PROJECT MANUAL—DIVISION 1 - multco.us MANUAL—DIVISION 1 TABLE OF CONTENTS . ... screens should...

PROJECT NUMBER: CP08.12.23

PROJECT: JUVENILE JUSTICE CENTER AND INVERNESS JAIL ELECTRONIC CONTROLS DESIGN/BUILD UPGRADE

LOCATION: JUVENILE JUSTICE CENTER—1401 NE 68TH AVE, PORTLAND OR 97213 MULTNOMAH COUNTY INVERNESS JAIL— 11540 NE INVERNESS DR, PORTLAND OR 97220

KIND OF WORK: BUILDING ALTERATION AND RENOVATION

SUBMITTED BY: MULTNOMAH COUNTY FACILITIES AND PROPERTY MANAGEMENT

RFP NUMBER: 4000000358

RFP ADVERTISING DATE: JUNE 8, 2012

RFP OPENING DATE: JULY 1 , 2012

MANDATORY PREPROPOSAL

CONFERENCE: JUNE 20, 2012

MANDATORY WALK-THROUGH

JJC: JUNE 20, 2012

MANDATORY WALK-THROUGH

MCIJ: JUNE 25, 2012

PROJECT MANUAL—DIVISION 1

MULTNOMAH COUNTY PURCHASING

501 SE HAWTHORNE BLVD, SUITE 400 PORTLAND OREGON 97214

(503) 988-5111

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PROJECT MANUAL—DIVISION 1 TABLE OF CONTENTS

MULTNOMAH COUNTY Department of County Assets

Facilities and Property Management Juvenile Justice Center and Inverness Jail Electronic Controls Design/Build Upgrade

DIVISION 1—GENERAL REQUIREMENTS

01100 Summary of Work—Phase 1

01100 Summary of Work—Phase 2

01140 Work Restrictions

01290 Payment Procedures

01310 Project Management and Coordination

01330 Submittal Procedures

01331 Time Schedule for Submittals

01400 Quality Requirements

01500 Temporary Facilities and Controls

01600 Product Requirements

01700 Execution Requirements

01731 Cutting and Patching

01732 Selective Demolition

01770 Closeout Procedures

ASSOCIATED PROJECT DOCUMENTS

1i—First Tier Subcontractor Form

2e—Payment Bond Form

2f—Performance Bond Form

3b—Prevailing Wage Requirements

3c—Workforce Training and Hiring Program

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Multnomah County Oregon 02/15/12 B-311 Juvenile Justice Center CP08.12.23 – JJC Detention Electronics Up-Grade SECTION 01100 – SUMMARY OF WORK

6/1/2012 Section 01100 – Summary of Work Page 1 of 6 BID SET

PHASE 1 JUVENILE JUSTICE CENTER

PART 1 – GENERAL

1.1 SUMMARY

A. This Section includes:

1. Type of contract.

2. Work covered by Contract Documents.

3. Work under other Owner contracts.

4. Owner furnished products.

5. Safety and health standards.

1.2 TYPE OF CONTRACT

A. Construct Work under Design Build, fixed-price contract, furnished by Owner. Refer to Section 01290 – Payment Procedures for Allowances and Unit Prices.

B. Complete all Work required for final acceptance (Phase 1 and Phase 2) in thirty-three (33) months after issuance of Notice to Proceed for Phase 1.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: CP08.12.23

1. Owner: Multnomah County Oregon.

2. Building: 311 – Juvenile Justice Center

3 Location: 1401 NE 68th Avenue

4. Architect:

5. Project Manager: Samuel Lasko

6. Property Manager: Mike Crank

B. Scope of Work: This project will be technically complex to construct. To meet time schedules and keep costs minimized, it is essential to hire a firm with design, construction management/general contractor experience in detention electronics, detention facility remodeling, construction during occupancy, and time critical project management.

Coordinating and maintaining the daily operations of a secure detention facility without loss of electronic control systems that monitor door and elevator control, inmate movement, surveillance, emergency fire and daily operations require a significantly greater level of specialized service from the general contractor. A Design Build contractor will assist with phasing the work to meet the required project



schedule without compromising the facility’s security system. Prior to material and subcontractor bidding, the Design Build contractor will provide and update cost estimate information. These cost estimates will assist final decision-making about the project scope, product quality, and material finish. Using a Design Build will allow more flexibility to develop, evaluate, and implement design changes with less impact on the construction cost, time and facility operations. This includes the system components, user interfaces, control desk configurations & to include the enhancements to the building security system.

1. Install new PLCs (Programmable Logic Controllers), power supplies, and relays in each of the low Voltage rooms/closets to replace the existing electronic control system. The system should be the Modicon line, as manufactured by Group Schneider/Square D, to match the existing systems located at the Justice Center and to comply with the County standard. If different products are used, they must be compatible with the current system in the Justice Center and approved by the County prior to installation.

2. Install new touch screen workstations at all control station locations. The touch screens should employ SAW (Surface Acoustic Wave) technology, as manufactured by ELO, and the supporting PC’s should use Seimens Win cc flex 2008 software communicating with the PLCs via a closed dedicated Ethernet network. If different products are used, they must be compatible with the current system in the Justice Center and approved by the County prior to installation. The touch screen workstations will allow the operators to access all intercom, door control, CCTV, perimeter detection, and lighting control systems.

1. Two stations in Main Control

2. Intake and Admissions

3. Visiting

4. d.Custody Pod Housing Units A1-F2 (12 Total)

5. e.Court Holding/Visitation Area

6. Courtroom Security Control

7. g.Front Desk Security

3. Install new UPS’s (Uninterruptible Power Supplies) to run the new security electronics. The purpose is Two-fold:

1. To keep the electronics operational until the emergency generators transfer the load, and

2. Filter out any power surges and spikes, to protect and to prolong the life of the equipment. A UPS will be provided for each electronics room/closet.

4. Install a new CCTV IP Video Management System (VMS) to control the video system.



1. The switcher will be controlled by the PLC control system, such that camera views will be automatically or manually brought up by the touch screen workstation.

2. Switcher will have expansion capability to handle the cameras added herein, plus future additions.

5. Install new high-resolution Internet Protocol (IP) detention-grade color cameras to cover the following areas:

1. Visiting Rooms – 4 cameras

2. Custody Pod Units – (B2, E2, F2) – 3 cameras

3. Multipurpose Room, Computer Lab, Craft Room – 6 cameras

6. New casework for all control rooms to accommodate new touch screens and flat CCTV monitors.

1. Design to accommodate ergonomic consideration for multiple users

2. Locations:

i. Main Control

ii. Intake and Admissions

iii. Visiting

iv. Custody Pod Housing Units A1-F2 (12 total)

v. Courtroom Control

vi. Front Desk Security

vii. Court Security

7. Replace mechanical door operators for the Secure Corridor and Judicial Corridor junction.

8. Replace lighting control panels in each Custody Pod Unit

1. Low voltage switches in each panel will be removed, and control of lighting will be through the touch screen.

2. Existing lighting panels in electrical closets will be re-used, but have low voltage wiring replaced and wired in neat, workmanlike manner.

9. Front Desk Security Station:

1. Building “Lock Down” function will be available at this location.

2. All non-detention Duress alarms will be annunciated at this location

3. Fire alarm enunciator will be relocated into new casework

10. Court’s Security Station:

1. Building “Lock Down” function will be available at this location

2. All non-detention Duress alarms will be annunciated at this location



3. A fire alarm enunciator will be provided at this location

11. A fence-mounted climb/cut alarm detection system will be provided, using microphonic technology, to be tied into the PLC touch screen system for control and monitoring.

1. Perimeter wall

2. Roof

3. Perimeter fences

4. Camera replacement/add to perimeter

12. System programming per Custody Operations specifications

1. Hours of control

2. Emergency and manual transfer of control functions to other control stations

13. Monitoring of Emergency Power Generator and UPS infrastructure alarms

14. Integrate Card Access System monitoring and control to PLC touch screen system.

1. Modify the Administrative access control system (Kantech) to allow the touch screen to lock the associated doors down (Lock Down function)

2. Replace the Detention access control system (Hirsch) with a new TAC access control system (County standard), and integrate to the PLC touch screen system to allow for remote unlocking and override of the associated doors (Custody Administration, Health Services, Custody Administration)

15. Replace existing relay-based intercom system with new detention-grade, microprocessor-based intercom system (MSI), as manufactured by Harding Instruments.

1. Replace existing head-end equipment and control room master stations with new

2. Re-use existing field intercom stations associated wiring.

16. Outside Perimeter camera’s of the facility to be added or replaced in conjunction with detection system.

Bid Alternates

1. Wall-mounted intercom speakers at the JJC

2. Work Sequence: Perform Work in sequence or phases to accommodate Owner and public use of premises during construction period. Coordinate construction schedule and operations with Project Manager. Refer to Section 01330 – Submittal Procedures.



3. Contractor with have a full time Project Manager on site to deal with every day operations.

1.4 WORKS UNDER OTHER OWNER CONTRACTS

A. Owner Contracted Services: Cooperate fully with Owner-engaged independent contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the Work of this Contract with the following:

1. Testing and Inspection Services: Owner will provide independent, third-party testing and inspection as required by Contract Documents and authorities having jurisdiction.

B. Owner Employed Services: Cooperate fully with Owner-employed County Trades so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the Work of this Contract with the following:

1. County Alarms: Integrating Systems

2. County Electronics: Integrating Systems

3. County Carpenters: None

4. County Signs: All permanent signage

1.5 OWNER FURNISHED PRODUCTS

A. For Contractor responsibilities, refer to Section 01600 – Product Requirements.

1.6 SAFETY AND HEALTH STANDARDS

A. These Construction Documents and Work contemplated are governed at all times by applicable provisions of State and Federal Law, including but not limited to, the latest amendments and supplements of following:

1. Oregon Safety & Health Act 654.001

2. Oregon Occupational Safety and Health Standards, Div. 1, 2, and 3

3. Part 1518 - Safety and Health Regulations for Construction, Chapter XIII of Title 29, Code of Federal Regulations.

4. Americans with Disabilities Act of 1990 – Public Law 102-36, Code of Federal Regulations (28 CFR 36.102-36.104).

B. Comply with Oregon Administrative Rules (OAR) as required by Oregon law, including but not limited, to the following:

1. Oregon Utility Notification Center: OAR 952-001-0010 through OAR 950-001-0090.



1.7 PERMITS AND INSPECTIONS

A. Contractor shall pick-up all permits and arrange for all inspections. The County pays for all permits and inspection fees. Contractor shall pay for any re-inspections required, unless re-inspections result from causes that are the responsibility of the County.

B. Permits shall be obtained through the City of Portland “Facility Permit Program”. Electrical, fire sprinkler, and fire alarms are subsets of the main building permit and are applied for separately. The Facility Permit Program requires the contractor to contact the designated inspector for the appropriate building to acquire any and all construction permits. Do not go to the City of Portland Development Services.

C. Facility Permit Program Contact: Dave Rock Senior Building Inspector/ Plans Examiner City of Portland Facility Permit Program

503-823-2310 Inspections 503-823-1079 office 503-823-7425 Fax [email protected]

PART 2 – PRODUCTS (NOT USED)

PART 3 – EXECUTION (NOT USED)

END OF SECTION

Multnomah County Oregon 02/17/12 B-314 Multnomah County Inverness Jail – MCIJ Detention Electronics Up-Grade SECTION 01100 – SUMMARY OF WORK


PHASE 2 INVERNESS JAIL

PART 1 – GENERAL

1.1 SUMMARY


1. Type of contract.

2. Work covered by Contract Documents.

3. Work under other Owner contracts.

4. Owner furnished products.

5. Safety and health standards.

1.2 TYPE OF CONTRACT

A. Construct Work under Design Build, fixed-price contract, furnished by Owner. Refer to Section 01290 – Payment Procedures for Allowances and Unit Prices.

B. Complete all Work required for final acceptance (Phase 1 and Phase 2) in thirty-three (33) months after issuance of Notice to Proceed for Phase 1.

1.3 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification:

1. Owner: Multnomah County Oregon.

2. Building: 314 – Multnomah County Inverness Jail

3 Location: 11540 NE Inverness Dr, Portland, Oregon

4. Architect:

5. Project Manager: Samuel Lasko

6. Property Manager: Mark Gustafson

B. For this project it is essential to hire a firm with design, construction management/general contractor experience in detention electronics, detention facility remodeling, construction during occupancy, and time critical project management.

Coordinating and maintaining the daily operations of a secure detention facility with out loss of electronic control systems that monitor door and elevator control, inmate movement, surveillance, emergency fire and daily operations requires a significantly greater level of specialized service from the general contractor. A Design Build contractor will assist with phasing the work to meet the required project schedule without compromising the facility’s security system. Using a Design Build will allow



more flexibility to develop, evaluate, and implement design changes with less impact on the construction cost, time and facility operations.

The Project is to upgrade all the detention electronic systems in the facility. This includes the system components, user interfaces, control desk configurations, PCL & Touch screen, Intercom System, and CCTV Video recording. Additionally the existing hard control panels will be replaced with new touch screens employing SAW (Surface Acoustic Wave) technology certified for use in correctional facilities or a compatible/newer cost effective system that the contractor may present.

The existing intercom system manufactured by Stentofon of Sweden is obsolete. The system is in need of replacement with a new detention grade intercom system using the new DXL series as manufactured by Harding Instruments or one that is similar/newer in technology but yet cost effective that the contractor may present. The head end exchange will be replaced, including the interface to PLC system along with the intercom masters at each control panel location. The existing field intercom stations will all be replaced with new.

The existing CCTV surveillance system consists of a network of cameras, switches, and video monitors with no recording capability. It is necessary for the system to record all cameras 24/7, both to monitor the facility operation, but more importantly to have forensic evidence in the event of an incident. This should consist of encoders to convert the analog video image to IP, and servers to store the images. Enough storage should be supplied to provide storage for up to 30 days using storage enhancement techniques such as video motion detection. With this system the video can be accessed at remote locations such as supervisor’s office via facilities LAN.

The existing casework was designed for hard switch panels. The casework will need to be modified to accommodate the new touch screens plus address the existing ergonomic issues associated with the hard panels. Areas such as Medical, Housing units and indirect will have a simple sloped face on the existing case work to accommodate their relatively infrequent use. The large control rooms, such as Central Control, East Control, Processing Control and 14/15 Indirect will require essentially all new case work. This will increase the efficiency of operation, and head-off any ergonomic issues and maximize space in the control rooms.

The scope includes;

1. Install new PLCs (Programmable Logic Controllers), power supplies, and relays in each of the low Voltage rooms/closets to replace the existing electronic control system. The system shall be the Modicon line, as manufactured by Group Schneider/Square D, to match the existing systems located at the Justice Center and to comply with the County standard. If different products are used, they must be compatible with the current system in the Justice Center and approved by the County prior to installation.

2. Install new touch screen workstations at all control station locations. The touch screens shall employ SAW (Surface Acoustic Wave) technology, as manufactured by ELO, and the supporting PCs shall use Siemens Win cc flex 2008 software communicating with the PLC’s via a closed dedicated Ethernet



network. If different products are used, they must be compatible with the current system in the Justice Center and approved by the County prior to installation. The touch screen workstations will allow the operators to access all intercom, door control, CCTV, perimeter detection, and lighting control systems.

a. Main Control

b. East Control

c. Processing

d. FSO Desk

e. War Room

f. Dorms 1-9 Direct

g. Dorms 1-9 Indirect

h. Dorms 10-13 Direct

i. Dorms 10-13 Indirect

j. Dorms 14/15 Indirect

k. Dorms 14/15 Direct

l. Dorms 16/17 Direct

m. Dorms 16/17 Indirect

n. Dorm 18 Indirect

3. Install new UPSs (Uninterruptible Power Supplies) to run the new security electronics. The purpose is Two-fold:

a. To keep the electronics operational until the emergency generators transfer the load, and

b. Filter out any power surges and spikes, to protect and to prolong the life of the equipment. A UPS will be provided for each electronics room/closet.

4. Install a new CCTV IP Video Management System (VMS) to control the video system.

a. The switcher will be controlled by the PLC control system, such that camera views will be automatically or manually brought up by the touch screen workstation.

b. Switcher will have expansion capability to handle the cameras added herein, plus future additions.

5. New casework for all control rooms to accommodate new touch screens and flat CCTV monitors. Install two Touch Screen Panels (TSP) in each control room,



one being the back up TSP. Also must be independent systems so as to be able to be controlled from different control room’s centers.

a. Design to accommodate ergonomic consideration for multiple users

b. Locations:

i. Main Control

ii. East Control

iii. Processing

iv. FSO Desk

ii. Dorms 1-13 Direct

iii. Dorms 1-13 Indirect

iv. Dorms 14/15 Indirect

v. Dorms 14/15 Direct

vi. Dorms 16/17 Direct

vii. Dorms 16/17 Indirect

viii. Dorm 18 Indirect

6. Replace lighting control panels in each Control Room, Dorms, Control Stations etc.

a. Low voltage switches in each panel will be removed, and control of lighting will be through the touch screen.

b. Existing lighting panels in electrical closets will be re-used, but have low voltage wiring replaced and wired in neat, workmanlike manner.

