified and acting Secretary of

the Board of Trustees (the “Board”) of Community College District No. 532, County of Lake and

State of Illinois (the “District”), and as such officer I do hereby certify that on the ___ day of

______________, 20__, there was filed in my office a properly certified copy of that certain

document, executed by the Chairperson of the Board, attested by me in my capacity as Secretary

of the Board, and further executed, as Nominee-Seller, by the Treasurer of the Board, also attested

by me, dated as of _____________, 20__, and entitled “INSTALLMENT PURCHASE AGREEMENT for

purchase of real or personal property, or both, in and for Community College District No. 532,

County of Lake and State of Illinois”; and supporting the issuance of certain Taxable Debt

Certificates, Series 20[__], of the District; that attached hereto is a true and complete copy of said

Agreement as so filed; and that the same has been deposited in the official files and records of my

office.

IN WITNESS WHEREOF I hereunto affix my official signature, this ___ day of

_______________, 20__.


Page 22



Section 6. Certificate Details. (a) General. For the purpose of providing for the Project,

there shall be issued and sold the Certificates in an aggregate principal amount not to exceed

$10,000,000. The Certificates shall be dated such date (not prior to September 29, 2020, and not

later than March 29, 2021) as set forth in the Certificate Notification, and shall also bear the date

of authentication, shall be in fully registered form, shall be in denominations of $100,000 each

authorized integral multiples of $1,000 in excess thereof (unless otherwise provided in the

Certificate Notification) (provided that if less than $100,000 principal amount of Certificates is

outstanding at any time, such outstanding principal amount shall be an authorized denomina tion

for purposes of this Resolution) (but no single Certificate shall represent installments of principa l

maturing on more than one date), and shall be numbered 1 and upward. The Certificates shall

become due and payable serially or be subject to mandatory redemption (subject to option of prior

redemption as hereinafter described) on the dates (not later than two years after the date of closing

of the Certificates) and in the amounts (not exceeding $10,000,000 per year) as set forth in the

Certificate Notification.

The Certificates shall bear interest at a variable rate as set forth in the Certificate

Notification; provided, however, that the rate per annum shall not exceed 13.50% per annum. The

Certificates shall bear interest from their date or from the most recent interest payment date to

which interest has been paid or duly provided for, until the principal amount of the Certificates is

paid, such interest (computed upon the basis of a 360-day year of twelve 30-day months) being

payable quarterly or semi-annually (or otherwise as set forth in the Certificate Notificat ion)

commencing with the first interest payment date as set forth in the Certificate Notificat ion,

thereafter to maturity.

Interest on each Certificate shall be paid by check or draft of the certificate registrar and

paying agent (which shall be the Treasurer of the Board, the Purchaser or a bank or financ ia l

Page 23



institution authorized to do business in the State of Illinois) set forth in the Certificate Notificat ion

(the “Certificate Registrar”), payable upon presentation in lawful money of the United States of

America, to the person in whose name such Certificate is registered at the close of business on the

15th day of the month next preceding the interest payment date. The principal of the Certificates

shall be payable in lawful money of the United States of America at the principal office mainta ined

for such purpose (the “Principal Office”) of the Certificate Registrar.

(b) Drawdown Certificate. Alternatively, if so provided in the Certificate Notificat ion,

there may be issued and sold a single Certificate payable to the Purchaser or registered assigns as

provided therein. Said Certificate shall be issued with a maximum principal face amount (the

“Face Amount”) of not to exceed $10,000,000. The Face Amount of said Certificate shall be

shown on the face of the Certificate, but only so much of the Face Amount as is shown as advanced

by the Purchaser and received for value (the “Outstanding Principal Amount” as subject to

reduction as hereinafter provided), as evidenced by the Certificate, shall be payable. Such

advances shall be in integral multiples of $1,000, provided that each advance shall be not less than

$1,000,000. The Certificate shall be dated as of the date of the initial advance.

The Outstanding Principal Amount at any time shall be made up of (a) advances less the

sum of (b)(i) principal installment payments and (ii) prepayments of principal. The Certificate

shall bear interest on the Outstanding Principal Amount from time to time at the rate aforesaid, in

each case from the time advanced until paid or duly provided for, such interest computed upon the

basis of a 360-day year of twelve 30-day months, but charged on the actual number of days elapsed,

and being payable on the dates set forth in the Certificate Notification. All payments of principa l

of and interest on the Certificate shall be payable in lawful money of the United States of America

at the Principal Office of the Certificate Registrar.

Page 24



(c) Execution; Authentication. The Certificates shall be signed by the manual or facsimile

signatures of the Chairperson and Secretary of the Board, and shall be registered, numbered and

countersigned by the manual or facsimile signature of the Treasurer of the Board, as they shall

determine, and in case any officer whose signature shall appear on any Certificate shall cease to

be such officer before the delivery of such Certificate, such signature shall nevertheless be valid

and sufficient for all purposes, the same as if such officer had remained in office until delivery.

All Certificates shall have thereon a certificate of authentication substantially in the form

hereinafter set forth, duly executed by the Certificate Registrar as authenticating agent of the

District and showing the date of authentication. No Certificate shall be valid or obligatory for any

purpose or be entitled to any security or benefit under this Resolution unless and until such

certificate of authentication shall have been duly executed by the Certificate Registrar by manual

signature, and such certificate of authentication upon any such Certificate shall be conclusive

evidence that such Certificate has been authenticated and delivered under this Resolution. The

certificate of authentication on any Certificate shall be deemed to have been executed by the

Certificate Registrar if signed by an authorized officer of the Certificate Registrar, but it shall not

be necessary that the same officer sign the certificate of authentication on all of the Certificates

issued hereunder.

Section 7. Registration of Certificates; Persons Treated as Owners. The District shall

cause books (the “Certificate Register”) for the registration and for the transfer of the Certificates

as provided in this Resolution to be kept at the Principal Office of the Certificate Registrar, which

is hereby constituted and appointed the registrar of the District. The District is authorized to

prepare, and the Certificate Registrar shall keep custody of, multiple Certificate blanks executed

by the District for use in the transfer and exchange of Certificates.

Page 25



Upon surrender for transfer of any Certificate at the Principal Office of the Certificate

Registrar, duly endorsed by, or accompanied by a written instrument or instruments of transfer in

form satisfactory to the Certificate Registrar and duly executed by the registered owner or his or

her attorney duly authorized in writing, the District shall execute and the Certificate Registrar shall

authenticate, date, and deliver in the name of the transferee or transferees a new fully registered

Certificate or Certificates of the same maturity of authorized denominations, for a like aggregate

principal amount. Any fully registered Certificate or Certificates may be exchanged at said office

of the Certificate Registrar for a like aggregate principal amount of Certificate or Certificates of

the same maturity of other authorized denominations. The execution by the District of any fully

registered Certificate shall constitute full and due authorization of such Certificate and the

Certificate Registrar shall thereby be authorized to authenticate, date, and deliver such Certifica te;

provided, however, the principal amount of outstanding Certificates of each maturity authenticated

by the Certificate Registrar shall not exceed the authorized principal amount of Certificates for

such maturity less previous retirements.

The Certificate Registrar shall not be required to transfer or exchange any Certificate

during the period beginning at the close of business on the 15th day of the month next preceding

any interest payment date on such Certificate and ending at the opening of business on such interest

payment date, nor to transfer or exchange any Certificate after notice calling such Certificate for

redemption has been mailed, nor during a period of fifteen (15) days next preceding mailing of a

notice of redemption of any Certificates.

The person in whose name any Certificate shall be registered shall be deemed and regarded

as the absolute owner thereof for all purposes, and payment of the principal of or interest on any

Certificate shall be made only to or upon the order of the registered owner thereof or his or her

Page 26



legal representative. All such payments shall be valid and effectual to satisfy and discharge the

liability upon such Certificate to the extent of the sum or sums so paid.

No service charge shall be made for any transfer or exchange of Certificates, but the District

or the Certificate Registrar may require payment of a sum sufficient to cover any tax or other

governmental charge that may be imposed in connection with any transfer or exchange of

Certificates except in the case of the issuance of a Certificate or Certificates for the unredeemed

portion of a Certificate surrendered for redemption. The Purchaser expressly reserves the right to

transfer the Certificates to its affiliates in accordance with the provisions herein.

