PROJECT M INFORMATION S (PMIS) O P Ubusiness.flydenver.com/bizops/documents/2018.12.12 DEN...

PROJECT MANAGEMENT INFORMATIONSYSTEM (PMIS)ORACLE PRIMAVERA UNIFIER

KEITH USHER, MANAGER OF PROJECT MANAGEMENT OFFICEDENVER INTERNATIONAL AIRPORTDECEMBER 12, 2018

2

• What is Unifier

• Business Processes

• What this means to you

• DEN Provides

• Contractor/ Consultant responsibilities

• Basic Terminology

• Sample

• Screen Shots

• Workflows

• Upcoming Enhancements

AGENDA

3

The best-in-class project lifecycle management solution for capital planning,

project delivery, cost control, and facilities and real estate management.

Primavera Unifier provides governance across all project phases, from

planning and building

to operations and

maintenance.

- Oracle Website

WHAT IS UNIFIER

Capital Planning

Project Funding

Plan & Schedule

Cost Controls

Manage Resource

& Risk

Change Mgmt.

Deliver Projects

Manage & Operate Assets

Initiate Projects

Prioritize Projects

Plan

BuildOperate

4

WHAT IS UNIFIER

VisibilityAutomationIntegration

• Cloud based application

• Manages the flow of information in projects

• Real-time visibility across multiple projects to help make fast, accurate decisions

• Tracks and manages information

• Automated processes with workflows

5

BUSINESS PROCESSES

Program Level• Document Manager• Action Items

Project Level• Budget• Action Items• Lessons Learned• Task Initiation• Task Initiation (OC)• Journal Entries• Document Manager• Reports

6

BUSINESS PROCESSES – TASK LEVEL

• Contracts/ Task Orders

• Amendments/Change Orders

• Invoices/Payment Applications

• Document Manager

• Requests for Information (RFI)

• Contractor Change Request (CCR)

• Change Notices

• Change Directives / Change Directive Response

• Submittal Register

• Submittals

• Reports

• RFI Log

• CCR Log

• Submittal Log

• Submittal Register Activity Log

7

• A seamlessly automated and integrated environment across the project.

• Real-time visibility

• System tracks and manages information

• Submittals

• Request for Information (RFI’s)

• Contractor Change Request (CCR’s)

• Change Notices

• Chane Directives

• Change Orders

• Personnel focus on managing, not tracking/reporting

WHAT THIS MEANS TO YOU

8

DEN provides

• Licenses

• Access to Application

• Training

• Maintenance of application

Contractor/Consultant responsible for

• Internet connection

• Attend Training


9

BASIC TERMINOLOGY

10

HOME ICON

BASIC TERMINOLOGY

11

TABS

BASIC TERMINOLOGY

12

NAVIGATOR

BASIC TERMINOLOGY

13

DASHBOARD

BASIC TERMINOLOGY

14

LOG

BASIC TERMINOLOGY

15

Sample RFI Log


16

Sample RFI Log


17

Sample RFI Log


18

Sample RFI Log


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Sample RFI Log


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Sample RFI

Input Form


21

Sample RFI

Custom Print


22

Sample Workflow


23

Sample Tasks


24

UPCOMING ENHANCEMENTS

• On-Call Contracts• Request for Proposal• Task Notice for Proposal

• Notice to Proceed

• Substantial Completion

• Final Completion

• Punchlist

• Closeout

• Risk Management

• Substitution Request

• Internal Design Review

• Contractor Shut Down Request

• Non-Conformance Report (NCR)