7. Front FSO Desk Security Station Fire Alarm Center:

a. Building Lock Down function will be available at this location.

b. All non-detention Duress alarms will be annunciated at this location

c. Fire alarm enunciator will be relocated into Control Rooms.

8. A fence-mounted climb/cut alarm detection system will be provided, using micro phonic technology, to be tied into the PLC touch screen system for control and monitoring.

a. Perimeter wall

b. Roof

c. Perimeter fences

d. Camera replacement/add to perimeter



9. System programming per MCSO Operations specifications

a. Hours of control

b. Emergency and manual transfer of control functions to other control stations

10. Monitoring of Emergency Power Generator and UPS infrastructure alarms

11. Integrate existing TAC access control System monitoring and control to PLC touch screen system.

a. Modify the Administrative access control system (Kantech) to allow the touch screen to lock the associated doors down (Lock Down function)

b. Replace the Detention access control system (Hirsch) with a new TAC access control system (County standard), and integrate to the PLC touch screen system to allow for remote unlocking and override of the associated doors (Custody Administration, Health Services, Custody Administration)

12. Replace existing relay-based intercom system with new detention-grade, microprocessor-based intercom system (MSI), as manufactured by Harding Instruments or newer advanced system that contractor may present.

a. Replace existing head-end equipment and control room master stations with new

b. Re-use existing field intercom stations associated wiring or replace as needed if life cycle is evident.

13. Data drops will be provided through out facility or where deemed necessary by MCSO.

14. All three Control rooms will have the raised floor grid/panel replaced.

15. Dorms with lighting control are to be incorporated into the touch screen panels.

16. All phone lines to be incorporated with Touch Screen Panels.

Bid Alternates

1. Replace where needed, phone wire with data cable at Control rooms, Dorm units, FSO Room, War Room, Processing area or any other area’s deemed necessary by MCSO.

C. Work Sequence: Perform Work in sequence or phases to accommodate Owner and public use of premises during construction period. Coordinate construction schedule and operations with Project Manager. Refer to Section 01330 – Submittal Procedures.

D. Contractor with have a full time Project Manager on site to deal with every day operations.



1.4 WORKS UNDER OTHER OWNER CONTRACTS

A. Owner Contracted Services: Cooperate fully with Owner-engaged independent contractors so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the Work of this Contract with the following:

1. Testing and Inspection Services: Owner will provide independent, third-party testing and inspection as required by Contract Documents and authorities having jurisdiction.

B. Owner Employed Services: Cooperate fully with Owner-employed County Trades so work on those contracts may be carried out smoothly, without interfering with or delaying work under this Contract. Coordinate the Work of this Contract with the following:

1. County Alarms: Integrating Systems

2. County Electronics: Integrating Systems

3. County Carpenters: None

4. County Signs: All permanent signage

1.5 OWNER FURNISHED PRODUCTS

A. For Contractor responsibilities, refer to Section 01600 – Product Requirements.

1.6 SAFETY AND HEALTH STANDARDS

A. These Construction Documents and Work contemplated are governed at all times by applicable provisions of State and Federal Law, including but not limited to, the latest amendments and supplements of following:

1. Oregon Safety & Health Act 654.001

2. Oregon Occupational Safety and Health Standards, Div. 1, 2, and 3

3. Part 1518 - Safety and Health Regulations for Construction, Chapter XIII of Title 29, Code of Federal Regulations.

4. Americans with Disabilities Act of 1990 – Public Law 102-36, Code of Federal Regulations (28 CFR 36.102-36.104).

B. Comply with Oregon Administrative Rules (OAR) as required by Oregon law, including but not limited, to the following:



1. Oregon Utility Notification Center: OAR 952-001-0010 through OAR 950-001-0090.

1.7 PERMITS AND INSPECTIONS

A. Contractor shall pick-up all permits and arrange for all inspections. The County pays for all permits and inspection fees. Contractor shall pay for any re-inspections required, unless re-inspections result from causes that are the responsibility of the County.

B. Permits shall be obtained through the City of Portland Facility Permit Program. Electrical, fire sprinkler, and fire alarms are subsets of the main building permit and are applied for separately. The Facility Permit Program requires the contractor to contact the designated inspector for the appropriate building to acquire any and all construction permits. Do not go to the City of Portland Development Services.

C. Facility Permit Program Contact: Dave Rock Senior Building Inspector/ Plans Examiner City of Portland Facility Permit Program

503-823-2310 Inspections 503-823-1079 office 503-823-7425 Fax [email protected]



END OF SECTION

Multnomah County Oregon B-311 – Juvenile Justice Center CP08.12.23 – JJC Detention Electronics Up-Grade

6/1/2012 Section 01140 – Work Restrictions Page 1 of 9 Bid / Permit Document Set

SECTION 01140 – WORK RESTRICTIONS PART 1 – GENERAL 1.1 SUMMARY

A. This Section includes the following:

1. Owner Occupancy.

2. Use of Premises.

3. Contract Restrictions.

4. Operational Procedures.

B. This Section describes specific requirements related to use of the premises during construction.

1.2 OWNER OCCUPANCY

A. Full Owner Occupancy: Owner will occupy the site and building(s) during entire construction period. Cooperate with Owner during construction to minimize conflicts and facilitate Owner usage. Perform the Work so as not to interfere with Owner day-to-day operations. Maintain existing exits in clear and unobstructed manner, unless otherwise indicated.

1. Accessibility: Maintain access to existing walkways, corridors, and other adjacent occupied or used facilities. Do not close or obstruct walkways, corridors, or other occupied or used facilities without written permission from Project Manager and authorities having jurisdiction.

2. Life Safety: Maintain building fire and security systems. Maintain code-required egress from site and obtain approval from authorities having jurisdiction for construction egress plans.

3. Permission: Notify Project Manager not less than 72 hours in advance of activities that will affect Owner operations. Do not proceed with those activities without written permission from Project Manager.

B. Full Owner Operations: Provide for Owner and public use of the site and building.

1. Building Operations: Maintain building operations every business day. Maintain space and utilities for Owner processes and telecom integrity 24 hours per day every calendar day. Where processes must permanently or temporarily relocate, coordinate with designated staff contact to schedule appropriate and adequate time.

2. Employee Access: Maintain employee access to Owner occupied building floor(s) during all hours.

C. Owner Occupancy of Completed Areas of Construction: Owner reserves the right to occupy and to place and install equipment in completed areas of building, before



Substantial Completion, provided such occupancy does not interfere with completion of the Work. Such placement of equipment and partial occupancy shall not constitute acceptance of the total Work.

1. Owner will prepare a Certificate of Substantial Completion for each specific portion of the Work to be used before Owner occupancy.

2. Obtain a Certificate of Occupancy from authorities having jurisdiction if required before Owner occupancy.

3. Before partial Owner occupancy, mechanical and electrical systems shall be fully operational, and required tests and inspections shall be successfully completed. On occupancy, Owner will provide, operate, and maintain mechanical and electrical systems serving occupied portions of building.

4. On occupancy, Owner will assume responsibility for maintenance and custodial service for occupied portions of building.

1.3 USE OF PREMISES

A. Use of Site: Limit use of premises to work in areas indicated. Do not disturb portions of site or building beyond areas where Work is indicated, temporary facilities are allowed, or access is required to complete the Work.

1. Limits: Confine demolition and construction operations to the following:

i. Limit vehicle use inside the building (or parking garage) to material and equipment delivery or waste and recycling pickup, except for material-handling equipment designed for use within a building.

ii. Limit delivery, loading, unloading, and waste collection to routes designated by the Owner.

iii. Limit temporary facilities, storage, and staging for preparing the Work to areas designated by the Owner.

iv. Limit parking on site to one stall designated by the Owner for Contractor errands, except after-hours parking on site is permissible as long as it does not interfere with building occupants and visitors.

v. Secure off-site parking as required for Contractor employees, subcontractors, and vendors.

2. Driveways and Entrances: Keep driveways, loading areas, and entrances serving premises clear and available to Owner, Owner employees, and emergency vehicles. Do not use these areas for parking or storage of materials.

i. Schedule deliveries to minimize use of driveways and entrances.

ii. Schedule deliveries to minimize space and time requirements for storage of materials and equipment on-site.

B. Use of Existing Building: Maintain existing building in a weathertight and secure condition throughout construction period. Repair damage caused by construction operations. Protect building and its occupants during construction period. Contractor access routes and access methods shall be subject to approval by the



Project Manager. Elevators, doors, windows, stairs, and floors used in moving materials shall be properly protected to prevent damage.

1. Do not use furniture, fixtures, equipment or other material of Owner or other contractors in the execution of the Work, without prior written approval.

1.4 CONTRACT RESTRICTIONS

A. On-Site Work Hours: To be determined at Construction Kick-off meeting.

1. Loud or Disruptive Work: Do not schedule loud or otherwise disruptive work (e.g. bore drilling, core drilling, saw cutting, jack hammering, or major demolition) during business hours.

2. Demolition: Do not schedule demolition during business hours.

3. Offensive odors: Do not schedule work during business hours that cause fumes or other obnoxious smells. Avoid using solvent based adhesive application or painting that result in offensive odors.

4. Early Morning Hours: Schedule work through Project Manager

5. After Work Hours: Schedule work through Project Manager

6. Weekend Hours: Schedule work through Project Manager

B. Food & Beverage: Restrict food or beverage storage, consumption and waste to designated areas of the premises (Contractor Break Areas).

1. Drugs: No illegal substances allowed on Owner property (zero-tolerance).

2. Alcohol: No open or closed beverage containers allowed on Owner property.

3. Tobacco: No smoking, chewing, ingesting or spitting allowed on Owner property.

C. Existing Utility Interruptions: Do not interrupt utilities serving facilities occupied by Owner or others unless permitted under the following conditions and then only after arranging to provide temporary utility services according to requirements indicated.

1. Do not interrupt or shutdown utilities during business hours.

2. Notify Project Manager not less than 72 hours in advance of proposed utility interruption.

3. Do not proceed with utility interruption or shutdown without written permission from Project Manager.

D. Confidentiality Statements: Submit signed Confidentiality Statements for each Contractor, subcontractor and material vendor employee scheduled to work on site. No employee may work on site without prior delivery of a signed Confidentiality Statement. Refer to attached request form.



1.5 OPERATIONAL PROCEDURES

A. Authorization: Obtain written permission from the Project Manager 72 hours prior to:

1. Mobilization: Moving material, equipment or personnel onto the premises; installing temporary barricades, partitions, signs or utilities; and relocating, storing or protecting existing building elements as required to perform the Work.

2. Operations: Shutting down essential building operations, services, utilities or uses; beginning building and site deconstruction, demolition or disconnection; undertaking disruptive, noisy, noxious or hazardous work; and working after business hours.

3. Demobilization: Removing material, equipment or personnel from the premises; removing temporary barricades, partitions, signs or utilities; and relocating, replacing or unprotecting existing building elements as required for the Work.

B. Security: Adhere to posted building notices. Become acquainted and do not interfere with existing building security systems, protocols, and exits except as required to complete the Work. Provide site and building access only to known contractor employees, subcontractors or material vendors.

1. Personal Identification: Provide one standard identification badge, card or name tag system to be worn in a clearly visible manner at all times while on the premises by Contractor employees, subcontractors, vendors and service personnel.

a. Contractor Superintendent shall wear distinct, identifying hard hat or vest at all times as identification.

2. Building Access: Check out and return access keys or access cards as required. Do not duplicate or lend access keys or access cards. Safeguard keys, access cards, security codes, passwords, and other access means.

a. If any access means are lost, notify the Project Manager within 24 hours.

b. Contractor is responsible for cost to replace or re-program lost access means for all affected facilities.

c. After the Work is accepted by Owner, return all keys and access cards to Project Manager.

C. Contact: Contractors, subcontractors, vendors, and service agents, employees, or providers thereof shall have no direct or indirect contact with Owner customers during any activity associated with the Work or while on the premises (or other Owner property) nor may they photograph or record customers, residents, or services provided to them.

1. Enforcement: Contractor shall enforce the “no contact” requirement described above. All subcontracts shall contain language requiring adherence to this requirement. In the event this requirement is violated, the Owner shall have the right to require the Contractor to remove the individual or individuals violating this



requirement from the job site immediately and permanently.

2. Procedure: This requirement does not force Contractor personnel to be rude. Simple acknowledgement in response to greetings from a customer or resident will not be a violation of this requirement. However, no further conversation or contact is permitted thereafter.

D. Work Rules: Adhere to requirements and follow suggestions contained in Contractor Work Rules, where issued for this facility and attached to this Section.

1. MSDS Binder: Establish single location for Contractor to collect and maintain Material Safety Data Sheets (MSDS) from all contractors, subcontractors, and vendors.

2. Evacuation Drills: Contractor employees, subcontractors, vendors and service personnel shall fully participate in building evacuation drills.

a. Keep a separate book to log Contractor employees, subcontractors, vendors and service personnel on and off the site daily.

b. Designate Contractor employee to sweep the construction areas for persons left behind during evacuation drills.

c. Contractor shall bring Log Book to emergency assembly site for verification of employee evacuation of the building.



“CONFIDENTIALITY AGREEMENT” (ONE PAGE) FOLLOWS THIS PAGE.

“RISK REDUCTION MEASURES FORM” FOLLOWS THIS PAGE.

END OF SECTION



MULTNOMAH COUNTY

CONTRACTOR CONFIDENTIALITY AGREEMENT

I understand that as a part of the work I am doing in Multnomah County facilities, I may be working in areas which are operating as health care facilities. I further understand that protected health information, as defined below, is present in these areas.

Protected Health Information (PHI) shall mean any information in oral, written or electronic form that relates to the past, present or future physical or mental health or condition of an individual; the provision of health care to an individual, or to payment for providing health care to an individual, whenever the individual is personally identifiable. This includes demographic information collected on or about an individual.

I understand that I am not entitled to view or hear any PHI for any purpose whatsoever. Accordingly, as a condition of my employment as a contractor for Multnomah County and in consideration of my access to certain areas, I agree that I will not invade client privacy by inquiring about or asking to see any PHI.

I agree that if I should inadvertently come into contact with any PHI while working in the area(s), I will not review such information. In addition, I agree not to use, disclose or copy any PHI should I come into contact with it. There are both federal and state laws which safeguard the privacy of PHI from unauthorized access, use or disclosure.

I further understand and agree that Multnomah County has the right to remove me from its premises should I at any time attempt to acquire or access any PHI.

I understand that I must continue to honor all of the obligations mentioned above after termination of my contract or end of work for Multnomah County.

I have read this document and understand that my signature constitutes my acceptance of the terms of this agreement and that a violation of it can result in the termination of my ability to perform work on Multnomah County premises.

____________________________ ____________________________

Name (Print) Organization (Print)

____________________________ _____________________________

Signature Date



RISK REDUCTION MEASURES FORM

(to be reviewed at a meeting with stakeholders and contractors)

Work Order/Project #: Date:

Project Name:

Project Manager: Contact #:

Building: Floor: Room #:

Est. Start date: Est. Completion date:

Risk to patients / staff: High Low Risk to sterile environment: High Low

Air quality

1. Review alternative materials / methods to minimize impact yes no n/a

2. Install additional ventilation exhaust fumes / contaminants yes no n/a

3. Install filtration to remove odors and/ or contaminants yes no n/a

4. Schedule work to minimize impact yes no n/a

5. Relocate patients / staff. yes no n/a

6. MSDS sheets are provided. yes no n/a

Infection Control

Patient Relocation

1. Relocate patients / staff yes no n/a

Dust & Debris Control

2. Establish & maintain dust barriers. yes no n/a

3. Install dust mats at exits of construction area yes no n/a

4. Seal doors and penetrations at construction boundaries. yes no n/a

5. Close doors & windows to patient rooms in adjacent areas. yes no n/a

6. Construct work site anteroom & HEPA vac all personnel exiting site yes no n/a

7. Review staging of trucks & dumpsters to minimize intake of fumes,

dust & debris into HVAC systems. yes no n/a

8. Define & use debris removal pathways & elevators to minimize risk. yes no n/a



9. Cover debris carts appropriately to minimize dust contamination

during transport. yes no n/a

10. Use HEPA filtered equipment as needed. yes no n/a

11. Clean work area as needed to minimize dust & debris migration into

adjacent hospital areas. yes no n/a

Construction Personnel

12. Wear appropriate attire (shoe/hair covers, masks, & garments)

as needed yes no n/a

13. Instruct construction personnel on infection control issues. yes no n/a

Ventilation & Air pressure

14. Establish & maintain negative atmosphere w/in the construction area. yes no n/a

15. Use exhaust air machines w/ appropriate filtration. yes no n/a

16. Review potential impact of work on negative & positive room pressures

in areas on the same HVAC system. yes no n/a

17. Isolate existing HVAC systems in the construction area. yes no n/a

18. Install appropriate filters in return & exhaust air systems to minimize

contamination of existing HVAC. yes no n/a

Utility Requirements

19. Review impact of utility shut down on affected patient care areas. yes no n/a

20. Coordinate utility shut downs w/staff in affected areas. yes no n/a

21. Schedule work to minimize impact. yes no n/a

22. Follow utility shut down processes. yes no n/a

23. Arrange for alternative utility sources. ( Medical Gases, etc ) yes no n/a

Noise & Vibration

24. Review alternative methods. yes no n/a

25. Schedule work to minimize impact yes no n/a

26. Relocate patients / staff. yes no n/a

Emergency Procedures

27. Review potential impact of work on existing emergency procedures. yes no n/a

( Emergency egress, codes, and or communications)

28. Maintain existing emergency access or develop alternative access. yes no n/a

29. Instruct construction personnel on appropriate response

to emergency codes. yes no n/a



Notification

Notify staff in the affected areas of the issues and possible impact of the project.

