Project Report

Dr.Babasaheb Ambedkar Marathwada, University

Aurangabad

Project Report

On

"Hostel Management"

Developed By :

Miss. Mayuri D. Kulkarni.Miss. Priyanka P. Puranik.Mr. Ketan S. Deshpande.

Mr. Mukul R. Joshi

S.B.E.S. Collage of Science, Aurangabad

DR.BABASAHEB AMBEDKAR MARATHWADA UNIVERSITY,

AURANGABAD

SARASWATI BHUVAN EDUCATIONAL SOCIETY

COLLEGE OF SCIENCE.

AURANGABAD.

CERTIFICATE

Submitted By:

Miss. Mayuri D. Kulkarni.Miss. Priyanka P. Puranik.Mr. Ketan S. Deshpande.

Mr. Mukul R. Joshi

This is to certify that the above student’s of B.Sc(Computer Science)T.Y has completed a bonefied work on Project of Computer Hostel Management successfully in the department of computer science during the year 2007–2008.

INCHARGE H.O.D Mr. A. A .Zalte Mr. R .S. Parkhe ACKNOWLEDGNAMENT

We wish to express out deep sense of gratitude out guide Mr. A. A.Zalte &

Mr.R.S. Parkhe for his valuable guidance & kind co-operation throughout the period of

work undertook which has been instrumental the success of out project work.

We also extend thanks to our teachers whose timely help made this project a great

success. We are also thankful to all staff of out computer science Dept. & out friends also

to all of those who have contributed intellectually & materially in works & deeds for the

preparation of out project.

Miss. Mayuri D. Kulkarni. Miss. Pruyanka P. Puranik.

Mr. Ketan S. Deshpande. Mr. Mukul R. Joshi

(B.SC III rd year)

INDEX

Serial . No.

Title Page no.

1. Introduction 1

2. System Analysis 3

2.1 User interview 4

2.2 System Requirement Specification (SRS) 6

2.2.1 Current system information flow 7

2.2.2 Proposed system 8 3 Feasibility study report 9

3.1 Feasibility 10

3.1.1 Economical feasibility 10

3.1.2 Environment feasibility 10

3.1.3 Technical feasibility 10

3.1.3.1 Software feasibility 10

3.1.3.2 Hardware feasibility 10

4 Table structure 11

5 DFD-data flow diagram 21

6 ER-diagram (Entity Relationship) 23

7 Sample forms 26

8 All report 33

9 Requirement for project implementation 35

9.1 Software requirement 36

9.2 Hardware requirement 37

10 Scope of the system 38

11 Conclusion 39

12 Bibliography 41

1. INTRODUCTION

This project is related to hostel management, developed for Kamakshi Hostel

In this project we are developing software for hostel, in which following things

are include:

1. Admission system

2. Fees Information

3. Student Information

4. User Information

1. Admission system :

In this system module we are computerizing the admission process

of hostel.

2. Fees Information

In this system module we are making format of fees so they can

update the fees of student without any efforts.


In this system module we are computerizing the student

information.This modules help to maintain all records of student that take

admission in hostel. For this software, we are using Visual basic and MS –

Access.

4. User Information

In this system module we are giving the information about the user that

are going to access the whole project.

2. SYSTEM ANALYSIS

2.1: USER INTERVIEW :

On 17th June we visited to “Kamakshi Hostel” we meet rector of hostel Mr Kini.

sir. We take information about hostel and system which they used currently. Firstly we

asked them whether they are interested in making new software or not. We got what we

expected. He was interested to make new software so, as proposed by Mr.Kini sir we are

developing software based on the current working system of the hostel. They ensure us

that they will give all their support.

Mr.Kini sir gave us all information about their current process, in that they inform about

admission process, student information, fees information and user information. In manual

system, the data is stored in different musters, reference books, file and folders. They

works in MS-OFFICE they gave us format of fees information and user information.

In hostel, they have computer of HCL Company. They don’t have any system

software but they have application software as MS-OFFICE .For new software they are

ready to spend maximum 3000 Rs.

We asked to hostel rector, what is the process for student admission in

hostel .They said, first condition is that student should fill the admission form. If student

has any economical problem they should talk about it to the rector of the hostel.

