Project Planning -Evaluation, Monitoring & Control Segmentation The purpose of project monitoring and controlling is to provide an understanding of and communicate the projects progress, thus identifying when the projects performance deviates significantly from the plan so that appropriate corrective actions and preventive actions are taken.

Project Planning -Evaluation, Monitoring & Control Segmentation Project activity monitoring is an aspect of project management that is performed throughout the project. Controlling is the aspect wherein corrective and preventive actions are taken. It is the Project Manager who must ensure that the monitor and control process is effectively executed. Effective execution of the project monitoring and controlling process leads to successful project delivery.

Project Planning -Evaluation, Monitoring & Control Segmentation There are actually five primary process groups in project management.. InitiatingPlanningExecutingMonitoring Controlling and Closing. There is an integrative nature, referred to as plan-do-act-check, that underlies these processes.

Project Planning -Evaluation, Monitoring & Control Segmentation The Planning process corresponds to the plan component. The Executing process corresponds to the do component. The Monitoring and Controlling process corresponds to the check-act component. The Initiating process starts the plan-do-act-check cycles. The Closing process ends them.

Project Planning -Evaluation, Monitoring & Control Segmentation It is the integrative nature of project management which requires that the Monitoring and Controlling process interact with every aspect of the other process groups.

Project Planning -Evaluation, Monitoring & Control SegmentationDuring the project planning phase, plans are developed in the form of project baselines for schedule, cost, scope, quality and risks, all of which are components of the overall project plan. This gives the Project Manager basis for monitoring project progress and upon which to base decisions necessary for managing changes needed to help get the project back on track.

Project ProgressProject progress is primarily determined by comparing actual project performance to schedule and Work Breakdown Structure (WBS). When actual status exceeds predetermined thresholds, thus causing variances by deviating significantly from expected values, corrective actions are taken, as appropriate. These actions often require re-planning, which may include revising the original plan or including additional mitigation activities in the current plan. The process by which the variances are identified and analyzed is called Variance Analysis.

Project Progress Reporting, Tools & Techniques

Project monitoring and control also provides information to support status reporting, progress measurement, forecasting and updating current cost and schedule information. During this process, it is also important to ensure that implementation of approved changes are monitored when and as they occur.

Project Progress Reporting, Tools & Techniques

As for tools and techniques used in facilitating project monitoring and control, automated project management information systems and Earned Value are among the most commonly used. Both are also used to update information. Earned Value also provides a means for forecasting future performance based upon past performance.

Project Progress Reporting, Tools & Techniques

Status reports are used for communicating project progress and status. Variance Analysis reports are typically used to identify variances and the information often used as a basis for determining corrective actions.

Plan to Keep Control for Success

As can be ascertained, the project plan lays the groundwork for a successful project. It goes without saying that beyond planning, effective project monitoring and control is just what is needed to keep your project in control.

KEEP YOUR PROJECT IN CONTROLProject monitoring and control provides an understanding of project progress, identifies deviation from the plan and is a mechanism for making any necessary corrective actions. Keep Your Project in ControlUnderstanding How Project Monitoring and Controlling Integrates with Other Processes

KEEP YOUR PROJECT IN CONTROLUnderstand the Project Monitor and Control ProcessUnderstand the Project Execution ProcessManaging Cash Flow Control in Construction Projects: Understanding the Focal PointsDo Project Budgeting and Costing for Project Management Learners

Project Layout Keeping ready the data on the important aspect of the project, such as ..........Market sizePlant capacityTechnologyEquipment requiredCivil worksSpecific conditions required in the plant Raw material sourcing and storing requirements, an entrepreneur needs to get the plant lay out

Project Layout The plant layout helps in defining the scope of the project and provides a basis for project engineering, investment required on plant, machinery and equipment and production costs. The purpose is to ensure smooth and cost effective flow of raw materials for the work in progress.

Role of a Project ManagerDirects resources for the achievement of goalsLEADER also providesVisionInspirationRises above the usualNo one right way to manage

Management ContinuumAutocraticConsultativeParticipateAuthoritarianDemocraticSolves problems aloneDictates decisionsDiscusses ProblemsMakes decisionChairpersonAgrees problemCreates consensus

Managerial Roles(after Henry Mintzberg)InterpersonalFigureheadLeaderLiaisonInformational RolesMonitorDisseminatorSpokespersonDecisional RolesEntrepreneurResource AllocatorDisturbance AllocatorNegotiator

QualitiesTechnical/Professional knowledgeOrganisational know-howAbility to grasp situationAbility to make decisionsAbility to manage changeCreativeMental flexibility - Learns from experiencePro-activeMoral courageResilienceSocial skillsSelf Knowledge

VariablesResourceTimeFunction You can have any two of quick, good or cheap, but not all three

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