Presentation on Payment to Beneficiaries through PMNRF using CPSMS.
Project: KHAJANE II - Karnatakak2training.karnataka.gov.in/Documents/User_Manuals... · Project:...
Transcript of Project: KHAJANE II - Karnatakak2training.karnataka.gov.in/Documents/User_Manuals... · Project:...
Government of Karnataka Finance Department
Project: KHAJANE II
Deposit User Manual
Version 1.0
Project Monitoring Unit
7th floor, Commercial Taxes Building, Kalidasa Marg, Gandhi Nagar, Bangalore – 560009.
Email: [email protected]/pdkhajane.gov.in
Phone: 080-22354020, Helpdesk No: 080-22342266
Notice:
This is a controlled document. Unauthorised access, copying,
Replication or usage for purposes other than for which it is intended are prohibited.
Contents 1 Over view: ....................................................................................................................................... 1
1.1 Purpose.................................................................................................................................... 1
1.2 Users ........................................................................................................................................ 1
1.3 Caseworker Screens ................................................................................................................. 1
1.4 Superintendent Screens ........................................................................................................... 4
1.5 DDO Approval Screens ............................................................................................................. 8
1.6 Caseworker Printing Screens .................................................................................................. 13
1.7 DDO Submission Screen ......................................................................................................... 16
2 Course Summary ........................................................................................................................... 19
3 Appendix A – Acronyms ................................................................................................................. 19
Table of Figure Figure 1: Khajane II application login screen ............................................................................................ 1
Figure 2: Navigation Screen ..................................................................................................................... 2
Figure 3: Preparation of Draft Bill Screen ................................................................................................. 2
Figure 4: Draft Bill Submission Screen ...................................................................................................... 3
Figure 5: Confirmation Screen ................................................................................................................. 3
Figure 6:Khajane II application login screen ............................................................................................. 4
Figure 7: Navigation Screen ..................................................................................................................... 4
Figure 8: Draft Bill Request Worklist Screen ............................................................................................. 5
Figure 9: HOA Verification Screen ............................................................................................................ 5
Figure 10: Supporting Document Verification Screen ............................................................................... 6
Figure 11:Checklist Verification Screen .................................................................................................... 6
Figure 12: Recipient Details Verification Screen ....................................................................................... 7
Figure 13: Forward Screen ....................................................................................................................... 7
Figure 14: Confirmation Screen ............................................................................................................... 8
Figure 15:Khajane II application login screen ........................................................................................... 8
Figure 16:Navigation Screen .................................................................................................................... 9
Figure 17: Bill Verification Worklist Screen............................................................................................... 9
Figure 18: HOA Verification Screen ........................................................................................................ 10
Figure 19: Document Verification Screen ............................................................................................... 10
Figure 20: Checklist Verification Screen ................................................................................................. 11
Figure 21: Recipient Details Verification Screen ..................................................................................... 11
Figure 22: Approval Screen .................................................................................................................... 12
Figure 23: Confirmation Screen ............................................................................................................. 12
Figure 24:Khajane II application login screen ......................................................................................... 13
Figure 26: Navigation Screen ................................................................................................................. 13
Figure 26: Bill for Printing Worklist Screen ............................................................................................. 14
Figure 27: Document Printing Screen ..................................................................................................... 14
Figure 28: Forward Screen ..................................................................................................................... 15
Figure 29: Confirmation Screen ............................................................................................................. 15
Figure 30: Top Sheet Screen .................................................................................................................. 16
Figure 31:Khajane II application login screen ......................................................................................... 16
Figure 32: Navigation Screen ................................................................................................................. 17
Figure 33: Bill Ready For Submission Worklist Screen............................................................................. 17
Figure 34: Bill Submission to Treasury Screen ........................................................................................ 18
Figure 35: Confirmation Screen ............................................................................................................. 18
1
Payment through Bills
1. Over view:
1.1 Purpose The purpose of this document/ manual is to provide an overall understanding of scope, roles and responsibilities of Khajane-II application users for the process of Deposits.
