Project Management for Digizaon Programs · Principles of a Good Digital Collecon • A good...

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OurDigitalWorld.org Project Management for Digi1za1on Programs Part Two: Implemen0ng your Project March 30, 2016

Transcript of Project Management for Digizaon Programs · Principles of a Good Digital Collecon • A good...

Page 1: Project Management for Digizaon Programs · Principles of a Good Digital Collecon • A good digital collecon is created according to an explicit collecon development policy. •

OurDigitalWorld.org

ProjectManagementforDigi1za1onProgramsPartTwo:Implemen0ngyourProjectMarch30,2016

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Implemen0ngyourdigi0za0onproject(March30Session)

•  Copyright•  Digi0za0onac0vi0es•  Standards&bestprac0ces• Metadata•  Storage•  ProjectEvalua0on&Documenta0on

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Deliveringyourdigitalcollec0onsonline(April6,2016)

•  Discovery•  Access•  PermissionsandAMribu0on•  PlaNorms•  Communityengagement•  Crowdsourcing

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INTRODUCTION

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PrinciplesofaGoodDigitalCollec0on

• Agooddigitalcollec0oniscreatedaccordingtoanexplicitcollec0ondevelopmentpolicy.

• Agoodcollec0onisinteroperable.

• Agoodcollec0onissustainableover0me.

A Framework of Guidance for Building Good Digital Collections http://www.niso.org/publications/rp/framework3.pdf

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BuildingaDigitalCollec0on

Whatisyourdigitalcollec0onsstrategy-withinyourorganiza0on?

Crea0ngthemetadata,crea0ngthedigitalobjects,managingthemetadataandtheobjects,rightsandreproduc0onmanagement,makingthedigitalcontentdiscoverable,searchfunc0onali0es,deliveringthedigitalcontent,userinterac0on,etc…

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Generalworkflow

Applymetadata

Prepareoriginals

Capture/convert

ProcessStore

Display

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Managingdigitalcollec0ons

Networked environment • Metadata • Discovery & Access • Web/User “3.0” • Hosting Evaluate & Refine • Management lifecycle

Collec/onselec/on• Ownership• Copyright&permissionsDigitalconversion• Metadatastandards• Tools&formats• Digitalfileiden0fiers

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COPYRIGHT

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Copyright–Inanutshell

•  Determinecopyrightstatus• Publicdomain• Copyright•  Licensed/Contractual• Unknown

•  Whoisthecopyrightowner?

•  Whatisthetermofcopyright?

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Copyrightissues

•  Ownershipof“object”vs.copyright•  Doyouhavetherighttomaketheobjectavailableonline?(therightto“makeacopy”)Tip:Haveapolicyinplace-beproac/ve,notreac/ve

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ManagingCopyright

•  In-housetracking(datamanagement)– Trackcopyrightstatus,copyrightowner,donor,permissions,etc.

•  Displaycopyrightstatus/statementaspartoftherecord(userinterface)

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SampleCopyrightStatements

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Copyrightpolicies

“Allitemsdisplayedonlineaspartofthisdigi0za0onprogrammustbeunderthecopyrightofoneofthepar0cipa0nglibraries,orbeinthepublicdomain.ItemsmayalsobeplacedonlineifpermissiontodosohasbeengrantedbytherighNulcopyrightholder.”

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Resources

CanadianCopyrightRules&FAQhMp://ourdigitalworld.org/services/resources/

general-rules-for-canadian-copyright/

hMp://ourdigitalworld.org/services/resources/general-rules-for-canadian-copyright/

copyright-faq/

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QUESTIONS?

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DIGITIZATIONACTIVITIES

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Planning

•  Inventory&subcollec0ons•  Equipment•  Standards&bestprac0ces•  Workflows

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Collec0oninventory

•  Iden0fy•  Sort•  Priori0ze•  Assess

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Tools:• Hardware•  Sokware

Treatment:• Digitalobject• Borndigitalvs.converted

Implementa0on

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Equipment•  Hardware:

–  2Dobjects:Flatbedscanner–  3Dobjects:Camera– Audio/video:Conversiondevice

•  Sokware:–  Imageedi0ng—Photoshop,GIMP…– OCR(op0calcharacterrecogni0on)—ABBYYFineReader…

– Audioedi0ng—Audacity,Stomp…– Videoedi0ng—iMovie,MovieMaker…

•  Outsourcing

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Whyoutsource?

