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Proprietary & Confidential Information
Abtahi Engineering Management Consultants
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Project Coordination Platform
Proprietary & Confidential Information
Abtahi Engineering Management Consultants
2
Interface Coordination in Multidisciplinary Projects
Project
Civil
Client
Electrical
Structural
Environmental
StakeHolders
Proprietary & Confidential Information
Abtahi Engineering Management Consultants
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Interface Coordination in Complex Projects
Facilities
Client
RegulatoryAgencies
Systems
StakeHolders
O
M
P
CS A
LT
C ER
CCo
S
PU
AF
WQ
Utilities
PG&E
Bell F/O
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What Is Involved in Interface Coordination?
Exchange of information in form of :
1. Establishing requirements
2. Request for information
3. Provide information
4. Updates
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Traditional Way of Coordination
Still many interfaces do not get incorporated into contract documents which result in claims
With 100% of coordination resources spent on
•Meetings
•Phone calls
•Letters & notes•Emails
•Check prints
•Document review
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New Approach to Interface CoordinationP2 to P2 Platform
Facilities
Client
RegulatoryAgencies
Systems
StakeHolders
Utilities
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Abtahi Engineering Management Consultants
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P2 2 P2 Platform
• Verify that RFIs have been responded and requirements have been incorporated satisfactorily
A medium where project participants:
• Establish relationships and interface links
• Define their interfaces
• Establish requirements
• Request for information
• Provide responses to requirements or RFIs
• Provide updates and new information
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Establish Relationships and Interface Links
Prepare a P2 2 P2 matrix
Functional Area
Art
Pro
gra
m
Ca
ltra
ns:
Au
tum
n &
Mo
ntg
om
ery
SR
87
I
- 28
0
SR
17
Civ
il:
Str
ee
t W
ork
Un
de
rgro
un
d U
tili
tie
s
Sto
rm D
rain
Tra
ckw
ay
Se
we
r
Cit
ies:
Sa
n J
ose
Ca
mp
be
ll
To
wn
of
Lo
s G
ato
s
Co
mm
un
ica
tio
n:
Blu
e L
igh
t S
tati
on
CO
M N
od
e
PA
Sys
tem
VM
B
PL
C E
qu
ipm
en
t
CC
TV
Te
lep
ho
ne
Ce
ntr
al
Co
ntr
ol
Sys
tem
PA
BX
(V
TA
)
CT
S
Co
rro
sio
n C
on
tro
l
Du
ctb
an
k:C
om
bin
ed
sys
tem
Ele
ctri
cal:
Lig
hti
ng
Au
xil
iary
En
viro
nm
en
tal
Mit
iga
tio
n M
ea
sure
s
Ex
tern
al
Ag
en
cie
s:
Arm
y C
OE
Fis
h &
Ga
me
PU
C
Fa
re C
oll
ect
ion
:
Sta
tio
n T
VM
Ma
ste
r
Fir
e P
rote
ctio
n &
In
tru
sio
n A
larm
:
Sm
oke
De
tect
or
Fir
e E
xti
ng
uis
he
r
Fir
e H
ydra
nt
Ge
ote
chn
ica
l
Intr
usi
on
Ala
rm
La
nd
sca
pin
g:
Irr
iga
tio
n
Pla
nti
ng
LR
T
Sig
na
ls:
Sig
na
l
Art Program ARTPCaltrans: Autumn & Montgomery CTAM SR 87 CT87 I - 280 CT28 SR 17 CT17Civil: Street Work C1SW,C2SW Underground Utilities C1UG,C2UG Storm Drain C1SD,C2SD Trackway C1TK,C2TK Sewer C1SS,C2SSCities: San Jose SANJ Campbell CAMP Town of Los Gatos GATOCommunication: Blue Light station BLUE COM Node COMN PA System CMPA VMB CVMB PLC Equipment (SCADA) CPLC CCTV CCTV Telephone CTEL Central control system ( i.e. alarm) CCCS PABX PABX CTS CCTSCorrosion Control CORRDuctbank: Combined system DUCTElectrical: Lighting LGHT Auxiliary EAUXEnvironmental Mitigation Measures ENVRExternal Agencies: Army COE ACOE
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Define the Interfaces
• Who are the two interfacing parties
• What is the interface • Where does it take place
1
PP1 PP2
Interface Description
Location
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Establish Requirements or RFIs
• Establish requirements
• Request for information
PP1 Req. Type
Response to PP1 Req.
PP2 Req. Type
Response to PP2 RFI
Req.
RFI
RFI
Req.
Provide a 36”h x 18”w x 12”d niche for each blue light stations@ each portal
See Dwg. C-11, Contract 123
Where are the niches located?
