Project management basics
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Transcript of Project management basics
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Thinking about Project ManagementFor absolute beginners!
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What is project management and why might it be helpful?
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+You manage projects in your everyday life.
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+ Hosting a dinner party
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Tasks involved in hosting a dinner partyShopping
Prepping the food
Cooking…
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And non-food relatedSetting the table
Inviting guests
Cleaning
And many more!
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Lists
How much will it cost?
What to make for dinner?
Who to invite?
How much time to prepare?
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Which tasks come first?
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Who completes each task?
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+Project Management incorporates the Who What Where When How Why
In a logical way
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+Project Management Logic
TIMING of the project WHEN is the deadline? In WHAT order do tasks
need to be completed? WHAT needs to be done?
COST of the project HOW MUCH will it cost to
bring this project up to that standard?
WHAT choices cost more than others?
QUALITY of the project WHAT standards must be
met? WHY is that standard
important?
DELIVERABLES of the project WHAT elements make up the total
project? WHO will be responsible for each
element? WHEN will each element be
delivered? HOW will each element be delivered?
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+Project Management Logic
ASSUMPTIONS of project
WHO will be the main users?
WHAT factors are you already aware of?
WHY is this project needed?
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+Dinner party =Project Management in action.
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+How much total TIME do you have before the dinner party (the project)?
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+Think about the QUALITY of the party? What minimum standard do you have to meet?
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+How much will the party COST?
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+What kind of experience would you like to DELIVER to your guests?
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+What ASSUMPTIONS can you make about the party?
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+Right now all we have is information…
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+Task List
Meal Plan Grocery Shop Cook Invite guests
Set table Determine budget Decorate Clean House
Decide on a theme
Assign responsibilitie
s
Shop for decorations Serve meal
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+Some of those tasks have to be completed for the next task to begin
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+Other tasks are simultaneous
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Timeline of tasks
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+Party on Saturday
Monday
•Determine budget
•Decide on theme
• Invite guests
Tuesday
•Meal Plan•Plan decorations
Wednesday
•Shop for groceries
•Shop for decoration
Thursday
•Clean house
Friday
•Set table•Decorate house
•Prep some of the food
Saturday
•Last minute decorations
•Cook•Serve Meal
Sunday
•Clean up
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+Party on Saturday with more PM ideas
TIMING
5.5 days until party
QUALITY
Casual comfort
Nice but not overly ritzy
Six guests
COST
Food costs
Decoration Cost
Time off work to prepare
Hire cleaning person
DELIVERABLES
Food• 2 appetizers• 1 salad• 2 side dishes• 1 main course• 1 main dessert• 2 varieties cookies• 2 varieties wine• 2 varieties beer• Coffee
Experience• Sit down dinner• Relax after dinner
with conversation
ASSUMPTIONS
Guests will arrive around the same time
They will be hungry for appetizers
Vegetarian will need special
meal
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Now it’s your turn
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In a recent project, what components of PM were used?
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+To Recap:
Mapping Project Out
Analyzing the:
TIMING
COST
QUALITY
DELIVERABLES
ASSUMPTIONS
+ =
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+A successful, well managed project in which expectations are clear to both the client and to the project developers.
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Thank You!