Project Managemen

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03Apply in practice

Definitions and Guideline01

Project life circle 02

OUTLINE

Definitions and Guideline 01

Definition

Project: a temporary endeavor undertaken to create a unique product, service or result

Project Management: the application of knowledge, skills, tools and techniques to project activities to meet the project requirement

Roles of a Project Manager Effective project management requires that the

Project Manager possess the following characteristics

Roles of a Project Manager

1 + 1 > 2

Values of PM

Project life circle 02

1. Initiation 2 processes• Develop Project Charter• Identify Stakeholders

1. Initiation

Develop project charter

1. Initiation

The Relationship Between Stakeholders and the Project

Identify Stakeholders

2. Planning What to plan? Planning a project Critical Path, Schedule Optimization Techniques

“Fail to plan is plan to fail”

2. PlanningSteps to do scheduling

Identify tasks. Estimate efforts to do the tasks. Determine dependencies among tasks. Assign people to do the tasks. Optimize schedule using Critical Path

techniques and see if it meets defined timeline. If not, go back to step 3.

(optional) Calculate float of each activity.

2. PlanningCritical Path Method

Critical Path is the longest duration path through a network diagram and determines the shortest time to complete the project

Near-Critical Paths

3. Execution

Risk Management

Quality Management

3. Execution

Risk Management process Plan Risk Management Identify Risks Perform Qualitative Risk Analysis Perform Quantitative Risk Analysis Plan Risk Responses Monitor and Control Risks

3. Execution

Quality management process Quality is degree to which the project fulfills

requirements. Quality Management includes creating and

following policies and procedures to ensure that a project meet the defined needs (from the customer’s perspective).

Completing project with no deviations from the project requirements.

3. Execution

Important points Customer satisfaction Prevention over inspection Continuous improvement (Kaizen) Management responsibility

3. Execution Control charts

3. Execution

1

3

2

Quality check list

Quality metrics

Quality Management Plan

Outputs

4. Monitoring and Controlling

Earned Value Management

4. Monitoring and Controlling

Change Request Changes to the scope baseline. Subjected to

chargeable to customer What makes CRM more effective?• A clear scope baseline• An agreed CR process and CCB (Change Control

Board)• Make first CR ‘right’• Beware of ‘nice customer’

4. Monitor and Control

Performance Reports• Current status• Accomplishments• Scheduled activities • Forecasts• Issues• Etc.

5. ClosureTo close a project:• Get customer involved to do UAT (User Acceptance

Test).• Noted down lessons learnt to contribute to company

assets.• Reward the team.• Inform of closure.

03Apply in practice

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