15 feet from the portal
• Provide responses, references & updates• Confirm requirements are met
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H a m i l t o n G / S ( S i g n O u t )
R e c o r d # 7 o u t o f 8 ( T o V i e w 8 R e c o r d s ) < P r e v i o u s N e x t >
I n t e r f a c e C o d e : C V S N / S T B R / H A M / 1 ( C R E A T E A N E W I N T E R F A C E ) D a t e C r e a t e d : 1 0 / 3 / 2 0 0 1
F A 1 : C V S N F u n c t i o n a l A r e a 1 : C i v i l : S o u n d w a l l
F A 2 : S T B R F u n c t i o n a l A r e a 2 : S t r u c t u r e s : B r i d g e s
I n t e r f a c e D e s c r i p t i o n : T h e r e s h a l l b e s o u n d w a l l s o n H a m i l t o n A v e . B r i d g e S t r u c t u r e . E d i t In t e r f a c e D e s c r i p t i o n
L o c a t i o n : H a m i l t o n A v e F A 1 T a s k L e a d e r : D . M a n i t i F A 2 T a s k L e a d e r : R . S c h n a b e l
F A 1 R e q u i r e m e n t ( 1 o f 1 )
E d i t R e q u i r e m e n t
R e q I D : 1 R e q T y p e : R e q u i r e m e n t
R e q D e s c r i p t i o n : T h e r e s h a l l b e a O n e m e t e r h i g h s o u n d b a r r i e r o n t h e n o r t h s i d e o f t h e s t r u c t u r e .
D a t e N e e d e d B y : 1 0 / 2 0 / 2 0 0 1 C r i t i c a l : Y e s
R e c o r d L a s t M o d i f i e d : 3 / 2 2 / 2 0 0 2 I n c o r p o r a t e d : Y e s
N e w F A 1 R e q u i r e m e n t
R e f F A 1 I D : 1 D r a w i n g s : S e e S o u n d w a l l D e t a i l s o n C 3 4 6 - s h e e t 1 5 5 , ( B C A D w g 3 2 o f 3 6 )
C o n t r a c t I D : C 3 4 6 S u b m i t t a l L e v e l : 1 0 0 %
C o n t r a c t S u b m i t t a l D a t e : 1 2 / 1 7 / 2 0 0 2
L a s t M o d i f i e d : 3 / 2 2 / 2 0 0 2
( S w i t c h t o R . S c h n a b e l ' s R e q u i r e m e n t s )
Sample Interface Data Sheet
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Sample Critical Interfaces Report
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Sample Outstanding Issues Report
Vasona LRT Project Outstanding Issues 31-Mar-02 Page 2 of 8 Requirement ID Type Requested by Description Due Date Ball in Court of Done Reference
VTA: Operations & OCC VTAOMTVML1/RQ2 Requirement A. Jenkins (VTA) Add additional hardware, furniture, conduits and interface cabinets to K. Rummel (PB) accommodate the Vasona fare collection equipment if and as required.
MTVMVTAOL1/RQ2 RFI K. Rummel (PB) Provide the protocol. A. Jenkins (VTA) If TVMs are from a different vendor, the new TVM master will also need to talk to
VTAOMTVML1/RQ1 Requirement A. Jenkins (VTA) The Vasona Line TVMs are to be compatible with the existing TVM Master. K. Rummel (PB) MTVMVTAOL1/RQ1 Requirement K. Rummel (PB) The capacity of the existing TVM Master is to be sufficient to accommodate A. Jenkins (VTA) Existing TVM master is capable the Vasona station TVMs. of the Vasona & Capital
Fare Collection: Station TVM
VTA: Operations & OCC VTAOSTVML1/RQ1 Requirement A. Jenkins (VTA) Vasona and Tasman West station TVM designs are to be compatible. K. Rummel (PB)
LRT Signals: Signals
OCS: Poles SIGNOCSPL1/RQ1 Requirement C. Loveys (PB) LRT signals on OCS poles will change as a result of revisions to crossing G. Longworth (MK) LRT Signal joint use poles have approvals by CPUC at Autumn, Delmas and San Fernando. been changed to standard TES poles. As shown on PC060 and PC063 drawings in S360 DCN package and PN206 in C325 addendum.
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What We Provide:• A platform for direct communication
between project participants
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Our Platform Empowers All Participants
• The information can be retrieved in many forms by PP and managers
=
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Our Platform Saves Resources’ Time
• Reduces number of meetings, phone calls, memos and time for searching for information
<
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Our Platform Improves Quality
• Keeps track of all issues in a concise manner
• Don’t let things fall into the cracks
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Key Benefits
A dedicated interactive platform• EFFECTIVENESSEFFECTIVENESS
Enter information once in one place
Information available to users in a concise and easily retrievable formatKeeps track of unincorporated issuesMeaningful and easy reporting for managers and users
• EFFICIENCY EFFICIENCY
• EXPEDIENCY EXPEDIENCY
• CONVENIENCE CONVENIENCE
• INVALUABLEINVALUABLE
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Why Choose P2 2 P2 Platform ?
• A cutting edge coordination tool
• Save time
• Save money
• Greater control
• Improved quality
Control
Quality
$ $Service
Time
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Is This the Right Tool for Your Projects1. Are claims, conflicts, efficiency, schedule
and controls issues in your projects2. Do feel the need for improvements3. Examine how the current coordination
process can be improved4. Implement P2 2 P2 platform in a very short
time, concurrent with your regular project activities
5. The earlier you implement this platform, the greater your ROI, improved quality, MIS control, and peace of mind