Section 8. Redemption. (a) Optional Redemption. All or a portion of the Certifica tes

shall be subject to redemption prior to maturity at the option of the District from any available

funds, as a whole or in part, and if in part in integral multiples of $1,000 in any order of their

maturity as determined by the District (less than all of the Certificates of a single maturity to be

selected by the Certificate Registrar), on any date, at the redemption price of par plus accrued

interest to the redemption date.

(b) Mandatory Redemption. The Certificates maturing on the date or dates, if any,

indicated in the Certificate Notification shall be subject to mandatory redemption, in integra l

multiples of $1,000 selected by lot by the Certificate Registrar, at a redemption price of par plus

accrued interest to the redemption date, on the dates, if any, and in the principal amounts, if any,

as indicated in the Certificate Notification.

The principal amounts of Certificates to be mandatorily redeemed in each year may be

reduced through the earlier optional redemption thereof, with any partial optional redemptions of

such Certificates credited against future mandatory redemption requirements in such order of the

mandatory redemption dates as the District may determine. In addition, on or prior to the 60th day

preceding any mandatory redemption date, the Certificate Registrar may, and if directed by the

Page 27



Board shall, purchase Certificates required to be retired on such mandatory redemption date. Any

such Certificates so purchased shall be cancelled and the principal amount thereof shall be credited

against the mandatory redemption required on such next mandatory redemption date.

(c) General. The Certificates shall be redeemed only in the principal amount of $1,000

and integral multiples thereof. The District shall, at least fifteen (15) days prior to any optional

redemption date (unless a shorter time period shall be satisfactory to the Certificate Registrar)

notify the Certificate Registrar of such redemption date and of the principal amount and maturity

or maturities of Certificates to be redeemed. For purposes of any redemption of less than all of

the outstanding Certificates of a single maturity, the particular Certificates or portions of

Certificates to be redeemed shall be selected by lot by the Certificate Registrar from the

Certificates of such maturity by such method of lottery as the Certificate Registrar shall deem fair

and appropriate; provided that such lottery shall provide for the selection for redemption of

Certificates or portions thereof so that any $1,000 Certificate or $1,000 portion of a Certificate

shall be as likely to be called for redemption as any other such $1,000 Certificate or $1,000 portion.

The Certificate Registrar shall make such selection upon the earlier of the irrevocable deposit of

funds with an escrow agent sufficient to pay the redemption price of the Certificates to be redeemed

or the time of the giving of official notice of redemption.

The Certificate Registrar shall promptly notify the District in writing of the Certificates or

portions of Certificates selected for redemption and, in the case of any Certificate selected for

partial redemption, the principal amount thereof to be redeemed.

Section 9. Redemption Procedure. Unless waived by any holder of Certificates to be

redeemed, notice of the call for any such redemption shall be given by the Certificate Registrar on

behalf of the District by mailing the redemption notice by first class mail or electronic mail at least

fifteen (15) days and not more than sixty (60) days prior to the date fixed for redemption to the

Page 28



registered owner of the Certificate or Certificates to be redeemed at the address shown on the

Certificate Register or at such other address as is furnished in writing by such registered owner to

the Certificate Registrar.

All notices of redemption shall state:

(1) the redemption date,

(2) the redemption price,

(3) if less than all outstanding Certificates are to be redeemed, the identifica t ion (and, in the case of partial redemption, the respective principal amounts) of the Certificates to be redeemed,

(4) that on the redemption date the redemption price will become due and payable upon each such Certificate or portion thereof called for redemption, and that interest thereon shall cease to accrue from and after said date,

(5) the place where such Certificates are to be surrendered for payment of the redemption price, which place of payment shall be the Principal Office of the Certificate Registrar, and

(6) such other information then required by custom, practice or industry standard.

Unless moneys sufficient to pay the redemption price of the Certificates to be redeemed at

the option of the District shall have been received by the Certificate Registrar prior to the giving

of such notice of redemption, such notice may, at the option of the District, state that said

redemption shall be conditional upon the receipt of such moneys by the Certificate Registrar on or

prior to the date fixed for redemption. If such moneys are not received, such notice shall be of no

force and effect, the District shall not redeem such Certificates, and the Certificate Registrar shall

give notice, in the same manner in which the notice of redemption shall have been given, that such

moneys were not so received and that such Certificates will not be redeemed. Otherwise, prior to

any redemption date, the District shall deposit with the Certificate Registrar an amount of money

Page 29



sufficient to pay the redemption price of all the Certificates or portions of Certificates which are

to be redeemed on that date.

Subject to the provisions for a conditional redemption described above, notice of

redemption having been given as aforesaid, and notwithstanding the failure to receive such notice,

the Certificates or portions of Certificates so to be redeemed shall, on the redemption date, become

due and payable at the redemption price therein specified, and from and after such date (unless the

District shall default in the payment of the redemption price) such Certificates or portions of

Certificates shall cease to bear interest. Upon surrender of such Certificates for redemption in

accordance with said notice, such Certificates shall be paid by the Certificate Registrar at the

redemption price. Installments of interest due on or prior to the redemption date shall be payable

as herein provided for payment of interest. Upon surrender for any partial redemption of any

Certificate, there shall be prepared for the registered holder a new Certificate or Certificates of the

same maturity in the amount of the unpaid principal and, if applicable, the registered owner thereof

shall promptly promulgate a revised Repayment Schedule based upon the new Outstanding

Principal Amount and submit same to the District, which shall approve the same and authorize the

registered owner thereof to substitute such Repayment Schedule as an attachment to the

Certificate.

If any Certificate or portion of Certificate called for redemption shall not be so paid upon

surrender thereof for redemption, the principal shall, until paid, bear interest from the redemption

date at the rate borne by the Certificate or portion of Certificate so called for redemption. All

Certificates which have been redeemed shall be cancelled and destroyed by the Certificate

Registrar and shall not be reissued.

Page 30



Section 10. Form of Certificate. The Certificates shall be in substantially the following

form; provided, however, that if the text of the Certificate is to be printed in its entirety on the front

side of the Certificate, then paragraph [2] and the legend “See Reverse Side for Additiona l

Provisions”, shall be omitted and paragraph [6] and the paragraphs thereafter as may be appropriate

shall be inserted immediately after paragraph [1]:

Page 31



[Form of Certificate - Front Side]

REGISTERED [MAXIMUM AMOUNT] REGISTERED NO. ___ $_________

UNITED STATES OF AMERICA

STATE OF ILLINOIS

COUNTY OF LAKE AND STATE OF ILLINOIS

COMMUNITY COLLEGE DISTRICT NO. 532

TAXABLE DEBT CERTIFICATE, SERIES 20[__] See Reverse Side for Additional Provisions

Maturity Dated Date: ______________, 20___ Date: ______, 20__ Registered Owner:

[Maximum] Principal Amount:

[1] [KNOW ALL PERSONS BY THESE PRESENTS, that Community College District

No. 532, County of Lake and State of Illinois (the “District”), hereby acknowledges itself to owe

and for value received promises to pay from the source and as hereinafter provided to the

Registered Owner identified above, or registered assigns as hereinafter provided, on the Maturity

Date identified above, the Principal Amount identified above and to pay interest (computed on the

basis of a 360-day year of twelve 30-day months) on such Principal Amount from the date of this

Certificate or from the most recent interest payment date to which interest has been paid at the

Interest Rate set forth in the Resolution (as hereinafter defined), as supplemented by a notifica t ion

of sale. Such interest shall be paid on ____________ and ___________ of each year, commencing

_______________, 20__, until said Principal Amount is paid. Principal of this Certificate is

payable in lawful money of the United States of America upon presentation and surrender hereof

Page 32



at the principal office of ______________, ______________, ______________, as certificate

registrar and paying agent (the “Certificate Registrar”). Payment of the installments of interest

shall be made to the Registered Owner hereof as shown on the registration books of the District

maintained by the Certificate Registrar at the close of business on the 15th day of the month next

preceding each interest payment date and shall be paid by check or draft of the Certificate

Registrar, payable upon presentation in lawful money of the United States of America, mailed to

the address of such Registered Owner as it appears on such registration books or at such other

address furnished in writing by such Registered Owner to the Certificate Registrar.]