• Issue Management

• Mobile Configuration

• Quality Control Daily Reports

• Integration with Power BI

• Integration with P6

25

Looking forward to seeing everyone in one of our upcoming training sessions

THANK YOU

SCHEDULE REQUIREMENTS FOR CONSULTANTS AND CONTRACTORS

KELLI ARNOLD, PROJECT CONTROLS SUPERVISORDENVER INTERNATIONAL AIRPORTDECEMBER 12, 2018

2

• Software Requirement

• Scheduling software not provided by DEN

• Purchase from Oracle

• http://www.primaverascheduling.com/home/buy-primavera-software/

• Design Consultant Schedule

• Microsoft Project 2010 or Primavera P6 Release 16 or higher

• Construction Schedule

• Primavera P6 Release 16 or higher

Schedule and P6 Main Things

3

• Consultant Baseline Schedule and Monthly Update Schedules

• Submittal Requirements

• Resource and Man-hour Loaded

• Identify activities or actions to be performed by DEN or Third Parties

• Gantt Chart of the schedule in PDF format

• Export of the schedule in either .XER or .XML format

• Refer to the contract for specifics regarding schedule preparation and requirements


4

• Project Scheduler Qualifications

• Minimum of two (2) years of experience with scheduling construction projects

• Oracle Primavera P6 software

• Comprehensive knowledge of Critical Path Method (CPM) principles and

application

• Produce reports and diagrams, as requested

• Create, maintain and update project construction schedule


5

• Preliminary Project Construction Schedule

• Submitted ten (10) days after the issuance of NTP

• Critical Path Method (CPM) format

• Represent planned operations of the first sixty (60) days or the full contract time

• Basis of the Initial Project Construction Schedule

• Returned within fourteen (14) days with approval status

• Pre-scheduling Conference Meeting after Preliminary Schedule review


6

• Preliminary Project Construction Schedule


• Schedule Narrative describing approach to mobilization, procurement and production

assumptions that are driving durations


• Export of the schedule in .XER format

• Start and Finish dates have not been actualized and activities have not been

progressed

• Refer to Section 013210 – Schedule for specific schedule requirements


7

• Initial Project Construction Schedule

• Submitted thirty (30) days after the issuance of NTP

• Critical Path Method (CPM) format

• Reasonable and realistic sequence of activities for the entire contract duration

• Returned within fourteen (14) days with approval status

• An accepted Initial Project Construction Schedule becomes the Baseline

Schedule, which monthly progress and any time extensions will be measured

against


8

• Initial Project Construction Schedule


• Schedule Narrative that includes production assumptions that are driving original

duration


• Export of the schedule in either .XER format

• Start and Finish dates have not been actualized and activities have not been

progressed



9

• Monthly Progress Schedule Updates

• Submit at the end of each month following issuance of NTP

• Accompany the Monthly Request for Payment or Application for Payment

• Representation of work completed during the current period, any changes to

sequence of activities, Change Order work resulting in added or deleted

activities, and minor changes not requiring approval.

• Payment maybe withheld if the schedule is not included with the Request for

Payment of Application for Payment


10

• Monthly Progress Schedule Updates


• Monthly Narrative Report highlighting work completed, upcoming work, issues

affecting the completion of the project, addition or deletion of activities, Change

Order work, etc.


• Export of the schedule in either .XER format



11

• Questions??


TEXTURA INVOICE OVERVIEW

DEN AIM DEVELOPMENT

DECEMBER 2018

2

OVERVIEW

• Steps needed to setup Textura for your Project

• Next steps after Setup is Complete

• Initiating A Draw

• Contact Info & Questions

3

STEPS FOR TEXTURA SETUP

1. The Contractor/Consultant will need to setup a free Oracle account if

they have not done any work with CCD before. If unsure always

contact Textura Support to make sure.

2. Task Order - Contractor/Consultant will enter contact info into Unifier

during Task Order Approval, Textura will then be notified to setup.

3. Non-Task Order - Contract info will be entered by the DEN CA or PM,

Textura will then be notified to setup.

4. Contractor/Consultant will receive email notification from Textura.

Any issues with Textura setup, please contact the project DEN CA or PM.

4

SETUP IS COMPLETE NEXT STEPS

5. Contractor/Consultant will select the DEN Textura Template.

6. Contractor/Consultant to upload Approved Schedule of Values to

Textura.

