Project Management - Week 05

7/28/2019 Project Management - Week 05

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Large and complex projects may have processes that need to beiterated or revised and repeated several times to define and meetstakeholder requirements and reach agreement on processesoutcome

Successful project management requires managing theseinteractions to meet the requirements of the project sponsor(s),project customer(s) and other stakeholders

Project Management Processes:

Observations (2)


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Strategies

Goals

Objectives

Negotiation

Communication

Motivation

Values

Attitudes

Traditions

Beliefs

Behaviour

Project Manager

General Managers

Functional Managers

Planning

SubsystemInformation

Subsystem

Control

Subsystem

Techniques

& Metho-

dologies

Facilitative

Organizational

Subsystem

Cultural

Ambience

Human

Subsystem

ProjectManagement

System

Project

Manager

Time

Cost

Performance

Standards

Sensors

Comparison

Corrective

Action

Scheduling

Costing

Modelling

Programming

Authority, Responsibility,

Accountability

The Project Management System


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Project Management Body of Knowledge

Areas and Process Groups

Project Integration Management

Project Scope Management

Project Time Management

Project Cost Management

Project Quality Management

Project Hum.Resource Management

Project Comm. Management

Project Risk Management

Project Procurement ManagementProjectMan

agementArea

sofKnowledg

e

Initiation

Planning

Execution

Monitoring

& Control

Closing

ProjectMan

agementProc

essGroups


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The Project Management Process Groups

Initiation - Defines and authorizes the project or a project phase

Planning - Defines and refines objectives, and plans courseof action required to attain projects objectives and scope

Execution - Integrates people and other resources to carry outthe Project management Plan for the project

Monitoring & Control Regularly measures and monitorsprogress to identify variances from the Project Management

Plan so that corrective action may be undertaken when

necessary to meet project objectives

Closing Out Formalizes acceptance of the product, Service orresult of the project, and brings the project or project phase

to an orderly end

PROCE

SS

GR

OUPS


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Interrelationship of the Project Process Groups

Planning Processes

Executing Processes

ClosingProcesses

Monitoring and Control Processes

IniationProcesses


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Interfacing of the Project Management Areas of

Knowledge and the Process Groups

Process Groups

Project Management Areas of Knowledge

Initiation Project Charter, Project Preliminary Scope Statement

Planning

Scope Management Plan, ScheduleManagement Plan, Cost Management Plan,Staffing Management Plan, Quality

Management Plan, CommunicationsManagement Plan, Risk Management Plan,Procurement Management Plan

Execution

Directing and managing project execution, performing qualityassurance, developing the project team, disseminatinginformation to stakeholders, requesting seller responses andselecting sellers

Monitoring &

Control

Integrated Change Control, Scope Verification and Control,Schedule, Cost and Quality Control, Project Team PerformanceAsessment, Performance Reporting, Managing Stakeholders, RiskMonitoring and Control, Contract Administration

Close Out Close Out Project, Contract Closure

ProjectManagement

Plan


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The Process Group Interactions

Initiation Planning ExecutionMonitoring

Control

Closing


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The Project Management Knowledge Areas:

Project Integration Management

Project Integration Management includes the processes needed toidentify, define, combine, unify and coordinate the various projectmanagement processes in the project process groups

Integration is crucial for project completion, successfully meeting

and managing stakeholders needs and expectations, makingchoices where to concentrate resources over time, dealing withissues and coordinating work for the overall project good

The processes covered by project integration management include

Development of the Project Charter, of the (Preliminary) ProjectScope Statement and the Project Management Plan, Directing andManaging Project Execution, Monitoring and Control of the ProjectWork, and Integrated Change Control


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Project Scope Management

Project Scope Management includes the processes required toensure that the project includes all and only the - workrequired, for its successful completion. In essence, scopemanagement is primarily concerned with defining what is, andwhat is not, included in the project

Completion of the project scope (i.e. the work that must be donein order to deliver a product with the specified features andfunctions) is measured against the project management plan,while completion of the product scope (i.e. the features andfunctions that characterize a product or service) is measured

against the product requirements

The processes covered under project scope management areScope Planning, Scope Definition, Creation of the Project WorkBreakdown Structure, Scope Verification, and Scope Control


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Project Time Management

Project Time Management includes the processes required toensure timely completion of the project

The processes covered by project time management are:

Activity Definition

Activity Resource Estimating

Activity Duration Estimating

Schedule Development

Schedule Control


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Project Cost Management

Project Cost Management includes the processes required to plan,control and manage costs so that the project can be completedwithin the approved budget

Project Cost Management is primarily concerned with the cost ofthe resources required for completion of project activities, but canalso take a broader perspective beyond the project by looking atthe costs associated with the projects outcome

Predicting and analyzing the financial performance of the projectsproduct is usually done external to the project, but in some cases,

this work may be undertaken internally under project costmanagement using techniques like investment payback analysis,NPV and so forth

The processes covered by project cost management are: CostEstimating,. Cost Budgeting, and Cost Control


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Project Quality Management

Project Quality Management includes the processes required toensure that the project satisfies the needs for which it has beenundertaken

Project Quality Management addresses both the projects outcomeas well the management of the project. The quality assessment ofthe projects outcome is undertaken specific to that outcome,while the process quality assessment approaches applies similarlyto both

Project Quality Management recognizes the importance of

customer satisfaction, prevention over inspection, managementresponsibility, and continuous improvement

Project Quality Management covers the processes of QualityPlanning, Quality Assurance Performance, and Quality Control


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Project Human Resource Management

Project Human Resource Management includes the processesrequired to organize and manage the project team

Project Human Resource Management covers the processes of:

Human Resource Planning Project Team Acquisition

Project Team Development

Project Team Management


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Project Communications Management

Project Communications Management includes the processesrequired to ensure timely and appropriate generation, collection,dissemination, storage, and ultimate disposition of projectinformation

Project Communications Management provides the critical linksamong people, ideas and information that are necessary forsuccessful communications

Communications is often a challenging undertaking, anddifficulties in, or a breakdown of communications, can adversely

effect a project

Project Communications Management covers the processes ofCommunications Planning, Information Distribution, PerformanceReporting, and Stakeholder Management


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Project Risk Management

Project Risk Management includes the processes required tomanage the risks of a project with a view to decreasing thelikelihood of adverse events negatively effecting the project goal,schedule or cost

All projects must contend with risks and these must be identifiedas far as possible, along with their consequences for the project.Risks should be managed proactively and consistently throughoutthe project

Project Risk Management covers the processes of Risk

Management Planning, Risk Identification, Qualitative RiskAnalysis, Quantitative Risk Analysis, Risk Response Planning, andRisk Monitoring and Control


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Project Procurement Management

Project Procurement Management includes the processes forpurchasing or acquiring materials, products, goods or servicesrequired to perform the work from outside the project team

Project Procurement Management includes the contractmanagement and change control processes required to administercontracts or purchase orders issued by the project team

Project Procurement Management covers the processes ofPurchases and Acquisitions Planning, Contract Planning,Requesting Seller Responses, Seller Selection, Contract

Administration, and Contract Closure


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The Project Management Process Groups:

Initiation

Project Definition / Initiation

Stating the Business Opportunity / Problem

Initial Scoping of the Project

Identification of Assumptions, Obstacles and Constraints

Identification of Stakeholders

Preliminary Assessment of Risks, Costs, Benefits etc.

Project Charter Document that formally authorizes the project

Project (Preliminary) Scope Statement Description of what the project is

supposed to achieve and what is included in it


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The Project Management Phases

Project Planning

Organizational Design Risk

Delineating Roles / Staffing IssuesTraining Stakeholders

Partnering, Outsourcing PMIS, Monitoring

Work Breakdown Structure Performance and Quality Control

Scheduling Documentation

Changes Cost Estimating, Budgeting

Procurement


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Project Implementation

Direct and Manage Project Execution

Develop Project Team

Leadership and Motivation of the Project Team

Conflict Resolution

Manage the Flow of Information

Schedule ModificationReview and Update Project Plan

Quality Assurance


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Project Monitoring, Control and Evaluation

Collecting and Disseminating Performance-Related Information

Effecting Process Improvements

Integrated Change Control

Project Scope Verification and Scope Control

Schedule, Cost and Quality Control

Risk Monitoring and ControlCommunicating with Stakeholders

Team Performance

Performance / Progress Reporting


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Project Closing

Hand over Project Deliverables to Clients

Post-Implementation Audit

Project Report

Formally Terminate Project

Disband Project Team

Project Management - Week 05

Documents

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