[KNOW ALL PERSONS BY THESE PRESENTS, that Community College District No. 532,

County of Lake and State of Illinois (the “District”), hereby acknowledges itself to owe and for

value received promises to pay to the Registered Owner identified above, or registered assigns as

hereinafter provided, the Outstanding Principal Amount of this Certificate. The “Outstanding

Principal Amount” is that amount, not to exceed the Maximum Principal Amount of this Certificate

as set forth above, shown as advanced in even multiples of $1,000 from time to time and received

by the District for value, provided that each advance shall be not less than $1,000,000, as is noted

on this Certificate in the form of Advances for Value hereon. The Outstanding Principal Amount

is subject to reduction for redemption thereof as hereinafter provided. The District promises to

pay interest on the Outstanding Principal Amount at the rate of _______. The Outstanding

Principal Amount of this Certificate shall become due and payable on ______________, 20___.

This Certificate shall bear interest on the Outstanding Principal Amount from time to time at the

Interest Rate set forth in the Resolution (as hereinafter defined), as supplemented by a notifica t ion

of sale, in each case from the time advanced until paid or duly provided for, such interest computed

upon the basis of a 360-day year of twelve 30-day months, but charged on the actual number of

days elapsed, being payable on [____________ and ___________ of each year], beginning

Page 33



______________. Interest on the Certificate shall be paid by check or draft of ______________,

______________, ______________,, as certificate registrar and paying agent (the “Certificate

Registrar”), payable upon presentation in lawful money of the United States of America, to the

person in whose name the Certificate is registered at the close of business on the 15th day of the

month next preceding each interest payment date. The principal of the Certificate shall be payable

in lawful money of the United States of America at the principal office of the Certificate Registrar.]

[2] Reference is hereby made to the further provisions of this Certificate set forth on

the reverse hereof, and such further provisions shall for all purposes have the same effect as if set

forth at this place.

[3] It is hereby certified and recited that all conditions, acts and things required by law

to exist or to be done precedent to and in the issuance of this Certificate did exist, have happened,

been done and performed in regular and due form and time as required by law; that the

indebtedness of the District, including the issue of certificates of which this is one, does not exceed

any limitation imposed by law; that the obligation to make payments due hereon is a general

obligation of the District payable from any funds of the District legally available for such purpose,

and that the District shall budget funds annually and in a timely manner so as to provide for the

making of all payments hereon when due. THE OWNER OF THIS CERTIFICATE ACKNOWLEDGES THAT

THERE IS NO STATUTORY AUTHORITY FOR THE LEVY OF A SEPARATE TAX IN ADDITION TO OTHER

TAXES OF THE DISTRICT OR THE LEVY OF A SPECIAL TAX UNLIMITED AS TO RATE OR AMOUNT TO PAY

ANY OF THE AMOUNTS DUE HEREUNDER.

[4] This Certificate shall not be valid or become obligatory for any purpose until the

certificate of authentication hereon shall have been signed by the Certificate Registrar.

Page 34



[5] IN WITNESS WHEREOF said Community College District No. 532, County of Lake

and State of Illinois, by its Board of Trustees, has caused this Certificate to be signed by the manual

or duly authorized facsimile signatures of the Chairperson and Secretary of said Board of Trustees,

and to be registered, numbered and countersigned by the manual or duly authorized facsimile

signature of the Treasurer of said Board of Trustees, all as of the Dated Date identified above.

SPECIMEN Chairperson, Board of Trustees


Registered, Numbered and Countersigned:

SPECIMEN Treasurer, Board of Trustees

Date of Authentication: __________, 20___

CERTIFICATE OF

AUTHENTICATION

Certificate Registrar and Paying Agent: _________________________, ______________, ______________

This Certificate is one of the Certifica tes described in the within-mentioned resolution and is one of the Taxable Debt Certifica tes, Series 20[__], of Community College District No. 532, County of Lake and State of Illinois.

___________________________, as Certificate Registrar

By SPECIMEN Authorized Officer

Page 35



[Form of Certificate - Reverse Side]

COMMUNITY COLLEGE DISTRICT NO. 532

COUNTY OF LAKE AND STATE OF ILLINOIS

TAXABLE DEBT CERTIFICATE, SERIES 20[___]

[6] This Certificate is one of a series of certificates issued by the District [in the

Maximum Principal Amount of $__________] to repair and replace roofs and acquire, renovate

and equip an advanced technology center, in full compliance with the provisions of the Public

Community College Act of the State of Illinois, and the Local Government Debt Reform Act of

the State of Illinois, and all laws amendatory thereof and supplementary thereto, and is authorized

by the Board of Trustees of the District by a resolution duly and properly adopted for that purpose

(the “Resolution”), in all respects as provided by law. The Certificates issued by the District in

connection with the Project have been issued in evidence of the indebtedness incurred pursuant to

a certain Installment Purchase Agreement, dated as of ____________, 20__, entered into by and

between the District and the Treasurer of the Board, as Seller-Nominee, to which reference is

hereby expressly made for further definitions and terms and to all the provisions of which the

holder by the acceptance of this certificate assents.

[7] [Optional and Mandatory Redemption provisions, as applicable, will be inserted

here.]

[8] [Notice of any such redemption shall be sent by first class mail or electronic mail

not less than fifteen (15) days nor more than sixty (60) days prior to the date fixed for redemption

to the registered owner of each Certificate to be redeemed at the address shown on the registrat ion

books of the District maintained by the Certificate Registrar or at such other address as is furnished

in writing by such registered owner to the Certificate Registrar. When so called for redemption,

this Certificate will cease to bear interest on the specified redemption date, provided funds for

Page 36



redemption are on deposit at the place of payment at that time, and shall not be deemed to be

outstanding.]

[9] This Certificate is transferable by the Registered Owner hereof in person or by his

or her attorney duly authorized in writing at the principal office of the Certificate Registrar in

______________, ______________, provided in the authorizing resolution, and upon surrender

and cancellation of this Certificate. Upon such transfer a new Certificate or Certificates of

authorized denominations of the same maturity and for the same aggregate principal amount will

be issued to the transferee in exchange therefor.

[10] [The Certificates are issued in fully registered form in the denomination of

$100,000 each and authorized integral multiples of $1,000 in excess thereof. This Certificate may

be exchanged at the principal office of the Certificate Registrar for a like aggregate principa l

amount of Certificates of the same maturity of other authorized denominations, upon the terms set

forth in the authorizing resolution.] The Certificate Registrar shall not be required to transfer or

exchange any Certificate during the period beginning at the close of business on the 15th day of

the month next preceding any interest payment date on such Certificate and ending at the opening

of business on such interest payment date[, nor to transfer or exchange any Certificate after notice

calling such Certificate for redemption has been mailed, nor during a period of fifteen (15) days

next preceding mailing of a notice of redemption of any Certificates].

[11] The District and the Certificate Registrar may deem and treat the Registered Owner

hereof as the absolute owner hereof for the purpose of receiving payment of or on account of

principal hereof and interest due hereon and for all other purposes and neither the District nor the

Certificate Registrar shall be affected by any notice to the contrary.

Page 37



(ASSIGNMENT)

FOR VALUE RECEIVED, the undersigned sells, assigns and transfers unto ____________________

______________________________________________________________________________ (Name and Address of Assignee)

the within Certificate and does hereby irrevocably constitute and appoint ___________________

______________________________________________________________________________

attorney to transfer the said Certificate on the books kept for registration thereof with full power

of substitution in the premises.

Dated: ___________________________ ___________________________

Signature guaranteed: ___________________________

NOTICE: The signature to this assignment must correspond with the name of the registered owner as it appears upon the face of the within Certificate in every particular, without alteration or enlargement or any change whatever.

[ADVANCES FOR VALUE TABLE TO BE INSERTED HERE, IF APPLICABLE]

Page 38



Section 11. Sale of Certificates. The Chairperson of the Board and either the Vice

President for Administrative Affairs or the Controller of the District (the “Designated

Representatives”) are hereby authorized to proceed not later than the 22nd day of March, 2021,

without any further authorization or direction from the Board, to sell the Certificates upon the

terms as prescribed in this Resolution. The Certificates hereby authorized shall be executed as in

this Resolution provided as soon after the delivery of the Certificate Notification as may be, and

thereupon be deposited with the Treasurer of the Board, and, after authentication thereof by the

Certificate Registrar, be by said Treasurer delivered to The Huntington National Bank (the

“Purchaser”), upon receipt of the purchase price therefor, the same being not less than 98% of the

principal amount of the Certificates (exclusive of any original issue discount), plus any accrued

interest to date of delivery, it being hereby found and determined that the sale of the Certificates

to the Purchaser is in the best interests of the District and that no person holding any office of the

District, either by election or appointment, is in any manner interested, directly or indirectly, in his

or her own name or in the name of any other person, association, trust or corporation, in the sale

of the Certificates to the Purchaser.

