Project Management (Project 1 - Defining and documenting a project)

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School of Architecture , Building and Design Bachelor of Science (Hons) in Architecture PROJECT MANAGEMENT (MGT60403 / ARC3612 / ARC3614) PROJECT 1: DEFINING AND DOCUMENTING A PROJECT Group members: Tan Wen Hao 0319923 Wong Zhen Fai 0317890 Yan Wai Chun 0319626 Yeoh Xiang Ann 0322691 Jack Too Mun Fai 0318214 Teo Hong Wei 0322990 Tutor: Ar. Emmanuel O. Canlas

Transcript of Project Management (Project 1 - Defining and documenting a project)

Page 1: Project Management (Project 1 - Defining and documenting a project)

School of Architecture , Building and Design Bachelor of Science (Hons) in Architecture

PROJECT MANAGEMENT (MGT60403 / ARC3612 / ARC3614)

PROJECT 1: DEFINING AND DOCUMENTING A PROJECT

Group members:

Tan Wen Hao 0319923

Wong Zhen Fai 0317890

Yan Wai Chun 0319626

Yeoh Xiang Ann 0322691

Jack Too Mun Fai 0318214

Teo Hong Wei 0322990

Tutor:

Ar. Emmanuel O. Canlas

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CONTENT 1.0 introduction

1.1 Project introduction 1.1.1 Case study

1.2 Company Profile 1.2.1 Company background 1.2.2 Company organization chart 1.2.3 Team member profile

2.0 Project Management 2.1 Success Criteria 2.1.1 Triple constraint 2.1.2 Success factors 2.2 Work breakdown structure 2.2.1 Phase oriented 2.2.2 Schedule oriented 2.3 Risk analysis

2.4 Gantt Chart 2.5 Pert Chart

3.0 Preliminary study 3.1 Site analysis 3.1.1 Site location

3.1.2 View and vistas 3.1.3 Circulation 3.1.4 SWOT analysis

4.0 Design Concept 4.1 Design Approach 4.2 Schematic Design

4.2.1 Container Studies 4.2.2 Design Development 4.2.3 Spatial Analysis 4.2.4 Schedule of space

4.3 Orthographic drawings 4.4 Renderings 4.5 Cost breakdown

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5.0 Landscape Design 5.1 Existing Softscape Condition 5.2 Existing Hardscape Condition 5.3 Proposed landscape layout 5.3.1 Softscape layout 5.3.2 Hardscape layout 5.4 Selection of vegetation 5.5 Renderings 5.6 Cost breakdown

6.0 Civil & Structural Engineering 6.1 Earthwork and roadwork 6.2 Foundation system 6.3 Structural components 6.3.1 Container to foundation 6.3.2 Container to container 6.3.3 Connection to connection 6.4 Tensile roof construction 6.5 Container Modification 6.6 Construction process 6.7 Cost breakdown 7.0 Mechanical & Electrical Engineering 7.1 Electrical system 7.2 Stormwater and wastewater system 7.3 Fire protection system 7.4 Mechanical ventilation system 7.5 Renderings 7.6 Cost breakdown 8.0 Costing 8.1 Property details 8.2 Overcome tight budget 8.3 Bill of quantities

8.4 Summary 9.0 Conclusion 10.0 Appendix 10.1 Meeting minutes

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1.0 Introduction 1.1 Project introduction Client: Taylor’s University SDN. BHD. Mr. Emmanuel as the client representative Requirements:

1. Maximum land size: as per site given by client 2. Usage of 50% reusable energy sources (Calculated by value) 3. Site layout and landscaping

Goals:

1. To become a design innovation and excellence center 2. To encourage the community to be appreciative towards arts and

technology 3. To promote creative excellence to a higher level

Scope: Taylor’s University SDN BHD’s idea is to build a ‘Recreational Station’ to house selected architecture and interior design models in conjunction with its architectural faculty’s excellence. The ‘Recreation Station’ is aimed to be used during the upcoming Architectural Workshop to be held at the University compound in August 2018 and be carefully planned and implemented to its completion before August 2018. In order not to interfere with the campus activities during the semester, a proper project management plan has to prepare. It aims to become a “Recreational Station” by following guidelines to provide a progressive image by the university and the group of consultants.

Site at Zone I free parking

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1.1.1 Case study

Sion music venue

In developing the project, the architects sought to take advantage of shipping container’s beneficial characteristics. standardised dimensions allow the units to be readily stacked, while the inherent resistance of the large steel boxes protects against vandalism and other forms of incidental damage. The modular nature of the design ensures that the scheme can easily be added to, or subtracted from, allowing a large degree of flexibility throughout the process.

the two-storey scheme contains rehearsal rooms and breakout space

the focal point of the design is a 300-seat concert hall

a steel bar has been crafted from the form of a single container the bar in operation

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Site plan

Ground floor plan Second floor plan

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Lightbox restroom Architect Rohan Chavan has constructed a public restroom in Mumbai, India, from an old shipping container. The structure which stands at the side of the eastern express highway – one of the busiest roads in the Mumbai metropolitan area – has been constructed under an overhanging tree which allows light to filter down onto the fuchsia pink floor. The layout features a toilet situated at both sides, with an open space at the middle for people to meet and interact.

The center features a small space used for various activities such as a free gallery to display art for amateur artists, an area for lectures and awareness campaigns, celebrating festivals, seasonal activities and events. the project introduces an alternative solution towards architecture for public use, in an area where people seek refuge, interaction and basic needs.

Floor plan

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1.2 Company background 1.2.1 Company history TWY Consultants is a multinational conglomerate operating in many different industries as well as sectors within the Asian region. Based in Kuala Lumpur, TWY Consultants primarily focuses on efforts to providing building and construction to Malaysia through the vast array of support departments within the company which include a fully functioning architecture firm, quantity surveying unit, engineering office and even a landscaping department. Closing in on its quarter century since its foundation, the present owners of TWY Consultants have not strayed from the original visions of the founders in which to provide a quality product at a competitive price. As the company continues on into the next decade TWY Consultants is determined to cement it's place as the industry leading and trailblazing company that all other companies seek to aspire to as well as pit themselves against. Mission: -To produce eco friendly commercial and residential dwellings of excellence to total customer satisfaction -Building a better future at a competitive and reasonable value - To building relationships forever with customer on the solid foundation of trust Vision: -To ensure that the development of any project undertaken by the company is produced to the best that the company has to offer

Company Name: TWY CONSULTANTS Company Address: Lot 7, Jalan Petaling Street, 50000, Kuala Lumpur, Malaysia. Telephone: + 603-5214-4125 Fax: + 603-5214-4152 Email: [email protected]

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1.2.2 Company organizational chart

Quantity Surveyor Teo Hong Wei

Architect Jack Too Mun Fai

Project Manager James Wong Zhen Fai

C&S Engineer Bryan Yeoh Xiang Ann

M&E Engineer Cedric Yan Wai Chun

Landscape Architect Jaden Tan Wen Hao

Decision Making

Problem Solving

Project Inspection

Work Distribution

Client Taylor’s University Management

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1.2.3 Team member profile

AR. JAMES WONG ZHEN FAI Project Manager TWY Consultant

Scope of work: -Specifying in project objective and plan including handling job scopes, budgeting, scheduling, and setting performances requirements. -Control and management in resources utilization through procurement of labor, materials and equipment according to prescribed schedule and plan. -Proper coordination of planning, design, estimating, costing, contracting and constructing of the entire construction process. -Interpret and explain contracts and technical information to other professionals -Report work progress and budget matters to clients -Collaborate with architects, engineers and other construction specialists - Ensure of effective delivery of messages and communication among the participants of construction. -Select, schedule and coordinate subcontractor activities -Respond to work delays, emergencies and other problems -Comply with legal requirements, building and safety codes and other regulations Education Background: -Bachelor In Architecture in University of Nottingham, Part 1 of the Architects Registration Board (ARB) and Royal Institute of British Architects (RIBA) examination -Master in Architecture in University of Havard, RIBA and ARB Part 2 accredited -Registered Architect with Board of Architects Malaysia (LAM) Professional Experience: -Sanna Architects (2013-2014) – Assistant Architect -Atelier Bow Wow (2014-2017) -Senior Architect -TWY Consultant (2017-current)

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AR. JACK TOO MUN FAI Architect

JackedOff Studio Sdn Bhd

Scope of work: -Creating building designs -Discuss ideas, objectives and requirements of a project -Working around constraining factors such as planning legislation, environmental impact and project budget -Collaborate with other professionals about design -Assess needs of building and its users and advice client on the practicality of the building -Aware of financial budgets and deadlines -Produce detailed drawings and specifications -Specify the nature and quality of materials required -Prepare tender applications and presentations -Carry out regular site visits to check on progress -Writing and presenting reports, proposals, and applications -Ensure projects is running on time and to budget Education Background: -Bachelor in Architecture in Leeds University, Part 1 of the Architects Registration Board (ARB) and Royal Institute of British Architects (RIBA) examination -Masters of Architecture in Oxford Brookes University, RIBA and ARB Part 2 accredited -Registered Architect with Board of Architects Malaysia (LAM) Professional Experience: -Gehi Architects (2013-2014) – Assistant Architect -Herzog de Meuron(2014-2017) - Senior Architect -JackedOff Studio Sdn Bhd (2017-current)

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IR. BRYAN YEOH XIANG AN C&S Engineer

BY Construction & Structural Sdn Bhd

Scope of work: -Plan, design and observe construction and maintenance of building structures and facilities -Undertake technical and feasibility studies including site investigation -Undertake complex and repetitive calculation -Collaborate with clients and professionals including architects and subcontractors -Schedule material and equipment purchase and deliveries -Assess the sustainability and environmental impacts of projects Education Background: -Bachelor of Civil Engineering in University of Nottingham -Masters in Civil Structure in University of Nottingham -Registered Engineer with Board of Engineers Malaysia Professional Experience: -Elecon Engineering Company (2002-2010) – Assistant Structural Engineer -KBR, Chicago (2010-2015 - Senior Structural Engineer - BY Construction & Structural Sdn Bhd (2015-2017)

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IR. CEDRIC YAN WAI CHUN M&E Engineer