Post signage to identify work site

Final Cleaning:

Construction area will be cleaned appropriately for new occupancy prior to move in.

Mold & Asbestos

If mold or asbestos is unexpectedly encountered during the work, the job will be stopped and the Project Manager will be contacted immediately.

NOTES/SPECIAL REQUIREMENTS:

Attendees:

Please print the following information:

Name Title

________________________ ______________________

________________________ ______________________

________________________ ______________________

________________________ ______________________

________________________ ______________________

________________________ ______________________

________________________ ______________________


6/1/2012 Section 01290 – Payment Procedures Page 1 of 2 Bid / Permit Document Set

SECTION 01290 – PAYMENT PROCEDURES

PART 1 – GENERAL 1.1 SUMMARY


1. Allowances. 2. Unit Prices. 3. Alternates 4. Application for payment. 5. Change order procedures.

1.2 ALLOWANCES

1. None. 1.3 UNIT PRICES

1. None. 1.4 ALTERNATES

1. Phase 2 Multnomah County Inverness Jail 1.5 APPLICATION FOR PAYMENT

A. Application Forms: Use AIA Document G702 (Application and Certificate for Payment) and AIA Document G703 (Continuation Sheets) as form for Applications for Payment. On every page, include the following project identification:

1. Owner Name: MULTNOMAH COUNTY OREGON. 2. B-311 – Juvenile Justice Center Detention Electronics Up-Grade 3. CP08.12.23 4 Contractor Name and Address. 5 Date of Submittal. 6. Unique Invoice Number. 7. Page # of #.

B. Application Preparation: Complete every entry on form. Execute by a person

authorized to sign legal documents on behalf of Contractor. Incomplete forms will be returned without action by Architect or Owner.

1. Match data on approved Schedule of Values. Refer to Section 1330 – Submittal

Procedures. 2. Include itemized statement of original sum, additions and deductions from

Change Orders and Construction Change Authorizations, deductions for previous payments, and sum remaining due.

3. Attach certified payrolls that match the period of the Application for Payment.


6/1/2012 Section 01290 – Payment Procedures Page 2 of 2 Bid / Permit Document Set

C. Application Transmittal: Submit one signed original copy on monthly basis to the County Project Manager.

1.6 CHANGE ORDER PROCEDURES

A. Execute on copy of AIA Document G709 (Proposal Request).

B. Complete accounting to obtain new Contract Sum and new Contract Time or Date of Completion.

C. Submit itemized breakdown of labor and materials including overhead and profit with

each Proposal Request. Submit copies of estimating sheets to Project Manager upon request.

D. Submit proposal to Project Manager via email. Upon approval, the Project Manager

will sign the AIA document giving authorization to proceed. PART 2 – PRODUCTS (NOT USED) PART 3 – EXECUTION (NOT USED)

END OF SECTION


6/1/2012 Section 01310 – Project Management and Coordination Page 1 of 5 Bid / Permit Document Set

SECTION 01310 – PROJECT MANAGEMENT AND COORDINATION PART 1 GENERAL

1.1 SUMMARY


1. Coordination.

2. Administration of Project Meetings.

3. Pre-Construction Conference.

4. Progress Meetings.

5. Documentation.

1.2 COORDINATION

A. General Coordination: Contract Documents are arranged for convenience only and do not necessarily determine which trades perform various portions of the Work. Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend upon each other for proper installation, connection, and operation. Pay particular attention to the following:

1. Work of all subcontractors.

2. Changes with Project Manager.

3. Start-up, inspection, acceptance, and training for components, equipment and systems.

4. Early order of material and equipment requiring long lead times. If requested, the Owner will reimburse the Contractor for early order items upon certification of receipt and storage of same in licensed, bonded warehouse, or delivery to Project Site and suitable storage.

5. Construction Schedule and Submittals Schedule with Project Manager, in addition to Owner contracted services and Owner employed services if used. Schedule and coordinate Work to minimize conflicts and expedite successful project completion.

6. For on-site work not during business hours, the Contractor’s superintendent shall supervise subcontractor and vendor activity. Where only direct employees are involved in “off-hours” work, the Contractor shall provide a superintendent, foreman or lead to oversee and direct employee activity.

7. Contingency Plans with Project Manager, and Client Representative.



1.3 ADMINISTRATION OF PROJECT MEETINGS BY ONSITE PROJECT MANAGER (By Contractor)

A. Schedule meetings and confirm dates with parties involved.

B. Make physical arrangements for meetings (preferably on site) and preside at meetings.

C. The Contractor will record significant discussions, issues raised, agreements made, and actions assigned.

1. Meeting notes will be forwarded to attendees within 24 hours of meeting for review prior to publication.

2. The contractor shall forward meeting minutes to all major subcontractors or vendors not in attendance.

1.4 PRE-CONSTRUCTION CONFERENCE

A. Frequency: Once. The County will schedule meeting prior to site mobilization for review of Conditions of the Contract and Division 1 – General Requirements.

B. Attendance: Project Manager, Contractor, Contractor consultants as needed, major subcontractors, and major product vendors.

1. County Property Manager.

2. Client Representative.

3. County Contractor(s).

4. County Trade(s).

C. Minimum Agenda:

1. Introductions: Identify meeting participants and project stakeholders not in attendance.

2. Refer to Conditions of the Contract for compliance requirements, procedures, documentation, and forms.

a. Risk Reduction Measure forms.

b. Confidentiality forms

c. Recycling forms

3. Refer to Section 01140 – Work Restrictions for requirements of continuing County operations.

a. Safety: Emphasize that safety is the number one concern and overriding factor at all times.

b. Use of Premises: Discuss resolution to limitations on delivery, storage, staging, and parking.

c. Noise Limitations: Identify noisy work to be done after hours, whether Owner presence needed.



d. Security: Determine sign in/out procedures, key distribution, and Contractor personnel identification.

e. Work Rules: Establish single location to collect Material Safety Data Sheets (MSDS) from all contractors, subcontractors, and vendors. Require all Contractors to fully participate in building evacuation drills.

4. Refer to Section 01310 – Project Management and Coordination for meetings and documentation.

a. Work Coordination: Establish procedures to schedule and coordinate Work under other Owner Contracts, including Owner contracted services and Owner employed services.

b. Change Management: Discuss procedures and forms for Change Orders and field decisions.

d. Project Record Documents: Discuss documentation procedures, maintenance, and periodic verification.

e. Progress Meetings: Establish time, place, and attendance requirements. The Project Manager and Architect will attend the regular meetings. The Architect consultants will attend only when requested in advance.

5. Refer to Section 01330 – Submittal Procedures for documents required to be reviewed at the Pre-Construction Conference.

6. Refer to Section 01400 – Quality Requirements for coordination of testing and inspection services.

7. Refer to Section 01500 – Temporary Facilities and Controls for Contractor requirements.

a. Installation: Identify location and duration for temporary facilities, barriers, and signage.

b. Connection: Locate utility taps and additional service requirements (e.g. Contractor phone, fax).

c. County Material: Discuss the temporary use or non-use of County material, equipment and personnel.

8. Refer to Section 01700 – Execution Requirements for examination, preparation, installation, cleaning, adjustment, and protection responsibilities; cutting and patching; selective demolition; and closeout procedures.

9. Other Items: Discuss other pertinent site mobilization and project start-up topics, such as the following:

a. Work Not in Contract.



1.5 PROGRESS MEETINGS

A. Frequency: Regular meetings every other week.

B. Attendance: Project Manager, Architect and Architect consultants as needed, Contractor, major subcontractors, major product vendors, and others whose work requires coordination and cooperation during that or the following week.

1. Minor subcontractors and vendors.

2. County Property Manager.

3. Client Representative.

4. County Contractor(s) and Trades

C. Minimum Agenda:

1. Construction progress since previous meeting.

2. Field decisions, Change Orders, and proposed changes.

3. Construction Schedule, Submittals Schedule, delivery schedule, and other project timetables.

4. Specific current or pending operations that may affect the quality, time or cost of the Work.

5. Site conditions, construction problems, coordination issues, and other observations.

6. Proposed responses and assigned actions.

1.6 DOCUMENTATION

A. Documentation Requirements: Forward copies of accident, injury, or incident reports; inspection reports by authorities having jurisdiction; and notice of significant changes or impacts to Construction Schedule, Submittals Schedule, and Contingency Plans (if any) to Architect and Project Manager within 24 hours of those events.

B. Record-Keeping Requirements: At site, maintain one clean unmarked copy of the following:

1. Building permits and Contract Documents including Project Manual and Drawings.

2. Change Orders, minor changes in Work issued by Architect, Request for Substitution with responses, and Request for Information with responses.

3. Current Contact List, Construction Schedule, Submittals Schedule, Schedule of Values, and approved submittals.

4. Manufacturer instructions, supplemental instructions, and training manuals.

5. Meeting notes, field test records, inspection reports, and safety incident reports.





END OF SECTION


6/1/2012 01330 – Submittal Procedures Page 1 of 5 Bid / Permit Document Set

SECTION 01330 – SUBMITTAL PROCEDURES

PART 1 – GENERAL

1.1 SUMMARY


1. Submittal Requirements.

2. Contract Submittals.

3. Pre-Construction Submittals.

4. Construction Submittals.

5. Project Calendar.

6. Time Schedule for Submittals, located at the end of this Section.

1.2 SUBMITTAL REQUIREMENTS

A. Contractor Requirements: Prepare submittals that comply with Contract Documents as specified in this and other Sections, including operational requirements of the Project. Refer to Section 01140 – Work Restrictions for other required submittals.

B. Contractor Review: Review submittals prior to submission and provide stamp of approval signed or initialed by Contractor, indicating Contractor has inspected submittals and certifying that they are complete, correct, in compliance with Contract Documents and suitable for the Project. Note corrections and field dimensions.

C. Contractor Submittal: Provide sufficient information and adequate detail for each system, product, component and material to facilitate acceptable review by Architect and Owner. Package each submittal individually and attach a transmittal form. Use the transmittal to notify recipient in writing whether a submittal deviates from Contract Document requirements, there are problems anticipated in the installation or use of a Product, or the submittal is a re-submittal. Label each submittal item with:

1. Multnomah County Oregon.

2. County building number and building name.

3. County project number and project name.

4. Specification section number and name.

5. Product name or use (e.g. carpet).

D. Contractor Responsibility: Architect, Project Manager or other reviews do not relieve Contractor responsibility for submittal deviations from Contract Document requirements, unless Architect and Project Manager give written acceptance of specific deviations.

E. Architect Review: Architect will review submittals for design concept and conformance with Contract Documents. Architect will return submittals with



corrections noted thereon (if any) and indicate whether re-submittal is required.

F. Project Manager Review: Project Manager may review submittals for operation requirements and conformance with Project intent. Project Manger will return submittals with corrections noted thereon (if any) and indicate whether re-submittal is required.

G. Contractor Corrections: Incorporate any required corrections into submittals immediately. If requested, resubmit for further review in accordance with Time Schedule for Submittals, located at the end of this Section.

1.3 CONTRACT SUBMITTALS

A. Submit copies to Facilities and Property Management (Contracts Section).

1. Contract Agreements: Four copies of executed County contract agreements.

2. Performance-Payment Bond: Four copies of Performance-Payment Bond, also known as Performance Bond and Labor and Materials Payment Bond.

3. Certificate of Insurance: One copy of each Certificate of Insurance.

4. Other documents as required to form part of the Contract Documents.

1.4 PRE-CONSTRUCTION SUBMITTALS

A. Submit four opaque prints prior to or at Pre-Construction Conference, to Project Manager.

B. Contact List: At top, provide two after-hours phone numbers to contact Contractor in case of emergency. Also list two after-hours phone numbers to contact Owner in case of emergency (as provided by Owner). Provide company or organization name, person name, position or title, mailing address, email address, fax number, telephone number, and mobile phone number for all primary project participants.

1. General or Prime Contractor(s): Contract signatory, project manager, and project superintendent.

2. Prime Subcontractor(s): Project manager and project lead.

3. Major Vendor(s): Sales representative and manufacturers’ technician.

4. Architect: Contract administration personnel for Architect and Architect consultants (as provided by Architect).

5. Utilities: Regular and emergency contacts for building services (as provided by Owner).

6. City: Building inspectors assigned to this project (as provided by Owner).

7. Owner: County Project Manager and Client Representative (as provided by Owner).

8. Work Under Other Owner Contracts: Designated contacts for Owner contracted



services and Owner employed services (as provided by Owner).

C. Construction Schedule: Show dates for mobilization, demolition, utility shutoff, enclosing interior space, mechanical system completion, Substantial Completion(s), Final Review, Owner occupancy, and demobilization. Identify product delivery and installation dates for major elements. Indicate primary tasks required for each phase of the work. Provide separate line items for those activities that may most impact Owner staff and operations: e.g. temporary closure, disruptive or noisy work, hazardous materials or procedures, and restroom or essential services availability.

1. Phases: Separate gross portions of the Project that must be complete, before other work may begin. Identify phases where specific areas will have barriers and be inaccessible to Owner. State which phase(s) will have a separate Substantial Completion, after which the Owner would occupy and have beneficial use of completed work. The Owner envisions the Project divided into mobilization, demobilization, and at least the following major phases:

a. Phases to be determined by Contractor.

2. Activities: Include significant events or operations identified by Owner. Refer to Section 01100 – Summary of Work to schedule Work Under Other Contracts.

3. Updates: Indicate progress on each activity. Show revised completion dates. List the current and anticipated accelerations and delays. Describe proposed corrective action when required.

D. Submittals Schedule: Identify all submittals required by Contract Documents and show dates for their first delivery. Include information provided on the “Time Schedule for Submittals” which is located at the end of this Section.

1. Provide a column to list the drop dead date for submission by the Contractor in order to provide time for Architect review and material order without affecting the Construction Schedule.

2. Provide additional columns to later track when the submittal was sent, when it was returned, and for comments. The Architect and Owner may use this schedule to track submittal progress.

3. For each re-submittal, add new row immediately under the row for the previous submittal and label the new row as a re-submittal.

E. Closeout Schedule: Identify all close-out submittals required by Contract Documents. Submit preliminary draft of proposed formats and outlines of contents. Include information provided on the “Time Schedule for Submittals” which is located at the end of this Section.

1. Provide a schedule similar in format to the Submittals Schedule.

2. Refer to Section 01770 – Closeout Procedures for additional requirements.

F. Schedule of Values: Submit Schedule of Values covering various parts of the Work, including quantities aggregating total sum of Contract. This schedule will be basis for Contractor's Application for Payment. Use Contractor’s Application for Payment form as the template to prepare Schedule of Values (and for later invoicing).

1. Provide separate line items for mobilization, monthly overhead, project closeout,



demobilization, and other major elements of the General Conditions.

2. Divide material and labor costs into separate line items; break down large subcontracts into separate items; and identify smaller contracts and significant tasks as unique items.

3. Provide sufficient organization and adequate detail to facilitate monthly progress review by Architect and Owner. Where practical, order items to correspond with Specification sections.

G. Contingency Plans: Identify major areas of concern such as Owner staff or operation disruption, material delivery delay, utility service loss, unscheduled events, and potential hindrances or obstacles to successfully completion. Describe alternate strategies to avoid, alleviate or resolve critical scope, time or cost issues.

