Project Management Executive Final Copy of Paper 2.0

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1 Project Management Fall 2014 Final Project Project team : Jon cogdill, brody Henson, Taylor Hayes, Seth McCool, Manuel Alajandro Sanchez Morales

Transcript of Project Management Executive Final Copy of Paper 2.0

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Project Management

Fall 2014

Final Project

Project team: Jon cogdill,

brody Henson, Taylor Hayes,

Seth McCool, Manuel

Alajandro Sanchez Morales

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Contents

Overview............................................................................................................................................. 3

Team Members: ........................................................................................................................................ 3

Project Proposal Executive Summary: ...................................................................................................... 3

Project Objectives ..................................................................................................................... 3

Project Charter: Top Gun Renovations ..................................................................................................... 3

Scope Statement: ...................................................................................................................................... 7

Statement of Work (including milestones): ............................................................................................ 10

Project Analysis .......................................................................................................................... 12

Work Breakdown Structure (WBS): ........................................................................................................ 12

Stakeholder Analysis: .............................................................................................................................. 15

Communication Plan: .............................................................................................................................. 18

Project Budget: ....................................................................................................................................... 19

Network Diagram: ................................................................................................................................... 21

Risk Analysis and Risk Register: .............................................................................................................. 25

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Overview

Team Members:

Team Top Gun members include Jon Cogdill, Taylor Hayes, Brody Henson, Manuel Sanchez,

and Seth McCool.

Project Proposal Executive Summary:

Our goal is to completely renovate the exterior of a 1000 square foot one story house. We plan

on completely renovating the siding, roof, windows, shutters and gutters by first removing the

existing pieces and replacing them with new ones. We plan on getting our estimates and

materials from Best Distributing Company and Lowes. Along with the outside of the house we

will be renovating the landscape. We plan to completely remove the old shrubs and bushes that

surround the house as well as the old walkway that leads to the front of the house. We will add a

stone walkway that leads from the house to the new patio area that we will be creating. The new

patio will be roughly 15x15 feet and it will have a shelter/arbor built on it. We will also be

constructing a fire pit on the patio. After the renovations are completed, we will have an

inspector come out to the house to make sure everything is up to code, and hopefully the

homeowners will be able to sell the house for a greater price.

Project Objectives

Project Charter: Top Gun Renovations

1 Project Overview

1.1 Name Top Gun Renovations

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1.2 Document Date Oct. 1, 2014

1.3 Stakeholders Taylor Hayes, Jon Cogdill, Brody Henson, Seth McCool, Manny Morales,

the owners of the house, the workers that will be hired to complete the

renovations and the companies that will supply the resources. The

neighbors surrounding the house will also be stakeholders

1.4 Project

Manager

Jon Cogdill

1.5 Email Address /

Website (optional)

[email protected]

1.6 Goal Statement The goal of this project is to renovate the exterior of the house and

surrounding landscape and bring it up to date in order to satisfy the needs of

the current homeowners, the current housing market and the surrounding

community. The overall goal is to increase the resale value of the house.

1.7 Business Case /

Background

The need for this project was brought about by the homeowners of a small

house that was built in the 1940’s and their plan is to try and sell the house

in the next year. The entire house is noticeably outdated and the

homeowners want to renovate the house starting with the exterior in order to

attract potential buyers and attempt to increase the resale value of the house.

Other houses in the area surrounding this location are new or have already

been updated and the neighbors in the surrounding community have voiced

their complaints about the house and its current state. The homeowners have

asked us to renovate the exterior of the house and the yard in order to bring

it up to date and to satisfy the needs of the market and the surrounding

community.

1.8 Objectives The main objective of this project is to successfully renovate the exterior of

the customer’s house within the set budget and to provide them with a

finished house that will be worth more when it comes time for them to sell.

The value that this project delivers to the stakeholders will be increased

resale value for the homeowners, satisfied neighbors and revenue for the

organization completing the renovations.

1.9 Scope The scope of this project consists of renovating the exterior of the house by

removing old roofing, siding, light fixtures, shutters and gutters and

replacing them with more updated, rustic looking ones. The scope also

includes removing old shrubbery and plants surrounding the house and

creating an outdoor patio area with a fire pit. A new walkway will also be

constructed from the house to the outdoor patio and new mulch and

shrubbery will be strategically placed around the house and patio area.

Elements that are not in the scope of the project include any renovations

inside the house and any electrical and wiring work besides outdoor light

fixtures.