Swift Mechanical & Electrical Sdn Bhd

Scope of work: -Design and oversea designs by designers and drafters in production of electrical system construction documents for submittal and use in construction of various types of buildings and other structures -Interface with municipal and construction personnel during construction process -Conduct on-site inspections to ascertain compliance with construction design documents and specification -On site Mechanical and Electrical Engineering providing Subject Matter Expertise and project management support to the Construction Management Team -Electrical installation management, generation and implementation of construction schedules, observation and inspection of installations, report writing, constructability problem analysis and resolution. Education Background: -Bachelor degree of mechanical & electrical engineering with first class honors in Taylor's University Lakeside Campus. -Bachelor degree of electrical engineering in Taylor's University Lakeside Campus, Mechanics & Materials -Registered Engineer with Board of Engineers Malaysia (BEM) Professional Experience: -KBR, Chicago (2010-2014) – Assistant M&E Engineer -Skidmore Owings & Merrill (SOM) (2014-2017) – Seinor M&E Engineer - Swift Mechanical & Electrical Sdn Bhd (2017-current)

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LAR. JADEN TAN WEN HAO Landscape Architect JDscape Sdn Bhd

Scope of work: -Confer with clients, engineers, and building architects to understand a project -Conduct preliminary studies of the site including the walkway, vegetation and the climate condition -Provide landscape design for the project -Prepare and present landscape plan with understandable rendering images, specifications, and cost estimates - Analyze environmental reports on land conditions, such as drainage and energy - Coordinate the arrangement of existing and proposed land features and structures -Collaborate with other professionals in the team -Monitor and check work on-site -Seek new work through marketing or by giving presentations Education Background: -BA (Hon) Landscape Architecture in University of Greenwich, London, Part 1 of the Architects Registration Board (ARB) and Royal Institute of British Architects (RIBA) examination -Master in Landscape Architecture in University of Greenwich, London, RIBA and ARB Part 2 accredited -Registered Architect with Board of Architects Malaysia (LAM) Professional Experience: -Terrix Architects (2013-2014) – Assistant Architect -Le Bruez, Switzerland (2014-2017) - Senior Architect - JDscape Sdn Bhd (2017-current)

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SR. TEO HONG WEI Quantity Surveyor

THW Quantity Surveyor Sdn Bhd Scope of work: -Preparation of contracts, including details regarding quantities of required materials -On-going cost analysis of maintenance and repair work -Feasibility studies of client's requests Analyze completed work and arrange payment to contractors -Allocate upcoming work to contractor -Site visits, assessments and projections for future work Education Background: -Bachelor of Quantity Surveying in Bauhaus University, Dessau, Germany -Master of Quantity Surveying in Bauhaus University, Dessau, Germany - Registered SR. with Board Quantity Surveyors Malaysia (BQSM) Professional Experience: -Elecon Consultant Company (2013-2014) – Assistant Quantity Surveyor -Jurukur Bahan Maju Bina Sdn Bhd (SOM) (2014-2017) – Senior Quantity Surveyor - THW Quantity Surveyor Sdn Bhd (2017-current)

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2.0 Project Management 2.1 Success Criteria The project can be said to be a success, or said to reach the project goals, when the project fulfill its success criteria. The triple constraint, not only act as a manual of the project, also acts a guideline making sure that the project team does not perform out of track, in any aspect, during the construction period. Three factors are adopted in shaping quality of the project: time, scope and cost.

1) The project must bring profit to the company and stakeholders in a manner that goes by the proper construction process and stages in meeting the client’s and related authorities requirement and expectations.

2) The end product should be cost-effective and self-sustainable in an economic aspect to maintain within the costing limitation given.

3) Project deliverables should be delivered on time according to the construction timeline and completed within the given timeframe of 1 year.

2.1.1 Triple constraint

The triple constraint is the key determinant of quality of a project, being able to meet the three factors means a success of a project.

Cost

1. Project team to be accounted for the cost of resources to monitor budget compliance. Long-term durable materials are to be used for structure components & furniture to attain the lowest cost possible. This includes the reusing and upclying of materials. Materials should be able to attained locally if possible and self-sustainable.

2. Construction materials should be in its optimal usage so that there is no waste of material or over budget issue. Resources are to be

quality

Time 1 year

Scope Recreation district for

architectural workshop

Cost RM1.5 M

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managed with the realization of creating value, or that the benefits derived said to be exceeding the amount spent.

3. The company should reach an agreement with clients on selection of materials and suggest appropriate and economic material as per client’s request.

4. The company should not only focus on the standalone budget data to decide under budget or over budget but by looking at the overall project health in right schedule, cost and also job scope.

Scope

1. During project lifespan, parameters and scopes must be broken down and managed through work breakdown structure (WBS), or Gantt chart, to be clearly understood by construction team.

2. Project should always follow the status of schedule, to avoid undesirable delay. in the event of schedule changes, project team should be able to control the influences that cause such event and manage the changes effectively, this suggests a time-to-time schedule review and timescale estimation.

3. Risk analysis is needed in cultivating high awareness of health and safety precautions implemented thoroughly on site or off site and might get in the way of achieving project objective.

Time

1. The project must be completed within the given duration (1 year) and shall not exceed the given timeframe to avoid higher exposure of risk and dissatisfaction of client. Therefore, time management is important in assuring the construction to be carried out in an effective manner; this includes schedule development, schedule control and sequencing.

2. Transportation of materials on-site and off-site should be monitored and planned, in a way that saves transportation cost and labor fees.

3. Construction workers to be supervised by assigned contractors, ensuring their wellbeing and fair wage, in order for the construction to be carried out smoothly.

4. Choice of materials are also important in terms of shorten construction process and duration, in this case materials with flexibility and modularity, especially of standard size and pre-completed structure, shall be considered by the project team if appropriate and beneficial.

Quality A quality project can be said to have achieved all 3 perimeters above upon completion.

1. Project involves specific deliverable or work product. Quality means able to produce these deliverables with clearly stated requirement, in meeting project objectives and performance standard.

2. Client’s satisfaction is the best way to measure a project success, in exchange being able to meet client’s requirement and expectation.

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3. Well management and coordination of project team and having each consultants to complete their task each project stage. 2.1.2 Success factors

Back up plans In the event of schedule change or rejection of design and documents, the company is able to produce a backup plan to showcase our flexibility and prompt changes and improvements.

Close rapport The project team emphasises clear and effective communication not only within the team itself but construction team, authorities and client, establishing rapport with each parties making sure project runs smoothly and on track

Wellbeing of project team

In promise of giving client a quality project, the team must first be ensured of healthy working environment, this includes fixed working hours, fairly paid wages and staff benefits

Skill & experience Our team is equipped with masters from diffirent field, providing best solution and advice to the team and guaranteeing the project’s success

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2.2 Work breakdown structure 2.2.1 Phase oriented

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2.2.2 Schedule oriented

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2.2.3 Job oriented

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3.0 Preliminary study 3.1 Site analysis 3.1.1 Site location The proposed site is located in the existing open car park (Zone I) at Taylor’s University Lakeside Campus, Petaling Jaya. Positioned at the turning corner of one of the main entrance to Taylor’s University, it has a strategic location where it is highly visible from and towards the campus, the high rise residential buildings, and the sports complex.

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3.1.2 View and vistas A strategic location where open views are available in all directions, and the proposed building can be seen from the major circulation path and surrounding buildings. From South East From South West From North East From South West

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3.1.3 Circulation

Vehicular circulation

Pedestrian circulation

Pedestrian path from syopz mall to the informal entrance of site

Pedestrian from academic blocks connected to lower ground carpark to the informal entrance of site

Pedestrian path along one-way road from car park to academic blocks

Pedestrian path along Jalan Taylor connecting from D’ Latour apartment to site

Ingress Vehicle accessed from Jalan Taylor to site

Ingress Vehicle enters via one-way access from academic blocks to site

Egress Vehicles exit site via Jalan Taylors

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3.1.4 SWOT analysis

Strength

-Site easily accessed through main road and campus routes -Noticable as site is located near the main access point of Taylor’s University (T-Junction area) -Strategic location as students uses area around site as primary circulation to campus.

Weaknesses

-Site exposed to excessive amount of sunlight, least amount of vegetation available on site for shading purposes. -Vehicle access are only available through one ingress/egress point. -Uneven, unpaved road and bad soil condition.

Opportunities

-Students as potential users, maily targeted before or after class period where they can visit building before class hours or wait for traffic jam, rain before exit campus after class.

Threats

-Existing facilities such as tennis, futsal and basketball court within the vicinity. -Syopz mall, located in walking distance, being a better shading or entertainemnt spot. -Foul smell spreaded from sewerage pool/swamp across site.

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4.0 Design Concept 4.1 Design Approach As a well-known university that caters to many students who drive every day, a proposal for a recreational station at the parking lot takes advantage of the frequent human circulation of youths to and from campus. The site sits at the edge of a parking lot, and faces northwestern side with the small gate that leads to the campus located directly up north. Hence our design is laid out along a diagonal axis that channels the people from the gate into the station while also allowing for a shortcut through the station directly into the car park for those who are not interested.

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We decided to use shipping containers as our main building blocks due to the minimal construction time and structural effort needed to build the station. Containers are also cheap (if bought second-hand) and lightweight which gives a modern and industrial feel to its users. The two sides of the containers that face the eastern side have more openings and balconies to take full advantage of the morning sunlight; while the sides that point to the west are closed up to minimize exposure to the hot afternoon sun. The main administrative space and food arena will be located down stairs to keep the upper floors quiet and more student friendly. All these efforts are to ensure high performance of the recreational center.

4.2 Schematic Design Exposed side on the right of the structure that allows for view and vista towards the entire campus and lake. The food arena is positioned below the main recreational space to provide a cooling and comfortable outdoor space for the students all day round.

This plan view shows the diagonal axis of human circulation that travels through the open ground floor plan with trees and vegetation greeting the users at the entrance and exit of the station. The food arena is located at the center of the station to serve as an attraction for the students to stop and socialize. The entrance is located adjacent to the main circulation through the building. There are two access up to the first floor to allow students to reach and leave the recreational spaces directly without passing through in-between spaces.

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The above sketch shows the sun path over the proposed station, and the green facades are designed with openings or balconies to get full exposure to the cool natural lighting in the morning, while the red regions are sealed up to minimize penetration of hot sunlight in the afternoon. The vegetation also serve as natural shading for the two inner facades, allowing there to still be small amount of openings. The simple site plan shows the direction from which a majority of students access the car park from, making our site a very strategic location to take advantage of the users. There also major exposure from the eastern and northern direction, being the body of water, commercial block and hostel on the north and the sports arena on the right.

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4.2.1 Container Studies

The common types of ISO shipping containers are: • 20 GP (standard type) • 40 GP (standard type) • 20 HC (meaning High Cube. It is 1 foot taller than a standard 20 GP) • 40 HC (meaning High Cube. It is 1 foot taller than a standard 40 GP) • Open top (not commonly used for construction) • Open side (not commonly used for construction) • Freezer or Refrigerated (not recommended for ISBU home construction Standard Type Containers Dry containers 20' and 40' (general purpose) are manufactured from either aluminium or steel. They are suitable for most types of cargo. Aluminium dry containers have a slightly larger payload than steel, and steel dry containers have a slightly larger internal cube.