1.5 CONSTRUCTION SUBMITTALS

A. For samples, refer to Section covering specific system, product, component or material for size and quantity required. For quality assurance documents, submit one original. For other submittals, provide four opaque prints. Submit construction submittals to Architect.

B. Shop Drawings: Submit shop drawings that identify materials and show connections, details, dimensions, finishes and fasteners.

C. Product Data: Submit manufacturer catalog sheets, brochures, diagrams, schedules, performance charts, illustrations, and other descriptive data for manufactured systems, products, components and materials. Where the specified manufacturer and catalog number will be furnished, the Contractor must still submit information that each system, product, component and material meets specified performance data.

D. Office Samples: Submit office samples of size and quantity specified or of sufficient size and quantity to clearly illustrate functional characteristics of the system, product, component or material with integrally related parts and attachment devices. Label samples and show range of finishes where appropriate.

E. Field Samples: Construct each sample complete, including work of all trades required in finished Work. After approval, where appropriate, field samples may be incorporated into Project if approved in writing by County Project Manager. Remove field samples not incorporated into Project.

F. Quality Assurance: Submit affidavits, service and maintenance agreements, workmanship bonds, final certifications, guarantees and warranties, contractor qualifications, and similar quality assurance documents with appropriate seals, signatures and dates.

1. Submit certifications and documents sealed, signed and dated by registered professional engineer of discipline required for specific service on Project and licensed in the State of Oregon, where required by Contract Documents or authorities having jurisdiction.



1.6 PROJECT CALENDAR

A. Project Calendar provides a general timeline for milestone events. Calendar days are shown as Monday starting the week, unless specific dates fall within that week (e.g. County holidays). The Calendar is preliminary and may change if currently unscheduled activities or special events occur. Currently scheduled significant Owner activities or public events during the forecast period of construction activity are:

1. None.



“TIME SCHEDULE FOR SUBMITTALS” FOLLOWS THIS PAGE.

END OF SECTION

Multnomah County OregonB-311 Juvenile Justice CenterCP08.12.23 - JJC Detention Electronics Up-Grade

Architect/Engineer NameArchitect/Engineer File Name

Architect/Engineer Project Number

ITEMFIRST

SUBMITTALREVISED

SUBMITTALA/E, OWNER

REVIEWCONTRACTOR

UPDATE COMMENTS

Performance & Payment Bond

Submit with signed contract n/a n/a n/a

Certificate of Insurance

Submit with signed contract n/a n/a n/a

Contact listPre-Construct Conference

Monthly update (minimum) 7 days 7 days

Resubmit with next payment application

Construction Schedule

Pre-Construct Conference



Submittals Schedule

Pre-Construct Conference



Closeout Schedule

Pre-Construct Conference Monthly update 7 days 7 days


Schedule of Values



Contingency Plans



Shop Drawings14 days prior to ordering

14 days prior to ordering 14 days 7 days

Product Data14 days prior to ordering


Office Samples7 days prior to ordering


Field Samples7 days prior to installation

7 days prior to installation 7 days 7 days

Quality Assurance

7 days prior to operation

7 days prior to operation 7 days 7 days

Closeout Submittals

14 days before Final Review

As soon as practical 14 days

14 days after Final Review

SECTION 01331 -- TIME SCHEDULE FOR SUBMITTALS

080706 FPM Section 01331 - Submittal ProcduresCounty Specifications

Page 1 of 1

Multnomah County Oregon B311 – Juvenile Justice Center CP08.12.23 – JJC Detention Electronics Up-Grade

051606 FPM Section 01400 – Quality Requirements Page 1 of 2 County Specifications

SECTION 01400 – QUALITY REQUIREMENTS

PART 1 – GENERAL

1.1 SUMMARY


1. Regulatory agency compliance.

2. Special tests and inspections.

1.2 REGULATORY AGENCY COMPLIANCE

A. Comply with Contract Document requirements, applicable codes, and regulatory or governing authorities having jurisdiction. Comply with the code of ethics and standards of practice issued by the professional and trade associations of the project participants. Perform work in accordance with applicable County policies, standards and guidelines where provided. Where any requirements, codes or documents conflict, comply with the more stringent and legally binding. Compliance shall include, but not be limited to, the latest rules, regulations, amendments and supplements of following:

1. Federal – United States of America:

a. Williams-Steiger Occupational Safety & Health Act of 1970, Public Law 91-596.

b. Rehabilitation Act of 1973.

c. Americans with Disabilities Act (ADA) of 1990.

2. State – State of Oregon:

a. 2004 Structural Specialty Code Amendments.

b. 2004 Fire Code Amendments.

c. Department of Environmental Quality (DEQ).

d. Department of Transportation (ODOT).

3. Local – City of Portland:

a. Bureau of Buildings.

b. Environmental Services.

c. Transportation.

1.3 SPECIAL TESTS AND INSPECTIONS

A. Owner will engage qualified independent testing and inspection agencies or engineering consultants to conduct special tests and inspections required by


051606 FPM Section 01400 – Quality Requirements Page 2 of 2 County Specifications

authorities having jurisdiction to satisfy permit requirements.

1. These services do not relieve the Contractor of responsibility for compliance with Contract Documents.

2. Where tests indicate non-compliance with Contract Documents, subsequent retesting occasioned by non-compliance shall be performed by same agency or consultant, and all costs (including additional Architect and Project Manager services made necessary by such failure) shall be reimbursed by Contractor.

B. Owner reserves right to perform additional tests and inspections of systems, products, components, or materials delivered to site or incorporated into Work, to assure compliance with Contract Document requirements.

1. Unless otherwise specified, Owner shall employ and pay costs for independent testing and inspection agencies or engineering consultants that may be required to perform Owner elected tests and inspections.

2. Where tests indicate non-compliance with Contract Documents, both initial tests and subsequent retesting occasioned by non-compliance shall be performed by same agency or consultant, and all costs (including additional Architect and Project Manager services made necessary by such failure) shall be reimbursed by Contractor.

C. Notify testing and inspection agency or engineering consultant at least 24 hours in advance of operations to allow for personnel assignments and test scheduling.

D. Grant representatives of testing agencies or engineering consultants access to Work at any or all times. Provide all job site facilities necessary for representatives to perform their respective functions.

E. On completion of testing, inspecting, sample taking, and similar services, the Contractor shall repair damaged construction and restore substrates and finishes. Refer to Section 01731 – Cutting and Patching.

F. Where results of tests or inspections indicate work does not meet Contract Document requirements, the Contractor shall bear the cost to repair or replace that portion of Work as directed by Architect or Project Manager.

1.4 QUALITY ASSURANCE

A. Factory-Authorized Service Representative: An authorized representative of manufacturer who is trained by manufacturer to inspect installation of products that are similar in material, design, and extent to those indicated for this project.



END OF SECTION


6/1/2012 Section 01500 – Temporary Facilities and Controls Page 1 of 3 Bid / Permit Document Set

SECTION 01500 – TEMPORARY FACILITES AND CONTROLS

PART 1 GENERAL

1.1 SUMMARY


1. Temporary Utilities.

2. Temporary Controls.

3. Temporary Facilities.

B. Related Sections include the following:

1. Section 01140 – Work Restrictions for additional requirements.

1.2 TEMPORARY UTILITIES

A. Temporary Power

1. Contractor may use permanent power systems belonging to Owner, where available.

2. Contractor shall provide and pay for additional power as needed to complete the Work as outlined in the specifications if existing power is not adequate or not available due to Owner use.

B. Temporary Water

1. Contractor may use permanent water systems belonging to Owner, where available.

2. Contractor shall provide and pay for additional water as needed to complete the Work as outlined in the specifications if existing water is not adequate or not available due to Owner use.

C. Temporary Sanitary Facilities

1. Contractor may use permanent toilet and washing facilities belonging to Owner where available, in or adjacent to areas of Work only.

2. Contractor shall provide and pay for additional facilities as needed to complete the Work as outlined in the specifications if existing facilities are not adequate or not available due to Owner use.

1.3 TEMPORARY CONTROLS

A. Safety Protection

1. First Aid: Provide required first aid facilities for construction personnel in adequate amounts, in accessible locations, and in operational order that are clearly visible and marked.



2. Safety Equipment: Contractors, subcontractors, vendors, and service agents, employees, or providers thereof shall wear Hard Hats at all times on site, except when on break or in meetings not in active construction areas. Wear additional protective gear and use safety devices as recommended by authorities having jurisdiction, insurance carriers, and trade associations.

B. Fire Protection

1. Fire Safety: Take all precautions to prevent possibility of fire resulting from construction operations. Particularly avoid hazardous accumulations of rubbish and unsecured flammable materials.

2. Fire Equipment: Provide emergency fire extinguishers of adequate type and quantity, properly maintained, and in accessible locations that are clearly visible and marked, as required and approved by authorities having jurisdiction.

3. Emergency Egress: Maintain existing fire/smoke detection, fire suppression, and emergency egress for the Work and other portions of the premises where evacuation is impacted by the Work, as required and approved by authorities having jurisdiction.

4. Fire Watch Personnel: Provide and pay for appropriate personnel where required by authorities having jurisdiction, insurance carriers covering the property or Work, Architect, Project Manager, or manufacturer written recommendations due to the Work.

5. Hot Work Procedures: Contractors, subcontractors, vendors, and service agents, employees, or providers thereof involved with hot work operations shall take precautions to prevent fire loss or injury from hot work ignition sources. Hot work is any temporary operation involving open flames or producing heat or sparks including brazing, cutting, grinding, soldering, arc welding, and torch-applied roofing. Follow Factory Mutual Global (FM Global) standards and recommendations for Hot Work including the use of Hot Work Permits, and Red Tags when shutting down fire suppression.

6. Lock Out-Tag Out: Comply with County risk management procedures. Refer to

http://mint.co.multnomah.or.us/admin/rsk-16-lockouttagout_10.2004.doc.

C. Construction Aids and Barriers

1. Provide barriers to protect materials, equipment, new Work, construction personnel, Owner personnel, the public and ongoing Owner operations. Barricade and sign all hazardous areas.

2. Provide heavy-duty, smoke-tight dustproof barriers where required to protect personnel sensitive to fumes or computer equipment that require expensive cleaning and recalibration if exposed to smoke or dust.

3. Provide sound-attenuation barriers where construction is adjacent to noise-sensitive work areas.

4. Seal all existing ventilation ducts tightly within the construction area to prevent dust accessing the HVAC system. Provide coverings sufficient to withstand airflow in either direction.



5. Provide adhesive mats or carpets at barricade entrances and in anteroom areas. Keep clean and change daily, or as necessary, to prevent accumulation of dust.

6. Seal openings made into the ceiling outside the construction area. Use polystyrene enclosure around the ladder to seal off the opening. Fit enclosure tight to the ceiling and floor.

7. Replace immediately any ceiling access panels opened for investigation or inspection (not construction) beyond sealed areas when unattended. Open only one panel per 50 feet at one time.

D. Access, Parking and Traffic Regulation

1. Keep public right-of-way, access roads and loading areas clear. Obtain necessary permits for work in or closure of public right-of-way(s).

2. Provide barricades, warning signs, or other traffic regulators which may become necessary for protection of public, construction personnel or property.

3. Refer to Section 01140 – Work Restrictions for additional requirements.

1.4 TEMPORARY FACILITIES

A. Contractor may use designated portions of the site and building for the duration of the Work.

1. Contractor may use those spaces for offices, storage, staging, preparation, meetings, or location of temporary facilities.

2. Contractor may lock its own temporary facilities and storage areas, but may not impede emergency egress.

3. Refer to Section 01140 – Work Restrictions for exceptions.

B. Temporary facilities shall comply with building codes, ordinances and regulations of governing authorities having jurisdiction.

C. Completely remove temporary materials and equipment upon completion of contract or as directed by Architect or Project Manager.

D. Repair damage caused by temporary installation and restore finished to specified condition.



END OF SECTION


6/4/2012 Section 01600 – Product Requirements Page 1 of 6 Bid / Permit Document Set

SECTION 01600 – PRODUCT REQUIREMENTS

PART 1 – GENERAL

1.1 SUMMARY


1. Material Selection

2. Substitution Procedures

3. Substitution Requests – After Bidding Phase

4. Manufacturer Instructions

5. Delivery and Handling

6. Storage and Protection

7. Installation and Protection

8. Substitution Request Forms, located at the end of this Section

PART 2 – PRODUCTS

2.1 MATERIAL SELECTION

A. Provide products that comply with the Contract Documents, that are undamaged, and unless otherwise indicated, that are new at time of installation.

1. Provide products complete with accessories, trim, finish, fasteners, and other items needed for a complete installation and indicated use and effect.

B. Where specifications name a single manufacturer and product, provide the product named.

C. Where specifications list both manufacturer and product names, provide one of the products listed that complies with the requirements.

D. Where specifications list manufacturer names only, provide a product by one of the manufacturers listed that complies with the requirements.

E. Where specifications name one or more manufacturers or products, followed by the phrases "or approved", "or approved substitute” or, ”or approved substitution”, provide a named product that complies with the requirements or submit a Substitution Request for any manufacturer or product not specifically named.

F. Wherever practical, provide related products from one manufacturer to ensure compatibility.

2.2 SUBSTITUTION PROCEDURES

Reserved



2.3 SUBSTITUTION REQUESTS – AFTER BIDDING PHASE

Reserved

PART 3 – EXECUTION

3.1 MANUFACTURER INSTRUCTIONS

A. Perform Work in accordance with manufacturer printed installation instructions. Obtain and distribute copies of such instructions to parties involved in installation, including two copies to Architect and Project Manager if requested.

B. Maintain one set of complete installation instructions on site until Project completion.

1. Refer to Section 01310 – Project Management and Coordination for project record-keeping requirements.

C. Handle, install, connect, clean, condition and adjust products in strict accordance with manufacturer printed instructions and in conformity with specified requirements.

1. Should job conditions or specified requirements conflict with manufacturer instructions, consult with Architect for further instructions.

2. Do not proceed with Work without clear instructions.

D. Do not omit any preparatory step or installation procedure unless specifically modified or exempted by Contract Documents, or by prior written approval from the Architect.

3.2 DELIVERY AND HANDLING

A. Arrange product deliveries in accordance with current Construction Schedule.

1. Schedule delivery to minimize long-term storage at Project site and to prevent overcrowding of construction spaces. Do not schedule material, equipment, or packages delivery to the site prior to mobilization or after demobilization.

2. Coordinate delivery with installation time to ensure minimum holding time for items that are flammable, hazardous, easily damaged, or sensitive to deterioration, theft, and other losses.

3. Deliver products to Project site in undamaged condition, in manufacturer original container or other packaging system, complete with labels intact and legible and with instructions for handling, storing, unpacking, protecting, and installing. Clearly label as Contractor material.

4. Inspect products on delivery to ensure compliance with the Contract Documents and ensure products are undamaged and properly protected.

B. Provide equipment and personnel to handle products by methods that prevent soiling or damage to products or packaging.

3.3 STORAGE AND PROTECTION

A. Store products in accordance with manufacturer instructions, with seals and labels intact and legible.



1. Store products to allow for inspection and measurement of quantity or counting of units.

2. Store materials in a manner that will not endanger Project structure.

3 Store products that are subject to damage by the elements, under cover in a weather-tight enclosure above ground, with ventilation adequate to prevent condensation.

4. Store cementitious products and materials on elevated platforms.

5. Store foam plastic away from exposure to sunlight, except to extent necessary for period of installation and concealment.

6. Comply with product manufacturer written instructions for temperature, humidity, ventilation, and weather-protection requirements for storage.

7. Protect stored products from damage and liquids from freezing.

8. Bring and store on the Project site only the materials and equipment which are to be used directly in the Work

9. Promptly remove equipment that is no longer required for the Work,

10. Protect construction materials and equipment stored at the Project site from theft, damage and all other adversity.

B. Exterior Storage.

1. Store fabricated products above the ground, on blocking or skids, to prevent soiling or staining. Cover products which are subject to deterioration with impervious sheet coverings. Provide adequate ventilation to avoid condensation.

2. Store loose granular materials in a well-drained area on solid surfaces to prevent mixing with foreign matter.

C. Inspection: Arrange storage in a manner to provide easy access for inspection. Make periodic inspections of stored products to assure that products are maintained under specified conditions, and free from damage or deterioration.

3.4 INSTALLATION AND PROTECTION

A. Protection after Installation.

1. Comply with product manufacturer written instructions for temperature, humidity, ventilation, and weather-protection requirements for protection.

2. Provide substantial coverings as necessary to protect installed products from damage from traffic and subsequent construction operations.

3. Plug or cap pipe and conduit openings to prevent entrance of foreign matter.

4. Remove protection materials when no longer needed.

B. Operation After Installation.

1. Comply with product manufacturer written instructions for temperature, humidity, ventilation, and weather-protection requirements for product use and operation.

