Project: Procurement of Ship-To-Shore Gantry Cranes ......hydraulic “clamshell” buckets for bulk...

DSPC PROJECT NO. 13-7803 ADDENDUM NO. 1 PROCUREMENT OF SHIP-TO-SHORE GANTRY CRANES AND ASSOCIATED CARGO HANDLING EQUIPMENT PAGE 1 OF 16

ADDENDUM N0. 1 Project: Procurement of Ship-To-Shore Gantry Cranes

and Associated Cargo Handling Equipment

Contract: DSPC Project No. 13-7803 Issue Date: March 17, 2014 Acknowledgement of Addendums � Vendors must acknowledge receipt of Addendums on the Proposal Form in order for their Proposal to

be considered Responsive. Minutes of Pre-Bid Meeting � Minutes of the Mandatory Pre-Bid Meeting held on March 5, 2014 are included as Attachment A to this

Addendum No. 1. Project Manual

Information for Vendors –

1. Part II, Section D, Detailed Requirements (Page IFV-3 of 8) is revised to read as follows:

The technical requirements of this RFP are included in the Technical Specifications section.

It is anticipated that Vendor will provide a response for each and every item listed in the Cost Proposal portion of the Proposal Form. If Vendor elects to not provide response to a given item in the Cost Proposal portion of the Proposal Form, Vendor must indicate its election to not provide a response on the Statement of Exceptions Form included as Attachment 3 to the Proposal Form.

Instructions to Vendors -

1. The Proposals Due Date is extended by one (1) week. Accordingly, the Instruction to Vendors

is revised as follows:

□ Part I, Section A, Key Dates / Milestones (Page ITV-1 of 8)

The table of activities and dates is replaced with the following:


Activity Due Date

RFP Availability to Vendors February 24, 2014

Mandatory Pre-bid Conference March 5, 2014

Written Questions Due March 28, 2014

Written Answers Issued April4, 2014

Proposals Due 3:00 PM, April 11, 2014

Public Proposal Opening 3:00 PM, April 11, 2014

Proposal Evaluation/Presentations As required

Vendor Discussions and “Best & Final Offers” As required

Target Vendor Selection May 16, 2014

□ Part I, Section B, Inquiries & Questions, Paragraph 1

The referenced Paragraph is revised to read as follows:

All questions with regard to the interpretation of this Request for Proposals must be received in writing by DSPC’s Authorized Representative no later than 5:00 PM EST on March 28, 2014. All questions will be answered in writing no later than 5:00 PM EST on April 4, 2014.

□ Part III, Section A, Number of Copies With Mailing of Proposal, Second Paragraph

The reference Paragraph is revised to read as follows:

All properly sealed and marked proposals are to be sent to DSPC and received no later than 3:00 PM Eastern Standard Time on April 4, 2014. The proposing Vendor bears the risk of delays in delivery.

□ Part III, Section B, late Proposals, Second Paragraph

The reference Paragraph is revised to read as follows:

To guard against premature opening, sealed proposals shall be submitted, plainly marked with the following:

DSPC CONTRACT 13-7803 PROCUREMENT OF SHIP-TO-SHORE GANTRY CRANES AND ASSOCIATED CARGO HANDLING EQUIPMENT

DUE DATE: April 11, 2014 DUE TIME: 3:00 PM EST

VENDOR NAME: (Insert Vendor Name)


Special Conditions –

1. Appendix C Supplement A-1 Crane and Supplement A-2 Crane

As the selected Options are not yet defined, the list of options has been deleted from

Supplements A-1 and A-2 pages. Replace existing Appendix C pages 1 and 2 with the

revised Appendix C pages 1 and 2 included in Appendix B to this Addendum No. 1.

Proposers shall provide prices for the equipment and options as specified in the Proposal

Form.

Technical Specifications -

1. Section 1.1.2

Replace existing paragraph in its entirety with the following:

The Crane(s) shall be rail mounted, diesel powered, single trolley, traveling tower gantry

type, with through the legs handling capability and luffing boom, capable of being raised to

clear the ship’s structure. The Crane(s) shall be multi-purpose type and capable of

container, bulk, and break-bulk handling. Two alternates shall be provided as base

proposals. One base proposal is for a typical container crane, but equipped with electro-

hydraulic “clamshell” buckets for bulk operation. The second base proposal is for a bulk

material crane with rope reeving system designed to operate with a four rope driven

mechanical clamshell bucket, but equipped such that it can be easily converted to a

container operation.