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ISO Standard Type Container Specifications

20′ container 40′ container

Imperial Metric Imperial Metric

external dimensions

length 19′ 10.5″ 6.058 m 40′ 0″ 12.192 m width 8′ 0″ 2.438 m 8′ 0″ 2.438 m height 8′ 6″ 2.591 m 8′ 6″ 2.591 m

interior dimensions

length 19′ 3″ 5.867 m 39′ 5  45⁄64″ 12.032 m width 7′ 8  19⁄32″ 2.352 m 7′ 8  19⁄32″ 2.352 m height 7′ 9  57⁄64″ 2.385 m 7′ 9  57⁄64″ 2.385 m

door aperture

width 7′ 8 ⅛″ 2.343 m 7′ 8 ⅛″ 2.343 m height 7′ 5 ¾″ 2.280 m 7′ 5 ¾″ 2.280 m

internal volume 1,169 ft³ 33.1 m³ 2,385 ft³ 67.5 m³ Maximum gross weight 66,139 lb 30,400 kg 66,139 lb 30,400 kg

empty weight 4,850 lb 2,200 kg 8,380 lb 3,800 kg net load 61,289 lb 28,200 kg 57,759 lb 26,200 kg

Advantages of using Containers as Building Component Strength & Durability -An ideal building material. -Designed to carry heavy loads, stacked in high columns, resist harsh environments - weather and resistant to salt corrosion, etc. Modular -Made to standard measurements and provide modular elements that combine into larger structures - This simplifies design, planning and transport. -Due to the containers modular design additional construction is as easy as stacking more containers - They can be stacked up to 12 high when empty. Transport -Pre-fabricated modules can also be easily transported by ship, truck or rail -Used shipping containers are easily available across the globe. Low structural cost, high strength -Available at low costs (compared to a finished structure built by labor-intensive means such as bricks and mortar, which also require larger more expensive foundations) -Construction involves very little labor and requiring only simple modification -Can be purchased from RM4800 each (used) to RM2500 (new) -Shipping containers offer a huge structural strength for a fraction of the cost of traditional timber steel and concrete constructions

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4.2.2 Design Development

1. The first massing model shows the basic form that fits into the setback of the site boundary.

2. The second model is split diagonally by the human circulation that cuts through the site to get to and from the campus.

3. The third model shows the attempt to take advantage of the high human circulation through adding a main program which would be the food arena because it suits the outdoor space.

4. The forth model shows the addition of a second floor to house the other main programs which is the recreational space for the students to interact in and socialize.

5. The subtraction of solids in the fifth model gives opportunity for landscaping to be introduced into the outdoor spaces while allowing the upper floor to also enjoy the greenery.

6. Adding a third floor to the top creates a new program which is as an observation deck due to its excellent vantage point for views and vistas.

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4.2.3 Spatial Analysis

The first render is the front elevation and the second render is the side elevation that faces the northwest. There are lots of openings and balconies on both of these facades to allow healthy sunlight to illuminate the recreational spaces on the first floor. The observation deck is located on the upper floor for the views and vistas. The food arena is located on the ground floor to attract users into the space with its noise and crowd, also to keep the noisier spaces at the bottom to avoid disrupting the peace on the recreational activities upstairs and also the observation deck. The services like toilets and administrative office is also on the ground floor to provide a convenient experience for users.

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4.2.4 Schedule of space Name of space Level Space Type Area Administrative Office G Administrative 12m2 Food Arena G Food & Beverages 106m2 Food Stalls G Commercial 24m2 Recreational Spaces 1 Public 75m2 Reading Lounge 1 Public 70m2 Relaxation & Pool Room 2 Public 55m2 Rooftop Observation Deck

2 Outdoor Public 110m2

Toilets G Restroom 29m2

Ground floor First floor

Rooftop

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JackedOff Studio Sdn Bhd

Taylor's University Sdn. Bhd.

SWIFT MECHANICAL & ELECTRICAL SDN. BHD.

BY CIVIL & STRUCTURAL SDN. BHD.

JDSCAPE SDN. BHD.

THW QUANTITY SURVEYOR SDN. BHD.

J.O

GROUND FLOOR PLANSCALE 1:100

Swift

4.3 Orthographic drawings
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JackedOff Studio Sdn Bhd

Taylor's University Sdn. Bhd.

SWIFT MECHANICAL & ELECTRICAL SDN. BHD.

BY CIVIL & STRUCTURAL SDN. BHD.

JDSCAPE SDN. BHD.

THW QUANTITY SURVEYOR SDN. BHD.

J.O

FIRST FLOOR PLANSCALE 1:100

Swift

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JackedOff Studio Sdn Bhd

Taylor's University Sdn. Bhd.

SWIFT MECHANICAL & ELECTRICAL SDN. BHD.

BY CIVIL & STRUCTURAL SDN. BHD.

JDSCAPE SDN. BHD.

THW QUANTITY SURVEYOR SDN. BHD.

J.O

SECOND FLOOR PLANSCALE 1:100

Swift

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JackedOff Studio Sdn Bhd

Taylor's University Sdn. Bhd.

SWIFT MECHANICAL & ELECTRICAL SDN. BHD.

BY CIVIL & STRUCTURAL SDN. BHD.

JDSCAPE SDN. BHD.

THW QUANTITY SURVEYOR SDN. BHD.

J.O

ROOF PLANSCALE 1:100

Swift

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JackedOff Studio Sdn Bhd

Taylor's University Sdn. Bhd.

SWIFT MECHANICAL & ELECTRICAL SDN. BHD.

BY CIVIL & STRUCTURAL SDN. BHD.

JDSCAPE SDN. BHD.

THW QUANTITY SURVEYOR SDN. BHD.

J.O

FRONT ELEVATIONSCALE 1:100

Swift

RIGHT ELEVATIONSCALE 1:100

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JackedOff Studio Sdn Bhd

Taylor's University Sdn. Bhd.

SWIFT MECHANICAL & ELECTRICAL SDN. BHD.

BY CIVIL & STRUCTURAL SDN. BHD.

JDSCAPE SDN. BHD.

THW QUANTITY SURVEYOR SDN. BHD.

J.O

BACK ELEVATIONSCALE 1:100

Swift

LEFT ELEVATIONSCALE 1:100

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JackedOff Studio Sdn Bhd

Taylor's University Sdn. Bhd.

SWIFT MECHANICAL & ELECTRICAL SDN. BHD.

BY CIVIL & STRUCTURAL SDN. BHD.

JDSCAPE SDN. BHD.

THW QUANTITY SURVEYOR SDN. BHD.

J.O

SECTION B - BSCALE 1:100

Swift

SECTION A - ASCALE 1:100

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4.4 Renderings

Overview

Roof top garden

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Chilling spot

Stairs to second floor

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Interior 1

Interior 2

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4.5 Cost breakdown No. Item Quan

tity Cost Total cost

Container 1 20ft (Used) 6 4800 28800 2 40ft (Used) 8 7000 56000

Floor Timber Floor Decking 50 3 2590mmx12000mm Timber Floor Decking 8 775 12400 4 2590mmx6000mm Timber Floor Decking 6 387.5 4650 Wall Container Wall Insulation Foam Panels 5 5 2590mmx12000mm Insulation Foam Panels 11 155 1705 6 2590mmx6000mm Insulation Foam Panels 8 77.5 620 7 2590mmx2400mm Insulation Foam Panels 17 31 527 Container Timber Wall Decking 36 8 2590mmx12000mm Timber Wall Decking 11 372 12276 9 2590mmx6000mm Timber Wall Decking 8 186 4464 10 2590mmx2400mm Timber Wall Decking 17 75 3825 Windows 11 1700mmx950mm window with aluminum framing 3 200 600 12 1400mmx650mm window with aluminum framing 3 170 510 13 1400mmx500mm window with aluminum framing 3 160 480 14 1400mmx700mm window with aluminum framing 6 180 1080

15 4950mmx2400mm glazing tempered glass with steel frame 1 3500 3500

16 2590mmx2400mm glazing tempered glass with steel frame 6 2000 12000

Doors

17 2500mmx3000mm double leaf glass door with steel frame 3 420 1260

Washrooms 18 Ceramic Basin 4 200 800 19 Ceramic Toilet Bowl 8 500 4000 20 Partition Wall 9 200 1800

Total cost for architectural components: RM151297

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5.0 Landscape Design 5.1 Existing Softscape Condition

1

2

3

1

Site condition

Pedestrian access to campus

West facing highway

South facing DK Senza

2

3

Exiting site is a post construction site with no proper management and being a temporary informal parking spot. Trees and plants grew without being trimmed, arranged or proper planning For Site 1 and 2, plants on site are rather short and serves no shading purpose, more of being a mosquitoes breeding ground. Site 3 serves its purpose of shading the cars. However, if trees around the area is removed, leaving more space for ingress and egress traffic and replant with proper planning, it can serve more purpose of shading cars and being a wayfinding for drivers to enter or exit the car park, but most importantly, it brings up the aesthetic value, not only to the car park itself but also to the to-be-built architectural workshop.

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5.2 Existing Hardscape Condition

3

Fence in strip 1 (stainless steel) is still in good condition, however fence in site 2 has rusted,deformed and overgrew with creepers. New fence is needed, preferably same with strip 1 for security purpose. Patrol booth has not been in use since years ago. Part of land on site forms puddle during rain and can be dangerous to pedestrain and future users of building, therefore the land need to be revised and flatten, paved with alsphalt if possible.

1

Site condition

Existing fence facing Jalan Taylors

Rusted fence and patrol booth

Existing soil condition

2

3

2

1

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5.3 Proposed landscape layout Landscape design is seperated into exterior and interior landscape as stated below and shown in site plan:

Exterior landscape Interior landscape

Softscape Hardscape Softscape Hardscape

Bucida Molineti tree

Asphalt road Polyalthia Longifolia tree

Wooden deck

Red sealing wax palm

Red brick pavement

Spider Plant Garden furnitures

Red ginger plant Wooden pergola Trellis panels

Lantana Camara flower

Gravels

Interior landscape

Exterior landscape

Existing landscape

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5.3.1 Softscape layout

1

2

3

5

4 6

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1. Red sealing wax palm (Cyrtostachys renda)

2. Red ginger plant (Alpinia purpurata)

3. Big-sage (Lantana camara)

4. Ashoka (Polyalthia longifolia)

5. Spider plant (Chlorophytum comosum)

6. Dwarf Geometry tree (Bucida Molineti)

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5.3.2 Hardscape layout

1

2

3

5

4 7

8

6

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1. Wooden pergola 2. Garden bench

3. Garden furniture 4. Wooden deck

5. Gravels 6. Trellis lattice panel

7. Red brick pavement 8. Asphalt road

5.4Selectionofvegetations

Page 55: Project Management (Project 1 - Defining and documenting a project)

No. Name of plant

Maxim-um height

Maxi-mum diam-eter

Weight Root depth

Price Description

1 Red sealing wax palm

3m 30mm 5kg 40cm RM150 per pot

-Bright red crown shafts and leaf sheaths - High demand for gardening and a landscaping projects in tropical countries. -Palm grows well in full sun or shade but needs humid conditions and well-draining soil

2 Red ginger plant

1m 15mm 1.5kg 15cm RM35 per pot

-native Malaysian plants with showy flowers on long brightly colored red bracts - grown as a houseplant and its cut flowers can be used in arrangements.