1.10 Schedule Work on the project will commence on November 1st 2014 and the

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anticipated end date is expected to be December 5th

2014. The network

diagram for our project indicates the total duration of our project to be 80

hours (2 weeks, at 8 hours each day, 5 days a week). This means that the

earliest our project can be completed is 80 hours. This leaves Top Gun

Renovations about 2 extra weeks in the event of inclement weather or

problems with other aspects of the project. The project will consist of 5

milestones.

Milestone 1 (Anticipated completion date: November 3rd

): This milestone

will consist of hiring all of the appropriate contractors for the project as well

as pricing all the resources and materials for the project.

Milestone 2 (Anticipated completion date: November 6th

): This milestone

will consist of the removal of all exterior components of the house including

the roofing as well as the removal of current plants and shrubbery in the

yard and preparing the yard for the new patio.

Milestone 3 (Anticipated completion date: November 10th

). This milestone

will consist of putting up the new roofing, siding and exterior fixtures.

Milestone 4 (Anticipated completion date: November 15th

). This milestone

will consist of the overhaul of the surrounding landscape and construction of

the new outdoor patio.

Milestone 5 (Anticipated completion date: November 17th

). This milestone

will consist of the clean up of the entire work site as well as the inspection

of the renovations.

2 Project Resources

2.1 Project Team Project manager- Jon Cogdill Project team members- Seth McCool,

Manny Sanchez, Taylor Hays, and Brody Henson. Labor team members-

Roofing, Landscape, Siding. Labor team leaders report to project team

members, team members repot to Project manager.

2.2 Cost Estimate Approved spending includes shingles, siding, gutters, sod, fire pit, rock,

plants, and decorative pieces. Cost estimate- $42,000 (Refer to the

official project budget below for exact details)

2.3 Customer

Involvement

(optional)

Customer is responsible for funding, signing contractual agreement, and

major design decisions.

3 Assumptions, Constraints, Dependencies, Impacts and Risks

3.1 Assumptions -We could assume that unpredictable weather conditions will cause

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delays in the project.

- We assume there are no extra renovations that need to be done to the

house aside from our renovations.

- We can assume that there will be extra expenses involved during the

project.

3.2 Constraints - An increase in material prices caused from sudden inflation in the

economy

- Weather that delays project progress

- An increase in labor/ transportation costs due to an increase in fuel

prices.

- Minor errors when estimating that would increase long term costs.

- Since the house was built in 1940, there could be some quality

constraints when adding new windows, siding, or roofing to an old house.

- Resource and scope constraints could include delayed scope of time

from delays of material suppliers, and shipping delays while ordering

custom materials such as windows and siding.

3.3 Dependencies - Dependence on material suppliers and their product quality.

- On the shipping companies to deliver the correct materials on time.

- On the customer to follow through with project funding and payments.

- Dependence on cooperation from stakeholders.

- Performance of employees and project planning.

3.4 Impacts - Stakeholders such as neighbors and local businesses will all be

impacted.

- Neighbors will be impacted by construction noise and temporary mess.

- Community will be impacted by increased traffic due to construction

vehicles.

- Local businesses will see a slight increase in sales from project

employees.

- Customer will be impacted by the cost of the project.

3.5 Risks - There will naturally be injury risks on the job site since this is a

construction project.

- The risk of older parts of the house being damaged during remodeling.

- Risks of employees not performing adequately and causing project

delays.

- Equipment malfunctions and repairs.

- Risk of exceeding the budget due to unexpected problems.

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- Risk of project running short on funds or funding stopping altogether.

(Refer to complete risk analysis on page 24 for more details)

4 Deliverables, Expected Outcomes

4.1 Key

Deliverables

We are taking a traditional method by dividing the project into steps.

First we initiated the project by deciding what we wanted to do (whether

to remodel the outside or inside), and deciding the scope of our project.

Next step was the design phase where we decided on what changes we

wanted to do. We have photos of the current house, and we will look for

products and determine what’s best based on the location of the house.

Implementation will be the next step in meeting the project objective.

This is where the project starts taking shape. We will tear things out,

people are working on different assignments, and everything is visible to

outsiders. Lastly, we will have a follow-up phase where we evaluate the

project, and make sure everything is in great condition to that of the

customer’s demand.