2. Section 1.1.5


The Crane(s) will operate with a telescoping spreader designed for single ISO 20 ft., 40 ft.,

and 45 ft. containers and hatch cover handling. The “Base Cost Proposal - Option 1”

Crane will operate with a quick change “self-contained” electro-hydraulic bucket for bulk

handling. The alternate “Base Cost Proposal -Option 2” Crane will operate with a rope

driven mechanical clam shell bucket in lieu of the “self-contained” electro-hydraulic bucket.

Both types of Crane(s) will also operate with a cargo beam for break bulk handling. The

spreaders, buckets and cargo beam shall be furnished by the Manufacturer. The

spreaders and buckets shall be mechanically and electrically interchangeable on all new

Crane(s) provided under this Contract, and where possible, with the existing equipment at


the Terminal. The Crane(s) will interface with an optional hopper system designed to

receive the coal from the grab bucket and deposit it to trucks at dock level as well as with

an existing hopper system. Interface information will be provided by the Owner.

3. Section 1.1.9

Change the last sentence from “The optional “rope grab,” reeved in “clamshell buckets

shall be sized similarly” to “The “rope grab,” reeved in “clamshell buckets of the alternate

base proposal shall be sized similarly.”

4. Section 1.1.13


For the two (2) Cranes included in each of the two base proposals, three (3) telescopic

spreaders as manufactured by an Owner approved manufacturer shall be provided. In

addition, For the Base Proposal Option - 1 Crane(s), two (2) electro-hydraulic

“clamshell” buckets, one (1) small and one (1) large, as manufactured by an Owner

approved manufacturer shall be provided. For the Base Proposal - Option 2

mechanical rope driven type bucket Crane(s), two (2) four rope mechanical “clamshell”

buckets, one (1) small and one (1) large, as manufactured by an Owner approved

manufacturer shall be provided. Two (2) Vendor supplied cargo beams shall be

provided for each base proposal.

5. Section 1.1.14


In addition to the three (3) telescopic spreaders included in each of the two base

proposals for the two (2) Crane(s), the Manufacturer shall provide option prices for one

(1) additional telescopic spreader, one additional small electro-hydraulic bucket, one

additional large electro-hydraulic bucket, one additional small rope driven mechanical

“clamshell” bucket, one additional large rope driven mechanical “clamshell” bucket,

and up to two (2) bulk material hoppers. The optional spreader and buckets shall be

identical to those provided with the base proposals. The Owner may or may not

exercise any or all of these options.


6. Add Section 1.1.16

The new Crane(s) will be positioned at the Port of Wilmington between Diamond State Port

Corporation’s two existing multipurpose gantry cranes at handover. To minimize impact on

normal vessel operations during delivery of the Crane(s), if delivered fully erected, the

Crane(s) shall be off loaded initially at Berth #4 west of the two working cranes where

commissioning, acceptance testing, and any other work required to make the Crane(s)

ready for commercial service will be completed. After the Crane(s) are ready for

commercial service, the Manufacturer must relocate the Crane(s) from Berth #4 to their

final position on rails between the two working cranes. All costs associated with this

relocation shall be included in the Manufacturer’s cost proposals. Diamond State Port

Corporation will authorize the repositioning of the Crane(s) to the final hand over location

only when the Manufacturer can show by descriptions of work and schedules that the

Crane(s) can be handed over within an acceptable time period after their relocation to the

position between the two existing cranes.

Manufacturers may at their discretion offer a contract price deduction if Diamond State

Port Corporation allows the Crane(s) to be off loaded and made ready for handover on the

rails between the two existing cranes thereby avoiding the additional time and expense of

repositioning the cranes. If Manufacturers chose to offer this price deduction, their

proposal shall include a detailed time schedule and description of space requirements for

all work involved in offloading and making the Crane(s) ready for commercial service so

Diamond State Port Corporation may evaluate the impact on normal vessel operations.

Site assembly and erection of cranes may occur at the Manufacturer’s discretion either at

Berth #4 or at the space behind Berths #1 and #2 shown on Drawing 13-7803-1. The

Crane(s) shall be relocated by the Manufacturer from the erection site to the final position

on rails between Diamond State Port Corporation’s two existing multipurpose gantry

cranes prior handover. All costs associated with this relocation shall be included in the

Manufacturer’s cost proposals. Diamond State Port Corporation will authorize repositioning

of the Crane(s) to the final hand over location only when the Manufacturer can show by

descriptions of work and schedules that the Crane(s) can be handed over within an

acceptable time period after the relocation.

The empty space behind Berths #1 and #2 shown on Drawing 13-7803-1 may be used by

Manufacturer for storage, etc., regardless of whether the Crane(s) are shipped fully

erected or assembled and erected on site.