3 Big-sage 60cm 15mm 1.5kg 15cm RM30 per pot

-Often planted to embellish gardens, native to the American tropics. -Small tubular shaped flowers which are arranged in clusters in terminal areas stems. -The flower has a Tutti Frutti smell with a pepper undertone.

4 Ashoka 4m 50mm 4kg 40cm RM200 per pot

-Commonly planted due to its effectiveness in alleviating noise pollution -Tree exhibits symmetrical pyramidal growth with willowy weeping pendulous branches and long narrow lanceolate leaves with undulate margins.

5 Spider plant

30cm 10mm 1kg 10cm RM20 per pot

-Easy to grow as a houseplant; variegated forms are the most popular. -Flowers are produced in a long branched inflorescence -The inflorescences carry plantlets at the tips of their branches, which eventually droop and touch the soil, developing adventitious roots.

6 Dwarf Geometry tree

4m 50mm 5kg 50cm RM250 per pot

-Small, low and picturesque spreading plant with unique ‘flat’ branch grow pattern. -The twigs are growing densely in storeys on whorls around the trunk. Flowers are yellow and insignificant, followed by clusters of tiny brown fruits.

5.4 Selection of vegetations

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5.5 Perspective renderings Perspective renderings are provided showing the artist impression of each of the interior and exterior spaces.

1

23

4

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5.5 Renderings

1. Entrance view

2. Outdoor chilling spot

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3. Rooftop garden

4. Rooftop entrance

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5.6 Cost breakdown

Item Description Quantity Cost Amount (RM)

Softscape 1 5mm Polycarbonate Awning

Pergola (including installation) 1 2000 2500

2 Windsor Teak Garden Bench 4 800 3200

3 Bamboo furniture garden set (4 chairs + 1 coffee table with glass top) 4 1200 4800

4 Outdoor WPC decking floor wood plastic composite (including installation)

16 150 2500

5 White granite gravels 50 600 30000 6 Trellis lattice panel (120cm X 250cm) 2 160 320 7 Clay bricks (720pcs/pallet) 8 270 2160 Hardscape 8 Red sealing wax palm 7 150 1050 9 Red ginger plant 60 35 2100 10 Big-sage 20 30 600 11 Ashoka 8 200 1600 12 Spider plant 18 20 360 13 Dwarf Geometry tree 7 250 1750

Total cost for landscape: RM52940

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6.0 Civil & Structural Engineering 6.1 Earthwork and roadwork Earthworks

The site is an open public parking area for Taylor’s student; it is covered with sand and crusher run stone with serious flooding issue after rain. In preparation for start work, a portion of the crusher run stone surface will be cleared before flattening, leveling and excavating the soil for the ‘Recreational District’. In preparation for start work, a portion of the crusher run stone surface will be cleared before flattening, leveling and excavating the soil for the pavilion.

Area of clearance and excavation

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Road works

To incorporate with landscaping system of our site we are proposing turf stone paving works for car parks around the building to link from the main vehicular entrance and small pedestrian opening to our site for ease movement.

Page 62: Project Management (Project 1 - Defining and documenting a project)

6.2 Foundation system Raft foundation As this is a ‘Recreational District’, a basic raft foundation using large concrete slab is proposed, at the highlighted area, for its cheaper, easier to install and most importantly, did not require as much excavation as the usual strip foundations. The foundation shown below is a typical slab on grade application for a 1000sf (three 40' containers) shipping container home design. There is a 24' x 40' perimeter foundation wall made from precast concrete panels, but could easily be CMU block or poured concrete. The perimeter was excavated and trench filled with gravel (for drainage). The precast panels were dropped in via a crane and tied together. The panels included insulation and exterior water proofing membranes added at the factory. Utilities (water, electrical, and gas supply lines) are run to the base of the foundation and then to there respective locations in plan. Foundation walls were then back-filled, soil compacted, gravel added, rebar laid out, and then slab poured. In addition, raft foundation spreads the weight of the container over the whole ground floor area. The raft is laid on a hardcore, or scalping bed and usually thickened at the edges, especially in very poor ground. Rafts are most suitable when the ground is of good load bearing capacity and little work is required to get a solid foundation.

Image of raft foundation after rebar was laid out before concrete finishing was poured.

Image of completed raft foundation

Raft foundation details

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Container Footing

A container is built as an in part connected with its entire periphery welded to the body, the chances of uplift and suction force is highly impossible. However, the whole container would need to be secure on the ground or on foundation to prevent it being blown away by storm or strong wind. The containers units are welded on steel post with 500 x 500mm width footing buried at 500mm deep into the ground. The utilities (water, electrical, and gas supply lines) are run to the base of the container to the respective locations proposed in plan by M&E engineer.

Image of steel footing to be connected to base of container

Workers welding steel footing to base of container

Page 64: Project Management (Project 1 - Defining and documenting a project)

6.3 Structural components

Exploded diagram of a container

Containers are designed to bear load at their corner post

The image illustrates the basic structural components of a container. The type of containers we are using is 20ft Container (6.1m Lx 2.44m W x 2.6m H) and 40ft Container (122m Lx2.44m W x 2.6m H) due to its ease of availability in the market The corrugation panels (roof, sides, and back floor, purlins, front doors, frame, and rails of a container forms an integrated structural skin. They are strong and made to carry floor loads far more than what is required for typical home construction. Therefore, no extra structural support is required on sidewalls and doors of the containers. However, modifying and cutting openings weakens its existing structural system. It is recommended that aluminum powder coated framing to be used to frame out the opening created.

Page 65: Project Management (Project 1 - Defining and documenting a project)

Extra bracing can be added to the roof for hanging fixtures required. The floors are made with treated plywood. Thus, it is strong, resilient, does not dent, insect resistant and can be replaced easily for repair. A thin layer of interior finishing (vinyl, carpet, etc.) can be laid on top for a more sophisticated interior finishing. Every container is designed with a fitting at every corner due to its original intention to be stacked up during shipment. This design allows the load to be distributed at the four corners through the corner posts. This explains the importance of the corner post as well as the panels in contribution to the structural rigidity and stability. 6.3.1 Container to foundation A container for foundation plate weld

Installation of container to pad footing

Page 66: Project Management (Project 1 - Defining and documenting a project)

Steel plate and reinforced concrete bars are being set in concrete off-site. During installation, steel plates fitted inside the corner fittings, acting as heavy duty washer for the blots. Advantages -The most secure method -Not difficult for a handy person -Simply weld the containers together 6.3.2 Container to container

Foundation to container details

Container to container weld

All corner blocks are welded to each other to make sure containers will not dislocate

Page 67: Project Management (Project 1 - Defining and documenting a project)

6.3.3 Connection to connectionCorner castings also known as corner fittings are the structural element to allow 2 shipping containers to be connected both vertically and horizontally at the 8 corners of a shipping container.

Container to container connection

Corner castings around container

Page 68: Project Management (Project 1 - Defining and documenting a project)

Installation process

1. Open bridge clamp by twisting shaft. 2. Insert bridge clamp across adjacent corner casting; ensure grip hooks

are inside the corner casting. 3. Use central spanner point to tighten grips 4. Tighten lock nut to adjacent grip to ensure its is tighten

The design construction and installation required perfect sealing of shipping containers in order to prevent any means of damages. Another connection method is known as welding.

Corner casting upper and lower dimensions

Page 69: Project Management (Project 1 - Defining and documenting a project)

6.4 Tensile roof construction Tent structure system Saddle Roof -Four or more point system when the fabric is stretched between a set of alternating high and low points - By running a cable in a parallel pattern with opposite curvature, a slight saddle is created. Alternating ridge and valley cables create a series of small curvatures in the membrane—a scenario that creates a unique undulating surface. Construction Materials -For external use we are proposing to use PVC coated polyester as daily use element, it can transmit daylight and reflect heat, Control sound, and be easy to keep clean. -PVC-coated polyester fabric is the oldest and one of the most commonly used materials on fabric structures. It has a high tensile and tear strength but low durability as it tends to deteriorate from UV radiation. It also exhibits creep behavior, losing significant levels of pre-stress over time and sometimes requiring membrane re-stressing. Many consider its low durability and lifespan of 10-15 years a barrier to application as permanent structure.

PVC coated polyester

Comparision of PTFE coated fiberglass and PVC coated polyester

Membrane tensile strength

Page 70: Project Management (Project 1 - Defining and documenting a project)

Advantages Disadvantages

-Unique designs -Lightweight and flexible -Environmentally sensitive -High strength weight ratio

-Little to no rigidity -Loss of tension is dangerous for stability -Thermal values limit use

Membrane plate -Provide a link between the membrane and structural elements -Membrane plates accept centenary cables and pin connection hardware Membrane forms the enclosure of the structure. Connections can be glued or heat welded.