4.2 Project

Communication

Plan

The status of the project will be reviewed on a daily basis. We will have

team meetings. One of the group members will be in charge of

communicating to the team what has been accomplished, obstacles,

things that need to be completed. (For specific communication plan see

attached document below)

4.3 Success Criteria We will make sure the customer is happy with all the modifications.

Meet all government requirements, make sure the team stayed on budget,

and met scope specifications.

5 Reviews and Approvals

5.1 Review History Manuel Sanchez

Seth McCool

Brody Henson

Jonathan Cogdill

Taylor Hayes

5.2 Signatures Sponsor is Owner of the property.

Project Manager: Jonathan Cogdill

Scope Statement:

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Justification: Top Gun Renovations plans to take the lead role for the renovation on the exterior

of our select home. We have selected an older model home which was built in 1940 to remodel

the exterior of. The house was remodeled in the early 1960’s but the harsh mountain weather has

created a great need for a demolition and further exterior remodeling. The success of this job

will depend heavily on the resources we will have to allocate and the collaboration of the

different contractors we have hired. Our goals of remodeling will depend on how successfully

Top Gun plans, manages, and budgets each job that goes on.

Scope Description: While renovating the exterior of the house, we will be removing old roofing,

siding, light fixtures, shutters, and gutters and replacing them with more updated, rustic looking

features. The scope also includes removing old shrubbery and plants surrounding the house and

creating an outdoor patio area with a fire pit. A new walkway will also be constructed from the

house to the outdoor patio and new mulch and shrubbery will be strategically placed around the

house and patio area. The scope doesn’t include interior work and major electrical or plumbing

work inside the house.

Acceptance Criteria: There are several steps we must take before we begin the actual remodeling

of the house. We must find and hire all the different companies necessary to complete the steps

of the remodel, then have them come to the site and price their labor for their specific job. We

will begin the early stages of the project on November 1st of 2014 and the goal is to have the

renovations completed by December 5th

2014. This timeline is meant to allow us an adequate

amount of extra time in case of inclement weather such as rain and snow.

Deliverables: The objective of Top Gun is to turn this neglected house from the 1940’s and

remodel it into a refurbished, updated home with rustic, but modern exterior features. These

features along with a newly added patio and walkway will drastically increase the value of the

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home and potentially allow the homeowner to sell this house for a much higher price than they

originally planned. This multi-step job will necessitate the collaboration of several different

construction and specialist companies including; a roof and siding company, carpentry company,

landscaping company and one electrician.

Constraints: Top Gun’s biggest constraints mainly consist of excess cost risks. The first cost

risk is the possibility of an increase in material prices caused from possible inflation in the

economy. Another cost constraint similar to the inflation constraint is the possible increase in

labor or transportation costs due to an increase in fuel prices. We could possibly have some

issues with the quality in the framework of the house that we will be dealing with while

installing new siding, windows, and roof. If necessary, we may have to have minor framework

repairs done if it affects the installation process. Also, since we are dealing with multiple

suppliers who are creating custom products, there is always the possibility of a delay in delivery

while shipping to our contractors.

Assumptions: The main assumption we are aware of is the threat of inclement weather. This

house is located at the top of a large mountain and during the winter months, even a small snow

storm could shut down safe operations for several days. This is something that happens fairly

often but we will take all the precautions possible before beginning the project. We can also

assume that during the colder months there is a high risk of some crew members becoming ill

during construction time.

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Statement of Work (including milestones):

Statement of Work:

I. Introduction and Background

Top Gun Renovations has won the bidding on a house located on Cullowhee, North Carolina

built in 1940. This house is located in a secluded area and sits on .86 acres of land. The owners

are attempting to sell the house and want these renovations completed in order to increase the

resale value of the home.

II. Technical Description

This one story house was last renovated in 1962. The owners have requested that we replace all

existing exterior features with more rustic, mountain like features. Top Gun Renovations will be

replacing the roof along with the siding (shutters and gutters included) and windows. We will be

updating all the lighting fixtures and adding stone work to the front porch. We will be adding a

patio off to the side of the house with a stone sidewalk leading up to it with some beautiful

landscaping.

III. Timelines and Milestones

We are aiming to have this job complete within a one month time period. Starting November 1,

2014 and to be complete by December 5th

, 2014. This project consists of five milestones. The

first thing that we have to do is select and hire the appropriate contractors for the renovation job

as well as price all of the materials and resources that are needed to complete the project.

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The second milestone is completely stripping the house of all exterior components excluding

windows. The roof, siding, gutters, shutters, and lighting fixtures will be removed at this time.