7. Section 1.2.3


“For the “rope” grab alternate base proposal, additional drives for the grab hold and

close shall be provided as required.”

8. Section 1.3.1


“A remote control station shall be furnished at dock level to provide control for all

spreader, cargo beam, and clam shell bucket functions and for reduced speed main

hoist, trolley and gantry motion (as defined in other section(s) of these Specifications).

9. Section 1.9.1

Change the last sentence from “For the optional proposal, it is anticipated that a

compensating/support system will be required” to “For the alternate base proposal with

rope driven mechanical clam shell buckets, it is anticipated that a compensating/support

system will be required.”

10. Section 1.12.1

Change the third sentence from “The optional “rope grab”, reeved in “clamshell buckets

shall be sized similarly” to “The “rope grab”, reeved in “clamshell buckets for the alternate

base proposal shall be sized similarly.”

11. Section 1.12.2

Change the first sentence from “The bucket(s) provided as part of the Base Proposal shall

be manufactured by Atlas, Anvil Attachments or Owner approved equivalent” to “The

bucket(s) provided as part of this Base Proposal shall be manufactured by an Owner

approved manufacturer.”

12. Section 1.13

Change from “HOPPER (BASE PROPOSAL AND OPTIONAL)” to “HOPPER (OPTIONAL)”


13. Section 1.13.1


The Crane(s) will interface with a hopper system designed to receive the coal from the

grab bucket and deposit it to the trucks at dock level. The Manufacturer shall provide a

price in his proposal for up to two (2) optional hopper systems. The optional hopper

systems shall have capacity to maintain the minimum design flow rate, shall include

shut-off gate and wind screens, and shall be designed to handle the contents of four

(4) full buckets. Withdrawal from the hopper shall be by a vibratory feeder and vertical

loading to the waiting trucks with run parallel to the gantry rails. The hopper shall be

easily connected to the Crane(s) and travel with the Crane(s). When not in use, the

hopper shall be easily disconnected and moved to a position designated by Owner.

The hopper shall be supported at four (4) corners by “steerable” pneumatic tires. The

Crane(s) shall also interface with existing hoppers as well as with new hoppers

provided under this contract.

14. Section 1.15

Change from “OPTIONAL PROPOSAL FOR “ROPE” GRAB BUCKET TYPE “BULK” SYSTEM” to “ALTERNATE PROPOSAL FOR “ROPE” GRAB BUCKET TYPE “BULK” SYSTEM.”

15. Section 1.15.1


For the “Base Cost Proposal -Option 2” Crane with a rope driven mechanical clam

shell bucket, the Owner requires that additional hoists and drive(s) (grab hold and

close), reeving system, compensating rope trolley, and any other necessary auxiliary

equipment for “rope” grab type “bulk” system, be provided. The system must be

designed such that it can be easily converted to a container operation, and back to a

bulk operation, in a minimal amount of time. The “rope” grab buckets as specified

elsewhere, shall be required in lieu of the electro-hydraulic Clamshell buckets and

shall be manufactured by an Owner approved manufacturer. The size, details and

manufacture of buckets shall be similar to that as noted for the electro-hydraulic

“Clamshell” Bucket. The manufacture and details of hoists and drive(s) (Grab Hold

and Close), reeving system, compensating rope trolley and auxiliary equipment shall

be as defined in other sections of these specifications for the appropriate system. The


sheave blocks (for container operation) shall each have the capability of being raised

separately and “locked off” at trolley, in order to operate each system. The

Manufacturer shall provide a description and drawings of the proposed concept with

his proposal.

16. Section 1.16.1

Change the last sentence from “For the optional “rope” grab system, the total combined capacity on the ropes shall also be 68.0 LT” to “For the alternate “rope” grab system, the total combined capacity on the ropes shall also be 68.0 LT.”

17. Section 1.17.1

Change “Crane Rail Type (top-width) from 101.6 mm/4.0 in / 171 pound rail to 76.2 mm/3.0

in/135 pound rail.