The surety bond executed by said Treasurer in connection with the issuance of the

Certificates as required by Section 3-19 of the Public Community College Act is hereby approved

and shall be filed with the County Clerk of the County of Lake, Illinois; and the Certificates before

being issued shall be registered, numbered and countersigned by said Treasurer, such registrat ion

being made in a book provided for that purpose, in which shall be entered the record of the

resolution authorizing the Board to borrow said money and a description of the Certificates issued,

including the number, date, to whom issued, amount, rate of interest and when due.

Upon the sale of the Certificates, the Designated Representatives shall prepare a

Notification of Sale of the Certificates, which shall include the pertinent details of sale as provided

Page 39



herein (the “Certificate Notification”). In the Certificate Notification, the Designated

Representatives shall find and determine that the Certificates have been sold at such price and bear

interest at such rates that either the true interest cost (yield) or the net interest rate received upon

the sale of the Certificates does not exceed the maximum rate otherwise authorized by applicable

law. The Certificate Notification shall be entered into the records of the District and made

available to the Board at the next regular meeting thereof; but such action shall be for information

purposes only, and the Board shall have no right or authority at such time to approve or reject such

sale as evidenced in the Certificate Notification.

Upon the sale of the Certificates, as evidenced by the execution and delivery of the

Certificate Notification by the Designated Representatives, the Chairperson, Secretary and

Treasurer of the Board, the Vice President for Administrative Affairs and Controller of the District

and any other officers of the District, as shall be appropriate, shall be and are each hereby

authorized and directed to approve or execute, or both, such documents of sale of the Certificates

as may be necessary, including, without limitation, the contract for the sale of the Certificates

between the District and the Purchaser (the “Purchase Contract”). Prior to the execution and

delivery of the Purchase Contract, the Designated Representatives shall find and determine that no

person holding any office of the District, either by election or appointment, is in any manner

interested, directly or indirectly, in his or her own name or in the name of any other person,

association, trust or corporation, in the Purchase Contract.

The use by the District of the Term Sheet (the “Term Sheet”) is hereby ratified, approved

and authorized; the execution and delivery of the Term Sheet is hereby authorized; and the officers

of the Board are hereby authorized to take any action as may be required on the part of the District

to consummate the transactions contemplated by the Purchase Contract, this Resolution, the Term

Sheet and the Certificates.

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Section 12. Use of Certificate Proceeds. Any accrued interest received on the delivery

of the Certificates is hereby appropriated for the purpose of paying first interest due on the

Certificates and is hereby ordered deposited into the “Taxable Debt Certificate Fund of 20[__]”

(the “Certificate Fund”), which shall be the fund for the payment of the principal of and interest

on the Certificates. Funds lawfully available for the purpose of paying the principal of and interest

on the Certificates shall be deposited into the Certificate Fund and used solely and only for such

purpose.

The principal proceeds of the Certificates and any premium received on the delivery of the

Certificates are hereby appropriated for the purpose of paying the cost of the Project and is hereby

ordered deposited into the “Project Fund” (the “Project Fund”), hereby created. It is hereby found

and determined and hereby declared and set forth that the Board (i) has not entered into an

agreement of any kind with any entity, party or person (including, but not limited to, the Purchaser)

to not expend the proceeds of the Certificates deposited into the Project Fund for any period of

time and (ii) is not required by any contract, decree, instrument, order, regulation or ruling, to not

expend the proceeds of the Certificates deposited into the Project Fund for any period of time.

Moneys in the Project Fund shall be used to pay costs of the Project in accordance with the

following procedures:

1. Contracts (“Work Contracts”) have been or shall be awarded, from time to

time, by the Board for the work on the Project; and the Board represent and covenant that

each Work Contract has been or will be let in strict accordance with the applicable laws of

the State of Illinois, and the rules and procedures of the District for same.

2. Pursuant to this Resolution or subsequent resolution or resolutions to be duly

adopted, the Board shall identify all or a designated portion of each Work Contract to the

Agreement. The Work Contracts attached hereto as Exhibit 2 are hereby identified to the

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Agreement. This Resolution, any such further resolution and said Work Contracts shall be

filed of record with the Secretary and the Treasurer of the Board. The adoption and filing

of any such resolution or resolutions and the Work Contracts with such officers shall

constitute authority for the Treasurer to make disbursements from the Project Fund to pay

amounts due under such Work Contracts from time to time, upon such further resolutions,

orders, vouchers, warrants, or other proceedings as are required under the applicable laws

of the State of Illinois, and the rules and procedures of the District for same. No action

need be taken by or with respect to the contractors under the Work Contracts as, pursuant

to the Installment Purchase Provisions, the Treasurer acts as Nominee-Seller of the Project

for all purposes, enabling the issuance of the Certificates.

Alternatively to the creation of the funds described above, the appropriate officers may

allocate the funds to be deposited into the Certificate Fund or proceeds of the Certificates to one

or more related funds of the District already in existence and in accordance with good accounting

practice; provided, however, that this shall not relieve such officers of the duty to account and

invest such funds and the proceeds of the Certificates, as herein provided, as if the funds described

above had in fact been created.

Funds of the District on hand and lawfully available are hereby appropriated to pay the

costs of issuance of the Certificates.

Section 13. Federal Tax Matters. The District hereby covenants that it will not take any

action, omit to take any action or permit the taking or omission of any action within its control if

taking, permitting or omitting to take such action would cause the interest on the Taxable

Certificates not to be included in the gross income of the recipients thereof for federal income tax

purposes.

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Section 14. List of Certificateholders. The Certificate Registrar shall maintain a list of

the names and addresses of the holders of all Certificates and upon any transfer shall add the name

and address of the new Certificateholder and eliminate the name and address of the transferor

Certificateholder.

Section 15. Duties of Certificate Registrar. If requested by the Certificate Registrar, the

Chairperson and Secretary of the Board are authorized to execute the Certificate Registrar’s

standard form of agreement between the District and the Certificate Registrar with respect to the

obligations and duties of the Certificate Registrar hereunder which may include the following:

(a) to act as certificate registrar, authenticating agent, paying agent and transfer agent as provided herein;

(b) to maintain a list of Certificateholders as set forth herein and to furnish such list to the District upon request, but otherwise to keep such list confidential;

(c) to give notice of redemption of Certificates as provided herein;

(d) to cancel and/or destroy Certificates which have been paid at maturity or upon earlier redemption or submitted for exchange or transfer;

(e) to furnish the District at least annually a certificate with respect to Certificates cancelled and/or destroyed; and

(f) to furnish the District at least annually an audit confirmation of Certifica tes paid, Certificates outstanding and payments made with respect to interest on the Certificates.

Section 16. Severability. If any section, paragraph, clause or provision of this Resolut ion

shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of

such section, paragraph, clause or provision shall not affect any of the remaining provisions of this

Resolution.

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Section 17. Repeal. All resolutions or parts thereof in conflict herewith be and the same

are hereby repealed, and this Resolution shall be in full force and effect forthwith upon its adoption.

Adopted September 22, 2020. ____________________________________

Chairperson, Board of Trustees ____________________________________

Secretary, Board of Trustees

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EXHIBIT 1

FUND BALANCE POLICY

704 FUND BALANCE

The Board recognizes that maintaining adequate fund balance is essential to ensuring the financial stability of the college. Fund balance is defined as the difference between fund assets and fund liabilities of the operating fund. The operating fund includes educationa l, operations and maintenance activities of the college. Fund balance can preserve or enhance the college’s bond rating, allow the college to accumulate sufficient assets to make annual assigned expenditures, and provide funds for unforeseen needs without the cost of short-term borrowing.

The College of Lake County shall seek to maintain an end-of-fiscal-year unrestric ted fund balance in the operating fund equal to or greater than 30 percent of budgeted operating fund expenditures. Unrestricted fund balance includes only those resources without a constraint on spending or for which a constraint on spending is imposed by the college itself. To the extent that the unrestricted fund balance on the date of the adoption of this policy is below 30 percent, the President shall implement a plan with board approval to achieve the desired fund balance level. The plan shall include setting aside a portion of the operating fund revenues expected in any fiscal year until the desired fund balance level is achieved. The duration of the plan shall not exceed five years.

The Board will review the Fund Balance Policy annually for changes or modifications, taking into consideration factors such as predictability of revenues and volatility of expenditures, availability of other resources, liquidity and existing or potential assignments of fund balance.