We are expecting it to take 3 days to remove all components.

For the third milestone we will be laying the new roof with the assistance of a local roofing

company. Along with the roof we will be hanging the new siding, replacing all the windows and

adding all the stone work to the front porch. We will also be adding in the new shutters and

gutters at this time. This is expected to take four days. To assist us in getting this job complete

we have hired subcontractors to help.

The next important milestone in the renovation process will be the complete overhaul of the

landscape. This includes placing the new shrubs strategically throughout the landscape, as well

as the creation of the new patio. The new patio will also have a stone fire pit constructed on it, as

well as a shelter/arbor built over it. This milestone will also consist of building a new walkway

that leads from the house to the new patio. All of these renovations will take about 5 days to

complete.

Lastly, once all of the renovations are completed, we will make sure that all debris is cleared off

the job site before we have our inspector come in. The inspector will check over all of the

renovation work that has been completed, and will let us know if everything is up to code and if

anything needs to be changed. We are expecting to have all this complete within two days. We

gave a little extra wiggle room to allow for correction if something does not meet code per the

inspector.

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IV. Client Expectations

Our clients are expecting us to renovate the exterior of the house and to give it a cozy mountain

like atmosphere. They are expecting the house to be completed in a timely manner and

completed properly the first time. Contractors on the jobsite are expected to hold themselves to a

professional manor and assist the clients in anything they may want to change.

Project Analysis

Work Breakdown Structure (WBS):

The WBS is an important tool that project managers should utilize in order to stay organized and

have a good idea of what the entire project entails. For our renovation project, we created six

categories for our WBS. The six categories for our WBS include hiring of contracts, resources,

demolition, remodeling & installation, clean-up, and inspection. Below each category is a list of

work packages that must be completed in order to satisfy the category and complete the project.

The following contents of this section contain our WBS, WBS dictionary and WBS matrix.

1. Outdoor House Renovation

1.1 Hiring of Contractors

1.1.1- Bidding process

1.1.2- Select contractor

1.2 Resources

1.2.1- Price masonry materials

1.2.2- Price Arbor

1.2.3- Price Electrical repairs

1.2.4- Price patio and sidewalk costs

1.2.5- Price siding, shingles, windows, and paint

1.3 Demolition

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1.3.1- Removal of old siding

1.3.2- Removal of tin roofing

1.3.3- Removal of windows

1.3.4- Removal of light fixtures

1.3.5- Remove stone sidewalk in front

1.3.6- Remove front bushes

1.4 Remodeling/Installation

1.4.1- Install new siding

1.4.2- Install new shingles

1.4.3- Install new windows and repaint trimming

1.4.4- Install new light fixtures

1.4.5- Install shrubs

1.4.6- Install patio and cover

1.4.7- Install new sidewalk to patio

1.5 Clean-Up

1.5.1- Remove all tools and equipment

1.5.2- Clear site of trash and scrap material

1.5.3- Removal of excess dirt

1.6 Inspection

1.6.1- Schedule Inspector Appointments

1.6.2- Inspection of Job Site

WBS Dictionary

1.1

1.1.1- Set up meetings and meet with different contractors at their headquarters.

1.1.2- Select the best contractor for the job and both parties sign official paperwork.

1.2

1.2.1- Take measurements of the new sidewalk and patio area and estimate cost of supply

quantity.

1.2.2- Measure the square footage of the landscape where the patio will be in order to

accurately price the amount of materials for the arbor.

1.2.3- Estimate costs of new lights and fixtures for the outside area.

1.2.4- Take measurements and find the specific square footage of the future patio area and the

new sidewalk.

1.2.5- Measure the dimensions of the side and the roof of the house to acquire a rough estimate

for siding and shingle costs.

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1.3

1.3.1- Remove all old siding from the sides of the house without damaging the existing

framework.

1.3.2- Remove all old roofing and nails and inspect for water damage in trusses.

1.3.3- Remove old windows and check for water damage

1.3.4- Remove all old light fixtures and bulbs from the exterior perimeter.

1.3.5- Dig up old stone sidewalk and grade the ground in and around the sidewalk area.

1.3.6- Use equipment to remove existing bushes and plants followed by further grading.

1.4

1.4.1- Prep surface and apply siding to the exterior of the house.

1.4.2- Prep roof with tar paper, nail down new shingles.

1.4.3- Properly install new windows and apply caulk around borders.