7. Contractor/Consultant to setup any Subcontractors or Subconsultants.

Textura Support will guide you through these steps.

5

INITIATING A DRAW

8. Contractor/Consultant will enter amounts on the line items to be

billed for that pay period on the Schedule of Values that has been

previously uploaded. Textura Support will guide you through this step.• Include any backup documentation as required by the contract to be uploaded to

Textura.

9. Contractor/Consultant will electronically sign the Draw and send for

DEN approval.

Any issues with Textura, please contact the project DEN CA or PM.

6

CONTACT INFO AND QUESTIONS

• Textura Support Team - [email protected]

• Questions

mailto:[email protected]

7

End

DEN SURVEYBUSINESS EDUCATION COURSES

JERREMY HARRISSURVEY - BECDECEMBER 2018

CONTRACTOR SURVEY REQUIREMENTS

2

• Design• Process for creating control is

critical to the success of the project for the duration

• Construction• Verify Control set by Contractor’s

Surveyor• 10% Quality Assurance checks to

verify contractors are building according to plan

• AS-Built Review and Final Closeout• Review As-Builts for accuracy and

compliance with DEN standards• Final Review and comments

3

• Survey Statement of Work• Summarize project objective and location• List FAA advisory circulars and or specs used for

project guidelines• List geodetic control points to be used• Confirm validation of control using pre determined

DEN-Survey parameters.• Identify survey requirements and appropriate

specifications


4


• Survey Quality Control Plan• Project Summary• Field Survey Information

• Data Collection Procedures• Describe Methods and Equipment to establish

positions• List of NGS points used to establish control• List of Survey Instruments to be used, including

recent calibration reports and serial numbers• Geodetic Control

• Describes procedures for establishing project control

5


• Survey Quality Control Plan• Quality Assurance

• Data Handling• Describes procedures for how data collection and

electronic or handwritten field book data is saved and backed up

• Field Procedures• Explains how accuracy tolerances will be met and proven• Describe control checks and procedures for daily set ups

• Office Procedures• Describe calculation procedures and second party review• Outline a plan of action for discrepancies found in plans• Daily downloads of field work performed

6


Schedule a Meeting

A pre-survey meeting will be scheduled by the Project Manager. The meeting allows DEN-Survey to meet with the project surveyor and project manager to discuss control and airport requirements for the project.

7


DEN BASE STATION NETWORK• CORS Continuous Operating Reference Station

• 6 Permanently fixed GPS receivers• Constant data logging for control post processing• Broadcast correction for RTK• Machine control• Internet connection required

• WIFI Hot Spot• Sim Card

• Must have contract with the airport for access to Network

8

ANY QUESTIONS?

QUALITY ASSURANCE @ DEN

GLENN FRIELER DEN QUALITY ASSURANCE MANAGERDENVER INTERNATIONAL AIRPORTDecember 12, 2018

2

DEN QA: WHAT DO WE DO ?

Provide QA Inspection and Special Inspection Services, QA Material Testing Services and Survey QA for all projects including Capital Improvement Projects and Maintenance Projects at DEN during all phases of the Project Lifecycle -Define, Design, Construction and Closeout.

3

TPS - QUALITY ASSURANCE SECTION

• DEN Quality Assurance Manager – Glenn Frieler Manager the following:

• QA Inspections, Special Inspections Services

Contract – AECOM Technical Services

• QA Materials Testing Laboratory Contract – Ground

Engineering

• DEN Survey

DEN QA: WHO ARE WE ?

4

What is the difference between QualityAssurance and Quality Control?

Quality Control (QC) is the contractor or consultant testing and inspecting their product and process to insure what they produce meets the specifications in the contract documents.

Quality Assurance (QA) is the owners testing and inspection to verify that the contractor’s or consultant’s products and procedures meet the contract specifications. This includes verifying the contractor or consultant is following the QC requirements in the contract documents.