1.2 Users
Caseworker
Superintendent
DDO
1.3 Caseworker Screens
Step 1: Caseworker login to Khajane-II application
Figure 1: Khajane II application login screen
2
Step 2: Caseworker navigate through the following path Deposits >Transactions > Preparation of Draft Bill
Figure 2: Navigation Screen
Step 3: Case worker fills all the details and clicks on submit button as shown below
Figure 3: Preparation of Draft Bill Screen
3
Figure 4: Draft Bill Submission Screen
Step 4: Draft bill is Generated with bill request Id as shown below
Figure 5: Confirmation Screen
4
1.4 Superintendent Screens
Step 1: Superintendent login to Khajane-II application
Figure 6:Khajane II application login screen
Step 2: Superintendent navigate through the following path: - Bill Preparation and Submission > Process > Draft Bill Request Worklist
Figure 7: Navigation Screen
5
Step 3: Superintendent clicks on the Bill Request ID which is Hyperlinked.
Figure 8: Draft Bill Request Worklist Screen
Step2: HOA verification Superintendent Clicks on the General Details tab and Selects the Checkbox for HoA Verified
Figure 9: HOA Verification Screen
6
Step 3: Verification of Supporting Documents Superintendent Clicks on Document Verification tab and verifies the supporting documents.
Figure 10: Supporting Document Verification Screen
Step 4: Bill Verification Checklist Superintendent Clicks on Checklist Verification tab and performs the supporting document verification and checklist verification
Figure 11:Checklist Verification Screen
7
Step 5: Recipient Details Verification Superintendent Clicks on the Recipient, Deduction, amount summary details tab and performs verification
Figure 12: Recipient Details Verification Screen
Step 6: Once all the verification is completed Superintendent Forwards the bill to DDO by clicking on the Forward button.
Figure 13: Forward Screen
Note: Superintendent `can also Reject the File by Clicking on Reject Button
8
Step 7: Once the Superintendent clicks on Forward button following screen appears
Figure 14: Confirmation Screen
1.5 DDO Approval Screens
Step 1: DDO login through Khajane-II application
Figure 15:Khajane II application login screen
9
Step 2: DDO navigates through the following path Bill Preparation and Submission > Process > Bill Verification Worklist – DDO
Figure 16:Navigation Screen
Step 3: DDO clicks on the Bill Number which is Hyperlinked
Figure 17: Bill Verification Worklist Screen
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Step 4: HOA verification DDO Clicks on the General Details tab and Selects the Checkbox for HoA Verified
Figure 18: HOA Verification Screen
Step 5: Verification of Supporting Documents DDO Clicks on Document Verification tab and verifies the supporting documents.
Figure 19: Document Verification Screen
11
Step 6: Bill Verification Checklist DDO Clicks on Checklist Verification tab and performs the supporting document verification and checklist verification
Figure 20: Checklist Verification Screen
Step 7: Recipient Details Verification DDO Clicks on the Recipient, Deduction, amount summary details tab and performs verification
Figure 21: Recipient Details Verification Screen
12
Step 8: Once all the verification is completed User Approves the bill to DDO by clicking on the Approve and Send for Printing button
Figure 22: Approval Screen
Step 7: Once the user clicks on Approve and Send for printing button following screen appears
Figure 23: Confirmation Screen
Note: DDO Can also Return to Superintendent or Discard Bill by clicking on Return to Superintendent and Discard bill button.
13
1.6 Caseworker Printing Screens
Step 1: Caseworker login to Khajane-II application
Figure 24:Khajane II application login screen
Step 2: Caseworker navigates through the following path Bill Preparation and Submission > Process > Bill for Printing Worklist
Figure 25: Navigation Screen
14
Step 3: Caseworker clicks on the Token number which is Hyperlinked
Figure 26: Bill for Printing Worklist Screen
Step 4: Caseworker Clicks on Annexure A and Bill Details and checks the number of pages and enters in the space given for number of pages as shown below
Figure 27: Document Printing Screen
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Step 5: Caseworker forward the bill by clicking “Forward to DDO” button
Figure 28: Forward Screen
Step 6: Caseworker Clicks on Generate Top Sheet.
Figure 29: Confirmation Screen
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Step 5: Caseworker prints Top sheet.
Figure 30: Top Sheet Screen
1.7 DDO Submission Screen
Step 1: DDO login to Khajane-II application
Figure 31:Khajane II application login screen
17
Step 2:DDO navigate through the following path: - Bill Preparation and Submission > Process > Bill Ready for Submission Worklist.