From time to time and as unrestricted fund balance exceeds 30 percent of budgeted operating fund expenditures, the Board may assign a portion of fund balance for an intended purpose such as capital improvements.

Adopted 04/18/06 Amended 10/25/11 Amended 12/18/18

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EXHIBIT 2

WORK CONTRACTS

None

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Trustee _________________________ moved and Trustee _______________________

seconded the motion that said resolution as presented and read by title be adopted.

After a full discussion thereof, the Chairperson directed that the roll be called for a vote

upon the motion to adopt said resolution.

Upon the roll being called, the following Trustees voted AYE: _____________________

______________________________________________________________________________

The following Trustees voted NAY: ___________________________________________

Whereupon the Chairperson declared the motion carried and said resolution adopted,

approved and signed the same in open meeting and directed the Secretary to record the same in

the records of the Board of Trustees of Community College District No. 532, County of Lake and

State of Illinois, which was done.

Other business not pertinent to the adoption of said resolution was duly transacted at the

meeting.

Upon motion duly made, seconded and carried, the meeting was adjourned.

____________________________________ Secretary, Board of Trustees

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CERTIFICATION OF MINUTES AND RESOLUTION

I, the undersigned, do hereby certify that I am the duly qualified and acting Secretary of the Board of Trustees of Community College District No. 532, County of Lake and State of Illino is (the “Board”), and as such official am the keeper of the records and files of the Board.

I do further certify that the foregoing constitutes a full, true and complete transcript of the minutes of the meeting of the Board held on the 22nd day of September, 2020, insofar as same relates to the adoption of a resolution entitled:


a true, correct and complete copy of which said resolution as adopted at said meeting appears in the foregoing transcript of the minutes of said meeting.

I do further certify that the deliberations of the Board on the adoption of said resolution were conducted openly, that the vote on the adoption of said resolution was taken openly, that said meeting was called and held at a specified time and place convenient and open to the public, that the meeting was conducted by audio or video conference in accordance with Section 7(e) of the Open Meetings Act of the State of Illinois, as amended (the “Open Meetings Act”), due to the issuance by the Governor of a disaster declaration related to public health concerns in all or a part of the jurisdiction of the District, that the President determined that an in-person meeting was not practical or prudent because of said disaster, that the District determined the physical presence of members of the public at the meeting location was unfeasible due to the disaster, that alternative arrangements to allow interested members of the public access to contemporaneously hear all discussion, testimony, and roll call votes were made and that notice of such arrangements was provided to the public, that notice of said meeting was duly given to all of the news media requesting such notice, given to all Trustees and posted on the District’s website at least 96 hours in advance of the holding of said meeting, that an agenda for said meeting was posted at the location where said meeting was held and at the principal office of the Board at least 96 hours in advance of the holding of said meeting, that at least one copy of said agenda was continuous ly available for public review during the entire 96-hour period preceding said meeting, that a true, correct and complete copy of said agenda as so posted is attached hereto as Exhibit A, that said

Page 48



meeting was called and held in strict compliance with the provisions of the Open Meetings Act (including the requirements of Section 7(e) thereof), the Public Community College Act of the State of Illinois, as amended, and the the Local Government Debt Reform Act of the State of Illinois, as amended, and that the Board has complied with all of the provisions of said Acts and with all of the procedural rules of the Board in the conduct of said meeting and in the adoption of said resolution.

IN WITNESS WHEREOF, I hereunto affix my official signature, this 22nd day of September, 2020.

____________________________________ Secretary, Board of Trustees

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FILING CERTIFICATE

I, the undersigned, do hereby certify that I am the duly qualified and acting Treasurer of

the Board of Trustees (the “Board”) of Community College District No. 532, County of Lake and

State of Illinois, and as such official I do hereby certify that on the 22nd day of September, 2020,

there was filed my office and has been deposited in the official files and records a properly certified

copy of a resolution adopted by the Board on the 22nd day of September, 2020, and entitled:


together with any Work Contracts identified by the adoption of said resolution and attached thereto

as Exhibit 2, and that the same have all been deposited in, and all as appears from, the official files

and records of my office.

IN WITNESS WHEREOF, I hereunto affix my official signature, this 22nd day of September,

2020.

____________________________________ Treasurer, Board of Trustees

Page 50

AGENDA ITEM 8.1 - PURCHASING


BIDDABLE ITEM

Item Account Description 1 541001-01-00628-1010-01 PRODUCTS: OFFICE SUPPLIES 541001-01-00228-1010-01

541001-01-00728-1010-01 LEAD STAFF: Sue Kilby, VARIOUS OTHER ACCOUNTS Director, Purchasing & Contracts

______________________________ I. BIDS AMOUNT *1. Warehouse Direct $50,000.00 II. STATEMENT OF NEED

This is for the college-wide purchase of FY 2021 office supplies. During the year, Grayslake, Lakeshore and Southlake campuses make purchases on an as-needed basis for various supplies, including general items, toner, technology products, janitorial supplies, and office furniture. The purchase is within the budgeted amount for FY 2021.

III. EXPLANATION OF PURCHASE This cooperative purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/ Governmental Joint Purchasing Act and the College’s Procurement Policy 712 and was competitively bid under OMNI Partners contract #R190301for office supplies, related products and services. The consortium contract allows for discounted pricing to public sector customers, as well as growth incentive rebates for volume purchases.

IV. RECOMMENDATION OF AWARD

It is recommended that the Board of Trustees approve an award to Warehouse Direct of Des Plaines, IL for the purchase of office supplies in a not-to-exceed amount of $50,000.00.

*Recommended for Approval

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AGENDA ITEM 8.1 - PURCHASING


BIDDABLE ITEM

Item Account Description 2 541002-01-00716-1040-02 PRODUCTS: DENTAL HYGIENE

SUPPLIES

LEAD STAFF: Jeet Saini, Dean, Biological & Health Sciences Division

___________________________ I. BIDS AMOUNT *1. Benco Dental $30,000.00 II. STATEMENT OF NEED

This is for the purchase of miscellaneous dental hygiene supplies used in the Dental Hygiene clinic throughout the academic year. The purchase is within the budgeted amount for FY 2021.

III. EXPLANATION OF PURCHASE This cooperative purchase is pursuant to the Illinois Compiled Statutes, 30 ILCS 525/ Governmental Joint Purchasing Act and the College’s Procurement Policy 712 and was competitively bid under the Minnesota Multistate Contracting Alliance for Pharmacy (MMCAPP) contract #MMS1900156. The consortium allows for discounted pricing to government agencies that offer healthcare services.


It is recommended that the Board of Trustees approve an award to Benco Dental of Dallas, TX for the purchase of dental hygiene supplies in a not-to-exceed amount of $30,000.00.


Page 52

AGENDA ITEM 8.1 – PURCHASING (Continued)


BIDDABLE ITEM RFQ #20039

Item Account Description 3 532000-03-03032-8060-01 SERVICES: EXPERIENTIAL DESIGN

AND PROJECT MANAGEMENT SERVICES

LEAD STAFF: Mike Welch, Director, Facilities ____________________________ I. QUALIFICATIONS **AMOUNT *1. Perkins & Will $100,000.00

2. Selbert Perkins Design N/A 3. Cardosi Kiper Design Group, Inc. N/A 4. Legat Architects, Inc. N/A 5. Rhodes Works, LTD N/A

II. STATEMENT OF NEED

Administration requires experiential design and project management services for the first year of the College’s three-year “Neighborhoods” project, which provides for the design of 24 specific areas across all campuses to create engaging and welcoming spaces for students. The selected firm will work with Aesthetics Task Force members and internal stakeholders to determine the environmental and experiential graphic needs specific to each Neighborhood to create a sense of place while ensuring a holistic approach to College branding. The selected firm will also provide project oversight and implementation of the designs. The purchase is within the budgeted amount for FY 2021.

III. EXPLANATION OF PURCHASE

An evaluation committee reviewed, evaluated and ranked five firms’ qualifications based on specific criteria, including prior experience, staff qualifications and project timeline. Based on this evaluation and the available budget for this project, Perkins & Will was selected as the most qualified firm due to their experience in higher education, exceptional creativity demonstrated in previous projects, approach to the scope of work and ability to meet the College’s timeline.

Page 53




It is recommended that the Board of Trustees approve an agreement from September 23, 2020 through September 22, 2021 to Perkins & Will of Chicago, Illinois for experiential design and project management services in the not-to-exceed amount of $100,000.00.

