Project Status Update - Expo

7.a

DATE: JANUARY 5, 2012 TO: BOARD OF DIRECTORS FROM: RICHARD D. THORPE CHIEF EXECUTIVE OFFICER ACTION: RECEIVE AND FILE THE MONTHLY PHASE 1 AND PHASE 2

PROJECT STATUS UPDATE AND THE LOCAL JOBS AND DBE PROGRAM UPDATE FOR EACH PHASE OF THE PROJECT

RECOMMENDATION Receive and File the Monthly Phase 1 and Phase 2 Project Status Update and receive an update on the Local Jobs and DBE Program for each phase of the project. SUMMARY The presentation will summarize key project activities completed during the previous month, and key activities planned for next month for both Phase 1 and Phase 2 of the project. Staff will also provide an update on the Contractor Local Jobs and DBE Program for each phase of the project. FINANCIAL IMPACT None ATTACHMENT(S) None

Expo Light Rail Line

Expo Board Presentation

Monthly Project Status Update

January 5, 2012


Expo Phase 1


Safety Bollards and Signage at Pedestrian Crossing

at Expo Park/USC Station

Phase 1

Construction Progress


Installed Canopy and Rain Shields at Farmdale Station

Phase 1


Expo Light Rail LinePhase 1


Train Testing at La Cienega/Jefferson Station

Expo Light Rail LinePhase 1


New landscaping at Culver City Station

Expo Light Rail Line Project Status

Major Issues

Schedule

• FFP has not attained Substantial Completion (SC):

Authority and FFP have entered into an agreement to defer assessment of

Liquidated Damages pending project closeout

Per the latest independent Authority evaluation, the estimate for SC is January

2012

Authority and Metro are working to resolve issues with the signaling system at

the Blue Line junction

Initial Pre-Revenue Operations are scheduled to begin in early January

Metro will subsequently determine the date for Revenue Service

• Remaining construction elements of the Project are scheduled to be completed in early

2012:

Farmdale Station

Culver City Work (including Bike Facilities at the Culver City Station)

Phase 1


Major Issues

Schedule (cont.)

• Other construction elements remaining to be completed:

Foshay Safety Improvements (including parking and pedestrian facilities at

Western Avenue and Exposition Boulevard)

Cimarron/Rodeo Replacement Parking

Miscellaneous City Street Work

Punch List Items

Phase 1


Phase 1

Major Issues

Project Budget

• The latest budget analysis forecasts a budget shortfall of $3.4 million for cost elements

that are known or anticipated at this time.

• There are several outstanding items that could adversely affect the current Project

budget forecast. These outstanding risk items include:

Changes as a result of unforeseen or differing site conditions

Disputed Potential Change Orders

Additional Third Party Costs

Additional Professional Service Costs

• Cost Containment Efforts:

Continue discussions with third parties on reimbursement of certain Project

costs estimated to be approximately $2.8 million

Explore other cost saving measures estimated to be approximately $800,000


Phase 1

Expo Phase 1 Cost: Forecast-At-Completion

Month

Budget

Forecast-at-

Completion

$ 932.0$ 935.3

$ 932.0

Δ = $ 3.4 M Δ = $ 3.3 M Δ = $ 3.4 M

$ 935.4$ 932.0

$ 935.4


Other Issues

Noise

• Collected noise readings during recent monitoring

Initial indications are that noise levels are consistent with those specified in

the FEIR

• Will conduct further analysis upon Metro’s commencement of a full operating schedule

prior to opening to the public

Privacy Screens

• Staff has estimated he cost of privacy screens between La Brea Avenue and Dunsmuir

Avenue to be approximately $300,000

• The cost is based on adding a two foot screen on top of the existing sound walls

Phase 1


Other Issues

Clean Mobility Center

• Met with members of the Culver City Bicycle coalition to discuss deferment of the Clean

Mobility Center (CMC) at the Culver City Station

• Staff is evaluating alternatives for the installation of the CMC:

1. Balfour Beatty Infrastructure – Venice Boulevard Aerial Structure contractor

2. SkanskaRados Joint Venture – Phase 2 Design-Build contractor

3. Piggy back on a Metro’s procurement of CMC facilities

• The budget for the remaining elements of the CMC is $250,000

• Other locations for the CMC were explored, but lack the necessary sewer and water

connections for CMC operations

Phase 1


FFP Local Jobs Program and DBE

Local Jobs Program

DBE Performance (through November 20, 2011)

Local Jobs and DBE Update

Phase 1

This Month

Nov 27 – Dec 24

Cumulative

To Date

Forecast at

Completion

FFP Local Hire Hours 29.1% 37.3% 36.5%

Subcontractor Local Hire Hours 25% 24.7% 24.4%

Total Local Hire Hours 27.5% 30.1% 30%

Goal Attainment

To Date

Forecast at

Completion

Design Services 20% 24.1% 24.5%

Professional Services 20% 36.3% 36.7%

Construction Services 20% 19.2% 19.7%

Overall 20% 21.4% 21.9%


Expo Phase 2


Installed Security Fencing at Federal and Exposition

Phase 2

Pre-Construction Activities


Phase 2

Alignment Design-Build Contract

Received 60% design submittals for:

City of SM Civil Work

Motor, Olympic, and Sepulveda Aerial Structures

Expo/Sepulveda, National/Palms, and Olympic/26th St. Stations

Continued advancing remaining design elements to 60%

Continued analysis of the Kenter Canyon Storm Drain based upon completed field analysis

Survey work, potholing activities and pre-construction surveys are ongoing

Coordination meetings continue with DWP and SCE for overhead power line relocations

A partnering workshop with SCE has been scheduled for January 9, 2012

Maintenance Facility Design Contract

Maintenance Design Group has completed Preliminary Engineering

Design work will continue after contract negotiations with the Expo Authority for final design


Phase 2

Venice Boulevard Aerial Structure

Submitted Final PSR/PR to Caltrans

Received 100% design submittals for sanitary sewer line relocation

BBII submitted 95% bridge design to Caltrans and Expo Authority for review/comment

Community Outreach

Hosted an Urban Design Committee Meeting on December 20, 2011

Hosted three stakeholder meetings regarding the Parking Replacement Plan for

Colorado Avenue in the City of Santa Monica

Conducted stakeholder briefing for:

Overland Elementary School Parent-Teacher Association (PTA)

Business assessments continue for businesses located adjacent to the alignment

Design Update Community Meeting for the maintenance facility is scheduled for

January 23, 2012


June 2011

Thru Nov. 19th

This Month

Nov. 20th – Dec. 24th

Cumulative

To Date

SKANSKA-RADOS JOINT VENTURE

Total Hours 10,875 605 11,480

Hours Worked by Local Residents 4,115 248 4,363

Local Resident Percentage 37.8% 41.0% 38.0%

SUBCONTRACTORS

Total Hours 7,867.3 176 8,043.3

Hours Worked by Local Residents 1,204.3 160 1,364.3


TOTALS TO DATE

All Hours Worked 18,742.3 781 19,523.3

All Hours Worked by Local Residents 5,319.3 408 5,727.3


PROJECTED AT COMPLETION

Total Project Hours Local Resident Hours Local Resident %

1,404,792 421,308 30%

Local Hourly UtilizationPhase 2

Expo Light Rail Line L/SBE Goals and Signed Contracts

November 1, 2011 through November 30, 2011

Phase 2

Project Status Update - Expo

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