Tripod head with centetary cables

Centenary cables at a side connection

Extruded section with membrane plate and

centenary cables

Tensioner

Page 71: Project Management (Project 1 - Defining and documenting a project)

Cable clamps Edge cable with clamps. Used mainly for PTFE-coated fiberglass fabric, but also for PVC coated polyester fabric when edge spans are longer than 20m. Environmental Impact -Longer life cycles of materials -Materials can be re-used in form -Most materials are completely recyclable -Less impact on site -Less construction debris after demolition Critical aspects to ensure that has an efficient installation process: 1.Develop an effective means and method of installation 2.Ensure that you have the right equipment and tools on site 3.Adequate shake out area. Protect the membrane form sharp surfaces 4.Be mindful of the weather 5.Thorough inspection of all connections 6.Close out and sign off with the client or GC

Solar behaviour

Sections of cable clamp cable clamp through membrane

Page 72: Project Management (Project 1 - Defining and documenting a project)

6.5 Container Modification -When cutting or removing any of the panelings, considerable reinforcement would be needed to replace the support being lost -Steel Framing will be required to frame out the opening Container Deformation Container Reinforcement The Structural of Container Modifications Image of Container

Page 73: Project Management (Project 1 - Defining and documenting a project)

6.6 Construction process 1.Build a foundation In our case where we are to build on the surface of the lake, the floating dock system is used to provide buoyancy driven experience to the visitor. This floating foundation system is chosen based on its features and advantages that benefits the whole project economically and relating to the built context. 2. Place the containers The containers are going to be placed on site using crane that Is easy, efficient, and safety. 3. Connect the containers Several ways are used on different parts to combine to containers, such as bolts, specialized clamps, or through welding. Since the pavilion proposed is a permanent builtform, welding is proposed as the connecting method for most of the parts. 4.Add Reinforcement Structural reinforcement are required to replace the support being lost when the side panels are removed. The columns and beams are proposed to be stitch welded to the containers for greater stability. 5. Modification Removal of side panels is required if the passage between the containers or the windows and door openings are needed. Plasma cutter and cutting torch are proposed to make openings. 6. Seal the cracks To seal the gaps between containers resulted by the removals of interior walls, steel strips could be welded on the side gaps. Other solution could be the backer rod. spray foam, and caulk. After all, doors, windows. subfloors and electrical conduit are to be added based on the preference of the client. 7. Infill After all, doors, windows, subfloors and electrical conduit are to be added based on the preference at the client.

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6.7 Cost breakdown No. Item Quantity Cost Total cost

Substructure Excavation 1 Machine excavation remove top soil 16 300 4800

2 Excavation on trench to receive raft foundation 30 78 2340

Foundation 3 Precase reinforced concrete (grade 45)

raft 75 20 1500

4 Foundation mild steel high tensile to raft foundation trench 2000 2 4000

5 Reinforced concrete (grade25) in substructural works 300 35 10500

6 Asphalt paving, road work 1200 110 132000 Superstructure Structural Steel Work

7 Universal steel beam (4.8m x 8); (84.5kg/m) 3245 2 6490

8 Universal steel column (3.3m x 12); (84.5kg/m) 3346 2 6692

9 Apply 1 coat of intumescent 1 hour fire-rating paint to hot dipped galvanized structural steel

200 12 2400

PVC coated polyester tensile waterproof membrane roof (30m2x8) 30 60 1800

Joints 10 Stainless steel plate (200mm x 210mm) 60 11 660 Staircase and finishes

11 Stainless Steel Staircase with hot dipped galvanised finish (overall size 912mm x 6970mm x 3450mm high)

3 3152 9456

Total cost for C&S Engineering: RM182638

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7.0 Mechanical & Electrical Engineering 7.1 Electrical system

First floor plan

Lighting plan

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Second floor plan

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Types of lightings and fixtures

TYPES OF FIXTURE

Pendant LED Bulb

IMAGE

TYPE OF LUMINOUS

Warm White

LUMINOUS FLUX ( lm )

2000 lm

POWER ( W )

120 W

COLOR TEMPERATURE ( Kelvin )

2700 Kelvin

BULB FINISH

White coated

VOLTAGE ( V )

220 - 240 V

COLOR RENDERING INDEX ( CRI )

80

LUMEN MAINTENANCE FACTOR

0.7

DIMENSIONS ( mm )

H = 132 mm , W = 69 mm

LIFE HOURS ( Hours )

15,000

QUANTITY

25

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TYPES OF FIXTURE

Patio Light Stringer

IMAGE

TYPE OF LUMINOUS

Warm

LUMINOUS FLUX ( lm )

1000 lm

POWER ( W )

8 W

COLOR TEMPERATURE ( Kelvin )

2200 Kelvin

BULB FINISH

-

VOLTAGE ( V )

120 V

COLOR RENDERING INDEX ( CRI )

80

LUMEN MAINTENANCE FACTOR

0.7

DIMENSIONS ( mm )

L = 330 ft.

LIFE HOURS ( Hours )

15,000

QUANTITY

15

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TYPES OF FIXTURE

LED Edison Bulb

IMAGE

TYPE OF LUMINOUS

Very Warm White

LUMINOUS FLUX ( lm )

800 lm

POWER ( W )

6 W

COLOR TEMPERATURE ( Kelvin )

2200 Kelvin

BULB FINISH

White coated

VOLTAGE ( V )

120 V

COLOR RENDERING INDEX ( CRI )

93

LUMEN MAINTENANCE FACTOR

0.7

DIMENSIONS ( mm )

H = 100mm , L = 60mm

LIFE HOURS ( Hours )

20,000

QUANTITY

60

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TYPES OF FIXTURE

Sconce Lighting Lamp

IMAGE

TYPE OF LUMINOUS

Warm White

LUMINOUS FLUX ( lm )

1540 lm

POWER ( W )

14 W

COLOR TEMPERATURE ( Kelvin )

2700 – 3200 Kelvin

BULB FINISH

Painted

VOLTAGE ( V )

110 V

COLOR RENDERING INDEX ( CRI )

80

LUMEN MAINTENANCE FACTOR

0.7

DIMENSIONS ( mm )

H = 1.18 in. , W = 3.35 in. , L = 16.14 in.

LIFE HOURS ( Hours )

50,000

QUANTITY

13

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TYPES OF FIXTURE

SINGLE GANG LIGHT SWITCH

IMAGE

WEIGHT

59g

QUANTITY

6

TYPES OF FIXTURE

TWO GANG LIGHT SWITCH

IMAGE

WEIGHT

100g

QUANTITY

3

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TYPES OF FIXTURE

THREE GANG LIGHT SWITCH

IMAGE

WEIGHT

181g

QUANTITY

2

TYPES OF FIXTURE

LIGHTING TIMER

IMAGE

DIMENSIONS

55 MM deep, 75MM square

CAPACITY

16A resistive load, up to 3840W at 240V

QUANTITY

1

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7.2 Stormwater and wastewater system Stormwater system

Lightweight PVC Drainage system PVC piping system is a product that offers reliable and durable service for various usages. It provides tremendous weight advantage, reducing number of installers needed as well as lower cost for transportation with higher payloads. Its resistance to fracture increases its performance advantage due to its ability to yield under loadings with its elasticity, which also reduces the magnitude of pressure surges. Besides that it is a non-toxic, environmental friendly, and safe material, it offers watertight joints that outperformed traditional pipe products. Most importantly, it is durable and insulated from exposing to direct sunlight when installed to the containers. uPVC Sanitary System The system is used for transportation of potable water for domestic usage as well as ground water for land engineering. It also commonly used for disposing off sewage and venting system. The piping system offers ability to withstand the flow of aggressive water. This results in the piping system’s suitability to be applied on site due its location beside Sungai Klang, and the high average rainfall in Malaysia. It is also resistance to a number of chemicals and corrosions, providing best solution of long-term piping system. Besides that, it is ideal for water distribution systems that able to carry drinking water and advantageous for sewage systems as there is no buildup of deposits inside the surface. Thus, enabling consistent use of building system components.

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Sche

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sys

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Gutter, downpipe and sanitary pipe layout

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7.3 Fire protection system

Active Fire Protection Active fire protection is a group of system that requires some amount of action in order to work efficiently in the event of fire. The systems can be manually operated or automatically, with some amount of motion. It includes fire and smoke alarm systems, sprinkler systems and fire extinguisher. The fire and smoke alarm system are used to detect the event of fire, the sprinkler system is used to slow the growth of fire activity, whereas the fire extinguishers are used to put out the fire or to clear route for evacuation. Fire Alarm System The fire alarm system offers reliability and efficiency in the event of fire emergency could occur, activated manually or automatically. The system capability of alerting all individuals in a building ensure everyone is protected and evacuate safely. Insurance fees are reduced at premium rates as well for buildings installed with proper fire alarm system. The system consists of a control panel that is connected to the smoke detectors; break glass alarm trigger, heat detectors, water sprinklers, fire alarm bell etc. During the fire activity, the heat detector will set off the water sprinkler and fire alarm bell within the premises simultaneously.

Diagram of Fire Alarm System

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Fire protection layout

Ground floor plan

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First floor plan

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Second floor plan

Page 90: Project Management (Project 1 - Defining and documenting a project)

Types of fire protection gadgets Break Glass Alarm Trigger Image of Fixture

Product Dimension (mm) 86mm x 86mm x 50mm

Voltage Range 24V DC

Alarm Current 30mA

Material Fire Proof Plastics

Weight 200g

Color Red

Sub-Function Phone jack: Confirmation LED: Reset button

Quantity 6 KELUAR Signage Image of Fixture

Product Dimension (mm) 576mm x 71mm x 165mm

Operating Voltage 240 VAC

Emergency Operation Duration Min. 4 hours

Light Source Super bright white LED

Charger Solid State Charger

Face Single

Enclosure Material ABS Engineering Plastic

Weight 1kg

Quantity 5

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Dry Powder Fire Extinguisher Image of Fixture

Product Dimension (mm) 405mm Height, 130mm DIA.

Propellant Nitrogen

Capacity 3kg dry powder

Head Valve Controllable Brass Valve with Gauge

Working Temperature Range -20°C ~ 60°C

Discharge Time > 9sec.

Approx. Effective Range 3m

Body Material Mild Steel

Fire Rating 13A/55B

Quantity 6 Heat Detector Image of Fixture

Product Dimension (mm) 111m DIA. x 45mm

Ambient Temperature 0°C ~ 55°C

Voltage Range 12V ~ 30V DC

Alarm Current 40mA

Material Fire-Proof Plastic

Weight 130g

Color White

Quantity 3

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Fire Alarm Image of Fixture

Product Dimension (mm) 152.4mm DIA.