18. Section 1.23.1

Replace entire table in Section 1.23.3 with the following table:

Component / Subsystem Required Vendor

Electrical System Integration TMEIC, ABB, Avtron

Medium Voltage Transformer(s) Provided by system integrator, design approved by

Owner

Medium Voltage Switchgear Provided by system integrator, design approved by

Owner

Drive Motors Provided by system integrator, design approved by

Owner

Drive Inverters Provided by system integrator, design approved by

Owner

PLC GE RX3i with Versamax I/O, ABB

Touch Screen Panels Quickpanel

Main Hoist Motor Brakes Pintsch Bubenzer

Trolley, Boom and Gantry Motor Brakes Pintsch Bubenzer

Main Hoist and Boom Hoist Redundant Drum

Mounted Brakes

Pintsch Bubenzer



Couplings- Boom, Trolley, Hoist Gearbox Falk

Couplings- Boom, Trolley, Hoist Brake Disc Bubenzer

Couplings- Boom, Trolley, Hoist Drum Malmedie

Gearboxes Flender, Falk

Bearings SKF, FAG

Seals Owner-Approved

Wire Rope MacWhyte, Bridon

Diesel Engine Cummins, Caterpillar

Alternator Onan, Caterpillar

Trolley Festoon Wampfler

Spreader Cable Reel (If Used) Conductix/Wampfler (Magnetic coupling drive)

Spreader Cable Prysmian Cordaflex SM

Spreader Cable Connectors (Both Ends) Amphenol- Pyle National Star-Line

Spreader Bromma

Bucket Peiner, Nemag, Verstegen

Hydraulic Components Vickers, Rexroth or Parker

Hydraulic Bumpers Oleo

Anemometer Lambrecht

Lightning Protection Eritech

Operator’s Console Chair and Master-switches J.R. Merritt

Machinery House Crane Konecranes

Air Conditioning DMC (Durable Machinery Company), HDT Global

Weight Indication System Magtrol

Man Lift Alimak

Floodlights, Non- LED Hubbell, Phoenix

Floodlights, LED (Trolley) Constellation, Cooper, Phoenix

Intercom Atkinson Dynamics

Gantry Anti-collision Sick Laser

Boom Anti-collision Sick Laser



Hoist Soft Landing Spreader Manufacturer

Proximity sensors IFM Efector

Fuel Tank Level Monitoring MTS sensors (M-series) with Precision Digital

Readout (Trident series)

Optical Rotary Limit Switches Electro Cam

19. Section 2.6.1

Add in the “Value” column for the term “Allowable Wheel Load” “Refer to Section 1.17.1”

20. Section 3.6

Delete Sections 3.6.3, 3.6.4, 3.6.5, 3.6.6, 3.6.7, and 3.6.8.

21. Sections 3.12.5 through 3.12.10

Replace existing paragraphs 3.12.5 through 3.12.10 with the following paragraphs:

3.12.5 The rail design at the boom hinge shall allow for eventual replacement of worn

rail sections by cutting each rail to remove worn lengths of approximately five

(5) feet and replacing with a new rail section machined to match the hinge

details of the sections being replaced. The replacement rail sections will be

joined to the existing rails by complete penetrations welds and ground smooth.

Weld details of the joints shall be identical to those used to join rail sections

away from the hinge during fabrication. The Manufacturer shall include in

Maintenance documentation a detailed procedure with complete weld details

including cutting location and procedure, weld joint preparation, weld preheat

and slow cooling procedure (if required), weld filler material, etc.

3.12.6 The location of the cutting/weld joints for the replacement rail sections shall be

staggered from one side of the crane to the other.

3.12.7 The supporting structure shall be as rigid as possible and shall support the rail

as close to the hinge point as practical.


3.12.8 The design of the trolley rail supports at the boom hinge shall minimize the

effect of dynamic structural deflections on the alignment of the trolley rail.

3.12.9 The rail sections at the boom hinge shall be supported by stainless steel

plates in lieu of Gantrex pads. The stainless steel plates shall extend at least

24” beyond the location of the future rail replacement joints and shall be

tapered at the ends where they meet the Gantrex Pads.

3.12.10 With Owner approval, other rail and hinge joint configurations may be used.


With Owner approval, other trolley drive configurations may be used.

23. Section 3.25.2

Replace existing sentence with “Drum design shall preclude corrugating and wear of the

rope groves due to rope pressure.”

24. Section 3.43.1

Change the first sentence from “The hydraulic grab clamshell bucket shall be

manufactured by Atlas, Anvil Attachments or an Owner approved equivalent” to “The

electro-hydraulic grab clamshell bucket shall be manufactured by an Owner approved

manufacturer.”

25. Section 3.44

Change from “GRAB CLAMSHELL BUCKET (OPTIONAL PROPOSAL) TO “GRAB

CLAMSHELL BUCKET (ALTERNATE PROPOSAL).”

26. Section 3.44.1

Change the first sentence from “The Grab bucket shall be of the clamshell type and be

manufactured by Atlas, Anvil Attachments or an Owner approved equivalent” to “The Grab

bucket shall be of the clamshell type and be manufactured by an Owner approved

manufacturer.”