Figure 32: Navigation Screen
Step 3: User Selects the Token number which is hyperlinked in the printed bill Worklist column
Figure 33: Bill Ready For Submission Worklist Screen
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Step 4: Upon navigation the following screen appears
Figure 34: Bill Submission to Treasury Screen
Step 5: User Clicks on the Send to Treasury Button and sends it to Treasury
Figure 35: Confirmation Screen
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2. Course Summary This course is designed to Payment through Bill.
3. Appendix A – Acronyms
Abbreviation Description
AC Bills Abstract Contingency Bills
AFS Annual Financial Statement
AG Accountant General
AIN Account Identification Number
AM Alteration Memo
Asst. Assistant
ATN Action Taken Note
ATO Assistant Treasury Officer
BAO Bill Approving Officer
BDSS Budget Decision Support Systems
BE Budget Estimate
BEO Budget Estimating Officer
BMS Beneficiary Monitoring System
BoA Back Office Assistant
BOI Bank of India
BPL Below Poverty Line
BSA Budget System Administrator
CAAA Controller, Aid, Accounts and Audit Division
CAG Comptroller and Auditor General of India
20
Abbreviation Description
CAO Chief Accounts Officer
CAS Central Accounts Section
CBE Current Budget Estimate
CC Credit Card
CCD Civil Court Deposits
CCO Chief Controlling Officer
CCS Credit Confirmation Slip
CDV Cheque Delivery Voucher
CEO Chief Executive Officer
CFC Citizen Facilitation Centres
CM Clearance Memo
CO Controlling Officer
COPU Committee on Public Undertakings
CPO Chief Planning Officer
CPPC Central Pension Processing Centre
CPPO Central Pension Processing Officer
CPS Central Plan Schemes
CPSMS Central Plan Scheme Monitoring System
CRA Central Record keeping Agency
CRA-FC Central Record keeping Agency Facilitation Centre
CRCD Criminal Court Deposits
CSC Citizen Service Centres
CSF Contribution Submission Form
21
Abbreviation Description
CSO Counter Signing Officer
CSS Centrally Sponsored Schemes
CVP Commuted Value of Pension
DA Dearness Allowance
DAG Deputy Accountant General
DBMS Database Management System
DC Debit Card
DC Bills Detailed Contingency Bills
DCRG Death Cum Retirement Gratuity
DD Demand Draft
DDO Drawing and Disbursement Officer
DDR Debt, Deposit and Remittances
Dept. Department
DIS Daily Input Sheet
DMO Debt and Investment Management Office
DMS Day-wise Monthly Statement
DoT Department of Treasuries
DPI Dots Per Inch
DS Deputy secretary
DSC Digitally Signed Certificate
DSN District Serial Number
DSSP Directorate of Social Security Pension
DTO District Treasury Officer
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Abbreviation Description
DWP Destitute Widow Pension
EAP Externally Aided Project
EBR Extra Budgetary Resources
ECS Electronic Clearing System
EDMS Electronic Document Management System
EFT Electronic Funds Transfer
EMD Earnest Money Deposit
EMI Equated Monthly Installments
EMO Electronic Money Order
EO Executive Officer
FAQ Frequently Asked Questions
FD Finance Department
FIFO First In First Out
FoA Front Office Assistant
FP Family Pension
FPU File Preparation Utility
FRS Functional Requirement Specification
FTP File Transfer Protocol
FVU File Validity Utility
GDFP General Delegation of Financial Powers
GIA Grant-in-Aid
GIS Bills Group Insurance Scheme Bills
GO Government Order
23
Abbreviation Description
GOI Government of India
GoK Government of Karnataka
GP Gram Panchayat
GPF General Provident Fund
GSDP Gross State Domestic Product
GSTO Gazetted Sub Treasury Officer
GUI Graphical User Interface
HA Head Accountant
HBA House Building Advance
HDFC Housing Development Finance Corporation
HE His Excellency
HoA Head of Account
HoD Head of Department
HoO Head of Office
HRMS Human Resource Management System
HTTPS Secure Hyper Text Transfer Protocol
IEBR Internal Extra Budgetary Resources
IFA Internal Financial Advisor
IFSC Indian Financial System Code