1.4.4- Replace corroded wires and install new bulbs and light fixtures.

1.4.5- Install shrubs strategically throughout the landscape.

1.4.6- Pour concrete within patio boundary and install stone borders.

1.4.7- Install rustic stones for the sidewalk leading from patio area to front and back doors.

1.5

1.5.1- Ensure project employees remove all equipment and tools from job site.

1.5.2- Haul off excess materials and trash from job site.

1.5.3- Remove excess dirt leftover from digging and grading.

1.6

1.6.1- Schedule appointments for inspectors to visit the completed work

1.6.2- Tour and inspect the entire job site for completeness and quality of each step

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Stakeholder Analysis:

Top Gun Renovations is a leader in providing value added renovation services to our customers

by creating a successful partnership with them throughout the whole process. Our focus is to

have a close relationship with not just our main customer, but with each group member of the

team, contractors, companies supplying the materials, and surrounding neighbors.

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The main stakeholder in this renovation is the homeowner. The homeowner is also the main

sponsor in this project and our main focus is to make sure they are happy, and that we are

communicating every step of the project with them. Top Gun Renovations also wants to make

sure that our team is doing the best effort to do the best work on the house. The customer is

responsible for funding, signing the contractual agreement, and major design decisions. The

customer will also be taking part in almost every decision that is made and will consult with

them if there is ever a problem.

The Top Gun Renovation team is also a stakeholder in this project. Our team will be managing

the project from start to finish. Our job will include scheduling, making sure we hire the right

amount of people for different jobs, and communicating with everyone on a weekly basis on

each part of the milestone. The team has the most responsibility in implementing and overseeing

that the project is on schedule, on budget, and every detail of the house is to the customer’s

standards.

The workers that will be hired and the suppliers providing materials are also important

stakeholders in the project because they play a big role in finishing the project. Workers are

going to be removing old parts of the house, preparing the area so that it’s free from obstacles,

and installing new materials until the project is completed. Without the help of our suppliers, we

wouldn’t be able to start the project. We have a close relationship with our suppliers and they

will provide us with discounts which will help in reducing our costs. Our close relationship with

the suppliers will also help in making sure our materials arrive on time so that workers can begin

remodeling the house on time. The old material that can be recycled will be sent back to

suppliers so we can reduce the impact on the environment. The new materials provided will be

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environmentally friendly, and will be recyclable in the future. Both teams have a great impact on

the project and the project cannot be completed without either one.

The neighbors are going to play a role in the project because they influence the project. We want

to foster relationships with these individuals because this will make the renovation process easier

and it will help the project proceed without any obstacles. We will send newsletters to the

surrounding neighbors to let them know that a renovation will be taking place, and that

machinery and trucks will be coming in and might block certain roads at various times during the

day. We will also inform the neighbors that there might be loud noises for a certain amount of

time during the duration of the project. We are going above and beyond to ensure that everyone

is happy and that we do the right thing.

Without any of the stakeholders mentioned above, this project wouldn’t be possible. In the next

page, the Stakeholder Analysis is all organized in a chart.

Stakeholders Stake in the

Project

Impact What does

team need

from them?

Perceived

attitudes/risks

Stakeholder

Management

Strategy

Responsibility

Top Gun

Renovations

Manage the

entire

project

High Stay informed

on activities

between the

group/progress

of project.

Delays/weather Backup

plans/prepare

for the future

Project

Manager

Homeowner Provide

funds

High Money/time Changes

budget/

changes

feature on the

house

Lower

costs/have

backup

features for

the house

Is the sponsor

and is there to

follow up on

progress.

Workers Remove old

items/install

new

material

High Be present/be

on time

Get sick/not

enough/too

many workers

on site

Have other

available

workers

To get the job

done on time

Suppliers Provide High Supply Run out of Have other Supply the

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materials material when

needed

supplies/late

delivery

jobs

available to

do while

project with

all materials

Neighbors Have to

deal with

construction

noise and

traffic

Low Patience Complain

about noise

Have

machinery

on times

when

neighbors

aren’t home.

Inform the

team if there’s

a complaint

from

neighbors

Communication Plan:

The communication plan starts off with the startup meeting. This meeting will consist of the

project manager informing the rest of the project team as well as the project Sponsor exactly

what the goals of the project are as well as explain the overall scope of the project. This will

insure that the project team will be perfectly aligned and know exactly when to meet deadlines.