2. Maintain recommended filters and lubricants, whether products are idle or in use.



3. Protect installed products from damage and liquids from freezing.

END OF SECTION


6/1/2012 Section 01700 – Execution Requirements Page 1 of 8 Bid / Permit Document Set

SECTION 01700 – EXECUTION REQUIREMENTS

PART 1 – GENERAL

1.1 SUMMARY


1. Examination.

2. Preparation.

3. Installation.

4. Progress Cleaning.

5. Starting and Adjusting.

6. Protection of Installed Construction.

7. Correction of Work.



3.1 EXAMINATION

A. Existing Conditions: The existence and location of improvements, utilities, and other construction indicated as existing and the exactness of grades, elevations, dimensions or locations given on any Drawings issued by the Architect, and the work installed by other contractors are not guaranteed. Before beginning work, investigate and verify the existence and location of mechanical and electrical systems and other construction affecting the Work and verify the accuracy of all grades, elevations, dimensions and locations. In all cases of interconnection of the Work with existing or other work, verify at the site all dimensions relating to such existing other work.

Undertake such further investigations and studies as may be necessary or useful to determine subsurface characteristics and conditions. Prior to performing any Work locate all utility lines, telephone company lines and cables, sewer lines, water pipes, gas lines, electrical lines, including, without limitation, all buried pipelines and buried telephone cables.

B. Acceptance of Conditions: With applicator or installer present where indicated, examine substrates, areas, and conditions for compliance with requirements for installation tolerances and other conditions affecting performance. Record observations.



3.2 PREPARATION

A. Existing Utility Information: Furnish information to local utility and Project Manager that is necessary to adjust, move, or relocate existing utility structures, utility poles, lines, services, or other utility appurtenances located in or affected by construction. Coordinate with authorities having jurisdiction.

B. Field Measurements: Take field measurements as required to fit the Work properly. Recheck measurements before installing each product. Where portions of the Work are indicated to fit to other construction, verify dimensions of other construction by field measurements before fabrication. Coordinate fabrication schedule with construction progress to avoid delaying the Work.

C. Space Requirements: Verify space requirements and dimensions of items shown diagrammatically on Drawings. Review Contract Documents for possible conflicts prior to rough-in. Verify equipment will fit in space provided. Resolve conflicts with Architect prior to rough-in Work.

D. Clearances: Provide adequate clearance between and among Civil, Structural, Architectural, Mechanical, and Electrical systems, products and components. Verify physical dimensions of equipment, available space, and clearance requirements for installation and service. Check access routes through concealed spaces.

E. Obtain appropriate governmental approvals and Owner’s prior consent before any disruption to the streets and utilities.

3.3 INSTALLATION

A. General: Locate Work and components of the Work accurately, in correct alignment and elevation, as indicated. Make vertical work plumb and horizontal work level. Where space is limited, install components to maximize space available for maintenance, removal and replacement. Conceal pipes, ducts, and wiring in finished areas.

B. Instructions: Comply with manufacturer written instructions and recommendations for installing products in applications indicated. Install products at the time and under conditions that ensure best possible results. Maintain conditions required for product performance until Substantial Completion.

C. Operations: Conduct construction operations so no part of the Work is subjected to damaging operations or loading in excess of that expected during normal conditions or occupancy. Do not use tools or equipment that damage the product or produce harmful fumes, particulates or noise levels. Use products, cleaners, and installation materials that are not considered hazardous. Perform the Work in such a manner so as to avoid damaging any utilities.

D. Anchors and Fasteners: Provide anchors and fasteners as required to anchor each component securely in place, accurately located and aligned with other portions of the Work. Allow for building movement, including thermal expansion and contraction.

E. Joints: Make joints of uniform width. Where joint locations in exposed work are not indicated, arrange joints for the best visual effect. Fit exposed connections together to form hairline joints.



3.4 PROGRESS CLEANING

A. General: Clean Project site and work areas daily, including common areas. Coordinate progress cleaning for joint-use areas where more than one subcontractor has worked. Enforce requirements strictly.

1. Where dirt or dust would impair execution of the Work or Owner operations, broom-clean or vacuum the entire work area, as appropriate.

2. Do not hold waste materials more than 7 days during normal weather or 3 days if the temperature is expected to rise above 80 degrees Fahrenheit.

3. Containerize hazardous and unsanitary waste materials separately from other waste. Mark containers appropriately and dispose of legally in accordance with authorities having jurisdiction.

4. Comply with requirements in NFPA 241 and authorities having jurisdiction for removal of combustible waste materials and debris.

5. Maintain the streets and sidewalks around the Project site in a good and clean condition at all times. Remove from such areas all spillage and tracking arising from the Work and establish a regular maintenance program of sweeping and hosing to minimize the accumulation of dirt and dust upon such areas.

6. Clean surfaces outside the construction area immediately, where exposed to construction dust or debris. Use HEPA filtered vacuum to clean carpets outside the barrier. Use damp mop to clean non-carpeted areas outside the barrier.

7. Perform all vacuuming with a certified HEPA filtered vacuum.

B. Work Areas: Maintain Project site free of waste materials and debris. Clean areas where work is in progress to the level of cleanliness necessary for proper execution of the Work. Where dust may impair proper execution of the Work, broom-clean or vacuum the entire work area as appropriate. Remove liquid spills promptly. Remove debris from concealed spaces before enclosing the space.

C. Installed Work: Keep installed work clean. Clean installed surfaces according to written instructions of product manufacturer or fabricator, using only cleaning materials specifically recommended. If specific materials are not recommended, use cleaning materials that are not hazardous to health and property, will not damage exposed surfaces, and are approved by writing in advance by Project Manager.

1. Clean exposed surfaces and protect as necessary to ensure freedom from damage and deterioration at Substantial Completion.

2. Apply protective covering where required to ensure protection from damage or deterioration.

3. Adjust and lubricate operable components to ensure operability without damaging effects.

D. Waste Disposal: Comply with local ordinances to dispose of materials lawfully. Do not bury or burn waste material on site. Do not deposit or wash solid, volatile, or other waste into sanitary sewers, storm drains, or waterways.

1. Reuse, salvage or recycle as much waste materials as economically feasible. Minimize waste disposal in landfills.



2. Do not reuse salvaged materials in the Work without written approval from Architect, unless specified as a salvaged material elsewhere in the Project Manual.

3. Owner will provide the City of Portland Pre-Construction Recycling Plan Form for projects within city limits for contractor to complete and send to City of Portland Solid Waste and Recycling Division. Provide a copy of completed forms to Project Manager.

a. Provide and identify specific area to separate materials for potential recycling, salvage, reuse, and return.

b. Keep recycling and waste bin areas neat and clean. Clearly mark storage to avoid contamination of materials.

c. At Contract Closeout, report the total percentage by weight of material recycled.

3.5 STARTING AND ADJUSTING

A. Perform required tests and inspections prior to starting or operating equipment. Start equipment and operating components to confirm proper operation. Remove malfunctioning units, replace with new units, and retest.

B. Adjust operating components for proper operation without binding. Adjust equipment for proper operation.

C. Test each piece of equipment to verify proper operation. Test and adjust controls and safeties. Replace damaged and malfunctioning controls and equipment.

D. Provide a Factory-Authorized Service Representative to inspect field-assembled components and equipment installation. Refer to Section 01400 – Quality Requirements for qualification requirements.

3.6 PROTECTION OF INSTALLED CONSTRUCTION

A. Provide final protection and maintain conditions that ensure installed Work is without damage or deterioration at time of Substantial Completion.

B. Comply with manufacturer written instructions for temperature and relative humidity.

3.7 CORRECTION OF WORK

A. Repair or remove and replace defective construction. Restore damaged substrates and finishes. Comply with requirements for cutting and patching.

1. Repair includes replacing defective parts, refinishing damaged surfaces, touching up with matching materials, and properly adjusting operating equipment.

B. Restore permanent facilities used during construction to their original condition, unless specified otherwise.

C. Remove and replace damaged surfaces that are exposed to view if surfaces cannot be repaired without visible evidence of repair.



D. Repair components that do not operate properly. Remove and replace operating components that cannot be repaired.

E. Remove and replace chipped, scratched, and broken glass or reflective surfaces.

“RECYCLING PLAN” (THREE PAGES) FOLLOW THIS PAGE.

END OF SECTION


6/1/2012 Section 01731 – Cutting and Patching Page 1 of 3 Bid / Permit Document Set

SECTION 01731 – CUTTING AND PATCHING

PART 1 – GENERAL

1.1 SUMMARY


1. Examination.

2. Preparation.

3. Performance.

1.2 DEFINITIONS

A. Cutting: Removal of existing construction necessary to permit installation or performance of other Work. Cutting includes wall and floor coring.

B. Patching: Fitting and repair work required to restore surfaces to original or specified conditions after installation of other Work.

C. Materials: New and existing products whose properties include finish, texture, color, and performance characteristics.


A. Structural Elements: Do not cut and patch structural elements in a manner that could change their load-carrying capacity or load-deflection ratio.

B. Operational Elements: Do not cut and patch operating elements and related components in a manner that results in reducing their capacity to perform as intended or results in increased maintenance or decreased operational life or safety.

C. Visual Requirements: Do not cut and patch construction in a manner that results in visual evidence of cutting and patching. Do not cut and patch construction exposed on the exterior or in occupied spaces in a manner that would, in the opinion of the Architect, reduce the building aesthetic qualities. Remove and replace construction that has been cut and patched in a visually unsatisfactory manner.

1.4 WARRANTY

A. Existing Warranties: Use materials and methods to not void existing warranties when removing, replacing, patching, and repairing materials and surfaces cut or damaged during cutting and patching operations.



PART 2 – PRODUCTS

2.1 MATERIALS

A. General: Comply with requirements specified in other Sections of these Specifications.

B. Existing Materials: Use materials identical to existing materials. For exposed surfaces, use materials that visually match existing surfaces to the fullest extent possible. If identical materials are unavailable or cannot be used, use materials that, when installed, will match the visual and functional performance of existing materials.


3.1 EXAMINATION

A. General: Examine surfaces to be cut and patched and conditions under which cutting and patching are to be performed, including elements subject to movement or damage during cutting and patching.

3.2 PREPARATION

A. Temporary Support: Do not endanger any Work by cutting or altering Work or any part of it. Do not cut or alter Work of another Contractor without prior written approval of the Architect and Project Manager. Provide shoring, bracing and support as required to maintain structural integrity of the Project.

B. Temporary Protection: Protect existing construction during cutting and patching to prevent damage. Provide protection from adverse weather conditions for portions of Project that might be exposed during cutting and patching operations.

C. Preparatory Cleaning: Clean areas where cutting and patching are performed. Completely remove paint, mortar, oils, putty, and similar material. Thoroughly clean piping, conduit, and similar features before applying paint or other finishing material. Restore damaged pipe covering to its original condition.

3.3 PERFORMANCE

A. Execute cutting, product removal and patching by methods which will prevent damage to other Work, will provide proper surfaces to receive installation of repairs and will comply with specified tolerances and finishes. Repair surfaces adjacent to cut areas to match the adjacent finish.

B. Fill openings cut oversized to install equipment systems or sleeves until finished surface is tight against the equipment, system or sleeve installed in opening.

C. Perform all cutting and patching for modification of existing and new work including excavating, fitting and patching of Work required to:



1. Make its several parts fit together.

2. Uncover work to provide for installation of ill-timed work.

3. Remove and replace defective work.

4. Remove and replace work not conforming to requirements of Contract

Documents.

5. Remove samples of installed work, as specified or where directed, for testing.

6. Install specified work in existing construction.

7. Uncover work to provide for observation of work covered prior to inspection or approval.

D. For cutting of wood framing members for pipe, wires and conduit, do not cut or notch joists except 1-inch diameter holes drilled in the center 1/3 of the member depth. Do not drill or notch studs except:

1. Notches in lower 1/5 of stud height and not more than 1/4 of the stud width.

2. Holes not in center 1/3 of stud height and not more than 1/3 of stud width.

END OF SECTION


051606 FPM Section 01732 – Selective Demolition Page 1 of 4 County Specifications

SECTION 01732 – SELECTIVE DEMOLITION

PART 1 – GENERAL

1.1 SUMMARY


1. Demolition and removal of selected portions of site elements, buildings, or structures.

2. Repair procedures for selective demolition operations.

B. The Owner may retain an Industrial Hygienist/Environmental Consultant to perform the following:

1. Take and analyze air samples before, during, and after the work.

2. Review and approve Work Plan submitted by Contractor prior to commencement of the work.

3. Observe Work by the Contractor.

4. Monitor Contractor compliance with Specification requirements and the approved Work Plan.

C. The Contractor shall obtain and pay for permits necessary to complete the Work as specified. At least 14 days prior to beginning removal of friable asbestos and 7 days prior to removal of non-friable asbestos, the Contractor shall notify the following agencies:

1. Oregon Department of Environmental Quality (DEQ)

N.W. Regional Office

P.O. Box 1760

Portland, OR 97207

(503) 229-5263 or (503) 229-5085

1.2 DEFINITIONS

A. Remove: Detach items from existing construction and legally dispose of them off-site, unless indicated to be removed and salvaged or removed and reinstalled.

B. Remove and Salvage: Detach items from existing construction and deliver them as directed by Project Manager.

C. Remove and Reinstall: Detach items from existing construction, prepare them for reuse, and reinstall them where indicated.

D. Existing to Remain: Existing items of construction that are not to be removed and that are not otherwise indicated to be removed, removed and salvaged, ore removed and reinstalled.

1.3 MATERIALS OWNERSHIP

A. Except for items or materials indicated to be reused, salvaged, reinstalled, or



otherwise indicated to remain County property, demolished items and materials shall become Contractor property and shall be removed from Project Site.

1.4 SUBMITTALS

A. Qualification Data: Firms and persons specified in “Quality Assurance” Article shall demonstrate their capabilities and experience in similar size and type of selected demolition work. Provide list of completed projects with project names and addresses, names and addresses of Architect or Engineer, and the scope and value of services directly performed.

B. Competent Person: Provide a statement of qualifications for the Competent Person to be utilized for this Project pursuant to 29 CFR 1926.1101. A Competent Person is a designated individual capable of identifying asbestos hazards in the workplace and having authority to select and carry out appropriate control measures.

C. Employee Training: Provide evidence that all employees performing abatement work covered by this Section have been properly trained according to the requirements of 29 CFR 1925.1101 and appropriate State requirements.

D. Work Plan: Provide written statement that describes work procedures, engineering controls, disposal methods, and other proposed control measures. Describe Hazardous Materials handling, abatement procedures, packaging, temporary signage, transportation, and disposal methods. Refer to Section 01140 – Work Restrictions.

E. Inventory: After selective demolition is complete, submit a list of items that have been removed and salvaged.

F. Land Fill Records: Submit evidence (e.g. receipts) that hazardous wastes were accepted by a landfill facility licensed to accept hazardous wastes.

G. Construction Waste Management Plan: On behalf of the Owner, comply with documentation and submittal requirements of authorities having jurisdiction. Provide one copy to Owner.


A. Demolition Firm Experience: An experienced firm that has specialized in demolition work similar in material and extent to that indicated for this Project.

B. Regulatory Requirements: Comply with governing notification regulations before beginning selective demolition. Comply with handling, packaging, storing, hauling and disposal regulations of authorities having jurisdiction.

C. Standards: Comply with ANSI A10.6 and NFPA 241.

PART 2 – PRODUCTS

2.1 REPAIR MATERIALS

A. General: Comply with requirements specified in other Sections of these Specifications. Refer to Section 01731 – Cutting and Patching.



B. Existing Materials: Use repair materials identical to existing materials. For exposed surfaces, use materials that visually match existing surfaces to the fullest extent possible. If identical materials are unavailable or cannot be used, use materials that, when installed, will match the visual and functional performance of existing materials.


3.1 EXAMINATION

A. Utilities: Verify that utilities have been disconnected and capped.

B. Conditions: Survey existing conditions and correlate with requirements indicated to determine the necessary extent of selected demolition.

C. Documentation: Inventory and record the condition of items to be removed and reinstalled or removed and salvaged.

3.2 PREPARATION

A. Dangerous Materials: Drain, purge, or otherwise remove, collect, and dispose of chemicals, gases, explosives, acids, flammables, or other dangerous materials before proceeding with selective demolition.

3.3 POLLUTION CONTROLS

A. Dust Control: Use water mist, temporary enclosures, and other suitable methods to limit spread of dust and dirt. Comply with governing environmental protection regulations.

1. Do not use water when it may damage existing construction or create hazardous or objectionable conditions, such as ice, flooding or pollution.

2. Wet mop floors to eliminate trackable dirt. Wipe down walls and doors of demolition enclosure. Vacuum carpeted areas.

B. Disposal: Remove and transport debris in a manner that will prevent spillage on adjacent surfaces, areas, properties, or public right of ways.