27. Section 3.45.1


The Manufacturer shall provide in his proposal prices for up to two (2) optional hoppers

for receiving bulk material from the grab bucket and depositing it to the trucks at dock

level. The hopper shall have capacity to maintain the minimum design flow rate, shall

include shut-off gate and wind screens, and shall be designed to handle the contents

of four (4) full buckets. Withdrawal from the hopper shall be by a vibratory feeder and

vertical loading to the waiting trucks with run parallel to the gantry rails. The hopper

shall be easily connected to the Crane(s) and travel with the Crane(s). When not in

use, the hopper shall be easily disconnected and moved to a position designated by

Owner. The hopper shall be supported at four (4) corners by “steerable” pneumatic

tires.

28. Section 3.46.1


For the “Base Cost Proposal -Option 2” Crane with a rope driven mechanical clam

shell bucket, the Owner requires that additional hoists and drive(s) (grab hold and

close), reeving system, compensating rope trolley, and any other necessary auxiliary

equipment for “rope” grab type “bulk” system, be provided. The system must be

designed such that it can be easily converted to a container operation, and back to a

bulk operation, in a minimal amount of time. The “rope” grab buckets as specified

elsewhere, shall be provided in lieu of the electro-hydraulic Clamshell buckets and

shall be manufactured by an Owner approved manufacturer. The size, details and

manufacture of buckets shall be similar to that as noted for the electro-hydraulic

“Clamshell” Bucket. The manufacture and details of hoists and drive(s) (Grab Hold

and Close), reeving system, compensating rope trolley and auxiliary equipment shall

be as defined in other sections of these specifications for the appropriate system. The

sheave blocks (for container operation) shall each have the capability of being raised

separately and “locked off” at trolley, in order to operate each system. The

Manufacturer shall provide a description and drawings of the proposed concept with

his proposal.


29. Section 5.2.2.13

Change the first sentence from “The fuel oil system shall consist of a fuel refilling station, a

tank with a fuel level gauge, a low level alarm, 75% and 95% full indicating lights at the fuel

refilling station, a fuel oil pump driven directly from the engine, a full-flow type filter, piping,

a strainer, and spring-loaded suction and discharge valves” to “The fuel oil system shall

consist of a fuel refilling station, a tank with a fuel level gauge, a low level alarm, a digital

level display and 75% and 95% full indicating lights at the fuel refilling station, a fuel oil

pump driven directly from the engine, a full-flow type filter, piping, a strainer, and spring-

loaded suction and discharge valves.”

30. Section 5.2.2.20

Change the first sentence from “An automatic shutdown system shall be provided to stop

the diesel engine in case of high coolant temperature, low lubricating oil pressure, or

engine over speed” to “An automatic shutdown system shall be provided to stop the diesel

engine in case of high coolant temperature, low lubricating oil pressure, crank case over

pressure, or engine over speed.”

31. Section 5.5.2

Change the first three sentences from “All wiring shall be run in either suitable rigid heavy

wall galvanized seamless conduit galvanized not less than forty-five (45) microns or

suitable PVC coated electrical rigid conduit all amply dimensioned for the size and number

of conductors to be accommodated. Conduit above sill beam level may be galvanized

conduit or PVC coated conduit. Conduit at sill beam level and below shall be PVC conduit”

to “All wiring shall be run in either suitable rigid heavy wall galvanized seamless conduit

galvanized not less than forty-five (45) microns or suitable PVC coated electrical rigid steel

conduit all dimensioned per NEC for the size and number of conductors to be

accommodated. Conduit above sill beam level may be galvanized conduit or PVC coated

rigid steel conduit. Conduit at sill beam level and below shall be PVC coated rigid steel

conduit.”

32. Section 5.5.6


Stainless Steel Liquid – Tight fittings shall be made of 304 stainless steel or better.


33. Section 5.5.11

Change second sentence from “Side entrance using Myer hubs may be provided where entry from below is impractical and approval must be obtained in each specific case” to “Side entrance using Myers hubs may be provided where entry from below is impractical and approval must be obtained in each specific case.”

34. Section 5.20.3


A Owner approved mono spiral cable reel with stainless steel drum shall be provided to allow proper gathering and paying out of the cable at maximum trolley speeds and accelerations and maximum hoist and lower speeds and accelerations with wind speeds of 28m/sec (63mph). The cable reel drive shall be magnetic coupling type. The cable reel and crane control system shall be configured to properly interface and communicate to allow for fault and diagnostic monitoring. The slip ring shall include transparent inspection plates.

35. Section 6.1.4


The cabin shall be safely accessible at all points of trolley travel including under the machinery house without use of portable ladders.