Current Draw 0.030A

Operating Temperature Range -31°F ~ 140°F

Operating Voltage Range 19.2 - 26.4 V DC

Sound Output 85 dBA

Quantity 2 Fire Alarm Control Panel Image of Fixture

Product Dimension (mm) 510mm x 1220mm x 230mm

Power Supply Input 240V AC 50Hz

Charger Auto

End of Line 8K2 Ohms

Auxiliary Output 24V 1Amp

Quantity 1

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7.4 Mechanical ventilation system Types of indoor and outdoor units Types of Fixture LG A5UQ48GFA0 5.0HP

Inverter Outdoor Unit Image of Fixture

Product Dimension (mm) 950mm x 1170mm x 330mm

Cooling Capacity 7640 ~ 48000 ~ 55200

Total Piping Length (Max.) 85m

Power Supply ø,V,Hz 1/230/50

Net Weight 84kg

No. of Connection to Indoor Units (Max.) 5

Quantity 1 Types of Fixture LG - 18k BTU - Ceiling Cassette with Grille Image of Fixture

Product Dimension (mm) 711.2mm x 711.2mm x 60.96mm

Air Flow 388CFM - 459CFM

Remote Control Wireless

Voltage 208Volts

Frequency 60Hz

Net Weight 19kg

Quantity 3

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Types of Fixture LIBERO-E- 2.5kW Wall Mounted Inverter Air

Conditioner Image of Fixture

Product Dimension (mm) 885mm x 285mm x 210mm

Air Flow 12m³/min - 27m³/min

Total Piping Length 3m - 15m

Power Supply Ø/V/HZ 1 / 220-240/ 50

Frequency 47Hz

Net Weight 11kg

Quantity 1

Ground floor plan

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Second floor plan

First floor plan

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7.5 Renderings

Exterior lightings

Interior lightings

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7.6 Cost breakdown No. Item Quantity Cost Total cost

Air Conditioning System 1 LG A5UQ48GFA0 5.0HP Inverter

Outdoor Unit 1 8840 8840

2 LG - 18k BTU - Ceiling Cassette with Grille 3 4200 12600

3 LIBERO-E 2.5kW Wall Mounted Inverter Air Conditioner 1 915 915

Electrical System 4 Lighting Timer 1 27 27 5 Distribution Box 1 180 180 6 Electric Meter 1 106 106 Light Fixtures 7 Philips Pendant LED Bulb 25 85 2125 8 Patio Light Stringer 15 19.80 297 9 PLT LED Edison Bulb 60 21 1260

10 ELINKUME Sconce Lighting Lamp 13 170 2210

Plug points 11 10A One Gang One Way Switch 6 7 42 12 10A Two Gang One Way Switch 3 10 30 13 10A Three Gang One Way Switch 2 13 26 Drainage System

14 32-315mm uPVC Non-Pressure Soil and Waste pipe 80 0.64-

424.20 16000

Rainwater Harvesting System

15 Harvest Rainwater Lightweight PVC Rain Drain Pipe 140 0.42-7.64 1000

Fire Protection System 16 Break Glass Alarm Trigger 6 32 192 17 Econlite KELUAR Signage 5 118 590

18 Fire Fighter Dry Powder Fire Extinguisher 6 115 690

19 Heat Detector 3 130 390 20 Fire Alarm Bell 2 130 260 21 Fire Alarm Control Panel 1 510 510

Total cost for M&E engineering: RM48290

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8.0 Costing 8.1 Property details Location : No.1, Jalan Taylor’s, 47500 Subang Jaya, Selangor Dahrul Ehsan, Malaysia. Proposed Site : In existing open car park (Zone I), facing road turning corner. Function : Recreation Station Time Frame : 1 year Total Build up Area : 600m2

Project Budget : RM1,500,000 Estimated price per sq. ft: RM232

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8.2 Overcoming limited budget All consultants had come to an agreement of using second hand shipping containers as building components instead of buying new shipping containers which costs 3 times higher.

Container Details

20′ container 40′ container

external dimensions

length 6.058 m 12.192 m width 2.438 m 2.438 m height 2.591 m 2.591 m

interior dimensions

length 5.867 m 12.032 m width 2.352 m 2.352 m height 2.385 m 2.385 m

door aperture

width 2.343 m 2.343 m height 2.280 m 2.280 m

internal volume 33.1 m³ 67.5 m³ maximum

gross weight 30,400 kg 30,400 kg

empty weight 2,200 kg 3,800 kg

New container which costs RM15,000 Used container which costs RM4,800

Page 100: Project Management (Project 1 - Defining and documenting a project)

net load 28,200 kg 26,200 kg 8.2 Bill of quantities Architectural

Item Description Unit Unit Price (RM)

Quantity Amount (RM)

Container 1 20ft (Used) unit 4800 6 28800 2 40ft (Used) unit 7000 8 56000

Floor Timber Floor Decking M2 50 3 2590mmx12000mm Timber Floor

Decking unit 775 8 12400

4 2590mmx6000mm Timber Floor Decking unit 387.5 6 4650

Wall

Container Wall Insulation Foam Panels M2 5

5 2590mmx12000mm Insulation Foam Panels unit 155 11 1705

6 2590mmx6000mm Insulation Foam Panels unit 77.5 8 620

7 2590mmx2400mm Insulation Foam Panels unit 31 17 527

Container Timber Wall Decking M2 36

8 2590mmx12000mm Timber Wall Decking unit 372 11 12276

9 2590mmx6000mm Timber Wall Decking unit 186 8 4464

10 2590mmx2400mm Timber Wall Decking unit 75 17 3825

WIndows

11 1700mmx950mm window with aluminum framing unit 200 3 600

12 1400mmx650mm window with aluminum framing unit 170 3 510

13 1400mmx500mm window with aluminum framing unit 160 3 480

14 1400mmx700mm window with unit 180 6 1080

Page 101: Project Management (Project 1 - Defining and documenting a project)

aluminum framing

15 4950mmx2400mm glazing tempered glass with steel frame unit 3500 1 3500

16 2590mmx2400mm glazing tempered glass with steel frame unit 2000 6 12000

Doors

17 2500mmx3000mm double leaf glass door with steel frame unit 420 3 1260

Washrooms 18 Ceramic Basin unit 200 4 800 19 Ceramic Toilet Bowl unit 500 8 4000 20 Partition Wall unit 200 9 1800 Total 151297 Civil and Structural

Item Description Unit Unit Price (RM) Quantity Amount

(RM)

Substructure Excavation 1 Machine excavation remove top

soil unit 300 16 4800

2 Excavation on trench to receive raft foundation unit 78 30 2340

Foundation 3 Precase reinforced concrete

(grade 45) raft M3 20 75 1500

4 Foundation mild steel high tensile to raft foundation trench kg 2 2000 4000

5 Reinforced concrete (grade25) in substructural works M3 35 300 10500

6 Asphalt paving, road work M2 110 1200 132000 Superstructure Structural Steel Work

7 Universal steel beam (4.8m x 8); (84.5kg/m) kg 2 3245 6490

8 Universal steel column (3.3m x 12); (84.5kg/m) kg 2 3346 6692

9 Apply 1 coat of intumescent 1 kg 12 200 2400

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hour fire-rating paint to hot dipped galvanized structural steel

PVC coated tensile waterproof membrane roof

M2 30 60 1800

Joints

10 Stainless steel plate (200mm x 210mm) unit 11 60 660

Staircase and finishes

11

Stainless Steel Staircase with hot dipped galvanised finish (overall size 912mm x 6970mm x 3450mm high)

unit 3152 3 9456

Total 182638 Mechanical and Electrical

Item Description Unit Unit Price (RM) Quantity Amount

(RM)

Air Conditioning System 1 LG A5UQ48GFA0 5.0HP Inverter

Outdoor Unit unit 8840 1 8840

2 LG - 18k BTU - Ceiling Cassette with Grille unit 4200 3 12600

3 LIBERO-E 2.5kW Wall Mounted Inverter Air Conditioner unit 915 1 915

Electrical System 4 Lighting Timer unit 27 1 27 5 Distribution Box unit 180 1 180 6 Electric Meter unit 106 1 106 Light Fixtures 7 Philips Pendant LED Bulb unit 85 25 2125 8 Patio Light Stringer unit 19.80 15 297 9 PLT LED Edison Bulb unit 21 60 1260

10 ELINKUME Sconce Lighting Lamp unit 170 13 2210

Plug points 11 10A One Gang One Way Switch unit 7 6 42

Page 103: Project Management (Project 1 - Defining and documenting a project)

12 10A Two Gang One Way Switch unit 10 3 30 13 10A Three Gang One Way Switch unit 13 2 26 Drainage System

14 32-315mm uPVC Non-Pressure Soil and Waste pipe m 0.64-

424.20 80 16000

Rainwater Harvesting System

15 Harvest Rainwater Lightweight PVC Rain Drain Pipe m 0.42-7.64 140 1000

Fire Protection System 16 Break Glass Alarm Trigger unit 32 6 192 17 Econlite KELUAR Signage unit 118 5 590

18 Fire Fighter Dry Powder Fire Extinguisher unit 115 6 690

19 Heat Detector unit 130 3 390 20 Fire Alarm Bell unit 130 2 260 21 Fire Alarm Control Panel unit 510 1 510 Total 48290 Landscape

Item Description Unit Unit Price (RM) Quantity Amount

(RM)

Soft scape 1 5mm Polycarbonate Awning

Pergola (including installation) unit 2000 1 2500

2 Windsor Teak Garden Bench unit 800 4 3200

3 Bamboo furniture garden set (4 chairs + 1 coffee table with glass top)

set 1200 4 4800

4 Outdoor WPC decking floor wood plastic composite (including installation)

M2 150 16 2500

5 White granite gravels ton 600 50 30000

6 Trellis lattice panel (120cm X 250cm) unit 160 2 320

7 Clay bricks (720pcs/pallet) unit 270 8 2160 Hardscape 8 Red sealing wax palm unit 150 7 1050

Page 104: Project Management (Project 1 - Defining and documenting a project)

9 Red ginger plant unit 35 60 2100 10 Big-sage unit 30 20 600 11 Ashoka unit 200 8 1600 12 Spider plant unit 20 18 360 13 Dwarf Geometry tree unit 250 7 1750 Total 52940 Labour

Item Description Days Rate/Day (RM) Quantity Amount

(RM) 1 Carpenter 40 90 4 14400 2 Skilled Worker 30 120 8 28800 3 General Worker 60 90 10 54000 4 Electrician 15 120 5 9000

5 Rainwater Harvesting System Installer 5 120 3 1800

6 Plant and Equipment Operator 40 120 5 24000 Total 132000 Total Construction Cost

Item Description Amount (RM)

1 Architectural 151297 2 Civil and Structural 182638 3 Mechanical and Electrical 48290 4 Landscape 52940 5 Labour 132000

Total 567165

Page 105: Project Management (Project 1 - Defining and documenting a project)

8.4 Summary

After the estimations and calculations of the construction cost, the total construction cost for the Recreation Station is RM565,365. The amount mentioned excludes the cost and rental of the land as the land has already been owned by the client, Taylor’s University. Other Cost Item Description Percentage

(%) Construction

Cost (RM) Amount

(RM) 1 Authority Cost 3 565365 16961 2 Preliminary Cost 5 565365 28268

3 Goods and Service Tax (GST) 6 565365 33922

4 Material Wastage 10 565365 56537

Total 135688 Consultation Fee

Item Description Percentage (%)

Construction Cost (RM)

Amount (RM)

1 Project Manager 3 565365 16961 2 Architect 2 565365 11307 3 Civil and Structural Engineer 1.5 565365 8481

4 Mechanical and Electrical Engineer 1.5 565365 8481

5 Landscape Architect 1 565365 5654 6 Quantity Surveyor 1 565365 5654 Total 56537

27%

32% 9%

9%

23%

Total Construction Cost Architectural

Civil and Structural

Mechanical and Electrical

Landscape

Labour

Page 106: Project Management (Project 1 - Defining and documenting a project)

Total Project Cost

Item Description Amount (RM) 1 Construction Cost 567165 2 Other Cost 135688 3 Consultation Fees 56537 Total 759390

The Bar Chart shows the cost of each categories of the entire project. Civil and Structural has the highest cost among the other categories as the main issue on site is the land, which needs to be paved to allow better accessibility on site. Architectural cost is lower than C&S cost as using container as the main building components contributed a lot on reducing the cost of the construction. The third highest cost of the project is the labour, as skilled workers and specialists are needed for the construction of containers and reduction of construction time.