IGNOAP Indira Gandhi National Old Age Pension
INR Indian Rupees
IO Implementing Officer
I-pin Internet Pin
24
Abbreviation Description
IR Inspection Report
IST Indian Standard Time
ITC Input Tax Credit
IVRS Interactive Voice Response System
JD (Admin) Joint Director (Administration)
KB Knowledge Bank
KCSR Karnataka State Civil Services Rules
KFC Karnataka Financial Code
KGID Karnataka Government Insurance Department
KSWAN Karnataka State Wide Area Network
KTC Karnataka Treasury Code
LAR Local Audit Report
LE Latest Estimate
LIC Life Insurance Corporation of India
LOP List of Payments
LoV List of Values
M/O/C Mandatory / Optional / Conditional
MCA Monthly Civil Accounts
MCE Manual of Contingent Expenditure
MICR Magnetic Ink Character Recognition
MIS Management Information System
MO Money Order
MoE Memorandum of Error
25
Abbreviation Description
MOU Memorandum of Understanding
MPAS Model Panchayat Accounting System
MPIC Monthly Program Implementation Calendar
MTFP Medium Term Fiscal Plan
NABARD National Bank for Agricultural and Rural Development
NCDC National Co-operative Development Corporation
NDC Bills Non Detailed Contingency Bills
NEFT National Electronic Fund Transfer
NIC National Informatics Centre
NOC No Objection Certificate
NP Non Plan
NPS New Pension Scheme
NSDL National Securities Depository Limited
NSSF National Small Savings Fund
NWMA Normal Ways and Means Advance
OAP Old Age Pension
OBE Original Budgetary Estimates
OCR Optical Character Recognition
P Plan
PAC Public Accounts Committee
PD Personal Deposits
PF Public Fund
PFM Pension Fund Managers
26
Abbreviation Description
PFRDA Pension Fund Regulatory and Development Authority
PHP Physically Handicapped Pensions
PMU Project Monitoring Unit
POP SP Point of Presence Service Provider
PPAN Permanent Pension Account Number
PPO Pension Payment Order
PPU Payment Processing User
PRAN Permanent Retirement Account Number
PRI Panchayati Raj Institutions
PS Principal Secretary
PSB Public Sector Banks
PSU Public Sector Unit
PwC Price water house Coopers
PWD Public Works Department
RBD Reserve Bank Deposits
RBI Reserve Bank of India
RDPR Rural Development and Panchayati Raj
RE Revised Estimates
RFP Request For Proposal
RO Release Order
ROI Rate of Interest
ROP Recovery of over payment
RTGS Real Time Gross Settlement
27
Abbreviation Description
RTI Right To Information
SBI State Bank of India
SBM State Bank of Mysore
SCF Subscriber Contribution File
SCP Special Component Plan
SE Supplementary Estimates
SHCIL Stock Holding Corporation of India Limited
SI System Integrator
SO Section Officer
SOA Service Oriented Architecture
SOP Schedule of Payments
SOR Schedule of Receipts
SOT Statement of Transaction
SPU Schedule Processing User
SR Service Register
SRS System Requirement Specification
SSP Social Security Pension
SSY Sandhya Suraksha Yojana
STO Sub- Treasury Officer
SWMA Special Ways and Means Advances
T Day Transaction Day
TA Travelling Allowance
TAN Tax Deduction and Collection Account Number
28
Abbreviation Description
TB Trustee Bank
T-Bill Treasury Bill
TCS Tata Consultancy Services
TE Transfer Entry
TIN Tax Payer Identification Number
TNMC Treasury Network Management Centre
TO Treasury Officer
TP Taluka Panchayat
T-Pin Telephone Pin
TSP Tribal Sub Plan
TTR Treasury Transfer Receipts
UAT User Acceptance Testing
UC Utilization Certificate
UCI Unique Challan Identity
UID Unique Identification Number
UIDAI Unique Identification Authority of India
ULB Urban and Local Bodies
US Under Secretary
UTI Unit Trust of India
UTR Unique Transaction Reference
VAT Value added Tax
VDMS Verified Day-wise Monthly Statement
VOA Vote on Account
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Abbreviation Description
VPN Virtual Private Network
VSAT Very Small Aperture Terminal
WDPB Work Done by Public Bodies
WMA Ways and Means Advance
ZP Zilla Panchayat
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Project Partner