36. Section 6.16

Delete sections 6.16.2, 6.16.3, 6.16.4, and 6.15.5.

37. Section 8.18.3.2

Change the last sentence from “Equipment shall be subjected to applicable vibration tests and records shall be submitted to the Owner for review” to “Equipment shall be subjected to applicable vibration and alignment tests and records shall be submitted to the Owner for review.”


Unless otherwise approved by Owner, ten (10) hard copies and three (3) electronic copies

of all documentation shall be furnished by Manufacturer.


Drawings -

1. List of Drawings

A revised List of Drawings and copies of the listed Drawings are provided in Attachment C to this Addendum.

Bidder Questions � Question

“With regard to the bucket use on the crane, the RFQ suggests the manufacture of. Our engineers would like to know the detailed specification of the bucket.” □ Response

The bulk material grab characteristic that are important for the initial proposal are: - The larger of the two (2) bulk material grabs should be sized to provide maximum volume at

the lighter of the material densities provided in the Technical Specifications. - The smaller of the two (2) bulk material grabs should be sized to provide maximum volume at

the heavier of the material densities provided in the Technical Specifications. - The bulk material grabs should be provided with “environmental lips” (i.e., overlapping lips, lips

with replaceable, compressible seals, etc.) - The bulk material grabs should be provided with “spill plates” to limit overfilling of the grabs and

resulting loss of material during transfer.

� Question

“As the RFQ says, DSPC intends to procure both bulk material grab and container handling spreaders. We would like to know compared with spreader and grab, which one is used more frequently in your port.” □ Response

It is currently estimated that approximately 70% of our crane operating hours are container operations and approximately 30% are bucket operations.


� Question

“For the option proposal "rope grab bucket", ZPMC proposes to use the electro-hydraulic clamshell bucket in lieu, is the "rope grab buck" a necessary in the crane? □ Response

It was anticipated that Vendor would provide a response for each and every item listed in the Cost Proposal portion of the Proposal Form. If Vendor elects to not provide response to a given item in the Cost Proposal portion of the Proposal Form, Vendor must indicate its election to not provide a response on the Statement of Exceptions Form included as Attachment 3 to the Proposal Form.

� Question

“By the way, for these two bucket manufactures 'Atlas and Anvil Attachments', did you have contact or coorperation before? Here we also list some well-known bucket manufactures for your reference:

NEMAG（Holland), MACK(USA), SMAG（Germany”

□ Response

DSPC does not have contacts for Atlas or Anvil Attachments. DSPC’s current inventory of buckets includes only Peiner and Verstegen. Vendors may submit alternate manufacturers for Owner’s consideration.

END OF ADDENDUM

Addendum No.1 Appendix A

Minutes of Mandatory Pre-Proposal Meeting (12 Pages)

DSPC CONTRACT 13-7803 MINUTES OF PRE-PROPOSAL MEETING PROCUREMENT OF SHIP-TO-SHORE GANTRY CRANES AND ASSOCIATED CARGO HANDLING EQUIPMENT PAGE 1 OF 12

MINUTES OF MANDATORY PRE-PROPOSAL MEETING

Contract DSPC 13-7803

Procurement of Ship-to-Shore Gantry Cranes And Associated Cargo handling Equipment

March 5, 2014

1. Announcement of Meeting

The meeting was formally announced as the Mandatory Pre-Proposal Meeting for:

� Diamond State Port Corporation Contract DSPC 13-7803 Procurement of Ship-to-Shore Gantry Cranes and Associated Cargo handling Equipment

2. Introductions

The following DSPC and DSPC related personnel were introduced: � From Diamond State Port Corporation / Port of Wilmington:

- Gene Bailey (Executive Director) - Randall Horne (Director of Engineering & Maintenance) - Dan Myslinski (Port Engineer) - David Krygier (Project Engineer)

� From Paul F. Richardson Associates, Inc., Consultants to DSPC:

- Ed Zimny

� From Paul Bridges & Associates, Inc., Consultants to DSPC:

- Bill Hess 3. Sign-In Sheet

� It was noted that the meeting had been clearly advertised as a Mandatory Pre-Proposal meeting. Accordingly, Proposals will not be accepted from Vendors who do not have a representative signed in on the Pre-Proposal Sign-In Sheet.

� The email address entered on the Pre-Proposal Sign-In Sheet will be used for the distribution of all

official communications during the Proposal period.


Attendees should clearly indicate an alternate name and email address for official communication if appropriate.