C. Cleaning: Clean adjacent structures and improvements of dust, dirt, and debris caused by selective demolition operations. Return adjacent areas to condition existing before selection demolition operations began.

3.4 PERFORMANCE

A. General: Demolish and remove existing construction only to the extent required by new construction and as indicated. Use methods required to complete the Work within limitations of governing regulations and as follows.

1. Return elements of construction and surfaces that are to remain to condition existing before selective demolition operations began.

B. Removed and Salvaged Items: Comply with the following.



1. Clean salvaged items.

2. Pack or crate items after cleaning. Identify contents of containers.

3. Store and protect items from damage in secure area until delivery to Owner.

4. Secure receipt of delivery, quality and condition from Owner.

C. Removed and Reinstalled Items: Comply with the following.

1. Remove to a suitable, protected storage location during selective demolition operations.

2. Clean and repair items to functional condition adequate for intended reuse. Paint material and equipment to match similar new material and equipment.

3. Reinstall items in locations indicated. Comply with installation requirements for new material and equipment. Provide connections, supports and miscellaneous material necessary to make item functional for use indicated.

D. Existing Items to Remain: Comply with the following.

1. Protect construction indicated to remain against damage and soiling during selective demolition operations.

2. Obtain prior written approval by Architect, if the Contractor removes and reinstalls items not indicated as such on the Drawing and Specifications in order to expedite the selective demolition operation. Where approved, the Contractor shall abide by the requirements for Removed and Reinstalled Items.

3.5 DISPOSAL OF DEMOLISHED MATERIALS

A. General: Promptly dispose of demolished materials. Do not allow demolished materials to accumulate on-site. Comply with approved Work Plan and Construction Waste Management Plan required by authorities having jurisdiction.

B. Containment: Promptly contain or package demolished materials at the work area. Secure demolished material containers (or packages) from damage or spillage.

C. Removal: Remove demolished material containers (or packages) from the work area. Do not allow demolished materials to remain uncontained or to accumulate at the work area.

D. Storage: Transport demolished material containers (or packages) to temporary storage at designated secure areas on Owner property.

E. Disposal: Transport demolished material containers (or packages) off Owner property and legally dispose of them as soon as practical. Do not burn or bury demolished material on Owner property.

END OF SECTION


6/1/2012 Section 01770 – Closeout Procedures Page 1 of 5 Bid / Permit Document Set

SECTION 01770 – CLOSEOUT PROCEDURES

PART 1 – GENERAL

1.1 SUMMARY


1. Substantial Completion.

2. Cleaning Prior to Final Review.

3. Final Review.

4. Extra Review.

5. Closeout Operations.

6. Closeout Documentation.

7. Final Acceptance.

1.2 SUBSTANTIAL COMPLETION

A. Submit written notice to Architect that Work, or a designated portion thereof, is substantially complete.

1. List items (Contractor Punch List) to be completed or corrected, value of those items, and reasons Work is not complete.

2. List contractor affidavits, maintenance and service agreements, workmanship bonds, final certifications, guarantees, warranties, and other quality assurance documents that may start at Substantial Completion.

3. Attach releases permitting Owner unrestricted use of the Work and access to services and utilities. Include occupancy permits, operating certificates, and similar releases.

4. Advise Project Manager of pending insurance, utility or similar changeover requirements.

B. Architect and Project Manager will review Work within 14 days.

1. If Architect or Project Manager considers the Work is not substantially complete, Architect will notify Contractor in writing and attach the Contractor list of items edited to indicate those additional items considered incomplete or incorrect by the Architect or Project Manager. Contractor shall remedy deficiencies and submit another written notice to Architect that Work, or a designated portion thereof, is substantially complete.

2. When Architect and Project Manager concur that Work, or a designated portion thereof, is substantially complete, Architect will prepare Certificate of Substantial Completion.



a. Architect will forward Certificate and revised list of incomplete or incorrect items (Architect Punch List) to Contractor and Project Manager for signature, indicating acceptance of responsibilities assigned to them in Certificate.

b. Architect will attach revised list of quality assurance documents effective as of the date indicated on Certificate. That document list will not include items or portions of items on the Architect Punch List.

1.3 CLEANING PRIOR TO FINAL REVIEW

A. General: Clean areas of Work and areas impacted by the Work. Maintain those areas in cleaned condition until final completion or Owner occupancy, whichever occurs first. Remove grease, dust, dirt, stains, manufacturer labels, fingerprints, etc. from sight exposed surfaces. Repair, patch and touch up marred surfaces.

B. Dust Control: Broom clean exterior paved surfaces and walks. Rake clean landscaped areas. Vacuum clean interior spaces. Wash interior and exterior glazing and mirrors. Clean and mop floors.

C. Pollution Control: Clean heating and cooling ducts, blowers, coils, fixtures, equipment, piping and grilles. Replace disposable air filters and clean permanent filters. Flush water systems and disinfect domestic water lines.

1.4 FINAL REVIEW

A. Submit written notice to Architect that Work is complete, correct and final. Certify that:

1. Authorities having jurisdiction reviewed and accepted the Project as complete.

2. Contractor reviewed Contract Documents for completeness of the Work.

3. All building components, equipment and systems are operational.

a. Attach copy of previously issued Certificate(s) of Substantial Completion, Architect Punch List(s) of items to be completed or corrected, and list(s) of quality assurance documents currently in effect.

b. Attach list of affidavits, agreements, bonds, certifications, guarantees, warrantees, and other quality assurance documents that will be effective as of the date for Final Acceptance.

B. Architect and Project Manager will review the Work and closeout documentation within 21 days.

1. If Architect or Project Manager considers that Work or documentation is incomplete or defective, Architect will notify Contractor in writing and list what elements were not acceptable as complete. Contractor shall remedy deficiencies and submit another written notice to Architect that Work is complete, correct and final.

2. When Architect and Project Manager concur that Work and documentation is acceptable in accordance with Contract Documents, Architect will notify Contractor in writing to finish closeout.



1.5 EXTRA REVIEW

A. Where Architect or Project Manager performs more than two reviews for each Substantial Completion on the approved Construction Schedule or for the Final Review due to failure of the Work to comply with claims of completeness or correctness made by Contractor, all costs (including additional Architect and Project Manager services made necessary by such failure) shall be reimbursed by Contractor.

1.6 CLOSEOUT OPERATIONS

A. Demonstration, Instruction and Training.

1. Complete startup testing of equipment and systems not accepted at Substantial Completion.

2. Fully demonstrate, instruct and train Owner designated operating and maintenance personnel in operation, adjustment, maintenance, repair, and replacement of products, equipment, and systems.

3. Use Operation and Maintenance Manual as the basis of demonstration, instruction and training for Owner designated personnel.

a. Review organization and contents of manual in full detail to explain all aspects of operations and maintenance.

b. Review complete heating and cooling cycles. Review location of dampers, valves, and control equipment.

c. Review fire and life safety equipment and systems; emergency controls, shutoffs, and procedures; and incident-response scenarios.

B. Site Demobilization.

1. Clean, touch up and otherwise repair or restore marred exposed finishes to eliminate visual defects.

2. Remove items under Contractor responsibility not part of Work described in Contract Documents.

3. Remove all protective and temporary aids, barriers, facilities, signs, and Contractor owned items.

4. Refer to Section 01500 – Temporary Facilities and Controls.

C. Submit one copy of approved closeout documentation in final form to Project Manager.

D. Materials to Owner.

1. Make final changeover of permanent locks. Deliver key schedule, keys, key blanks, and construction keys specified to Project Manager.

2. Deliver spare parts, maintenance materials, and salvage to Owner designated storage area.

3. Inventory and label all items. Deliver quantity specified for each product.



1.7 CLOSEOUT DOCUMENTATION

A. Operation and Maintenance Manual – Form: Use 8-1/2" x 11" page format in heavy-duty, 3-ring, vinyl-covered with clear overlays on front, back and spine, loose-leaf binders, with 4” maximum spine width.

1. Identify each binder on front and spine with printed titles:

a. OPERATION AND MAINTENANCE MANUAL.

b. County building number and building name.

c. County project number and name.

d. General Contractor name.

e. Date of publication.

f. Volume (# of #).

g. Subject matter of contents.

2. Organize each binder into a separate section for each system and subsystem, and a separate section for each piece of equipment not part of a system.

a. Arrange volume and section contents according to Specification Section number.

b. Provide heavy-paper dividers with laminated tables and tabs for each section.

c. Provide transparent plastic sleeves to hold software diskettes.

d. Provide pocketed sleeves for folded oversize documents.

e. Provide title page and table of contents for each binder.

B. Operation and Maintenance Manual – Content: Provide the following for each product, equipment, subsystem, and system:

1. Specification Section, product name, manufacturer catalog number, and replaceable parts list.

2. Supplier, installer, maintenance program, and local source of supply for replacement parts.

3. Name plate data, color coding, marker/tag, location, access, and other field identification.

4. Approved submittals, field tests, test and balance reports, and inspection reports.

5. Manufacturer printed literature on installation, operation, maintenance, repair, and replacement.

a. Standards and procedures for startup, shutdown, seasonal, weekend, and normal operations.

b Sequence of operations, control diagrams, flow diagrams, and system relationship drawings.

c. Customized drawings and literature for site-specific modifications or recommendations.

d. Finish material, color, texture and recommended cleaning agents and



schedule.

e. Maintenance and service schedules for preventive and routine maintenance.

f. Emergency controls and shutoffs, instructions and procedures.

6. Affidavits, agreements, bonds, certifications, guarantees, warranties, and other quality assurance documents:

a. Executed document, effective date, duration of coverage, and party to contact in case of claim.

b. Description of coverage and conditions or requirements for maintaining effective coverage.

c. Refer to Section 00700 – General Conditions, Paragraph 13.7 for standard warranty.

7. Approvals, releases or certificates (e.g. Certificate of Occupancy) from authorities having jurisdiction.

C. Project Record Documents:

1. Marked up Contract Drawings that records all changes in Work and/or deviations from original Contract Documents. Refer to Section 01310 – Project Management and Coordination for project record document requirements.

1.8 FINAL ACCEPTANCE

A. Final payment by Owner constitutes final acceptance of the Work.



END OF SECTION

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Typewritten Text

MULTNOMAH COUNTY Department of County Assets Facilities and Property Management Juvenile Justice Center and Inverness Jail Electronic Controls Design/Build Upgrade ASSOCIATED PROJECT DOCUMENTS 1i—First Tier Subcontractor Form 2e—Payment Bond Form 2f—Performance Bond Form 3b—Prevailing Wage Requirements 3c—Workforce Training and Hiring Program

Multnomah County Oregon Architect/Engineer Name B311 –Juvenile Justice Center Architect/Engineer File Name CP08.12.23 – Juvenile Justice Center Electronics Up-Grade Architect/Engineer Project Number

Revised 040607jst First Tier Subcontractor Disclosure Requirements and Form Page 1 of 2

STATE OF OREGON FIRST TIER SUBCONTRACTOR DISCLOSURE REQUIREMENTS

STATE OF OREGON FIRST TIER SUBCONTRACTOR DISCLOSURE FORM TO BE SUBMITTED BY ALL BIDDERS NOT LATER THAN 4:00 P.M. THE DAY THE BID IS DUE ORS 279C.370 requires that “bidder shall submit to the public contracting agency a disclosure of the first-tier subcontractors that: (A) will be furnishing labor or will be furnishing labor and materials in connection with the public improvement; and (B) will have a contract value that is equal to or greater than five percent of the total project bid or $15,000, whichever is greater, or $350,000 regardless of the percentage of the total project bid.”

The disclosure of first-tier subcontractors applies to public improvements with a contract value of more than $100,000.

The Bidder must disclose the following information about their first-tier subcontracts either in its Bid submission or within two (2) working hours after the date and time of the deadline when bids are due:

1. The subcontractor’s name 2. Dollar value 3. The category of work that the subcontractor would be performing.

If the bidder will not be using any subcontractors that are subject to the above disclosure requirements, the bidder is required to indicate “NONE” on the accompanying form. Failure to submit this form by the disclosure deadline will result in a non-responsive bid. A non-responsive bid will not be considered for award. Note to Contractors who are not the low bidder: If apparent low bidder is disqualified or otherwise not awarded the contract and the next low bidder failed to submit the disclosure form within two (2) hours after the date and time of the deadline when bids were due, that bidder will be ineligible to receive award of the contract.


Revised 040607jst First Tier Subcontractor Disclosure Requirements and Form Page 2 of 2

STATE OF OREGON FIRST-TIER SUBCONTRACTOR DISCLOSURE FORM

This form must be submitted at the location specified in the Invitation to Bid within two (2) working hours after the date and time of the deadline when the bids are due.

List below the name of each subcontractor that will be furnishing labor or labor and materials and that is required to be disclosed by ORS 279C.370, the dollar value of the subcontract and the category of work that the subcontractor will be performing.

Enter “NONE” if there are no subcontractors that need to be disclosed. (ATTACH ADDITIONAL SHEETS IF NEEDED)

Project Name: Bid Number: Bid Closing - Date: ___________ Time:

SUBCONTRACTOR NAME (Please Print)

DOLLAR VALUE CATEGORY/DIVISION OF WORK (Concrete, Painting, Electrical, etc.)

Name

$

Name

$

Name

$

Name

$

Name

$

Name

$

Name

$

Name

$

Name

$

Name

$

Failure to submit this form by 4:00 p.m. on the bid due date will result in a non-responsive bid. A non-responsive bid will not be considered for award.

Form submitted by (Bidder Name): Contact Name: Phone No.:


Revised 040607jst Payment Bond Form Page 1 of 2

PAYMENT BOND FORM

Bond No.: Solicitation: Project Name: Surety #1: Bond Amount No. 1: $ Surety #2 (*): Bond Amount No. 2 (*): $ (*) If using multiple sureties Total Penal Sum of Bond(s): $ We, ________________________________________________, as Principal, and the above identified Surety (or Sureties), authorized to transact surety business in Oregon, as Surety, hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns firmly by these presents to pay unto Multnomah County the sum of (Total Penal Sum of Bond) $ (Provided, that we the Sureties bind ourselves in such sum “jointly and severally” as well as “severally” only for the purpose of allowing a joint action or actions against any or all of us, and for all other purposes each Surety binds itself, jointly and severally with the Principal, for the payment of such sum only as is set forth opposite the name of such Surety), and WHEREAS, the Principal has entered into a contract with Multnomah County, the terms and conditions, drawings and project manual of which are contained in above-referenced Solicitation; WHEREAS, the terms and conditions of the contract, together with the drawings, and project manual , are made a part of this Payment Bond by reference, whether or not attached to the contract (all hereafter called “Contract”); and WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms and, conditions, drawings and project manual which are set forth in the Contract and any attachments, and all authorized modifications of the Contract which increase the amount of the work, or the cost of the Contract, or constitute authorized extensions of time for performance of the Contract, notice of any such modifications hereby being waived by the Surety: NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH that if the Principal shall faithfully and truly observe and comply with the terms, conditions and provisions of the Contract, in all respects, and shall well and truly and fully do and perform all matters and things by it undertaken to be performed under said Contract and any duly authorized modifications that are made, upon the terms set forth therein, and within the time prescribed therein, or as extended therein as provided in the Contract, with or without notice to the Sureties, and shall indemnify and save harmless Multnomah County, its commissioners, officers, employees and agents, against any claim for direct or indirect damages of every kind and description that shall be suffered or claimed to be suffered in connection with or arising out of the performance of the Contract by the Contractor or its subcontractors, and shall promptly pay all persons supplying labor, materials or both to the Principal or its subcontractors for prosecution of the work provided in the Contract; and shall promptly pay all contributions due the State Industrial Accident Fund and the State Unemployment Compensation Fund from the Principal or its subcontractors in connection with the performance of the Contract; and shall pay over to the Oregon Department of Revenue all sums required to be deducted and retained from the wages


Revised 040607jst Payment Bond Form Page 2 of 2

of employees of the Principal and its subcontractors pursuant to ORS 316.167, and shall permit no lien nor claim to be filed or prosecuted against the State on account of any labor or materials furnished; and shall do all things required of the Principal by the laws of this State, then this obligation shall be void; otherwise, it shall remain in full force and effect. Nonpayment of the bond premium will not invalidate this bond nor shall Multnomah County, be obligated for the payment of any premiums. This bond is given and received under authority of ORS Chapter 279C, the provisions of which hereby are incorporated into this bond and made a part hereof. IN WITNESS WHEREOF, WE HAVE CAUSED THIS INSTRUMENT TO BE EXECUTED AND SEALED BY OUR DULY AUTHORIZED LEGAL REPRESENTATIVES: Dated this ___________________day of _____________________, 20__ PRINCIPAL: _________________________ By: __________________________________ Signature _____________________________________ Official Capacity Attest: _______________________________ Corporation Secretary SURETY: ____________________________ [Add signatures for each if using multiple bonds] BY ATTORNEY-IN-FACT: [Power-of-Attorney must accompany each bond] _____________________________________ Name _____________________________________ Signature _____________________________________ Address _____________________________________ City State Zip _____________________________________ Phone Fax


