By : Kathryn Ploy Christie

Joshua’s 21st Birthday Party ProjectBy Kathryn, Christie and Ploy

ContentsDefine the project

Stakeholders Involved

Work Breakdown Structure

Precedence Table

Logical Network Diagram and Critical Path

Budget

Conclusion

Bibliography

Define the project- To plan and organize a memorable and special 21st Birthday Party for Joshua

- By the 20th of August, 3pm at 21A June Place, Gymea Bay

- With 80 – 100 guests and an estimated budget of $4000.

Stakeholders InvolvedContributing to the project outcome

Who Stakeholder

Mum Project Manager

Dad Financial contributor/contractor

Kathryn Project Manager 2/Contractor

Christie and Ploy Project Team

Auntie Diane Contractor

Michelle (family friend) Contractor

Auntie Betty Contractor

2 Waiters Contractor

1 Bar Staff Contractor

Stakeholders InvolvedBenefiting from the project outcome

Who Stakeholder

Joshua Client

Family Friends Project Sponsor

Joshua’s Friends Project Sponsor

Relatives Project Sponsor

Kathryn’s Friends Project Sponsor

Work Breakdown Structure

Joshua's 21st

Birthday

Decide on key details

Decide on venue and date

Create guest list

Create invitiations and Facebook Event

Send out invitations and invite Facebook

Friends

Establish the party budget

Organize Entertainment

Research entertainment for

21st birthdays

Inquire about and ask for a price quote

Decide and select entertainment

desired

Book and confirm with each company

Timeline performances for

the night

Hire Equipment

and Personnel

Research party equipment and personnel hire

Inquire about and ask for a price quote

Decide and select equipment and

Personnel required

Book and confirm with each hire

company

Create Slideshow

Sort through photo albums

Decide and confirm on selected

photographs

Research, select and purchase scanner

Scan, upload and edit photographs

Compile photographs on PowerPoint Presentation

Add music and special effects

Test run slideshow on computer and

television

Organize Speeches

Identify and decide on speakers

Create shopping list for required food

and drinks

Catering

Decide on food catering menu

Create shopping list for required food

and drinks

Research and decide on cake

store

Visit cake store to sample flavours and order selected cake

Buy all necessary ingredients and food

prior to the day

Prepare all recipes where possible

House Preparation

Organise and tidy inside and outside

house

Wash and vacuum floors

Wipe all surface areas

Clean bathrooms and toilets

Quadrant off out of bound area’s

On the day

Pick up, or await delivery of equipment

Set up and organize equipment where

necessary

Pick-up cake and other ingredients

for the menu.

Preheat and prepare food

Print off and tick guest list

Decide on key detailsDecide on venue and date

Create guest list

Create invitations and Facebook Event

Send out invitations and invite Facebook friends

Establish the party budget

Organize EntertainmentResearch the Internet in regards to entertainment for

birthdays

Inquire about and ask for a price quote

Decide and select entertainment desired Book and confirm with each company

Timeline performances for the night

Create SlideshowSort through photo albums

Decide and confirm on selected photographs

Research, select and purchase scanner

Scan, upload and edit photographs

Compile selected photographs on PowerPoint Presentation

Add music and special effects

Test run slideshow on computer and television

Organize SpeechesIdentify and decide on speakers

Decide on time and length of speech period for the night

Hire Equipment and PersonnelResearch the Internet

Inquire about and ask fora price quote

Decide and select equipment and personnel required

Book and confirm with each hire company

CateringDecide on menu

Create shopping list

Research and decide on cake store

Visit cake store

Buy all necessary food

Prepare all recipes

Checklist on the dayPick up, or await delivery of equipment

Set up and organize equipment

Pick-up cake and other necessary ingredients for the menu.

Preheat and prepare food

Print off and tick guest list

House PreparationOrganise and tidy inside and outside house

Wash and vacuum floors, wipe benches and clean toilets

Quadrant off out of bound area’s

Precedence Table

Activity DescriptionPreceding

ActivityDuration

(hours/days)

A.Decide on key

details - 2 days

B.Organize

EntertainmentA 4 days

C. Hire Equipment A 7 days

D. Create Slideshow A 9 days

E. Organize speeches A 7 days

F. Catering B, C, D, E 4 days

G. House Preparation B, C, D, E 2 days

H. Checklist on the day F, G 8 hours

Logical Network Diagram

A. Decide on key details

E. Organize Speeches

D. Create Slideshow

C. Hire Equipment

G. House Preparation

F. Catering

H. On the day

_Paths Duration

ABFH 10 days, 8 hours

ABGH 13 days, 8 hours

ACFH 13 days, 8 hours

ACGH 11 days, 8 hours

ADFH 15 days, 8 hours

ADGH  13 days, 8 hours

ADEFH 13 days, 8 hours

AEGH 13 days, 8 hours

B. Organize Entertainment

= Critical Path

Project Budget

Sources of finance Estimate Actual Difference Fav/Unfav

Family Savings $3,500 $4,400 $900 FAV

Birthday Gift Money $500 $600 $100 FAVTotal: $4,000 $5,000 $1,000 FAV

Expense Type

General Total $3775 $4638.50 $812.50 UNF

Capital Total $200 $149 $51 FAV

Total Expenditures $3,975 $4,838.50 $863.50 UNF

Net Cash Flow + $65 + $161.50 $226.50 FAV

Conclusion

The Project of Joshua’s 21st Birthday Party was successful because:

Time Frame

Budget

Met the project definition

Client and Guest Satisfaction

Project Team Satisfaction

BibliographyJenkins, S, How To Plan a 21st Birthday Party, Ehow, 9/8/2011, http://www.ehow.com/how_6225567_plan-21st-birthday-party.html?ref=Track2&utm_source=ask Staff Equipment and Hire, Catering For Sydney, 23/8/2011, http://www.cateringforsydney.com.au/information_sheet.html Staff, Mr FingerFood, 23/8/2011, http://www.mrfingerfood.com.au/staff.shtml DJ Hire Packages, Sydney DJ Hire, 23/8/2011 http://www.sydneydjhire.com.au/packages.htm Black and White Dance Floor, Walkers Party Hire, 23/8/2011, http://www.walkershire.com.au/shop.php/indoor-dance-floors/black-white-dance-floor/c_78.html Belly Dance & Burlesque Performers for Hire, Goddess Belly Dance, 23/8/2011, http://www.goddessbellydance.com.au/dancers-for-hire/

All other information collected was gathered by first hand as it was based on the actual event of Joshua’s 21st Birthday Party in August, 2011.

Photography taken by Kathryn Batty

Questions?