4. Proposal Schedule

The Proposal Schedule was reviewed as follows:

Activity Due Date

Mandatory Pre-bid Conference March 5, 2014

Written Questions Due March 21, 2014

Written Answers Issued March 28, 2014

Proposals Due 3:00 PM, April 4, 2014

Public Proposal Opening 3:00 PM, April 4, 2014

Proposal Evaluation/Presentations As required

Vendor Discussions and “Best & Final Offers” As required

Target Vendor Selection May16, 2014

5. Submission of Questions

� Questions regarding interpretation of the Request for Proposals must be submitted in writing.

� Only responses issued in the form of an Addendum will be considered valid and binding and should be used in the preparation of Proposals.

� Questions should be submitted to:

- Randall Horne ([email protected]) - Dave Krygier ([email protected]) - Bill Hess ([email protected])

6. Submission of Proposals and Proposal Opening

� Proposals are due on or before April 4, 2014, 3:00 PM EST at the address indicated in the Instructions to Vendors.

� Proposals will be opened publically at that time in the Board Room in the Administration Building of

the Diamond State Port Corporation.

� No information will be provided at the Proposal Opening other than the names of the Vendors submitting a Proposal. All information contained in the Proposals will be held confidential until a final award of the Contract is made.


7. Proposal Security

The following must be submitted with Vendor’s Proposal:

� A Bid Bond in the amount of 10% of the larger of the Base Cost Proposal - Option 1 or Base Cost Proposal - Option 2.

� A Consent of Surety to issue the required Performance, Payment and Warranty Bonds. 8. Proposal Format

The required format of the Proposal response is clearly indicated in the Instruction to Vendors. Particular attention is drawn to the following:

� Statement of Exceptions

Vendors should clearly indicate in the Statement of Exceptions section of their Proposal anything in their offering that deviates from the specific requirements stated in the Request for Proposals (i.e., General Conditions, Special Conditions and Technical Specifications).

� Alternate Offerings

Vendors should clearly indicate in the Alternate Offerings section f their Proposal any offerings they propose in place of or in addition to the requirements specifically stated in the Request for Proposals (i.e., General Conditions, Special Conditions and Technical Specifications).

� Confidential Information

Vendors should clearly indicate in the Confidential Information section of their Proposal anything information in their offering that is business sensitive and required to remain confidential. The procedure for establishing the need for submitted information to remain confidential is clearly explained in the Instructions to Vendors.

9. Proposal Form

The Cost Proposal portion of the Proposal Form is formatted as follows:

� Base Cost Proposal – Option 1

- (2) Container handling cranes with the capability to operate with bulk material grabs; - (3) Spreaders; - (1) Large, Electro-Hydraulic Bulk Materials Grab; - (1) Small Electro-Hydraulic Bulk Materials Grab; and - (2) Hook Beams.


� Base Cost Proposal – Option 2

- (2) Bulk material handling cranes with the capability to operate with container spreaders; ; - (3) Spreaders; - (1) Large, rope-driven Bulk Materials Grab; - (1) Small, rope-driven Bulk Materials Grab; and - (2) Hook Beams.

� Add Alternates

- (1) Spreader; and/or - (1) Large, Electro-Hydraulic Bulk Materials Grab; and/or - (1) Small Electro-Hydraulic Bulk Materials Grab; and/or - (1) Large, rope-driven Bulk Materials Grab; and/or - (1) Small rope-driven Bulk Materials Grab; and/or - (1) Bulk Mterials opper; and/or - (2) Bulk MterialsHoppers.

10. Discussion Delivery, Erection and Commissioning Areas and Options and Final Crane

Positioning

� Delivery, Erection and Commissioning Areas and Options

□ Drawings

- Drawings identifying the areas at the Port of Wilmington available to the Vendor for the delivery, erection and commissioning of the cranes will be issued with the First Addendum

□ Available Areas

- Berth 4 Area

The Beth 4 Area is an on-dock area approximately 450’ long parallel to the face of the dock and approximately 150’ deep. This area can be made available to the Vendor for delivery, erection and commissioning of the cranes without interruption.

- Approximately 4.5 Acre Off-Dock Parcel

This area can be made available to the Vendor for material storage, subassembly and/or full erection and commissioning of the cranes without interruption.


The area is currently unimproved, but will be improved at Vendor’s request to meet Vendor’s needs.

� Final Crane Positioning

□ The final position of the two (2) new cranes will be between DSPC’s two (2) existing ship-to-

shore gantry cranes.

□ Accordingly, if the cranes are delivered pre-erected to the Berth 4 Area, either the new cranes or one of the existing cranes will need to be temporarily moved off of the dock in order to establish the final positioning.