Revised 040607jst Performance Bond Form Page 1 of 2

PERFORMANCE BOND FORM

Bond No.: Solicitation: Project Name: Surety #1: Bond Amount No. 1: $ Surety #2 (*): Bond Amount No. 2 (*): $ (*) If using multiple sureties Total Penal Sum of Bond(s): $ We, ________________________________________________, as Principal, and the above identified Surety (or Sureties), authorized to transact surety business in Oregon, as Surety, hereby jointly and severally bind ourselves, our respective heirs, executors, administrators, successors and assigns firmly by these presents to pay unto Multnomah County the sum of (Total Penal Sum of Bond) $ (Provided, that we the Sureties bind ourselves in such sum “jointly and severally” as well as “severally” only for the purpose of allowing a joint action or actions against any or all of us, and for all other purposes each Surety binds itself, jointly and severally with the Principal, for the payment of such sum only as is set forth opposite the name of such Surety), and WHEREAS, the Principal has entered into a contract with Multnomah County, the terms and conditions, drawings and project manual of which are contained in the above-referenced Solicitation; WHEREAS, the terms and conditions of the contract, together with the drawings and project manual are made a part of this Performance Bond by reference, whether or not attached to the contract (all hereafter called “Contract”); and WHEREAS, the Principal has agreed to perform the Contract in accordance with the terms and conditions, drawings and project manual which are set forth in the Contract and any attachments and all authorized modifications of the Contract which increase the amount of the work, the amount of the Contract, or constitute an authorized extension of the time for performance, notice of any such modifications hereby being waived by the Surety: NOW, THEREFORE, THE CONDITION OF THIS BOND IS SUCH that if the Principal herein shall faithfully and truly observe and comply with the terms, conditions and provisions of the Contract, in all respects, and shall well and truly and fully do and perform all matters and things undertaken by Contractor to be performed under the Contract, upon the terms set forth therein, and within the time prescribed therein, or as extended as provided in the Contract, with or without notice to the Sureties, and shall indemnify and save harmless Multnomah County, its commissioners, officers, employees and agents, against any direct or indirect damages or claim of every kind and description that shall be suffered or claimed to be suffered in connection with or arising out of the performance of the Contract by the Principal or its subcontractors, and shall in all respects perform said contract according to law, then this obligation is to be void; otherwise, it shall remain in full force and effect. Nonpayment of the bond premium will not invalidate this bond nor shall Multnomah County be obligated for the payment of any premiums.


Revised 040607jst Performance Bond Form Page 2 of 2

This bond is given and received under authority of ORS Chapter 279C, the provisions of which hereby are incorporated into this bond and made a part hereof. IN WITNESS WHEREOF, WE HAVE CAUSED THIS INSTRUMENT TO BE EXECUTED AND SEALED BY OUR DULY AUTHORIZED LEGAL REPRESENTATIVES: Dated this ___________________day of _____________________, 20__ PRINCIPAL: _________________________ By: __________________________________ Signature _____________________________________ Official Capacity Attest: _______________________________ Corporation Secretary SURETY: ____________________________ [Add signatures for each if using multiple bonds] BY ATTORNEY-IN-FACT: [Power-of-Attorney must accompany each bond] _____________________________________ Name _____________________________________ Signature _____________________________________ Address _____________________________________ City State Zip _____________________________________ Phone Fax


Revised 040607jst Prevailing Wage Rates Page 1 of 1

PREVAILING WAGE REQUIREMENTS Every subcontract shall contain a provision with prevailing wage requirements indicated below. Checkbox with X indicates which requirements apply to this project.

Local Funding Only: If this box is checked, Contractor shall comply fully with the provisions of ORS 279C.800 through 279C.870. Workers shall be paid not less than the specified minimum hourly rate of wage as provided in the Oregon Bureau of Labor and Industries (BOLI) publication titled "Prevailing Wage Rates for Public Works Contracts in Oregon (subject only to state law)", which is incorporated herein by reference and may be found at:

http://www.oregon.gov/BOLI/WHD/PWR/pwr_book.shtml.

Contractor may also request a copy of the Prevailing Wage Rates and rules by calling: State of Oregon

Bureau of Labor and Industries (BOLI) (971) 673-0839.

Local and Federal Funding: If this box is checked, Contractor shall comply fully with the provisions of ORS 279C.800 through 279C.870. Workers shall be paid not less than the specified minimum hourly rate of wage as provided in the Oregon Bureau of Labor and Industries (BOLI) publication titled "PREVAILING WAGE RATES for Public Works Contracts in Oregon subject to BOTH the state prevailing wage rates and federal Davis-Bacon Act”, which is incorporated herein by reference. These rates may be found at the website referenced above or by calling the phone number listed above.

Federal Funding Only: If this box is checked, workers shall be paid not less than the specified minimum hourly rate of wage required by the Davis-Bacon Act (40 U.S.C.276a) These rates are set forth in the GENERAL DECISION COUNTY INDEX for Multnomah County, Oregon which is incorporated by reference and may be found at:

http://www.gpo.gov/davisbacon/or.html


Revised 112409ldw Workforce Training & Hiring Program Specifications Page 1 of 15

WORKFORCE TRAINING & HIRING PROGRAM SPECIFICATIONS

CONTRACTOR CHECKLIST This program applies to prime contracts of $200,000 or more

and subcontracts of $100,000 or more. The following Workforce Training & Hiring Requirements are a summary of the key contractual obligations of contractors working on Multnomah County funded public works projects, development agreements or Enterprise Zone benefits. It is the contractor’s responsibility to read and fully understand this section of the Bid Documents and to comply with all provisions of the program, regardless of whether they appear on this checklist. If you have questions, consult Workforce Training & Hiring Requirements, call Chris Stuck, Group AGB, Ltd. at (503) 736-2569 or email Chris at [email protected]. 1. Prime Contractor: with contract of $200,000 or more

Submit Projected Hiring Needs form (Exhibit 2) to Owner within 15 calendar days after bid opening or prior to contract award, whichever occurs first.

Ensure compliance by all Subcontractors with subcontracts of $100,000 or more, and provide them with a copy of the Workforce Hiring & Training Program Specifications.

2. Subcontractors: at all tiers, with contracts of $100,000

Submit Projected Hiring Needs form (Exhibit 2) prior to beginning work on the project or within 5 days of signing subcontracts, whichever occurs first.

3. Prime and all Subcontractors: with contracts of $100,000 or more

Before starting work on this project: Submit proof of registration as a Training Agent with the Bureau of Labor & Industry, Apprenticeship & Training Division (ATD) in each trade employed. For assistance, contact Chris Stuck, Group AGB, Ltd. at (503) 736-2569 or [email protected] or BOLI ATD (503) 731-4072.

Throughout the duration of the project: Ensure that a minimum of 20% of labor hours in each apprenticeable trade performed by the Prime and Subcontractors of $100,000 or more are worked by state-registered apprentices.

Throughout the duration of the project: Make all reasonable and necessary efforts to employ a workforce that reflects the diversity of Multnomah County, including recruitment of a diverse workforce through the unions, the apprenticeship programs and other community resources, as described in this section of the specifications.

Throughout the duration of the project: Maintain written documentation of all requests for workers from the unions, apprenticeship programs, and community organizations.

When an apprentice is hired: Notify Chris Stuck, Group AGB, Ltd. at (503) 736-2569 or [email protected].

By the 5th of each month: Submit Monthly Employment Report (Exhibit 4) to the

Owner's Project Manager and Chris Stuck, Group AGB, Ltd. at (503) 736-2569 or [email protected].



WORKFORCE TRAINING AND HIRING PROGRAM REQUIREMENTS I. PURPOSE OF WORKFORCE SPECIFICATIONS A. General Program Description Multnomah County Commissioners have directed that all Departments maximize apprenticeship and employment opportunities for minorities, women and economically disadvantaged workers in the construction trades (County Ordinance No. 861, July 11, 1996). Their goals include a) ensuring that the County does business with contractors whose workforce reflects the diversity of the workforce found in Multnomah County, and b) that their contracting dollars provide fair and equal opportunities to the jurisdiction’s diverse population. The County Workforce Program applies to all prime Contracts of $200,000 or more and to each subcontractor having a subcontract of $100,000 or more on the project. The Contractor and all subcontractors are encouraged to fulfill the program requirements even if their contracts are less than these amounts. Contractors shall make reasonable efforts to ensure that their workforce reflects the diversity of Multnomah County. One way Contractors can make reasonable efforts to ensure that their workforce is diverse is to recruit, train and employ minorities and women whenever possible. This portion of the contract establishes requirements regarding that recruitment, training and employment. For purposes of the Workforce Specifications, the following definitions shall apply: 1. “Contract” shall mean the contract awarded as a result of these Bid Documents. 2. “Contractor" shall mean the bidder to whom a contract is awarded. 3. “Minorities" shall include members of either sex who are African-Americans, Hispanic Americans, Asians or Pacific Islanders, Native Americans or Alaskan Native Americans. 4. “Owner" shall mean the government agency that awarded the contract, or leveraged public

involvement in project through a loan, development agreement or Enterprise Zone program. 5. “Project" shall include all work performed pursuant to the contract. B. Organization of Program Requirements The Workforce Specifications are divided into several parts. 1. Section II: Refers to the action that bidders must take in order to be eligible for award of

contract. 2. Section III: Lists the actions that must be taken by the Contractor.

3. Section IV: Refers to remedies available to the Owner if a Contractor fails to meet the requirements of the Workforce Specifications. 4. Section V: Refers to the Owner's ability to monitor compliance with the Workforce

Specification by examination of Contractor and Subcontractor records.



II. ACTION REQUIRED OF ALL BIDDERS All Bidders shall thoroughly read the Workforce Specifications and commit to perform all requirements described herein. The Apparent Low Bidder shall submit Exhibit 2, Projected Hiring Needs within fifteen calendar days after bid opening or prior to award of the contract, whichever occurs first. The Exhibit shall provide complete information. The Projected Hiring Needs must demonstrate how the workforce on this project will fulfill all program requirements, including utilization of apprentices. In the event that the Apparent Low Bid is non-responsive, the next lowest Bidder considered for contract award shall submit Exhibit 2 within fifteen days after bid opening or within two days of notification by the Owner, whichever occurs last. For PDC development agreements, Exhibit 2 shall be submitted by the prime Contractor within fifteen calendar days after its selection. III. ACTIONS NECESSARY TO SATISFY CONTRACT REQUIREMENTS A. Make Reasonable Efforts to Have Diverse Workforce A Contractor must make all necessary and reasonable efforts to have a workforce that reflects the diversity of Multnomah County and is reasonably consistent with the availability of qualified women and minorities based on Equal Employment Opportunity data supplied by the County. This requirement is in addition to any other requirement of this portion of the contract. The Contractor shall demonstrate that it is an EEO employer with a diverse workforce, or that it is making serious efforts to become one, as follows:

1. The Contractor shall submit the County’s EEO certification form. prior to contracting; or 2. Provide written documentation of its good faith recruitment efforts. If the Contractor is

unable to verify that it employs a diverse workforce based on the standards described in the paragraph above, then the Contractor must follow the process for recruiting apprentices and journey workers described in Sections IIIF and IIIG of the Workforce Specification. This process is considered by the Owner to be the minimum effort to recruit a diverse workforce.

NOTE: A Contractor may wish to consider utilizing the Recommended Good Faith Recruitment & Retention Practices, attached as Exhibit 5.

3. The failure by a union with whom the Contractor has a collective bargaining agreement to

refer either minorities or women shall not excuse the Contractor's obligations under this section of the Bid Documents.

B. Ensure Compliance By Certain Subcontractors 1. The Contractor shall ensure that each subcontractor having a subcontract of $100,000 or

more, at all tiers shall comply with all of the provisions of the Workforce Specifications.



Contractors shall include in their bid all costs associated with this requirement. No change order will be executed in order for the contractor to comply with this section.

2. The Contractor shall provide a copy of the Workforce Specifications to all subcontractors

with contracts of $100,000 or more executed for the project. C. Register As A Training Agent The Contractor shall register with the Oregon Bureau of Labor and Industries (BOLI) as a Training Agent and ensure that all subcontractors who have contracts in the amount of $100,000 or more are registered as Training Agents. However, registration as a Training Agent in a specific trade is not required if there are no training opportunities in that trade on the project, based on the maximum ratio allowed by BOLI.

1. Only training programs approved by and registered with BOLI may be used to fulfill training

requirements under the Workforce Specifications. 2. Training is intended to be primarily on-the-job training in apprenticeable crafts, and does not

include classifications such as flag person, timekeeper, office engineer, estimator, bookkeeper, clerk/typist, fire fighter, or secretary. Hours performed in crafts, which are not apprenticeable occupations, such as truck driving, are exempt from the training requirements.

3. Exemptions to the training requirements must be approved by the Owner in writing prior to

starting work on the project. Written requests for exemptions related to the training requirements will be considered by the Owner during the course of the project, only for extreme circumstances, and must also be approved in writing. All requests to exempt all or any portion of the work on a project shall be submitted to the Bureau fourteen days before any work on the project begins. Requests for exemptions should be directed to the County Workforce Training & Hiring Program Compliance Specialist for the project.

Requests for exemptions shall be approved by the County Workforce Training & Hiring Program Coordinator.

D. Submit Documentation The contractor shall submit documentation regarding the following subjects to the Owner. The Owner's failure to object to documentation submitted by the Contractor or subcontractor shall not relieve them of the requirements of this section. 1. Training Agent Status: The Contractor and all required subcontractors must submit proof to

the Workforce Program that they are registered Training Agents with BOLI prior to beginning any work on the project.

2. Subcontractor Workforce Information: Exhibit 2, Projected Hiring Needs, must also be

submitted for each subcontractor required to register as a Training Agent prior to beginning work on the project or within five calendar days after the execution of the applicable subcontract, whichever occurs first. Work by a subcontractor shall not begin prior to submission of such documentation.



3. Contractor and Subcontractor Reports After Work Begins: The Monthly Employment Report (Exhibit 4) must be submitted by the prime Contractor and any subcontractor having a subcontract of $100,000 or more to the Workforce Program by the 5th day of each month, with a copy to the Owner's project manager. The Contractor shall follow the submittal instructions on the report form. All hours subject to prevailing wage rates on public projects, in addition to supervisors, foremen, and superintendents, shall be reported on Exhibit 4.

4. A copy of certified payroll reports may be requested by the Owner to verify information in the

Report. The payroll reports shall be provided within seven days of the date when the contractor receives the request for the payroll.

E. Use of Apprentices The Contractor shall: 1. Ensure that a minimum of 20% of labor hours in each apprenticeable trade performed on the

project by the prime contractor, and subcontractors with subcontracts of $100,000 or more, are worked by state registered apprentices throughout the duration of the project. Contractors and subcontractors shall fulfill the 20% apprenticeship hour’s requirement without exceeding the apprentice ratios approved by the applicable apprenticeship program.

2. Pay all apprentices the wages required by any applicable collective bargaining contract or

pursuant to state or federal law and regulations. 3. Not use workers previously employed at journey-level or those who have successfully

completed a training course leading to journey-level status to satisfy the requirements of these provisions.

4. Notify the Workforce Program when an apprentice is hired for this project. 5. Count apprentice hours as follows:

a. Hours worked on the project by apprentices enrolled in state-approved apprenticeship programs. If the Contractor is unable to fulfill its 20% requirement, then the Contractor may also use methods (b.) and (c.) below;

b. Hours worked on the project by apprentices who are required to be away from the job

site for related training during the course of the project, but only if the apprentice is rehired by the same employer after completion of training; and

c. Hours worked on the project by graduates of state-registered apprenticeship programs,

provided that such hours are worked within the 12-month period following the apprentice’s completion date.

F. Use Apprenticeship Programs for Referrals A Contractor that does not have EEO certification must follow all of these steps in seeking apprentice referrals:



1. Contact the appropriate apprenticeship program or dispatch center to request apprentices who are enrolled in the apprenticeship program; and

2. Request female or minority apprentices from the union or open shop apprenticeship

program if such an action will help meet Equal Employment Opportunity (EEO) certification requirements or remedy historical underutilization in the Contractor's workforce; and

3. Keep a written record of the request for apprentices, including name of contact person at

apprenticeship program, phone, fax, date, time, job location, start date, etc.; and 4. Make reasonable and necessary efforts to recruit apprentice applicants from community

organizations/recruitment resources, and seek to enroll them into an apprenticeship program, if the apprenticeship program is unable to supply an apprentice (or if no women or minorities are available to meet EEO needs), and if the program is open for applications or allows direct entry from community resources.