If all condition are satisfied then they gives admission to the student. All this process of

admission is completed by Mr.Nilesh . The data consist of the all the information of

student as, student name, Parent name, Permenant address, Local address, Birth date,

College address, Admission date and class etc. are present. So they were facing many

difficulties to maintain the record manually. So we are making software which helps

them to maintain records in proper and easy way.

As per their requirement we are going to develop such software by using:

Visual Basic 6.0

Ms Access

We used three tired architecture in our software. In three tired application, user

interface, Business logic and Backend are three types available. We used VB as a front-

end and access as backend.

2.2.1: CURRENT SYSTEM FLOW:

Currently in the hostel all processes are done manually, like the process of

admission, fees information and student information etc. In the admission process, firstly

Mr.Nilesh sir asked the candidates information orally. Then he asked the candidate to fill

up the form if they are eligible for admission. After filling the form Mr.Nilesh sir asked

them for the documents. After that they continue their process of admission, like the

signature of rector, giving the room number etc. In this way they perform their process of

admission manually .In the same way they perform the process of fees details also.

Due to all process is done manually it is very hectic for them and also it

increases their work load so they want such a system which helps them to decrease their

work load.

2.2.2: PROPOSED SYSTEM:

In this project we are developing software which includes:

1. Admission Process

2. Fees Information


4. User Information

Currently in the hostel all the records are maintained manually in the

register .This lead to the problem of maintaining the record which increase

amount of data on paper. It becomes very hectic to the user to maintain the record

manually. If user misplaces the file of student record then complexity occurs to

access student data.

They decide computerize the whole system of hostel. Also they wanted to

reduce the work load of user. In this system module we are making format of

information, by which they obtain records of student without any efforts.

3. FEASIBILITY REPORT

3.1.1: ECONOMICAL FEASIBILITY:

Firstly we take idea weather they are ready to spend some money for project or not.

For developing software we use V.B as front-end and Access as back-end, so cost is not

much. They are already interested for hostel software and also the cost of proposed

software is less than there expectation .That’s why they are ready to spend minimum

3000 Rs. for proposed software. Also they said that they are ready to spend more than

3000 Rs. If proposed software is much better or convenient than there expectation.

3.1.2: ENVIRONNAMENT FEASIBILITY:

In hostel, the rector is ready to use the system i.e. software. Also computer

operator Mr.Nilesh sir is very excited to work on new software. Mr.Nilesh completed

MS-CIT course and he learnt only MS-OFFICE, so they want easy software to handle.

We used MS-ACCESS as backend and Mr.Nilesh knows ACCESS very well that’s why

we used MS-ACCES as a backend. In hostel, HCL computer is present.

3.1.3: TECHNICAL FEASIBILITY:

Two types of aspects that are software aspects and hardware aspects.

3.1.3.1: HARDWARE FEASIBILITY:

The hardware requirement of the computer is hard disk with minimum 40

GB, floppy disk with 4 MB, CD drives and also printer, the RAM is 512MB. These are

the necessary hardware aspects of computer.

3.1.3.2: SOFTWARE FEASIBILITY:

Software requirement of computer system are Ms-Access,

Ms-Word, Ms-Excel and Operating system windows XP.

4. TABLE STRUCTURE

4.1: TABLE NAME : TAB_ Fees Information 4.1.1 .TABLE DISCRIPTION: This table store information about general fees structure of the hostel.4.1.2 TABLE DETAILS:Detail Field name Type Size Constrain Descriptions

1. Student ID Number Integer _ This field is used to store ID

of student

2. Student Name Text 30 _ This field is use to store name

of student

3. Fees paid Number Integer _ This field is use to store fees

paid by student

4. Total Fees Number Integer _ This field is use to store total fees of hostel

5. Fees paid date Date/Time _ _ This field is use to store date of

fees paid

6. Fees Type Text 10 _ This field is use to store fees

type7. Other due Number Integer _ This field is use

to store other dues by student

8. Membership of mess

Text 5 _ This field shows whether

student is member of

mess or not

4.2: TABLE _NAME: TAB_ Details of employee 4.2.1. TABLE DISCRIPTION: This table store information about employees of hostel.4.2.2 TABLE DETAILS:

Sr. No Field _name Type Size Constrain Descriptions

1. Worker ID Number Integer _This field is us to

store ID no. of employee

2. Name Text 30 _This field is use to

store name of employee

3. Address Text 50 _This field is use to

store address of employee

4. Duty Text 20 _This field is use to store working type

of employee

5. Salary Number Integer _This field is used to

store salary of employee

6. Joining Date Date/TimeThis field is used to store date of joining

of the employee.