* Recommended for Approval ** RFQ requires pricing to be submitted once firm is selected

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AGENDA ITEM 8.2 - PURCHASING (Continued)

Agenda Item 8.2

September 22, 2020

NON-BIDDABLE ITEM RFP #20048

Item Account Description 1 544002-03-03023-8060-01 PRODUCT: STUDENT SUCCESS

CASE MANAGEMENT SOFTWARE SOLUTION LEAD STAFF: Karen Hlavin, Vice President of Student Development _________________________________

I. PROPOSALS AMOUNT

1. Target X.com, LLC $ 104,270.00 2. Smart Evals, LLC $ 110,975.00

** 3. Engage2Serve, Inc. $ 157,000.00 ** 4. Aviso Retention, LLC $ 228,259.00

* 5. EAB Global, Inc. $ 352,500.00 6. Servio Consulting, Inc. $ 369,275.00 ** 7. Hobsens $ 592,821.00

8. Engineerica Systems, Inc. $ 610,000.00

II. STATEMENT OF NEED This purchase will provide a proactive technology platform that delivers a personalized student portal with comprehensive case management functionality. The system supports academic planning, appointment scheduling, early alert, student notes, and analytics to monitor intervention effectiveness and success metrics.

This comprehensive technology solution will be used to support the Lancer Success Framework, onboarding and first-year experience redesign, as well as the College’s strategic goals for student success.

This purchase is within the budgeted amount for the FY 2021 portion ($117,500.00) of the three-year agreement.

Page 55


Agenda Item 8.2

September 22, 2020


An evaluation committee reviewed, evaluated and ranked eight firms’ proposals and qualifications against a specific set of criteria. The four highest scoring firms were invited to present their capabilities to the evaluation committee. The committee recommends EAB Global, Inc., as the most responsive and responsible bidder. Note: The RFP process saved the College approximately $210,000.00 over EAB’s standard fees, and the best and final offer saved an additional $35,500.00, for a total savings of $245,500.00.


It is recommended that the Board of Trustees award a three-year agreement from September 23, 2020 through September 22, 2023 with EAB Global, Inc. of Washington, DC for student success case management software solution in a not-to-exceed amount of $352,500.00.

* Recommended for Approval ** Highest scoring firms were invited to present their capabilities

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AGENDA ITEM 8.2 – PURCHASING AND CONTRACTS (Continued)


NON-BIDDABLE ITEM RFP #17028

Item Account Description

2 532000-01-01054-3030-01 SERVICES: PSYCHOLOGICAL SERVICES PROVIDER

LEAD STAFF: Gabriel Lara Dean, Student Life ____________________________

I. PROPOSALS AMOUNT

Community Youth Network, Inc.

Original Bid (August 2017) $98,900.00

Renewal Year 1 (2018/2019) $98,900.00 Renewal Year 2 (2019/2020) $78,501.00

*Renewal Year 3 (2020/2021) $70,500.00


This purchase will renew an agreement for the third optional year with Community Youth Network, Inc. (CYN) to provide on-site and remote mental health support for students in need. CYN’s licensed professionals provide individual therapy, develop and deliver outreach programming, offer on-call and urgent assessment coverage, and provide general (external to College of Lake County [CLC]) and campus (internal to CLC) consultations to CLC employees and community members. CLC’s agreement with CYN increases awareness for mental health issues and enhances the ability of CLC’s Counseling and Psychological Services (CAPS) to offer needed services on campus.

This purchase is within the budgeted amount for FY 2021.


At its September 2017 meeting, the Board approved a one-year term agreement with three additional optional one-year terms. Administration requests approval for the third and final one-year term.

Page 57

AGENDA ITEM 8.2 – PURCHASING AND CONTRACTS (Continued)



It is recommended that the Board of Trustees approve a final one-year agreement from October 1, 2020 through September 30, 2021 with Community Youth Network, Inc. of Grayslake, IL for on-site, remote and on-call psychological services in a not-to-exceed amount of $70,500.00.


Page 58



BIDDABLE ITEM


3 533000-03-03023-8060-01 SERVICES: MASTER PLAN ARCHITECTURAL SERVICES

LEAD STAFF: Mike Welch, Director of Facilities _________________________ I. PROPOSALS AMOUNT *1. Legat Architects $63,248.75 II. STATEMENT OF NEED

This purchase covers outstanding expenses from 2017 related to the original Master Plan. These expenses included design revisions to the 2015 construction documents and associated architectural and structural engineering services.

This purchase is proposed to be funded through FY 2020 surplus funds.


Invoices for the services were recently received from Legat Architects (Legat). Administration has researched the unpaid invoices and sought additional documentation from Legat to verify the completion of work in 2017. The original Master Plan architectural fees for the A and B Wing remodels were $1,401,065.00; therefore, the requested additional $63,248.75 does not exceed the 10% contingency allowed per state statute.


It is recommended that the Board of Trustees approve an award to Legat Architects, of Chicago, IL for past due invoices related to the original Master Plan architectural services for work completed in 2017 in a not-to-exceed amount of $63,248.75. *Recommended for Approval

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NON-BIDDABLE ITEM


4 594012-01-00092-8060-01 RATIFICATION OF ANNUAL 594009-01-00092-8060-01 BANKING SERVICES

LEAD STAFF: Connie Kravitz, Controller, Finance _____________________________ I. PROPOSALS AMOUNT *1. First Midwest Bank/Global Payments $1,400,000.00 II. STATEMENT OF NEED

This request is to approve a five-year banking services contract. The depository and disbursement services include the following accounts:

• Financial Services: Checking accounts, savings accounts, trust accounts, transactional services and positive pay.

• Cash Management: Online banking, Smart Safe, Sweep accounts and remote deposit capture.

• Merchant Services: Credit and debit cards, ATM processing, merchant processing through global payments.

• Investment Services: Money market accounts and CD investments

This purchase is within the budgeted amount for the FY 2021 portion of the five-year agreement.

III. EXPLANATION FOR A REQUEST FOR PROPOSAL

Over the last 30 years, the College has contracted with First Midwest Bank for annual banking services. In FY 2019, the Board approved a new banking services contract, resulting in improved interest earnings and lower bank fees. The combination of these fees and the earned interest resulted in a net gain for the College. Based on this evidence, the Treasurer recommends a long-term agreement with First Midwest Bank/Global Payments.

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IV. RECOMMENDATION

It is recommended that the Board of Trustees ratify a five-year agreement from July 1, 2020 through June 30, 2025 with First Midwest Bank of Chicago, Illinois for banking services in a not-to-exceed amount of $1,400,000.00.


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NON-BIDDABLE ITEM RFP#21000 Item Account Description 5 514002-06-06687-4010-01 SERVICES: RATIFICATION OF

541002-57-00901-4020-01 TALENT ASSESSMENT SOFTWARE

LEAD STAFF: Eric Kurtz, Executive Director, Workforce & Professional Development _________________________

I. PROPOSALS AMOUNT

*1. Business Talent Solutions, Inc. $95,000.00

II. STATEMENT OF NEED This agreement will allow the College to provide technology, content, and expertise for competency-based assessments, individual training recommendations, development plans, and individual and employer-aggregated reporting for small and small disadvantaged business owners who are in crisis due to the pandemic, thereby allowing them to focus on developing and applying the specific skills needed to help their businesses succeed.

This purchase is within the budgeted amount for the FY 2021 portion of the three-year agreement.


The College solicited four firms, and Business Talent Solutions, Inc. submitted a proposal. An evaluation committee reviewed and evaluated this firm’s qualifications based on specific criteria, including vendor and staff qualifications, approach to the Statement of Work, project plan and timeline, project management and technical support and pricing. Based on the overall evaluation and the best and final offer, the committee recommends Business Talent Solutions, Inc., as the only responsive and responsible bidder.


It is recommended that the Board of Trustees ratify an agreement from September 15, 2020 through September 14, 2023 with Business Talent Solutions, Inc. of Placida, FL for talent assessment software in a not-to-exceed amount of $95,000.00.

* Recommended for Approval

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NON-BIDDABLE ITEM Item Account Description 6 532000-03-03023-8060-01 SERVICES: RATIFICATION OF PROJECT MANAGEMENT SERVICES

LEAD STAFF: Mike Welch, Director, Facilities

I. PROPOSALS AMOUNT

*1. Cotter Consulting $600,000.00


At its June 2019 meeting, the Board approved the extension of a three-year agreement with Cotter Consulting for “owner’s representative project management services” for Master Plan projects. During design and implementation, these services are critical to manage project deadlines and the successful completion of each project. Administration seeks an amendment to this initial award, as described in Explanation of Purchase, below. Administration is satisfied with Cotter’s work product and their knowledge and experience managing current College facilities Master Plan projects.

