Promotion and Tenure Workshop

1

Evaluation Procedure

There is only one evaluation procedure There is only one evaluation procedure leading to recommendations regarding leading to recommendations regarding promotion, tenure and renewal for full-time promotion, tenure and renewal for full-time members in accordance with procedures members in accordance with procedures developed by the Senate and approved by developed by the Senate and approved by the President.the President.

2

The Evaluation Process Counseling, Librarian and Teaching Faculty Counseling, Librarian and Teaching Faculty

are evaluated:are evaluated: For Promotion and / orFor Promotion and / or For Tenure and / orFor Tenure and / or Renewal orRenewal or For Professional AssessmentFor Professional Assessment

3

Routing for Promotion and Tenure(teaching faculty)

4

Routing for Promotion and Tenure(Counselors and Librarians)

5

CAUTION!

No document shall be placed in an No document shall be placed in an evaluation or assessment file evaluation or assessment file without the knowledge of the without the knowledge of the faculty member being reviewed. faculty member being reviewed.

6

Transmittal to the Member(teaching faculty)

A copy of the DEC, Chairperson, and Dean A copy of the DEC, Chairperson, and Dean Evaluation and recommendation, with Evaluation and recommendation, with supporting reasons, shall be given to the supporting reasons, shall be given to the member 4 days prior to transmitting to the member 4 days prior to transmitting to the next evaluative body.next evaluative body.

A member shall have 4 days to append A member shall have 4 days to append comment to the evaluation. comment to the evaluation.

7

Transmittal to Member(Counselors and Librarians)

A copy of the DEC, Spokesperson, and A copy of the DEC, Spokesperson, and Director Evaluation and recommendation, Director Evaluation and recommendation, with supporting reasons, shall be given to with supporting reasons, shall be given to the member 4 days prior to transmitting the the member 4 days prior to transmitting the next evaluative body.next evaluative body.

A member shall have 4 days to append A member shall have 4 days to append comment to the evaluation.comment to the evaluation.

8

The Role of the Deanor Director

9

Promotion and Tenure A copy of the Dean or Director’s evaluation and A copy of the Dean or Director’s evaluation and

recommendation shall be sent to the member 4 recommendation shall be sent to the member 4 days prior to transmitting to the University wide days prior to transmitting to the University wide Promotion &Tenure Committee.Promotion &Tenure Committee.

A member shall have 4 days to append comment A member shall have 4 days to append comment to the evaluation.to the evaluation.

The Dean or Director shall transmit his/her The Dean or Director shall transmit his/her evaluation, recommendation and the candidate's evaluation, recommendation and the candidate's file to the University wide P&T Committee on the file to the University wide P&T Committee on the date specified in the Faculty Senate document. date specified in the Faculty Senate document.

10

Sealing of the P&T Files Each candidate will have the opportunity to “seal” Each candidate will have the opportunity to “seal”

their file the Thursday and Friday of Fall finals their file the Thursday and Friday of Fall finals week.week. Candidates can examine their files and ensure that Candidates can examine their files and ensure that

contents are in the proper order. contents are in the proper order. Candidates can add additional materials to their Candidates can add additional materials to their

files. files. Candidates have an opportunity to schedule an Candidates have an opportunity to schedule an

interview.interview. Candidates need to bring 15 copies of the Candidates need to bring 15 copies of the

“Candidate Information Form”“Candidate Information Form”11

University wide Promotion and Tenure Committee The first week of the spring semester, The first week of the spring semester,

candidates shall have the opportunity to appear candidates shall have the opportunity to appear before members of the university wide P&T before members of the university wide P&T Committee. This is your opportunity to “sell” Committee. This is your opportunity to “sell” yourself and present any updates.yourself and present any updates.

By March 5, the University wide P&T By March 5, the University wide P&T Committee will submit their recommendations Committee will submit their recommendations to the Provost, simultaneously informing the to the Provost, simultaneously informing the candidatecandidate

12

The Role of the Provost

The Provost consults with the President, The Provost consults with the President, takes required action and informs the takes required action and informs the member by deadline dates in the Faculty member by deadline dates in the Faculty Senate documents.Senate documents.

13

The Member and Evaluation

14

The Member and Promotion In accordance with the date specified in the Faculty In accordance with the date specified in the Faculty

Senate documents, the DEC must notify faculty who Senate documents, the DEC must notify faculty who meet the standards for promotion in Article 5.meet the standards for promotion in Article 5.

Candidates wishing to be considered for promotion Candidates wishing to be considered for promotion shall notify the DEC Chair and Dept. Chair in writing shall notify the DEC Chair and Dept. Chair in writing (email acceptable) by date specified in the Faculty (email acceptable) by date specified in the Faculty Senate documents. Senate documents.