Next are the daily staff meetings. These meetings will consist of the project manager briefing the

other members of the project team on how the project is progressing. This will allow for

discussion on why or why not the project is going to plan as well as make it possible to

implement changes in the schedule if needed.

Another main part of the communication plan is the worker meetings. These will happen daily as

the workers arrive to inform them on the tasks that need to be completed that day. This meeting

will be conducted by the on-site supervisor and will insure that workers know what the pace of

the project is.

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The last item on our communication plan is the newsletter. This will be an email sent out by the

project manager on a weekly basis that will inform all stakeholders, either directly affected or

indirectly, the progress of the project as well as a project completion date. This will inform the

public of when the project will be affecting them and how.

Project Budget:

The following is the budget for Team Top Guns renovation project. The budget is divided into 8 different

sections in the following order: House, Lighting, Stone, Arbor, Fire Pit, Landscaping, Miscellaneous, and

Labor. All of the material costs are listed under the house category all the way to the miscellaneous

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category. All of the costs listed under the labor category represent the price for installation of the

roofing, siding, windows, exterior, as well as the delivery for the materials.

We gathered the information for our budget from several different sources. We gathered the figures for

the shingles, shutters, gutters, and roof materials from an actual business called Best Distributing

Company. The remaining materials were priced from a Lowe’s location, using actual store prices. The

team decided on a shingle and siding color combination and a gutter and shutter color that matched

well. After driving to the location of the house, we physically measured the dimensions of the house

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and were able to calculate the total square footage for the roof and exterior wall. After calculating the

dimensions for the all three products, we multiplied the measurements accordingly to the price of the

materials.

Next we gathered actual store prices from Lowe’s for the rest of the materials. This included all lighting,

stone, lumber, and shrubbery, all calculated by the quantity demand. For the labor costs, we gathered

an estimate for the windows and door installation from Lowe’s, who gave us a total cost for installation

and item price. As for the installation of the roof, siding, shutters, gutters, shrubbery, sidewalk, patio

and arbor, we based our estimate off of a reliable local company and their standard labor and delivery

prices. Before gathering prices, we estimated the total cost for the budget to be over $40,000. We

guessed high in this case and after calculations for all materials and labor, the total cost came out to

$23,546.50

Network Diagram:

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Network Diagrams are a very efficient way to organize projects and create the project schedules.

Network diagrams are also used to successfully identify project objectives, as well as the time it will take

to complete important project activities. When creating the timeline for our project and estimating the

times for each activity, we wanted to make sure to leave a significant amount of spare time in the

schedule in order to compensate for inclement weather such as snow, since that it a common

occurrence during the winter months in this region.

During the work on our renovation project, we created 12 tasks, the first being the bidding process and

the last being the inspection of our renovations. The table below represents each of the 12 tasks, and

provides the time each activity will take as well as the slack of each task. In order to figure out the

estimated duration of each activity, we used PERT. PERT is a network analysis technique that is used to

estimate project duration when there is a high degree of uncertainty about individual activity duration

estimates.

After calculating the duration of each activity, we created an Activity on Node (AON) Network Diagram.

This tool was beneficial to our project in keeping all of our activities organized and made it easy to see

what activities must be completed before moving on to the next task. We were able to see the name of

each task, determine how much time each activity would take, the amount of slack, and the critical path

of the entire project. The critical path is the string of activities in a project that are the longest and have

the highest priority. These activities have no slack and must be completed on time for the project to

finish on the due date. Our critical path was A-B-C-F-H-J-K-L. The activities on our critical path were

bidding process, determining price for materials, demolition, redoing patio and sidewalk, removing old

shrubs, clean up, and lastly have the house inspected. According to our Network Diagram, the predicted

total duration of our project is 80 hours. This estimate also represents the earliest time our project can

be completed. We were able to finish the project without any delays and finished the house on time.

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Activity Name

Duration

ES EF

LS LF

LEGEND:

ES = Early Start Date *Numbers represent time in hours*

EF = Early Finish Date

LS = Late Start Date

LF= Late Finish Date

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Risk Analysis and Risk Register:

Category Risk Potential Cause (s) Potential Responses

(s)

Weather

Not being able to

work during rain and

possible erosion

issues

Mother Nature

Allow extra days in

the time schedule for

possible weather

issues and delays.

Have other activities

planned that can be

worked on during rain

and inclement weather

Injuries on the job

Workers potentially

getting hurt while

working on the house

renovations.