This purchase is within the budgeted amount for the FY 2021 portion of the three-year agreement.


Administration would like to amend the June 2019 Board approval of the Cotter Consulting agreement. The approved agreement was awarded at $220,000.00; however, this amount was split across a three-year contract, when it should have been an annual amount. Thus, an amendment to the agreement is necessary to accurately reflect the agreement cost. This amendment does not require new funding.

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Cotter Consulting provides planning and oversight of projects such as greenhouse repairs, roof replacement project, solar panel installation, classroom modernization, aesthetic and branding upgrades, and providing continuing support in the development of the next Master Plan.

Pursuant to 110 ILCS 805/3-27.1(a) “contracts for the services of individuals possessing a high degree of professional skill where the ability or fitness of the individual plays an important part,” this purchase is exempt from the competitive bidding process.


It is recommended that the Board of Trustees ratify an amendment to the June 25, 2019 Board-approved award for a three-year agreement from July 1, 2019 to June 30, 2022 with Cotter Consulting of Burr Ridge, IL for plan project management services in a not-to-exceed amount of $600,000.00.

* Recommended for Purchase

Page 64

AGENDA ITEM 9.1 – CONTRACTS AND GRANTS


RESOLUTION AUTHORIZING AN AGREEMENT WITH THE SOLID WASTE AGENCY OF LAKE COUNTY TO HOST AND MAINTAIN A SITE FOR

CLOTHING AND TEXTILE DONATIONS

Administration is seeking Board authorization to enter into an agreement with the Solid Waste Agency of Lake County to host and maintain a site for clothing and textile donations. Lake County became the first county to adopt a solid waste management plant in compliance with the Illinois Solid Waste Planning and Recycling Act in 1989. The Solid Waste Agency of Lake County (SWALCO) was formed in 1991 to implement the Solid Waste Management Plan. Forty-five municipalities, Lake County and the Great Lakes Naval Training Center are all members of SWALCO.

SWALCO works with partners to reduce waste and to increase recycling and composting. SWALCO provides advice and support to the College of Lake County (CLC) with efforts to increase recycling, compost food scraps, and to host composting events.

SWALCO is empowered by the Intergovernmental Cooperation Act to develop projects that reduce solid waste. SWALCO is inviting CLC to partner with its efforts to divert clothing and textiles from the landfills by hosting and maintaining a site where they may be collected and recycled. The site is a metal bin in which clothing and textiles can be inserted. The bin is fixed to a concrete pad and is designed to prevent tampering or the removal of materials.

This proposal also stands to benefit the College financially. CLC will receive 33.3% of any revenues generated from recycling these materials.

AGENCY Responsibilities:

A. Maintain the Contract with a contractor during the pendency of this contract or any extension thereto, to process, recycle and repurpose all Clothing and Textiles collected.

B. Provide for the pick-up of Clothing and Textiles collected from the COLLEGE via the contractor.

C. Report to the COLLEGE on the volume of Clothing and Textiles collected through the COLLEGE as reported by the contractor.

D. Provide a Member/Partner Portion of the Per Pound Credit to the COLLEGE based on materials collected through the COLLEGE host collection site. Prepare and deliver to the COLLEGE, a check made payable to the COLLEGE for the Member/Partner Portion of Per Pound Credit, to be paid on annual (or as needed) basis.

COLLEGE Responsibilities: A. Establish, operate and maintain the COLLEGE host collection site to collect Clothing and

Textiles. B. Provide 30 days’ notice to AGENCY as to the location, operating hours and storage

requirements for clothing and textiles.

C. Advertise or otherwise inform and promote to the community as to the availability of the site to accept clothing and textiles.

D. Provide the AGENCY and the Contractor no less than three-day notice, as to the need to have the Contractor provide additional pickups of Clothing and Textiles collected.

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The term of this Agreement shall begin upon the execution of the Agreement and shall remain in

full force and effect for a period of two years, as long as the Agency maintains its contract with

Chicago Textile Recyling, a Division of Wipeco, Inc., or other similar agreement with another

contractor for the processing, recycling, and repurposing of clothing and textiles. The Agreement

is subject to automatic two-year extensions after the first term. Either party may terminate the

Agreement with 30 days written notice.

This proposal was reviewed and approved by CLC’s Shared Governance Operations and

Facilities Commission (OFC) on September 10, 2020.

Aerial photo showing location of bin, just south of Willow Way and a photo of the donation bins used by SWALCO in locations across Lake County.

It is recommended that the Board of Trustees adopt the resolution approving an agreement with

the Solid Waste Agency of Lake County to host and maintain a site for clothing and textile donations.

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RESOLUTION AUTHORIZING AN AGREEMENT WITH THE SOLID WASTE AGENCY OF LAKE COUNTY TO HOST AND MAINTAIN A SITE FOR CLOTHING

AND TEXTILE DONATIONS

WHEREAS, the COLLEGE is an institution of higher learning; a community college, that is accredited through the Higher Learning Commission's Open Pathway model,

WHEREAS, the AGENCY is a municipal corporation and public body politic and corporate of the State of Illinois which was created by Intergovernmental Agreement pursuant to Section 3.2 of the Intergovernmental Cooperation Act, 5 ILCS 220/3.2 and Article VII, Section 10 of the 1970 Constitution of the State of Illinois; and

WHEREAS, one of the purposes of the AGENCY is to implement the Lake County Solid Waste Management Plan (“PLAN”) as adopted by the Lake County Board on September 12, 1989 and amended from time to time thereafter; and

WHEREAS, the AGENCY is authorized by the Intergovernmental Cooperation Act to plan, construct, reconstruct, acquire, own, lease, equip, extend, improve, manage, operate, mainta in, repair, close and finance waste projects; and

WHEREAS, the AGENCY operates a community-wide clothing and textile recycling collection program; and

WHEREAS, the AGENCY has entered into and maintains an agreement with Chicago Textile and Recycling, a Division of Wipeco, Inc., (“the Contractor”); and WHEREAS, subject to the terms of the written Agreement, the AGENCY and the COLLEGE want to expand the clothing and textile collection program to all COLLEGE staff, students, and local residents; and WHEREAS, the COLLEGE has indicated their desire to collect clothing and textiles; and WHEREAS, the COLLEGE agrees to host and maintain a site to collect clothing and textiles from COLLEGE employees, students, and local residents. NOW, THEREFORE, BE IT RESOLVED by the Board of Trustees of Community College District No. 532, Lake County, Illinois, as follows:

1. The preamble recitals of this Resolution are hereby incorporated as if fully set forth herein.

2. The Board of Trustees of Community College District No. 532 hereby authorizes an agreement with the Solid Waste Agency of Lake County to host and maintain a site for clothing and textile donations, a copy of which is included in the Board portal.

3. The Board further authorizes the College President of her designee to execute all documents necessary to effectuate the agreement.

PASSED this __th day of September 2020 by the Board of Trustees, College of Lake County, Community College District No. 532, Grayslake, Illinois.

Page 67

AGENDA ITEM 9.2 – CONTRACTS AND GRANTS (Continued)


RESOLUTION AUTHORIZING PURCHASE AND ACQUISITION OF PROPERTY LOCATED AT 7735 GRAND AVENUE, GURNEE, ILLINOIS

Administration is seeking Board authorization to purchase the building and property

located at 7735 Grand Avenue in Gurnee, Illinois. Pursuant to Board direction at the May

19, 2020 board meeting, Administration engaged real estate advisory and brokerage

services of CBRE and actively pursued acquiring vacant space for a new Advanced

Technology Center to provide innovative workforce solutions and expand program

capacity in order to meet Lake County workforce needs. Specifically, Pillar 4 -

Community & Workforce Partnerships in the 2024 Strategic Plan encourages the College

to develop enrollment and talent pipelines, build alliances with workforce partners in

high-demand fields across industry sectors to develop new credentials, expand capacity

of existing programs and leverage apprenticeships to meet Lake County advanced

manufacturing and industry 4.0 workforce needs.

Administration engaged the National Coalition of Advanced Technology Centers

(NCATC) to assess manufacturing opportunities in Lake County. The NCATC market

study recommends an Advanced Technology Center (ATC) facility and recruiting key

industry partnerships.