151297 182638

48290 52940

132000 16961

28268 33922

56537 56537

Architectural Civil and Structural

Mechanical and Landscape

Labour Authority Cost

Preliminary Cost Goods and Service Tax

Material Wastage Consultation Fees

0 50000 100000 150000 200000 Amount (RM)

Total Project Cost

Page 107: Project Management (Project 1 - Defining and documenting a project)

9.0 Conclusion In conclusion, the progression of the “Recreational Station” Project is expected to be completed by August 2018 and project is set to be a carried out under a period of 1 year. We would like to summarize the project with the two objectives that we have set in the proposal stage, which will lead to a successful completion of the project. The whole project was planned out precisely following the time and job scope by using Pert chart and Gantt chart to keep every task on schedule. The consultants values weekly CCM meetings as the meeting aids in keeping progress on track and also to have time-to-time update from each consultant to avoid work delay and to discuss on occasional and accidental issues. Taylor’s SABD School to have more developed and diverse facilities Beside on being an architectural workshop, the “Recreational Station” visualizes more public and students to be aware of the architecture school and its stand on the international platform by showcasing student projects and models. The workshop is also an alternative space for students to relax, socialize and interact, providing social hotspot for students especially during rainy days or traffic peak hours. Students can also enjoy the diverse activities happening inside the station that has been prepared by Taylor’s University. Students are now allowed a more feasible and comfortable space to spend their time. Project cost control and management After an intensive discussion and thoughtful consideration among all the consultants, every costing of materials and resources were sorted out and planned critically with the coordination and cooperation from all consultants to prevent wastage and to reduce the budget spent on unnecessary things, the project is estimated to be completed within the budget quotes. Besides, labor and resources were also well planned to prevent any off schedule event from happening while controlling the project costing within budget given by client.

Page 108: Project Management (Project 1 - Defining and documenting a project)

10.0 Appendix 10.1 Meeting agenda and minutes

Week Date Real life situation Stages

Week 2 6/9/2017 August 2017 Pre-design stage

Week 3 13/9/2017 October 2017 Schematic design stage

Week 4 20/9/2017 December 2017 Design development stage and documentation stage

Week 5 27/9/2017 February 2018 Documentation and approval stage

Week 6 4/10/2017 April 2018 Tender and construction stage

Week 7 11/10/2017 July 2018 Construction, CPC, CCC and handling over stage

Page 109: Project Management (Project 1 - Defining and documenting a project)

MINUTES OF WEEKLY STAFF MEETING

Date: 6/9/2017

Time: 10.00am

Attendance: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Absent:

Item Description Action Date of

Action

1. Introduction

The meeting commented at 10:00am and

was chaired by project manager. The

minutes of meeting were confirmed by all in

attendance

Project

Manager

1. Delegation of job scope

1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: Ar. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Each memebers identify their role on the project

and what to expect.

Everyone

2. Presentation of company profile (TWY

consultants) and organizational chart and

skateholders

Project

Manager

3. Site visit

Site visit is conducted by the company on

8/6 with client.

Site is located beside Taylor’s University, Zone

Everyone

Page 110: Project Management (Project 1 - Defining and documenting a project)

H car park

4. Project Briefing

Project briefing is done by client (Taylor’s

University) . Recreational district of 600m2 to

be designed and built on allocated land

with a budget of RM1.5M

Client

5. Project Manager to draft Gantt Chart and

Pert Chart

Gantt chart is drafted by project manager.

Each member understand their role and

datelines to meet.

Project

Manager

6. Architect to think of design approach and

concept

Client expect a light weight structure with

fast construction. Architect is to come out

with a contemporary, low energy design.

Architect

7. Conclusion

1) Architect to come out with

presentation of concept to client

2) Project manager to come up with risk

analysis

3) C&S to access soil condition

4) Landscape architect

Everyone

8. Adjournment and next meeting

There being no further matters the meeting

was adjourned at 1:30pm. Next meeting shall

be at 16/9/2017 @ 10:00am

Everyone

Minutes taken by:

PLA. Tan Wen Hao

Minutes reviewed by:

Ar. James Wong Zhen Fai

Minutes verified by:

Ar. Jack Too Mun Fai

6/9/2017

Page 111: Project Management (Project 1 - Defining and documenting a project)

MEETING AGENDA OF WEEKLY STAFF MEETING

Date: 13/9/2017

Time: 10.00am

Facilitators: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Item Description Action Date of Action

1. Debrief of recent site visit and SWOT

analysis

Clear understanding of site condition,

view and vistas and potential risk for

construction site. SWOT presentation

Everyone

2. Concept presentation Architect

3. C&S Engineer to suggest possible

structural solutions in accordance with

appropriacy and costing, landscape

architect to discuss landscape layout in

line with what the architect visualise

C&S

Engineer,

Landscape

Architect &

Architect

4. Quantity surveyor to state out budget

constraint and alternative structural

component for same design.

Quantity

Surveyor

5. Risk Briefing

Project Manager to discuss risk analysis

and prevention

Client

Minutes taken by:

PLA. Tan Wen Hao

Minutes reviewed by:

Ar. James Wong Zhen Fai

Minutes verified by:

Ar. Jack Too Mun Fai

13/9/2017

Page 112: Project Management (Project 1 - Defining and documenting a project)

MINUTES OF WEEKLY STAFF MEETING

Date: 13/9/2017

Time: 10.00am

Attendance: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Absent:

Item Description Action Date of Action

1. Debrief of recent site visit and SWOT

analysis

Everyone

2. Requirements briefing

Discussion of land zoning, land survey

and DBKL,Bomba and related authorities

requirements of site

Everyone

3. Schematic design presentation

Climaticalism. 600sqm three floors

container stacking with internal

courtyard and rooftop garden

Architect

4. Structural solutions

C&S engineers suggested raft

foundation and CHS column for support

C&S

Engineer

5. Quantity Survey

Containers to use second hand shipping

containers. Price to be confirmed

Quantity

Survey

6. Risk Analysis

a. soil condition – soft sands & stones

b. Inconvinence to car park

condition. Site is blocking the main

assess.

Project

Manager

Page 113: Project Management (Project 1 - Defining and documenting a project)

7. Project Manager to update Gantt Chart

and Pert Chart

Project

Manager

8. Architect to improve design and amend

layout of design based on client’s

comment

Architect

9. Conclusion

5) Finalized version to be shown next

week

2) Site meeting with project team,

client and contractor

Everyone

10. Adjournment and next meeting

There being no further matters the

meeting was adjourned at 1:30pm. Next

meeting shall be at 20/9/2017 @ 10:00am

Everyone

Minutes taken by:

PLA. Tan Wen Hao

Minutes reviewed by:

Ar. James Wong Zhen Fai

Minutes verified by:

Ar. Jack Too Mun Fai

13/9/2017

Page 114: Project Management (Project 1 - Defining and documenting a project)

MEETING AGENDA OF WEEKLY STAFF MEETING

Date: 20/9/2017

Time: 10.00am

Facilitators: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Item Description Action Date of Action

1.

1.1

Finalised design & spatial layout

presentation

Architect to present final design and

spatial layout

Discussion with fellow parties on each

components

Everyone

2. Possible structural layout and

connections presentation and discussion

C&S

Enginner

3. Budget estimation

First round of budget estimation

according to finalised design. Discussion

with fellow members on balance and

allocatation of budget on different

component of project.

Quantity

Surveyor

4. Landscape design

Discussion of possible plantations and

furnitures (hardscape design) to be used

based on site condition and budget.

Landscape

architect

4. Briefing of latest progress and response

from authorities on site requirements and

human resources.

Project

Manager

Page 115: Project Management (Project 1 - Defining and documenting a project)

5. Risk Briefing

Project Manager to discuss risk analysis

and prevention

Client

Minutes taken by:

PLA. Tan Wen Hao

Minutes reviewed by:

Ar. James Wong Zhen Fai

Minutes verified by:

Ar. Jack Too Mun Fai

20/9/2017

Page 116: Project Management (Project 1 - Defining and documenting a project)

MINUTES OF WEEKLY STAFF MEETING

Date: 20/9/2017

Time: 10.00am

Attendance: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Absent:

Item Description Action Date of

Action

1. 1.1 1.2 1.3 1.4

Architect’s to present finalized design/ spatial layout concept after amendment requested by client. Landscape architect brainstormed with relevent parties of initial landscape concept according to architect’s designintention Structural concern and suggestion presented by Structural engineer based on structural integrity, sustainability and appropriaty on site. M&E discussion with fellow members on potential energy saving qualities based on design and also thermal/lighting feasibility studies Feasibility study with team based on design

Everyone

2. 2.1 2.2 2.3

Architect & team Architect and parties to produced finalised plans and section and prepare for authorities submission Company to produced 1:100 physical model of site and proposed building Produce complete 3d model (BIM) to show further detail of buiding components.

Architect

3. C&S Engineering To work closely with architect to resolve issues

C&S Engineer

Page 117: Project Management (Project 1 - Defining and documenting a project)

on foundation and agreed CHS connetions to stairs and containers.

4. 4.1 4.2 4.3

Quantity Survey First round of budget estimation and suggest alternative for materials with better performance and appearance with lower cost. Budget and finance report, human resources control Second hand containers (40” RM7000, 20” RM5000)

Quantity surveyor

4. M&E Engineering Confirmation of size of container and proposed lighting type. Lighting and Electrical layout to be discussed next week.

M&E Engineer

5. Project Manager to update Gantt Chart and human resources report

Project Manager

6. 6.1

Landscape proposal Possible plantation and hardscape design based on architect proposal and budget and quantities to be aligned with finalised plan and budget. Possible concrete walkway and gravel flooring at interior courtyard.