5

Important Documents

1. Contract and General Contract Conditions

2. DSM & Specifications Division 1, General Requirements

3. CDOT Specification (Landside)

4. FAA Specifications (Airside)

5. IBC/CCD Building Codes

DEN QUALITY ASSURANCE• DEN QA Personnel are the eyes and ears for the DEN Project

Manager. • QA Inspector’s responsibilities include a key role in logistical

coordination with Landside, Airside and Terminal Operations.• QA Inspectors monitor compliance with DEN safety and security

requirements.

DEN QUALITY ASSURANCE

• QA Inspection and Testing activities identify, document and record work progress & quantities, deficient or non-conforming work.

• DEN QA Inspectors utilize the latest iPads and BIM 360 Field technology.

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DEN Use of BIM360 Field

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DEN Use of BIM360 Field Report

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DEN Use of BIM360 Field Report

AIRPORT INFRASTRUCTURE MANAGEMENTINFRASTRUCTURE PROJECTS

MICHELLE MARTIN, P.E.DIRECTOR OF INFRASTRUCTURE

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ORGANIZATIONAL CHART

3

ORGANIZATIONAL CHART

4

INFRASTRUCTURE

Airside Engineering• Divided by the Airport Operations Area (AOA) fence• Projects include runways, taxiways, vehicle service roads, gate apron,

drainage improvements, utilities and lighting • Airfield work requires specialized pre-qualification levels• Requires higher insurance levels

Landside Engineering• Projects include Peña Boulevard, all roadways, bridges, parking lots and

utilities

Tactical Planning• Projects are coordinated for operational impacts on the airfield• Projects include fuel work, passenger loading bridges (PLBs), gate shutdowns,

runway and taxiway work, hold room impacts to gates and construction haul routes

AIRPORT INFRASTRUCTURE MANAGEMENTAIRSIDE ENGINEERING

KIMBERLY WATANABE, P.E. AIRSIDE ENGINEERING SUPERVISOR

6

Scope of Work: • Replace deteriorated concrete slabs & joint

sealant• Replace airfield electrical components, light

fixtures, transformers, cables, & signs• Expand TW L safety area from ADG IV to

ADG V Status/Schedule:

• Contract is fully executed, design underway• Package 1 RW Advertise for Bid – Dec 2018 • Package 1 RW Construction June - Sept 2019• Package 2 TW Construction June - Sept 2020

RW 17R-35L COMPLEX PAVEMENT & LIGHTING REHABILITATION

RW 1

7R-3

5L, P

acka

ge 1

TW M

& T

W L

, Pac

kage

2Conc A

Conc B

South Cargo

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2019 ANNUAL AIRFIELD PAVEMENT REHAB

Scope of Work:• Remove and replace airfield pavement in various locationsStatus/Schedule: • Project will advertise January• Construction: June – December

TWY BS

Concourse B

TWY BN

TWY

H

AIRPORT INFRASTRUCTURE MANAGEMENTLANDSIDE ENGINEERING

MICHAEL CLOUD, P.E. LANDSIDE ENGINEERING SUPERVISOR

9

Scope of Work:• Concrete panel replacement/spall repairs on in

bound and out bound Peña Blvd from I-70 to the terminal

• Class E (6 hour mix)

• Concrete panel replacements in parking lot areas and secondary roadways

• Panel undersealing• Diamond Grinding and Joint Sealing• Asphalt pavement repairs on secondary

roadways and parking lots• Covercoat• Joint Sealing

Status/Schedule: • Project will advertise in January 2019• Construction Start: May 2019• Construction Finish: October 2019

ANNUAL PAVEMENT REHAB LANDSIDE 2019

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Scope of Work: • Relocate existing Landside Employee Parking Lot

• Current: E 78th Ave, East of Jackson Gap St• Proposed: E 74th Ave, West of Jackson Gap St

• Construction of approximate 5,000 space surface parking lot• Water quality, piped drainage, lighting, bus shelter, fencing• ~ 173,000 SY of surface pavement• ~ 150,000 CY of Embankment