Administration recommends this location because it best meets all ATC location

selection criteria: close to a CLC campus, accessible parking, public transportation access,

and convenient to industry partners. This property consists of 14 acres of land and 142,000

square feet of building. (See property map from listing in Exhibit A.)

Page 68



Administration, in consultation with Board Chair, successfully completed

negotiations with Kensington Development Corporation.

It is recommended that the Board of Trustees adopt the resolution authorizing the

purchase and acquisition of property located at 7735 Grand Avenue, Gurnee, IL.

Page 69



RESOLUTION AUTHORIZING PURCHASE AND ACQUISITION OF PROPERTY LOCATED AT 7735 GRAND AVENUE, GURNEE, ILLINOIS

WHEREAS, the Board of Trustees has determined the need to acquire a new facility

to house the College’s Advanced Technology Center; and

WHEREAS, an agreement has been reached concerning terms and conditions for the

purchase of real property located at 7735 Grand Avenue, Gurnee, IL for $4,900,000.00; and

WHEREAS, 7735 Grand Avenue, Gurnee, IL property consists of 14 acres of land and

142,000 square feet of building that was determined to meet all search criteria for the location

of the Advanced Technology Center (See property map from listing in Attachment A.).

NOW THEREFORE, BE IT RESOLVED by the Board of Trustees of Community

College District No. 532, Lake County, Illinois as follows:

1. The preamble recitals of this Resolution are hereby incorporated as if fully set forth

herein.

2. The Board of Trustees of Community College District 532 hereby approves the Real

Estate Purchase and Sale Agreement with Kensington Development Partners, a copy of

which is attached to this Resolution as Exhibit B.

3. The Board further authorizes the College President or her designee to execute all

documents necessary to effectuate the purchase of the property.

PASSED this __th day of September 2020 by the Board of Trustees, College of Lake

County, Community College District No. 532. Grayslake, Illinois.

Page 70



EXHIBIT A LEGAL DESCRIPTION OF PROPERTY Commonly Known As: 7735 Grand Avenue, Gurnee, Illinois

Page 71

page intentionally left blank

Page 72

AGENDA ITEM 11.1 - HUMAN RESOURCES RECOMMENDATIONS


RESIGNATIONS AND RETIREMENTS

*Grant/externally funded position.

Reason Employee Name

Current Job Classification, Position Number, Position Title,

Department Effective Date 1 Resignation Davies, Paul FOP

Position Number: 0780 Community Service Officer,

Police Department

September 8, 2020

2 Resignation Perez-Schiavo, Edith Specialist Position Number: 1723

Digital Content Coordinator, Public Relations and Marketing

September 19, 2020

3 Retirement Martin, Johnny Classified Position Number: 0941

Shipping and Receiving Assistant*, Judicial Services

September 7, 2020

It is recommended that the Board of Trustees approve the above actions.

Page 73


PERSONNEL AND POSITION CHANGES


Information Technology Services is requesting an increase in hours per work week for part-time Senior IT Technician

(Position 0251). The increased hours for this position were approved as part of the FY 2021 budget.

The proposed change is as follows:

Reason Employee

Name


Department

Proposed Job Classification,

Position Number, Position Title, Department

Current DBM, Salary, FLSA

Proposed DBM, Salary, FLSA

Effective Date

Contract Dates

1 FTE Change

Vacant Specialist Position Number: 0251

Part-time, 20 hours Senior IT Technician II, Information Technology

Services

Specialist Position Number: 0251

Part-time, 25 hours Senior IT Technician II, Information Technology

Services

B23 Nonexempt

B23 Nonexempt

9/23/2020 N/A

It is recommended that the Board of Trustees approve the change in hours effective September 23, 2020.

Page 74


FULL-TIME EMPLOYMENT‒ ADMINISTRATIVE AND PROFESSIONAL HIRES


Reason Employee

Name

Current Job Classification,

Position Number,

Position Title, Department





Effective Date Contract Dates

1 Administrative Hire

McFarland, Brian

N/A Administrator Position Number: 1020

Associate Dean, Biological and Health

Sciences Division

D61 $84,000/ Annual Exempt

10/12/2020 10/12/2020 – 6/30/2021

2 Professional Hire

Cooke, Jill N/A Professional Position Number: 0060 Executive Assistant to

the President, President’s Office

N/A C41 $67,500/ Annual Exempt

9/28/2020 9/28/2020 – 6/30/2021

It is recommended that the Board of Trustees approve the above full-time employment.

Page 75

AGENDA ITEM 11.3 - HUMAN RESOURCES RECOMMENDATIONS (Continued)


FULL-TIME EMPLOYMENT – VACANT POSITION

The following position is not new and is budgeted for replacement.

Reason Position Number, Position Title, Department Effective Date 1 Vacant Position Professional

Position Number: 0238 Assistant Director,

Institutional Effectiveness, Planning and Research

September 23, 2020

It is recommended that the Board of Trustees approve the above position for the search process to begin effective

September 23, 2020.

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FULL-TIME EMPLOYMENT – LIMITED TERM FACULTY

Reason Employee

Name

Current Job Classification, Position

Number, Position Title, Department





Effective Date

Contract Dates

1 New Hire Limited Term

Faculty

Walsh, Maureen

Limited Term Faculty Position Number: 1352

Instructor, Nursing Biological and Health

Sciences Division

N/A A10 $35,952 Exempt

N/A 9/23/2020 8/17/2020 – 12/18/2020

It is recommended that the Board of Trustees approve the above limited term faculty employment, as budgeted in

FY2021.

Page 77



FULL-TIME EMPLOYMENT – PROBATIONARY PERIOD COMPLETED

The following employee has successfully completed the appropriate probationary period and is recommended for

continued employment, in the following Board-appointed position, in accordance with Board Policy 502 (Employees Practices

and Procedures).

Reason Employee

Name

Current Job Classification, Position

Number, Position Title, Department


Position Number,

Position Title, Department

Current DBM, Salary,

FLSA

Proposed DBM, Salary, FLSA Effective Date

Contract Dates

1 Probationary Period

Completed

Pecoraro, Diane

Classified Position Number: 1514 Senior Administrative

Assistant, Enrollment Services

N/A B23 $19.16/Hour Nonexempt

N/A Date of Hire: 2/10/2020 Date of Probationary Completion: 8/8/2020

NA

It is recommended that the Board of Trustees approve the above full-time employment.

Page 78



PROMOTIONS AND TRANSFERS

The following employee(s) applied for and have been selected for a promotion or transfer in Board-approved positions,

noted below.

Reason Employee

Name


Department

Proposed Job Classification, Position Title, Department



Effective Date

Contract Dates

1 Promotion Branson, Nick

Professional Position Number: 0238

Assistant Director, Student Success Strategy,

President’s Office

Administrator Position Number: 1763

Director, Student Success Strategy,

Strategy, Planning and Support

C52 $85,035/ Annual Exempt

D71 $102,000/ Annual Exempt

10/1/2020 10/1/2020 – 6/30/2021

2 Transfer Landmann, Jennifer

Classified Position Number: 0895

(Second Shift) Enrollment Services

Generalist, Welcome and One Stop

Center

Classified Position Number: 0298

(First Shift) Senior Accounting

Assistant, Student Accounting

B22 $17.39/Hour Nonexempt

B21 $15.63/Hour Nonexempt

10/1/2020 N/A

It is recommended that the Board of Trustees approve the above actions.

Page 79


STAFF BENEFITS - FY 2021 VOLUNTARY BENEFITS


As part of the College’s Health and Welfare benefit portfolio review for FY 2021, the Insurance Benefits Committee

recommended the addition of three new employee-paid voluntary benefit plans: critical illness insurance, hospital indemnity

insurance, and identity protection. The initial open enrollment period was recommended for Fall 2020. The College was assisted

in the product and carrier review process by Alliant Mesirow Insurance Services, the College’s benefits broker/consultant.

Administration requests Board approval to enter into agreements with the carriers noted and to offer the new voluntary

benefit plans to employees in FY 2021. There is no direct cost to the College.

Coverage

Carrier

Total College Cost

1 Voluntary Critical Illness Insurance Guardian None

2 Voluntary Hospital Indemnity Insurance Guardian None

3 Voluntary Identity Protection Allstate (formerly InfoArmor)

None

It is recommended that the Board of Trustees approve the new Health and Welfare benefit plans as described above with

effective dates no later than January 1, 2021.

Page 80

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