Landscape Architect

7. Conclusion 1) Each member to proceed with what are

discussed today 2) Site meeting with project team, client and contractor

Everyone

8. Adjournment and next meeting There being no further matters the meeting was adjourned at 1:30pm. Next meeting shall be at 27/9/2017 @ 10:00am

Everyone

Minutes taken by: PLA. Tan Wen Hao Minutes reviewed by: Ar. James Wong Zhen Fai Minutes verified by: Ar. Jack Too Mun Fai

20/9/2017

Page 118: Project Management (Project 1 - Defining and documenting a project)

MEETING AGENDA OF WEEKLY STAFF MEETING

Date: 27/9/2017

Time: 10.00am

Facilitators: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Item Description Action Date of Action

1.

1.1

Drawing submission and review

Architect to discuss amendments on

design and components.

Discussion with fellow parties on each

components

Everyone

2. Confirm with a architect on structural

dimensions and earthwork submission

dateline from DBKL

C&S

Enginner

3. Update on material supply and

selections

To discuss with architect whether the

found source suits architect’s design

Quantity

Surveyor

4. Landscape design

Finalised landscape design and

vegetation selection

Landscape

architect

5. Schematic diagram of M&E system

based on architect’s drawings

M&E

Engineer

6. Progress check

Project Manager to discuss latest

progress and Gantt chart

Project

Manager

7. Client to confirm with architect with final Client

Page 119: Project Management (Project 1 - Defining and documenting a project)

design and material selection on

meeting

Minutes taken by:

PLA. Tan Wen Hao

Minutes reviewed by:

Ar. James Wong Zhen Fai

Minutes verified by:

Ar. Jack Too Mun Fai

27/9/2017

Page 120: Project Management (Project 1 - Defining and documenting a project)

MINUTES OF WEEKLY STAFF MEETING

Date: 27/9/2017

Time: 10.00am

Attendance: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Absent:

Item Description Action Date of

Action

1. 1.1 1.2 1.3 1.4

Architect and team to submit bomba drawings and door & windows schedule for submission Confimation with landscape engineer, C&S engineer and client on selected materials. Structural engineer to confirm date of site clearance after authority submissions approval next week Project Manager to confirm with container supplier and offsite preparation Quantity survey to look for water resistance outdoor paint for container to prevent corrosion

Everyone

2. 2.1 2.2

Architect & team Authority submission appproval and bomba approval this week. Prepare for tender process 3d model (BIM) detailing of piping and M&E system

Architect

3. 3.1 3.2

C&S Engineering Foundation padding and CHS connection revised Amend dimension and orientation of structure based on architect’s drawing

C&S Engineer

Page 121: Project Management (Project 1 - Defining and documenting a project)

4. 4.1 4.2

Quantity Survey Second round budget estimation and discussion on budget constraint Finalize cost wih M&E engineer and landscape architect by next meeting Estimate laborer needed and contact HR agency

Quantity Surveyor

5. 5.1 5.2 5.3 5.4

M&E Engineering Confimed electrical layout and drainage system. Ventilation for toilet- openings (discuss on design detail) Air ventilation duct above office and chill zone to be connected to roof, condenser units Bomba submission in lieu with architect

M&E Engineer

5. Project Manager to update Gantt Chart and human resources report

Project Manager

6. 6.1

Landscape confirmation Lndscape architect shown proposed landscape renderings Proposed plants for tropical climate such as spider plant and Daeng Malaysia Ixora Pathway and vegetation beside drainage to be confirmed with architect and C&S engineer

Landscape Architect

7. Conclusion 1) Each member to proceed with what are

discussed today 2) Revised costing on next week

Everyone

8. Adjournment and next meeting There being no further matters the meeting was adjourned at 1:30pm. Next meeting shall be at 4/10/2017 @ 10:00am

Everyone

Minutes taken by: PLA. Tan Wen Hao Minutes reviewed by: Ar. James Wong Zhen Fai Minutes verified by: Ar. Jack Too Mun Fai

27/9/2017

Page 122: Project Management (Project 1 - Defining and documenting a project)

MEETING AGENDA OF WEEKLY STAFF MEETING

Date: 4/10/2017

Time: 10.00am

Facilitators: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Item Description Action Date of Action

1.

Tender close and award of tender this

week

Everyone

2. Site clearing and hoarding installation

schedule

containers and building materials

delivery schedule next week

Container assembly, floor assembly and

M&E work week after.

Project

Manager,

C&S

Engineer

3. Final expenses quotation & capitalisation

expect second half of remittance from

client and prepare expenses on payday

to members and laborers.

Quantity

Surveyor

4. Vegetation supplier confirmed, finalised

hardscape design with architect

Landscape

architect

5. Air ventilation, stormwater & wastewater

piping installation, water storage on roof,

aircon installation in office and chill zone.

Outdoor and indoor lightings

confirmation with architect and supplier.

M&E

Engineer

6. Excavation

In-charge of site clearing next week,

Project

Manager

Page 123: Project Management (Project 1 - Defining and documenting a project)

schedule briefing with workers

7. Remit charges to company and visitation

during site clearing

Client

Minutes taken by:

PLA. Tan Wen Hao

Minutes reviewed by:

Ar. James Wong Zhen Fai

Minutes verified by:

Ar. Jack Too Mun Fai

4/10/2017

Page 124: Project Management (Project 1 - Defining and documenting a project)

MINUTES OF WEEKLY STAFF MEETING

Date: 4/10/2017

Time: 10.00am

Attendance: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Absent:

Item Description Action Date of

Action

1. 1.1

Award of tender this week Procurement contract awarded and construction phase starts next week

Everyone

2. 2.1 2.2 2.3 2.4 2.5

Site clearing Site clearing on next Monday 9/10/17 and hoarding installation, and to be supervised by Project Manager Structure installation Pipings and foundation work on Friday 13/10/17 Container delivery and assembly, tensile roof installation on following week

Project Manager,

C&S Engineer

3. 3.1 3.2

Tender analysis and agreement of the contract sum Revised final detailed bill of quantities, presented to the team and client.

Whole life cycle costing estimation next week

Quantity surveyor

4. 4.1 4.2

Hardscape confirmation Hardscape confirmation with architect, selection of furnitures and vegetation. To work with C&S Engineer and project manager on roadwork schedule, brick paving and excavation for plants.

Landscape architect

Page 125: Project Management (Project 1 - Defining and documenting a project)

5. 5.1 5.2

M&E Engineering water piping and drainage system installation schedule on 16/10/17 for one week, to work with C&S engineer Mechanical ventilation and lightings instalation on week after (Confirmation on specs with architect and supplier)

M&E Enginner

6. Project Manager to update Gantt Chart, Per chart and reallocate time allowance for installation To be in-charged of site clearing next week and schedule briefing with workers and suppliers. Transportation schedule.

Project Manager

7. Client to be on site on next Monday 9/10/17 for groundbreaking ceremony at 8:00am

Client

8. Adjournment and next meeting There being no further matters the meeting was adjourned at 1:30pm. Next meeting shall be at 11/10/2017 @ 10:00am

Everyone

Minutes taken by: PLA. Tan Wen Hao Minutes reviewed by: Ar. James Wong Zhen Fai Minutes verified by: Ar. Jack Too Mun Fai

4/10/2017

Page 126: Project Management (Project 1 - Defining and documenting a project)

MEETING AGENDA OF WEEKLY STAFF MEETING

Date: 11/10/2017

Time: 10.00am

Facilitators: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Item Description Action Date of Action

1.

Finishing and furniture installation next

week

-Installation schedule

Everyone

2. Landscape work , brick pavement and

roadwork

-Confirmation with team

-Schedule

-Contact with roadwork company

Project

Manager,

Landscape

Architect

3. Complete finance report & M&E

installation expenses

Quantity

Surveyor

4. Site cleanup and authority inspection

-Confirm schedule and demarcation

date

-Bomba inspection

Project

Manager,

Architect,

Client

5. Handling over

-Completion date and CCC

-Visitation with client and company team

Project

Manager,

Architect

6. Opening ceremony

-fix date and last meeting with client

Project

Manager

Page 127: Project Management (Project 1 - Defining and documenting a project)

Minutes taken by:

PLA. Tan Wen Hao

Minutes reviewed by:

Ar. James Wong Zhen Fai

Minutes verified by:

Ar. Jack Too Mun Fai

11/10/2017

Page 128: Project Management (Project 1 - Defining and documenting a project)

MINUTES OF WEEKLY STAFF MEETING

Date: 11/10/2017

Time: 10.00am

Attendance: 1) Architect: Ar. Jack Too Mun Fai

2) C&S Engineer: Ir. Bryan Yeoh Xiang Ann

3) Project Manager: Ar. James Wong Zhen Fai

4) Landscape Architect: PLA. Tan Wen Hao

5) Quantity Surveyor: Sr. Teo Hong Wei

6) M&E Engineer: Ir. Yan Wai Chun

Absent:

Item Description Action Date of

Action

1. 1.1

Finishing and furniture installation next week Furniture installation on 12/10/17 Thursday and artificial turf paving on roof. Tensile fabric installation on 14/10/17

Everyone

2. 2.1 2.2 2.3 2.4 2.5

Landscape work Landscape (vegetation plantation and outdoor furniture (gondola installation, bench) on next Wednesday 18/10/17 and gravel laying and on Friday 20/10/17. Brick pavement and roadwork Surrounding brick paving on Monday 23/10/17 and roadwork to be tentatively at Wednesday 25/10/17 until further notice from road construction company PPMs Asphalt

Project Manager,

Landscape Architect

3. 3.1 3.2

Finance report

Finalized finance report

Additional expenses on extra working hours on M&E installation

Quantity surveyor

4. 4.1

Site cleanup and authority inspection Site cleanup at Friday 27/10/2017,with parking lot, boundary line demarcation and painting the day after. Authority inspection on Monday 30/10/2017

Project Manager, Architect,

client

Page 129: Project Management (Project 1 - Defining and documenting a project)

4.2 M&E and Bomba inspection by related authorities

5. Handling over Construction phase will end at Sunday 29/10/2017. Completion and handling over of project will be at Wednesday 1/11/2017 after CCC being awarded.

Project Manager, Architect

6. Visitation with client and company team before opening at 3/11/2017

Client

7. Adjournment and last meeting There being no further matters the meeting was adjourned at 1:30pm. Opening ceremony will be at 6/11/2017 Monday.

Everyone

Minutes taken by: PLA. Tan Wen Hao Minutes reviewed by: Ar. James Wong Zhen Fai Minutes verified by: Ar. Jack Too Mun Fai

11/10/2017

Page 130: Project Management (Project 1 - Defining and documenting a project)

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