Project Manager: Arthur Kenjora IT Programs and Projects Dept. Arizona Department of Education 1535...

State Fiscal Stabilization Fund

Phase I Post Secondary

Project Manager: Arthur Kenjora

IT Programs and Projects Dept. Arizona Department of Education

1535 West Jefferson Street, Phoenix, AZ 85007

Office: 602.542.3012

E-Mail: [email protected]

05/31/11ADE Information Technology Division

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Why are we doing this?For the Students!

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ContinuousImprovement

Cycle

Data…Get the right data, the right way, right

away

Plan…use research and

shared experience to apply data to real world problems

Action…improve systems,

programs, and classroom instruction

Results…increased student

learning and improved outcomes


To develop a K-12 to Post Secondary student linkage will help you

• Anticipate student needs for proactive servicing

• Enable targeted student readiness programs based on demographics of incoming post secondary students

• Increase opportunity for discussion between Post Secondary and K-12 regarding students in transition

Why are we doing this?For the Education Providers


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Community Colleges & Universities

Maricopa Community Colleges

Yavapai College

Northland Pioneer College

Pima Community College

Mohave Community College

Arizona Western College

Cochise College

Coconino Community College

Central Arizona College

Eastern Arizona College

Diné College


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SFSF Phase I Grant Customers

Education Institutions State Level

Student Staff

SCOPE

AGGREGATE

SPECIFIC

AUDIENCE

Purpose of the State Fiscal Stabilization Fund for Post Secondary is to establish a linkage between student growth and post secondary enrollment for educators and state professionals


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Collaboration


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Apr. 4, 11 Sep. 30, 11

1-May-11 1-Jun-11 1-Jul-11 1-Aug-11 1-Sep-11

31-May-11Source Input

Report Mapping

10-Jun-11Output Reporting

Design

15-Jul-11Business RuleDW Integration

Design

30-Sep-11Implementaton

25-May-11Business Rule

Definition

4-Apr-11Project Initiation

3-May-11Data Definition

Workshop

15-Aug-11Input Reporting

Build

15-Sep-11UAT

Today

31-Aug-11SSIS Build

8-Sep-11Output

ReportingBuild

• Data Definition• Business Rule Definition• Data Quality Assessment

Community Colleges & Universities

• Source Validation• Data Linkage Build• Ongoing Data Provider

ASSIST• Project Management• Requirements Gathering• Data Warehouse Development• Grant Management• Meet Customer Requirements

ADE

Receive & store the following data: • B1-4: The capacity to communicate with higher education data systems is included in the State's statewide

longitudinal system• B1-10: Student -level college readiness test scores are included in the State's statewide longitudinal system• B1-11: Information regarding the extent to which student transition successfully from secondary school to post

secondary education, including whether students enroll in remedial coursework are included in the State's statewide longitudinal system

• B1-12: Other information determined necessary by business rules to address alignment and adequate preparation for post secondary education are included in the State's statewide longitudinal system

• C11: Of the student who graduate from high school consistent with 34 CFR 200.19(b)(1)(i),the number and percentages who enroll in an Institution of Higher Education (IHE) (as defined in section 101(a) of the Higher Education Act of 1965, as amended (HEA)) within 16 months of receiving a regular high school diploma

• C12: Of the student who graduate from high school consistent with 34 CFR 200.19(b)(1)(i), who enroll in the State within 16 months of receiving a regular high school diploma, the number and percentage who complete at least one year's worth of college credit (applicable to a degree) within two years of enrollment in the IHE

• D1-1: Enrollment & graduation data from the National Student Clearinghouse (NSC), covering 22 Community Colleges and 3 Arizona State Universities.

• D1-2: ACT scores from ACT.

SFSF PS Grant Requirements


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Data Requirements Breakdown

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Student -level college readiness test scores

Transition from secondary school to post secondary education (including enrollment in remedial coursework)

Other information determined necessary by business rules to address alignment and adequate

preparation for post secondary education

Of all High School graduates, IHE enrollment within 16 months of receiving a regular high

school diploma

Of C-11 who complete at least one year's worth of college credit

(applicable to a degree) within two years of enrollment in the IHE

NSC Enrollment & graduation data

ACT Scores

B1-10

B1-11

C11

C12

D1-1

D1-2


B1-12

How?

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Data, Source, and Business Rules Integration

Data TransferProcess

Data Security

andPrivacy

(i.e. FERPA)

Customer ServiceLevel

Agreement


Last Name

First Name

Middle Name (optional)

Birth Date

Gender

Ethnicity (optional)

SSN (optional, but obtaining as hidden field will help identify ‘uniqueness’ of students)

ADE Data Warehouse Student Data Elements for Linkage


Community Colleges

Student Data Enrollment Degree Open Enrollment

ASSIST Data Elements Supporting SFSF Requirements – Decision?

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Universities Student Data Enrollment Degree


Data Source!

Maricopa County&

Regional Community

Colleges

Arizona State Universities

Data Warehouse

OPTION #1

OPTION #2

Option #1: Each Community College will provide data independently based on system capabilities.

Option #2: ADE will utilize ASSIST (http://www.asu.edu/assist/) system to extract SFSF required data elements.

Current review shows us 100% of data elements required are available.

11 Community Colleges10 Maricopa County Community Colleges

3 Universities


Preferred

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SFSF Strategic Vision


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SFSF Phase I

April 4th – Sept 30th Post Sept. 30th

Phase II Project Investment Justification

SFSF Phase II Justification

Phase I Validation

Identify Community College Business Long-Term Strategic Vision & ADE Collaboration Opportunities

Core Metrics Identification in Support

of Business Strategy

TBD

Project Initiation

SFSF Phase IIKick-off

Go/No-Go Decision

Thank You!,

Project Manager: Arthur Kenjora

IT Programs and Projects Dept. Arizona Department of Education

1535 West Jefferson Street, Phoenix, AZ 85007

Office: 602.542.3012

E-Mail: [email protected]


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Project Manager: Arthur Kenjora IT Programs and Projects Dept. Arizona Department of Education 1535...

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