Not having enough

workers to complete

project on time if

some get hurt

Faulty equipment and

carelessness on the

job site

Make sure all workers

have appropriate

safety equipment and

follow safety

guidelines

Supplies/resources not

being delivered on

time

The renovations will

not be able to proceed

without the

appropriate resources

and supplies.

Project not being

completed on time

Mix up with shipment

orders, human error

Make sure supplies

and resources are

ordered well before

the initial project start

date. Be organized

and have an effective

system to keep track

of order and shipment

dates

Project going over

budget

Not having enough

money to complete

the project

Not preparing an

accurate budget for

resources and

supplies. The project

taking longer than

budgeted for which

will cost more money

Make sure a proper

and accurate budget is

prepared and create a

contingency plan in

order to cover extra

expenses

House not passing

inspection

Project not being

completed on time,

extra expenses to fix

problems, going over

budget

Installations not done

correctly, possible

termite damage,

electrical problems

Make sure all

installations are done

correctly following

building codes and

regulations

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Risk Analysis:

There are two types of risk analysis’s that need to be evaluated when dealing with risks on a

project. These are Qualitative analysis and Quantitative analysis.

Qualitative Risk Analysis

For Top Gun Renovations, our two most prominent risks are the project going over budget and

the weather. Other risks involving our renovation include: Injuries on the job, supplies/resources

not being delivered on time, house not passing inspection, workers not showing up/being late,

and the customer not liking the finished result of the renovations. We conducted a complete

qualitative risk analysis of our two most prominent risks below.

Risk 1: Project going over budget

1. How likely is a risk to happen?

The project going over budget is a risk that is very likely to happen if the proper precautions

are not taken. Weather delays can cause the project to take longer than expected which in

Workers not showing

up/workers being late

Project not being

completed on time

Workers forgetting to

show up to work,

getting stuck in

traffic, being sick

Make sure to hire

reputable and reliable

workers. Have back

up workers in case of

absences

Customer not liking

the finished result of

the renovations

Bad reputation, not

getting future business

with customer,

possibility of not

getting full payment

for work done

Not following

customers request for

renovation guidelines,

customer changing

ideas about what they

want

Ask for customer

approval before every

major task is started

and have them check

work multiple times

before it is fully

completed

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turn can cause the entire to go over budget. Excessive supplies and resources is another

aspect that can cause the project to go over budget. There are numerous variables that can

cause the project to go over budget if it is not monitored thoroughly and efficiently.

2. How big will the impact be?

The impact of going over budget has the potential to be very substantial if not monitored

carefully. If the project goes over budget by a large amount, then the contractor’s will be

losing a significant amount of money which could prevent them from doing business in the

future. Going over budget could also affect the homeowners by them having to pay more

money for the renovations if a set price is not agreed upon before the project starts. If the

budget is monitored closely and the project only goes over budget by a small amount, then it

will not have a big impact.

3. When is the risk likely to occur?

The risk of going over budget is likely to occur towards the end of the project but it has the

potential to occur at any time of the project if the spending budget is not monitored carefully.

We need to make sure that big expenditures such as supplies and resources are ordered

correctly in order to prevent from going over budget.

4. How easy will it be notice and correctly interpret the trigger?

It could be fairly difficult to notice and identify the trigger if spending is not monitored and if

spending is done carelessly without proper documentation and organization. If spending is

documented appropriately it should not be too difficult to look through the receipts of

purchases and identify where excessive spending took place.

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Risk 2: Weather

1. How likely is a risk to happen?

The risk of inclement weather is very likely to happen since the area where the house is

located experiences a significant amount of snow and even rain during the fall and winter

months. In order to properly deal with this risk, we need to make sure to monitor the

weather daily and create backup plans in order to continue to work on the renovations

during inclement weather.

2. How big will the impact be?

This impact could be very substantial and very minimal depending on the amount and

duration of the inclement weather.

3. When is the risk likely to occur?

The risk has the potential to happen at any moment on any given day. Inclement weather

such as snow is likely to occur during December.

4. How easy will it be to notice and correctly interpret the trigger?

It will be fairly easy to notice and interpret the trigger if the weather is monitored via the

news or mobile weather apps.

Quantitative Risk Analysis:

This type of risk analysis is appropriate for bigger, more complex and more expensive projects.

Based off of the size and budget for our project, we do not believe it is appropriate to use this

type of risk analysis.

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