Supporting evidence shall be included for those Supporting evidence shall be included for those seeking promotion under comparable standards. (5.3.3)seeking promotion under comparable standards. (5.3.3)

16

The Member and Tenure

In accordance with the date specified in the In accordance with the date specified in the Faculty Senate document, the DEC shall Faculty Senate document, the DEC shall notify faculty in their 6notify faculty in their 6 thth year that a tenure year that a tenure decision is mandatory. decision is mandatory.

Candidates prior to their 6Candidates prior to their 6 thth year wishing to year wishing to be considered for tenure shall notify the be considered for tenure shall notify the DEC chair in writing (email acceptable).DEC chair in writing (email acceptable).

17

Notice of Withdrawal A candidate may A candidate may

withdraw after the withdraw after the promotion or tenure promotion or tenure process starts.process starts.

A withdrawal waives A withdrawal waives all claims for all claims for promotion during that promotion during that year.year.

18

Eligibility for Promotion

AssistantAssistant - - Earned doctorate or terminal degree, orEarned doctorate or terminal degree, or At least 3 years of full-time service at At least 3 years of full-time service at

rank of instructor or above plus a rank of instructor or above plus a master’s degree and an additional full master’s degree and an additional full year of study above the master’s level.year of study above the master’s level.

19

Eligibility for Promotion cont. AssociateAssociate – –

Doctorate or terminal degree plus at least Doctorate or terminal degree plus at least five years experience at rank of assistant or five years experience at rank of assistant or above.above.

ProfessorProfessor – – Doctorate or terminal degree plus at least 8 Doctorate or terminal degree plus at least 8

years of full time service including at least 5 years of full time service including at least 5 years at rank of assistant or above. years at rank of assistant or above.

20

Eligibility for Promotion cont. Comparable StandardsComparable Standards – a candidate who – a candidate who

does not meet the above standards may also does not meet the above standards may also apply for promotion to a rank listed above apply for promotion to a rank listed above provided the candidate has credential and/or provided the candidate has credential and/or experience substantially comparable to the experience substantially comparable to the listed standards and is positively listed standards and is positively recommended by the DEC.recommended by the DEC.

Members who have served at least 10 years Members who have served at least 10 years in the current rank. (5.4)in the current rank. (5.4)

21

Preparing a file for promotion or tenure

Primary files shall not exceed one 3-inch Primary files shall not exceed one 3-inch loose leaf binder. Supplemental information loose leaf binder. Supplemental information may be placed in a second binder.may be placed in a second binder.

22

What Candidates must include Candidate information sheet.Candidate information sheet. Original letter of appointment.Original letter of appointment. Evaluation letters from previous stepsEvaluation letters from previous steps CVCV Personal Statement (if desired)Personal Statement (if desired) Copies of syllabiCopies of syllabi Evidence of primary load credit activityEvidence of primary load credit activity

23

What Candidates must include cont

Physical documentation of creative Physical documentation of creative activityactivity

Copies of university-tabulated student Copies of university-tabulated student opinion surveysopinion surveys

Dates of activitiesDates of activities

24

Evaluation Criteria and Categories

25

Quality is Key

The criterion for evaluation shall be the quality of service in the following categories for teaching faculty

Load credit activity Load credit activity (weight = 10)(weight = 10)

teaching as well as non-teachingteaching as well as non-teachingassignments as part of credit loadassignments as part of credit load

Creative activity Creative activity (weight = 5)(weight = 5)

27

Criterion for Teaching faculty cont

Productive Service to the Department and Productive Service to the Department and University University (weight = 4)(weight = 4)

Professional Attendance and Participation Professional Attendance and Participation (weight = 2)(weight = 2)

Years in rank.Years in rank.

28

Categories of Evaluation for Counselors and Librarians

Load credit activity Load credit activity (weight = 10)(weight = 10) Quality of Professional CompetenceQuality of Professional Competence

Professional attendance and Participation Professional attendance and Participation (weight = 5)(weight = 5)

Productive Service to the Department and Productive Service to the Department and University University (weight = 4)(weight = 4)

Creative activity Creative activity (weight = 2)(weight = 2)

Years in rank.Years in rank.

29

Access to Personnel Files DEC members may review the personnel files DEC members may review the personnel files

of members to be evaluated. of members to be evaluated. Files will contain all prior evaluations for Files will contain all prior evaluations for

renewal, promotion and tenure.renewal, promotion and tenure. Call Paula Rice In HR x25568 to arrange a Call Paula Rice In HR x25568 to arrange a

time to review the files. time to review the files. Members should review their own files Members should review their own files

periodically. periodically.

30

Student Opinion Surveys

The evaluation should be administered by a The evaluation should be administered by a third partythird party

Students must be appraised of the process Students must be appraised of the process and assured the completed survey will not and assured the completed survey will not be viewed by the instructor until after be viewed by the instructor until after grades are posted. grades are posted.

31

32

Questions?