7. Gender Text 10 _This field stores

gender of the employee

8. Attendance Text 10 _

This field stores whether the

employee is present or not.

4.3: TABLE _NAME : TAB_ Student Details4.3.1.TABLE DISCRIPTION : This table store details about student. 4.3.2 TABLE DETAILS:Sr. No Field name s Type Size Constrain Descriptions

1. Student ID Number Integer _

This field is use to store

ID no of student

2. Student name Text 30 _This field is use to store

student name

3. Age of student Number Integer _This field is use to store

age of student

4. Gender Text 10 _

This field is use to store gender of student

5.Room No. Number Inetger _

This field is use to store room no.

6.Parentname

Text 30 _


student parent name

7. Permanent address

Text 50 _

This field is use to store permanent

address

8.

Mobile No. Text 15 _


Mobile no of student

9. Phone No. Text 15 _

This field is use to store Phone no of

student

10. Local Address Text 50 _


local address of student

11. Parent Mobile No.

Text 15 _

This field is used to store parent mob

no

12. Parent Phone No.

Text 15 _

This field is used to store parent Phone

no

13. Fees paid Number Integer _

This field is used to store how much fees have

paid.

4.4: TABLE _NAME : TAB_ Student Information 4.2 TABLE DISCRIPTION: This table store information about student.4.3 TABLE DETAILS: Sr. No Field name Type Size Constrain Descriptions

1. Student ID Number Integer _


ID no of student

2. Student name Text 30 _This field is use to store

student name

3. Age of student Number Integer _This field is use to store

age of student

4. Gender Text 10 _

This field is use to store gender of student

5. Date of Birth Date/Time _ _

This field is use to store birth-date of

student

6.Date of

admissionDate/Time _ _


date of admission

7.Name of course

Text 20 _


name od course od student.

8. Class Text 10 _

This field is use to store class of the

student.

9. College name Text 50 _


name of college of the

student.

10. Roll No. Number Integer _

This field is use to store college roll

no of student

11.College Address

Text 50 _


address of the college of the

student.

4.5: TABLE _NAME: TAB_ User Information4.5.1 TABLE DISCRIPTION: This table store information about system users.4.5.2 TABLE DETAILS:Sr. No Field name Type Size Constrain Descriptions

1. User ID Number Integer _This field is use

to store User ID

2. Username Text 10 _


Username of the user

3. Password Text 25 _


password of the user

4.Confirm Password

Text 25 _

This field is use to check correct

password of the user.

7.

7. SAMPLE FORM

LOGIN FORM

WELCOME FORM

MDI Form

About Form

Hostel Details

(9.1)Software Requirement

Operating System : Windows 98/2000/XP

Application Softwares: Microsoft Access: For Database

Microsoft Visual Basic 6.0

(9.2)Hardware Requirements

Microprocessor : Intel Petium III or Above Family

Memories : RAM 64 M (Recommanded)

Cache: 128 KB Minimum

Hard disk : 20 GB

10. Scope of The System:

In this project all the data maintain in a computer memory. At any time we can

get the information about any student’s information or of its details. It can be done

quickly by selecting the required information on a computer. This software can be used in

any hostel for saving the student details and student information information of any

hostel.

Conclusion :

At the beginning of the implementation of the system, it is observed that the user

in unaware of the miracles of computerized system. But soon he comes in contact with

this fabulous working with computer and prefers work only with this computer. The

major objectives that have been decided in initial phase of requirement analysis are

achieved successfully. After implementation the result provides reliable results. The

system is totally menu driver and user friendly, which make it easy for the user with

limited knowledge of windows environment to operate the developed system. The system

avoids the drawbacks of the existing manual system and the validation facility of the

system totally eliminates the changes of the wrong data entry, which is essential for

generating error free report.

It has following commendable features:

User friendly

Time saving

Reduces paper work

Generation of reports

Bibliography :

Search:

www.google.com

Website:

Reference Books :

1. Programming in V.B.

Publication of AICPTR

2. Mastering V.B.:

BPL publication

3. The Wait Group’s Visual Basic 6 Super Bible:

By Davin Jung

Project Report

Documents

Transcript of Project Report