SpeciallyTrainedStaff

Customized,UniformOutput

AwkwardMaterials

Automatedsystems

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DigitalConversion•  Digitalobject

– Highqualityandhighresolu0onMastercopy

– Derivelowerresolu0oncopyforwebdelivery

– Converttoweb-friendlyformatsandsizes

– Captureallcontentforfull-textsearch

E.g.Images•  mastercopy600dpiTIFFfile

•  Upload300dpiJPEG

•  webcopyis72dpiJPEG

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Recommendedstandards•  Image- Mastercopy400-600dpiTIFFfile- Convertto300dpiJPEG- Webcopyis72dpiJPEG

•  Text- Scanlike“image”fordisplayofpages- Derive300dpigreyscalejpgtoOCR- Provideimageandfulltextfordiscovery

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•  Video– MasteranduploadMOV,WMVorFLV

•  Audio– MastercopyisWAV,AIFF,orFLACfile– ConvertanduploadaMP4file

A/Vdiscoveryreliesontext

hintsortranscrip/ons

Recommendedstandardscont’d

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RecommendedFileFormats

•  CSVvs.XSL•  TIFF,JPGvs.Photoshop(PSD)•  TXTvs.DOC• MPEG-4vs.Quick0me

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Badfilename“Hugh’sPostcard(&Photo)Collec0on”or“BridgeatStoneyRiver”.0f

GoodfilenameHCMA_LPC_20100103_00001.0f(25characters)

Filenames

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Originalfilenames Revised

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Crea0ngdigitalobjects

•  Inventory•  Choosestandards&bestprac0ces•  Filenaming•  Tracking

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QUESTIONS?

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METADATA

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“Metadataisalovenotetothefuture”

Chris0neOrr

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WhatisMetadata?

•  Whocreatedthisphoto?<creator><photographer>

•  Whenwasitcreated?<date>•  Whoisinthephoto?<descrip0on><persname>

•  Whatisthephotoabout?<descrip0on><subjects>

•  Wherewasittaken?<loca0on><geoname>

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TypesofMetadata

•  Descrip0ve:Title,Creator,Dateofobjectyouaredescribing,etc…,languageofdigitalasset

•  Administra0ve:Dateofrecordcreated,edited,rights,languageofrecord

•  Technical:Filename,sokwareusedtodigi0ze

•  Structural:Orderformul0-partobjects

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Metadataandyourcollec0ons

•  Whatkindofobjectareyoudescribing?• whichspecificdatafieldstouse?• when?• whataboutstatus?(required,recommended,op0onal)Tip:Documentyourdecisions–thisbecomesyour

MetadataApplica/onProfile

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Minimaldescrip0vemetadata

•  Title•  Physicaldescrip0on–mediatype(audio,images,text,video)

•  Uniqueiden0fier•  UniqueURL

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Recommendedmetadataprac0ce

•  Title•  Nameofcreator•  Datesofcrea0on•  Physicaldescrip0on–media&itemtype•  Descrip1on•  Subject•  Copyrightstatus•  Permissions/TermsofUse•  Cita0on•  Uniqueiden1fier•  UniqueURL

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Locally:Metadataapplica0onprofile•  Dataelementstobeincluded•  Statusofeachelement:

-  Mandatory-  Recommended-  Op0onal

•  Defini0onofhoweachelementisusedorcompleted,e.g.MediaType:

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Whydoyouneedmetadata?

• Managingthecollec0on(iden0fying)•  Resourcediscovery(findingstuff)•  Aggrega0ngdata(bringing“similar”stufftogether)

•  Face0ngdata(sor0ng)•  Viewingdatainalternateformats•  Sharingdata•  ?

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Metadata(Programlevel)

•  Datayoucreate/capture(descrip0ve,administra0ve,structural,technical)needstobe“smart”:

– Standard(community,content,etc…)– Shared(exportable)– Extensible(invariousdataformats)

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Standards

•  DublinCore•  MODS•  EncodedArchivalDescrip0on•  ResourceDescrip0onFramework(RDF)•  TermsofGraphicMaterials•  LibraryofCongressSubjectHeadings

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<Metadata>Record

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Standards-based=reusabledata

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Geometadata

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MetadataPrinciple1

Goodmetadataconformstocommunitystandardsinawaythatisappropriatetothematerialsinthecollec0on,usersofthecollec0on,andcurrentandpoten0alfutureusesofthecollec0on.

AFrameworkofGuidanceforBuildingGoodDigitalCollec/ons

hMp://www.niso.org/publica0ons/rp/framework3.pdf

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Metadatacapture

• Captureasmuchdataasyoucanatthemoment• Adheretostandards• Useatemplateorform• Enrichthemetadatabeingcaptured

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QUESTIONS?

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STORAGE

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Storingyourdigitalmaterials

• Masterfilevs.web/deriva0ves• Hos0ngdoesnotequalstorage• Storageop0ons

– Servers– Externalharddrives– DVD

• Storagepolicy&materiallife-cycles• LOCKSS

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EVALUATE&REVISEDOCUMENTATION

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Evaluate•  Regularinternalreports•  Trackingdocumentshelpmeasureproduc0vityandworkflowprocesses

•  Evaluateandintegrateintonextprojectcycle

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Document & Evaluation

•  Review&revise•  Standards&bestprac0cespolicies• MetadataApplica0onProfile• What’smissing?

•  Interim&finalreports•  Progressmeasurement•  Changes&decisionpoints•  Achievements

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QUESTIONS?

Pleaseaddto:hMp://bit.ly/1RiDOdW

Page 64: Project Management for Digizaon Programs · Principles of a Good Digital Collecon • A good digital collecon is created according to an explicit collecon development policy. •

Actlocally,thinkglobally

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OurDigitalWorld.org

ThankYou!

[email protected]

[email protected]


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