NOTE: Contractors may contact the Workforce Program for assistance regarding the apprentice referral process, or may utilize Exhibit 3, Request For Apprentice form, to document their efforts. A list of community organizations/recruitment resources is also available. Instructions are on the last page of the Workforce Specifications.

G. Utilize Unions and Community Organizations When Recruiting For Positions on this Project When hiring, requesting, recruiting, or replacing workers for this project, the Contractor that does not have certification shall: 1. Make reasonable and necessary efforts to employ a diverse workforce, especially to correct

any potential EEO certification problems. Such actions should include requests for minority and female applicants. Contractors are notified that direct hiring of employees (such as "walk-ons") without providing notification of that job opportunity, in accordance with paragraph G.2. below, may not constitute a reasonable effort.

2. Document its employment efforts. Documentation should be sufficient to establish the

Contractor's efforts, and should include: a. Requests to union halls for signatory contractors;

b. Requests to union or open shop apprenticeship programs; and

c. Requests to community resources who assist contractors with recruitment and referral of

workers.

Documentation will be requested by the Owner from Contractors that are not EEO certified if it appears that the Contractor has not made reasonable and necessary efforts to acquire a diverse workforce. When requested, the Contractor shall provide that documentation to the Workforce Program within seven calendar days.

IV. CONSEQUENCES OF NONCOMPLIANCE WITH WORKFORCE REQUIREMENTS



The Owner's commitment to this program is reflected, in part, by the cost of administering the program. Failure to meet the requirements of this section of the Bid Documents negates such funding and impairs the Owner's efforts to promote workforce diversity and to provide fair and equal opportunities to the public as a whole as a result of the expenditure of public funds. Therefore, the parties mutually agree that failure to meet the requirements of this section of the Bid Documents, including but not limited to the submission of required documentation, constitutes a material breach of contract. In the event of a breach of this section of the contract, the Owner may take any or all of the following actions: A. Withholding Progress Payments The Owner may withhold all or part of any progress payment or payments until the Contractor has remedied the breach of contract. In the event that progress payments are withheld, the contractor shall not be entitled to interest on said payments. If a subcontractor(s) is responsible for noncompliance with the Workforce Program requirements, the Owner may choose to withhold only their portion of the progress payment. B. Retain sums as damages for failure to comply with Workforce Specifications The parties mutually agree that it would be difficult, if not impossible, to assess the actual damage incurred by the Owner for the Contractor's failure to comply with the Workforce Specifications. The parties further agree that it is difficult, if not impossible, to determine the cost to the Owner when workforce opportunities are not provided. Therefore, if the Contractor fails to comply with the workforce provisions of this contract, the Contractor agrees to pay the sum of $250 per day for each day of missed apprenticeship hours or until the breach of contract is remedied. Damages may be assessed for failure to meet the 20% apprenticeship training requirements by the prime and each required subcontractor in each trade employed. Damages will be calculated based on the training hours not provided to the Owner at a rate of $250 per day. For example, if the Contractor was required to provide 200 hours of carpenter training (20% of 1,000 total carpenter hours), and the Contractor only provided 150 training hours, then the difference (50 hours) is divided by 8 (one day of work) to determine number of days of undelivered training. (50/8 = 6.25 x $250 = $1,562.5). Damages may also be assessed for failure to fulfill the inclusive hiring process described in sections IIIF and IIIG. These damages are independent of any liquidated damages that may be assessed due to any delay in the project caused by the Contractor's failure to comply with the Workforce provisions of the contract. C. Retain Sums as Liquidated Damages for Delay The Contractor agrees that any delay to the specified contract time as a result of the Contractor's failure to comply with the requirements of this section shall subject the Contractor to the amount of liquidated damages specified elsewhere in the contract.



D. Notification of Possible Debarment By executing this contract, the contractor agrees that it has been notified that failure to comply with the requirements of this portion of the contract may lead to the Contractor's disqualification from bidding on and receiving other Owner contracts. E. Other Remedies The remedies that are noted above do not limit any other remedies available to the Owner in the event that the Contractor fails to meet the requirements of the Workforce Specifications. V. REVIEW OF RECORDS In the event that the Owner reasonably believes that a violation of the requirements of this section has occurred, the Owner is entitled to review the books and records of the Contractor and any subcontractors employed on the project to whom the requirements of this section are applicable to determine whether such a violation has or has not occurred. In the event that the Contractor or any subcontractor fails to provide the books and records for inspection and copying when requested, such failure shall constitute a material breach of this contract and permit the imposition of any of the remedies noted in Section IV above, including the withholding of all or part of any progress payment. VI. ATTACHMENTS Exhibit 1: Recommended Good Faith Recruitment & Retention Practices Exhibit 2: Projected Hiring Needs (form) Exhibit 3: Request For Apprentice (form) Exhibit 4: Monthly Employment Report (form) Exhibit 5: Apprenticeship Ratio Data (form) Community Organizations/Recruitment Resources A list of community resources that assist with construction recruitment is available upon request by calling the Workforce Program at (503)988-5111. For Questions Regarding Apprenticeship: Bureau of Labor & Industries (BOLI) Apprenticeship & Training Division 800 N.E. Oregon Street, Room 32 Portland, OR 97232 (503) 731-4072 For Questions Regarding County Workforce Training and Hiring Program Multnomah County501 SE Hawthorne Blvd, Suite 400 Portland, OR 97214 503-988-5111Fax: (503) 988-3252



EXHIBIT 1

RECOMMENDED GOOD FAITH RECRUITMENT & RETENTION PRACTICES A. Recruitment Efforts Good faith recruitment efforts are those intense, aggressive, sincere, and result-oriented actions taken by the Contractor designed to accomplish the objectives of the County Workforce Training & Hiring, and Equal Employment Opportunity Programs. . Good faith recruitment efforts include, but are not limited to: 1. Work aggressively with Contractor's Joint Apprenticeship Training Committee (JATC) to

recruit minorities, women and disadvantaged individuals. Provide evidence of these efforts. 2. Assist the JATC by conducting a workshop with minority and women employees to enlist

their assistance as recruiters and request their ideas on how to increase employment of underutilized groups.

3. Support the efforts of the Contractor’s JATC by giving all apprentices referred to the

Contractor a fair chance to perform successfully, allowing for possible lack of previous experience. Recognize that the Contractor is responsible for providing on-the-job training, and that all apprentices should not be expected to have previous experience.

4. Participate in job fairs, school-to-work, and community events to recruit minorities, women,

and disadvantaged individuals into the construction trades. 5. Allow scheduled job site visits by participants in community programs, as safety allows,

increasing awareness of job and training opportunities in the construction trades. 6. Keep applications of those not selected for an opening. Contact when opening occurs. B. Retention Efforts The Contractor shall endeavor to retain minorities, women, and disadvantaged individuals by implementing steps such as the following: 1. Maintain a harassment-free work place. 2. Ensure that employees are knowledgeable about the company’s policies if they need to

report a harassment problem. 3. Make reasonable attempts to keep apprentices working and train them in all work processes

described in the apprenticeship standards. 4. Review and disseminate, at least annually, the company’s EEO policy and affirmative action

obligations under the Bid Documents with all employees having any responsibility for hiring, assignment, layoff, termination or other employment decisions.



5. Conduct a review, at least annually, of all supervisors’ adherence to and performance under the Contractor’s EEO policies and affirmative action obligations.

6. Take steps to reduce feelings of isolation among minorities and women to curb hostile

attitudes and behavior (e.g., have several minorities and women at the job site, provide access to support group system).

7. Provide adequate toilet facilities for women on the job site. 8. Match minority, female, or disadvantaged apprentices who may need support to complete

their apprenticeship programs with a journey-level mentor.



EXHIBIT 2 PROJECTED HIRING NEEDS

Prime Contractor and each Subcontractor with a subcontract of $100,000 or more must complete thoroughly. State how you plan to perform work on this project, indicating the number of journey workers and apprentices by trade. This workforce plan must demonstrate how your company will fulfill all Workforce Specification requirements, including utilization of apprentices. Complete all columns, with project-specific information. BID#: B10-10070 PROJECT NAME: Troutdale Branch Library Tennant Improvements and Addition Federal ID#: Prime Contractor Subcontractor

Trade

Total # Journey Workers

Total # Apprentices

Total # New Positions

(Journey or Apprentice)

Forecast Start Date

Estimated Total Hours

(all workers in each trade)

Please list the apprentices who will work on this project. If you need more space, attach an additional sheet of paper. The Workforce Program compliance staff must approve all apprentices on the project.

Name of Apprentice

Trade

Race

Gender

Date of Hire

Staff use only (Initial: Approved Notified, Docs)

If no current apprentices, indicate when and how they will be hired.

COMPANY NAME: CCB#:

Person who hires: Phone: Fax: Are you a registered Training Agent? Yes No Are you Union Open Shop contractor?

With which JATC are you registered to train apprentices?

Apprentice committee or union contact person who dispatches apprentices to your company:

Name: Phone: Fax: Name: Phone: Fax: Prepared by: Date:

print sign Prime Contractor: Complete and submit to Owner, within 15 calendar days after bid opening or prior to award of contract, whichever occurs first. Subcontractors with contracts of $100,000 or more: Complete and submit to Prime Contractor, prior to beginning work on the project or within five days of signing subcontract, whichever occurs first. Prime Contractor: Submit to Workforce Program, Multnomah County CPCA, 501 SE Hawthorne Blvd, Suite 400, Portland, OR 97214. Phone (503) 988-5111 or FAX (503) 988-3252



EXHIBIT 3 REQUEST FOR APPRENTICE

The contractor may use this form to document efforts when recruiting apprentices. Fax To: Apprenticeship Committee Contact/ Dispatcher Fax Number: Number of Pages:

Request From: Registered Training Agent Co. Contact Person Fax Number: Phone: Date: Time: Apprentice Request: As a registered Training Agent, I am using this form to request referral of an apprentice for employment with my company in cooperation with the County Workforce Training & Hiring Program. I would like to continue to diversify my workforce. Therefore, please refer ethnic minorities and women for my consideration. If I am unable to receive a referral from my apprenticeship program within a reasonable time, and my apprenticeship program is open for applications or allows direct entry, I may use this form to request a referral to the apprenticeship program from community recruitment resources. Need Referral By: Work Starts: Date Date Jobsite Location: Forecast Employment Length: Address Weeks

Project Name: Troutdale Library Tennant Owner: Multnomah County Oregon Improvements and Addition

Apprentices: Trade: Number Occupation Apprentices: Trade: Number Occupation Minimum qualifications (if different from apprenticeship standards):

Safety Needs: Hard Hat Gloves Hard-Toe Boots Other:

Please fax this Request For Apprentice form to your apprenticeship committee. To document your good faith efforts, copies may also be sent to:

County Workforce Training & Hiring 501 SE Hawthorne Blvd, Suite 400

Portland, OR 97214 Phone (503) 988-5111 Fax (503) 988-3252

For Apprenticeship Program Only

Please check the appropriate box and fax to County Workforce Program: I was able to dispatch an apprentice to the project listed above.

Name of Apprentice: Race Gender I was unable to dispatch an apprentice to the project listed above because

Fax this form with dispatch information to (503) 988-3252. Thank you.

Multnomah County Oregon B-629 – Troutdale Branch Library 2016244 – Tenant Improvements & Addition


EXHIBIT 4 Prime Contractor Subcontractor MONTHLY EMPLOYMENT REPORT Federal ID # Workforce Training & Hiring Program Project Name: Troutdale Library Tennant Improvements and Addition CCB# ___________________ Bid #: B10-10070 Indicate here if final report _______________ The Monthly Employment/Training Report must be completed by the prime contractor and all subcontractors with contracts of $100,000 or more, and signed by a responsible official of the company. The prime contractor shall submit a report for its workforce on the project. Each subcontractor shall separately submit a report for its workforce on the project. It is the responsibility of the prime contractor to assure that all Monthly Employment Reports are submitted in a timely manner.

The reports are due on the 5th day of the month following each month of employment during the term of the contract.

Either on the form below or on a contractor-provided form approved by the City Workforce Training & Hiring Program, complete all categories for each employee working on the project during the reporting period.

Dates from:________ to:__________ Company Name: _________________________________ Phone: _________________ Fax: _______________ NAME (PLEASE PRINT OR TYPE)

ZIP

CODE

SOCIAL SECURITY

NUMBER

TRADE

LEVEL

(Journey, Apprentice, Apprentice Grad)

J or A or G

*RACE

SEX M/F

HOURS

WORKED this PERIOD

Submit to: Send copy to:

County Workforce Program 501 SE Hawthorne Blvd, Suite 400 Portland, OR 97214 FAX: (503) 988-5111 Developer and Owner's Project Manager

* Race includes the following minorities: AA - African American - having origins in any of the black racial groups of Africa; H - Hispanic American - person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish or Portuguese culture or origin; A - Asian American - having origins in any of the original people of the Far East, Southeast Asia, Indian subcontinent or the Pacific Islands; NA - Native American - American Indian or Alaskan Native, having origins in any of the original peoples of North America; C - Caucasian.

Signature: ____________________________________________ Print Name: _______________________________________ Title: _______________________

NOTE: Apprentice hours spent in the classroom during the course of the project can be submitted as hours worked.

Multnomah County Oregon B-629 – Troutdale Branch Library 2016244 – Tenant Improvements & Additions


EXHIBIT 5

APPRENTICESHIP RATIO DATA*

*Ratios may change pursuant to actions taken by the Oregon State Apprenticeship & Training Council/BOLI. For the purposes of this contract, the ratios approved by BOLI on the date the bid is advertised shall prevail.

TRADE APPRENTICE TO JOURNEY RATIO*

1st Apprentice 2nd Apprentice Max

Asbestos/Insulation Workers 1/1 1/4

Brick/Marble/Terrazzo/Tile Finisher 1/1 1/3

Bricklayer/Masonry 1/1 1/5

Carpenter (Portland) 1/1 1/1 (1/5 union) Additional apprentices authorized a 1/5 (union). Open shop and City of Portland industrial 1/1 for first three apprentices; 1/5 after.

Carpet Installers/Floorlayers 1/1 1/3

Cement Masons ½ 1/3

Drywall Applicator (Ext/Int Specialists) 1/3 1/5

Drywall Finisher (Taper) 1/1 1/3

Electricians

Inside 1/1 1/3 union (1/2 open shop)

Outside 1/6 1/6

Limited Energy/Limited Residential 1/1 1/1 union (1/2 open shop)

Construction Lineman 1/1 1/1

Limited Maintenance 1/1 1/2

Stationary Engineer 1/1 1/3

Elevator Contractor 1/1 1/1 1/1 for first two apprentices; 1/2 after

Environmental Control System (HVAC) 1/1 1/1

Glass Installer (Glazier) 1/1 1/3

Hod Carrier/Mason Tender 1/1 1/5 union (1/3 open shop)

Iron Worker 1/1 1/6

Laborer (Construction) 1/1 1/5 union (1/3 open shop)

Landscape Laborer/Technician 1/1 1/5 union (1/3 open shop)

Maintenance Mechanic 1/1 1/3

Millwright 1/5 (1/3 open shop)

1/5 union (1/3 open shop)

Operating Engineer (Heavy) 1/1-4 2/5-9 3/10-19 4/20-24 5/25-29 30 or more 1/for each 5 additional operators

Painting & Sandblasting 1/1 1/3

Painting (Traffic Control) 1/1 1/4

Pile Drivers 1/3 1/5

Pipe Fitters/Steam Fitters 1/1 1/3 1/1 for first two apprentices

The following data may be used to determine the ratio of apprentices on a jobsite in proportion to journey-level workers on the jobsite. The ratios that apply are those listed in the standards of the apprenticeship committee to which the Training Agent (Contractor) is a member. If the applicable trade is not listed, contact the Bureau of Labor and Industries at (503) 731-4072 or your apprenticeship committee.

Multnomah County Oregon B-629 – Troutdale Branch Library 2016244 – Tenant Improvements & Additions


Plasterers 1/1 1/3

Plumber 1/1 1/1 1/1 for first two apprentices, 1/3 after

Roofer 1/1 1/1

Scaffold Erector 1/1 1/1 1/1 for first five apprentices, 1/5 after

Sheet Metal Worker 1/1 1/1 1/1 for first two apprentices, 1/3 after

Sheet metal Worker (Residential) 1/1 1/1

Sign Maker/Erector 1/1 1/1

Sprinkler Fitter 1/1 1/1

Structural Fabricator 1/1 1/3

Terrazzo Worker 1/1 1/3

Tile/Marble Setter 1/1 1/3

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