Project Portfolio Management Technology Analysis

Russ Hopler

IBM Rational Software

Agenda Overview

Technology overview Project Management Portfolio Management

Vendor overview Capabilities per PMBOK core processes

Review features supporting each process Discuss what features are needed for you

Capabilities per Enterprise Portfolio Management

Technology Overview

Project Management Automate aspects of the 9 Core PMBOK

processes Provide workflow and collaboration automation

Area specific matters like Sarbanes-Oxley, Six Sigma, CMMI

Package deployment guidance for ERP type systems Domain specific areas like software development

process guidance (RUP), building construction, etc.

Technology Overview

Portfolio Management Combines information from the enterprise into a

central dashboard Projects in progress Staff resources skill mix and availability Asset review – hardware, software, etc

Supports executive decision making Strategize Control Monitor

Portfolio Management Technology Historical Roadmap

2000

1990’s

1980’s

1970’s

Primavera

Microsoft

SystemCorp ChangePoint

Kintana

Niku

Oracle PeopleSoftSAP

PlanView

BusinessEngine

Portfolio Management Vendor Types Project Management focus

MS Project Server Primavera Systemcorp (Soon to be IBM Rational)

Portfolio Management focus Kintana (now Mercury Interactive) Planview Changepoint Dozens of others

ERP focus PeopleSoft Oracle SAP

PMBOK 9 core processes

Project scope management, Project time management Project cost management, Project resource management, Project quality management, Project communications management, Project risk management and Project procurement management Integration management

Project Scope Management

Automation areas Requirements Tracking Requirements alignment with WBS Project Estimation

Features most needed?

Time Management

Automation areas Staff schedule tracking Staff time reporting Project schedule tracking

Features most needed?

Cost Management

Automation areas Expense tracking Calculate actual and remaining budget ROI analysis using NPV, IRR, etc. Cost variance mitigation

Features most needed?

Resource Management

Automation areas Know the resources – skill mix, availability,

organizational capacity, resource demand Align their efforts – observe bottlenecks, over-

allocation, availability and due date constraints; conduct what-if scenarios

Manage their service – assign resources to the appropriate tasks

Features most needed?

Quality Management

Automation areas Issue tracking Change Management Report test results and status Confirm requirements are met

Features most needed?

Project Communications Management Automation areas

Document workflow management Correspondence around activities Collaboration workflows

Features most needed?

Project Risk Management

Automation areas Risk Monitoring with score cards & matrix Risk response considerations with what if

scenarios Conduct impact analysis and risk assessment on

change responses Triggers to notify team and management as risk

event occurs Features most needed?

Project Procurement Management Automation areas

Project Portfolio Management tools mostly scratch the surface of this area if anything at all.

ERP systems most likely source for value here. No explicit mention of integration here.

Features most needed?

Project Integration Management Automation areas

Correlate a variety of project aspects in multi-dimensional reports

Observe dependencies among multiple projects Earned Value Management Project integration with organization mission

Features most needed?

Enterprise Portfolio Management Automation areas

Reports that culminate macro-level integration matters Resource management across projects Asset management across enterprise Cross project coordination

Project prioritization and selection Overall alignment with business strategy Optimization of all efforts and resources for best value Monitor progress of organization in achieving objectives

Features most needed?