Status/Schedule: • Project will advertise 1Q 2019• Construction anticipated:

• June 2019 to October 2020

LANDSIDE EMPLOYEE PARKING LOT

11

PIKES PEAK PARKING RESTORATION PROJECTScope of Work:

• Rehabilitation of the concrete bus lanes and HMA parking facility with PCCP pavement• Base Bid: ~ 33,000 SY of 10-inch PCCP• Bid Alternate: ~ 274,000 SY of 5-inch PCCP White topping

• ADA and Shelter island improvements• Upgrades to the electrical systems and additional signage and lighting upgrades

Status/Schedule: • Project advertised October 2018 • Construction Start: April 2019• Construction Finish: November 2019

12

HERTZ PARKING LOT EXPANSIONScope of Work:

• Master Planning Study• Expansion of Hertz to meet current and future market share

• HMA: ~ 16,000 Tons• Embankment: ~ 100,000 CY • Box Culvert: ~ 2000 LF

• 404 Permit and Wetland Impacts (3.5 Acres)• Electrical, Lighting, Striping, Drainage and Water Quality

Status/Schedule: • Design: Jan. 2019 to Jan. 2020• Advertise for Bid: Feb. 2020 • Construction Start: 3rd Quarter 2020• Construction Finish: 2nd Quarter 2021

AIRPORT INFRASTRUCTURE MANAGEMENTTACTICAL PLANNING

JENNY INGLISH, C.M., PMP, ACETACTICAL PLANNING SUPERVISOR

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TACTICAL PLANNING

Tactical Planning Coordination

*The following list is a sample of the types of items that tactical planning should be involved in.

Fuel Work/Shut Down• DBBV• EFSO• Tanker Fueling

PLBs• Shut Down/MX• Training• Retrofit/Install

Gates• Shut Down• No Aircraft/RON• Preventive MX• Painting

Hold Rooms• PLB Door Impact• Power Outage• Seating or HR

Configuration

Emergency Repairs

Trench Drains and Manhole Work Adjacent to Gates/Apron/Twys/Rwys

Utility ImpactsPower Outages/Water

Shutdowns- Concourses or Tenants

Passenger and Tenant Conveyances

Construction/Routine Maintenance on/adjacent

to Gates/Apron/Twys/Rwys

Safety Risk Assessment Preparation

Batch Plants/Haul Routes/Laydown Areas/ GSE/Parking/Storage

Sequencing/Phasing Plans/Site Capture/Barricade Layout

• Sequencing Meetings• Scheduling

• Design Meetings• Pre- Construction Meetings

Tactical Planning is also tasked with facilitating Stakeholder Meetings and Airline Engagement

Tactical Planning CoordinationTactical Planning needs to be included in the Planning, Design and Construction of work on the airfield/concourses to ensure that operational impacts are communicated to Stakeholders; Operational Impacts are limited and efficient as possible; and to validate that the projects’ Operational Impacts are maintained with an Airport-wide perspective.

*The following list is a sample of the types of items that tactical planning should be involved in.

Please ensure that you invite a Tactical Planner to any meetings regarding:

Fuel Work/Shut Down• DBBV• EFSO• Tanker Fueling

PLBs• Shut Down/MX• Training• Retrofit/Install

Gates• Shut Down• No Aircraft/RON• Preventive MX• Painting

Hold Rooms• PLB Door Impact• Power Outage• Seating or HR

Configuration

Emergency Repairs

Trench Drains and Manhole Work Adjacent to Gates/Apron/Twys/Rwys

Utility ImpactsPower Outages/Water

Shutdowns- Concourses or Tenants

Passenger and Tenant Conveyances

Construction/Routine Maintenance on/adjacent

to Gates/Apron/Twys/Rwys

Safety Risk Assessment Preparation

Batch Plants/Haul Routes/Laydown Areas/ GSE/Parking/Storage

Sequencing/Phasing Plans/Site Capture/Barricade Layout

Any type of work that will have an operational impact to the Airline, Stakeholders or Tenants

