Project Portfolio Management BDM Deck

7/24/2019 Project Portfolio Management BDM Deck

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Project PortfolioManagement:

Doing the Right Things Right


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What Is Project PortfolioManagement&

Project Portfolio Management is the continuous process ofidentifying, selecting and managing a portfolio of projects inalignment with key performance metrics and strategic business

objectives


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100%

0% 100%

ImprovingPortfolio Management

Improving

Proje

ct

Manag

em

ent

alue fromProject ManagementDOING THINGS RIGHT

alue

fromP

ortfolioM

anagement

DOINGT

HE

RIGHT

THINGS

!eali"edalue

#nreali"edalue

'elect And Delier The RightThin

gs


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$lignmentwith usiness&bjectives

isibility '(ontrol

(ollaboration

PM&, !esource andProject Managers

)nterpriseProject

Management

Project *eamMembers

)+ecutives andPortfolio Managers

PortfolioManagement

orkManagement

-emandManagement

Portfolio .election

(apacity Planning

Portfolio !eporting

!esourceManagement

/inancialManagement

Project !eporting

Project .cheduling

ProgramManagement

*ime !eporting

*eam(ollaboration

o* PPM elps The +rgani#ation

Processes and*ools


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Project Portfolio Management,ifecycle

Manage.elect(reate

Plan


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"ore PPM Processes

-emandManagement

Portfolio.election

(apacityPlanning

!esource Management

/inancial Management

*ime !eporting

Portfolio !eporting

Project !eporting

*eam (ollaboration

Project .cheduling

Program Management

Manage.elect(reate Plan


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"reateStandardize the collection of all work across the Enterprise

"aptre all re-ests.

from *or/ orders tostrategic projects

'tandardi#e metrics.alation criteria and

templates"ontrol inestmentsthrogh goernance*or/0o*



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'electInvest in project portfolios that align with strategic priorities

+1jectiely prioriti#e

1siness driers and drieconsenss

Derie arying priorityscores to ealatecompeting inestments

Identify portfolios that align*ith strategy and ma2imi#eR+I

Utili#e adanced portfolioanalytical techni-es to

reach the !3cient 4rontier

Manage

.elect(reate Plan


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PlanFinalize project delivery roadmap based on resource availability

Identify resorce gaps

across the planning hori#on4inali#e release roadmapand headcontre-irements to ma2imi#eresorce tili#ation

'earch for team mem1ers*ith aaila1ility and assignto project

4inali#e plan and 1aseline1efore moing into

e2ection



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ManageMeasure and track performance at the project and portfolio level

"olla1orate to e6ectielydelier selected projects

Proactiely monitor portfolioperformance and isali#etrends

Drill do*n to the projectleel to assess ris/s. isses

and statsTrac/ and compare 1dget.actal and forecast ales

Ta/e correctie actions toimproe project

performance

Manage

.elect(reate Plan


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'chedling

'impleReporting

Tas/Management

!7mailand Print

Resorce Trac/ing

1

2003

ProgramManagement

!eporting

Project(ollaboration

!esourceManagemen

t

/inancialManagement

PortfolioManagement

Microsoft Project !oltion


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!PM 'oltion Architectre

!2ecties 8Portfolio

Managers

PM+. Resorce 8Project Managers

9 Team Mem1ers ,o$'ystems

+


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)PM .&4#*I&5



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Demo 'tory1oard


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&ptimi"ed

Managed

-e6ned

!epeatable

Initial

Manage

.elect(reate Plan

radally Matre ;or PPMProcesses

Assess your current maturity and plot a course forsuccess

(urrent.tate

(urrent.tate

(urrent.tate

(urrent.tate

/uture.tate

/uture.tate

/uture.tate

/uture.tate

Phase 1

Phase 7

Phase 2

Phase 1

Phase 7

Phase 2

Phase 7

Phase 2

Phase 1

Phase 1

Phase 7

Phase 2


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There Is


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Improveisibility

(!)$*)

Ma+imi"ealue

.)4)(*

P4$5

!educe)+ecution

!isk

M$5$8)

Improve)9ectivenes

s

Reali#ed $ene%ts

:&ur Microsoft &;ce 200

:e have unbelievable visibilityof what?s going on in thecorporation and that?s allbecause of Microsoft &;ce )PM.olution= I?d say wesave 0@A percent instraight e;ciency=B

:e are movingaway from what I

consider an ad hocmodel of planningwhere we would initiate

a project without consideringthe e9ect it would have onthe greater organi"ation=>

B*he Microsoft &;ce )PM.olution is giving us a much

better handle on the decisionswe make= It is helping us move

to a more strategicproject model=>


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Project Portfolio Management BDM Deck

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