□ If the cranes are delivered unassembled and subsequently erected on-site on the 4.5 acre off-

dock parcel, they will be able to be moved directly into their proper final position. 11. Vendor Questions

� Question -

Can the Proposal Due Date be extended?

Response -

DSPC is interested in receiving as many Proposals as possible and maintaining a competitive process. According, if Vendors would be precluded from submitting a Proposal because of the current established schedule, DSPC will consider extending the Proposal Due Date. However, DSPC must be able to complete final negotiations and be in a position to make a recommendation for award of the contrast to the DSPC Board of Directors at its regularly scheduled Board meeting on May 16, 2014. Any request for an extension of the Proposal Due date shall be mad in accordance with the procedure for submitting questions as described in Paragraph 5 above.

12. Site Tour

Following the formal Pre-Proposal Meeting, Vendors were taken on a tour of the facility. During the tour, the following specific areas/items were highlighted.

� The Berth 4 area; � The Approximately 4.5 Acre Off-Dock Parcel; � The limited clearance between the waterside crane rail and the existing bollards; and � One the more severe areas where the top of the crane rail sits below the elevation of the rail

pocket edge angle.


13. Attachments

The following attachments are included

� Attachment 1 Pre-Proposal Meeting Sign-In Sheet


ATTACHMENT 1

Pre-Proposal Meeting Sign-In Sheet

Addendum No.1 Appendix B

Revised Special Conditions Appendix C Pages 1 and 2 (2 Pages)

STS Tech Specifications – Diamond State Port Corporation

DSCP CONTRACT 13-7803

PROCUREMENT OF SHIP-TO –SHORE GANTRY CRANES

AND ASSOCIATED CARGO HANDLING EQUIPMENT

APPENDIX C

This Appendix forms part of the Agreement.

SUPPLEMENT A-1 CRANE

CRANE EVENTS

SERIAL NOS. -

TYPE OF CRANE - Shore Based Multi-Purpose Gantry Crane.

FABRICATION SITE - __________

ERECTION SITE - LOCATION. The Crane will not be loaded on the vessel until execution

by the Manufacturer and Owner of the Pre-Shipment Request

Certificate in the form of Appendix D.

EARLIEST DATE FOR

CRANE POWER AT

PORT OF WILMINGTON, DELAWARE -

DELIVERY DATE -

COMPLETION OF PUNCH

LIST ITEMS - The Punch List Items shall be completed within six (6) weeks after the

Delivery Date.

CONTRACT PRICE -

LIQUIDATED DAMAGES - See Section 2.1.2 (Delivery Date/Late Delivery and Liquidated Damage)

OPTIONS INCLUDED

IN CONTRACT PRICE - To be defined at time of Contract

STS Tech Specifications – Diamond State Port Corporation

DSCP CONTRACT 13-7803

PROCUREMENT OF SHIP-TO –SHORE GANTRY CRANES

AND ASSOCIATED CARGO HANDLING EQUIPMENT

SUPPLEMENT A-2 CRANE

CRANE EVENTS

SERIAL NOS. -

TYPE OF CRANE - Shore Based Multi-Purpose Gantry Crane.

FABRICATION SITE - _______________________

ERECTION SITE - LOCATION. The Crane will not be loaded on the vessel until execution

by the Manufacturer and Owner of the Pre-Shipment Request

Certificate in the form of Appendix D.

EARLIEST DATE FOR

CRANE POWER AT

PORT OF WILMINGTON, DELAWARE -

DELIVERY DATE -

COMPLETION OF PUNCH

LIST ITEMS - The Punch List Items shall be completed within six (6) weeks after the

Delivery Date.

CONTRACT PRICE -

LIQUIDATED DAMAGES - See Section 2.1.2 (Delivery Date/Late Delivery and Liquidated Damage)

OPTIONS INCLUDED

IN CONTRACT PRICE - To be defined at time of Contract

DSPC CONTRACT 13-7803 LIST OF DRAWINGS PROCUREMENT OF SHIP-TO-SHORE GANTRY CRANES AND ASSOCIATED CARGO HANDLING EQUIPMENT PAGE LOD-1 of 1

List of Drawings

The following Drawings are provided: Drawing Number: 13-7803-1 Title: Plan – Site Location Plan and Overall Site Plan Date: March 17, 2014 Drawing Number: 13-7803-2 Title: Plan – Enlarged Site plans Date: March 17, 2014 Drawing Number: 13-7803-3 Title: Sections and Details – Typical Berth Section and Rail Pocket Details Date: March 17, 2014

Project: Procurement of Ship-To-Shore Gantry Cranes ......hydraulic “clamshell” buckets for bulk...

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