• Weekly Construction Meetings • Phasing Discussions

Contact with the Airlines needs to be coordinated by a Tactical Planner

PLANNING + DESIGN

FABIEN VIVIERSENIOR AIRPORT PLANNERDECEMBER, 13 2018

2

PLANNING AND DESIGN OVERVIEW

• The division is to provide the short and long range planning and overall design standards to ensure there is a cohesive picture for the Airport

• DESIGN• Architectural• Wayfinding and Signage• Space Planning

• AIRFIELD PLANNING• Geographical Information System

SVP Planning & Design

BILL POOLE

Director of Design

BRETT HARTLE

Manager of Environmental Graphics/Wayfi

nding JERRY OLSON

Project Inspector

DAVID PRICE

Project Manager KRYSTAL

SHUMACHER

Senior ArchitectPAUL SUN

Architectural/BIM Designer

AUDREY VOORHIES

Landscape Architect

(Contract as needed)

Terminal/ Space Planner

JOVAUGHN EWING

Director of Planning (Vacant)

Airport Planning Manager

JEANNETTE HILAIRE

Principal Airport PlannerPAWEL

MANKOWSKI

Senior Airport Planner

Tim Hester

Senior Airport Planner

FABIEN VIVIER

Associate Airport Planner

ADAM CHISHOLM

(COOP PLANNER)

Manager GIS & Mapping

GIS Data AdministratorJESSE KUCENIC

GIS AnalystBEN KELLER

GIS Data Administrator

DENNIS ANGLAND

Planning + Design

CoordinatorSHYVONE

COOKS

3

PLANNING & DESIGN ORG CHART (November 19, 2018)

Future DEN Staff

Current DEN Staff

4

• Master Plans

• Gate Requirements

• Modification to Standards

• ALP Updates

• Roadway Assessments

• AGTS Capacity

PLANNING STUDIES & NEEDS ASSESSMENTS

5

PASSENGER FORECAST COMPARISON

Source: InterVISTAS

31.0

32.3

35.0

36.9

38.0

38.8

36.0

35.7

37.5

42.3

43.4

47.3

49.9

51.3

50.3

52.0

52.9

53.2

52.6

53.5

54.0

58.3

61.4

64.3

66.5

68.5

70.7

73.6

76.3

79.0

81.4

83.7

85.9

87.9

89.8

91.7

93.6

95.5

97.4

99.3

101.

110

3.0

104.

910

6.8

108.

711

0.6

0

20

40

60

80

100

120

1995

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

2019

2020

2021

2022

2023

2024

2025

2026

2027

2028

2029

2030

2031

2032

2033

2034

2035

2036

2037

2038

2039

2040

Annu

al P

asse

nger

s (m

illio

ns)

Historical 2018 Forecast 2015 Forecast 2006 Forecast

Strategic land use plan

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• Concourses

• Hold Rooms-review consultants studies and plans

• Gate Utilization Monthly Report

• Aircraft Gate Layout & Paint Markings

• Runway & Taxiway System

AIRFIELD PLANNING

• 111 Jet bridge Gates• 38 Ground load Gates• 6 New ground load gates

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Concourse A • New 12 narrow body gates

(west expansion)Concourse B

• New 4 narrow body gates (west expansion)

• New 7 narrow body gates (east expansion)

• Total of 11 new narrow body gates

Concourse C • New 16 narrow body gates (east

expansion)• Concourse A + B + C = 12 + 11 + 16 =

39 new narrow body gates

CONCOURSE EXPANSION

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LONGER-TERM OPTIONS

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• Maintain safe and navigable airspace

• Obstructions

• Construction

• Compatible land use

• 7460 – Notice of Proposed Construction

• Required for ALL projects that occur at DEN

• FAA determination required prior to the start of work

• 90 day FAA review time

• DEN Planning submits all 7460’s for airport projects

AIRSPACE PROTECTION

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