Project Integration Management Sections of this presentation were adapted from A Guide to the...

Project Integration Project Integration ManagementManagement

Sections of this presentation were adapted Sections of this presentation were adapted from from A Guide to the Project Management A Guide to the Project Management

Body of KnowledgeBody of Knowledge 4 4thth Edition, Project Edition, Project Management Institute Inc., © 2009Management Institute Inc., © 2009

Integration ManagementIntegration Management

Includes processes to ensure that all the Includes processes to ensure that all the elements of a project are properly elements of a project are properly coordinatedcoordinated

Making tradeoffs among competing Making tradeoffs among competing alternatives and objectives to meet alternatives and objectives to meet stakeholder needsstakeholder needs

Typically the most important knowledge Typically the most important knowledge area for the Project Managerarea for the Project Manager

Why Do We Manage Integration?Why Do We Manage Integration?

Manage change and communicationManage change and communication

Reduce project time and costReduce project time and cost

Involve stakeholders early and oftenInvolve stakeholders early and often

Make results visibleMake results visible

Identify problems/solutions earlyIdentify problems/solutions early

Use relevant experience as early as possibleUse relevant experience as early as possible

Who Manages Integration?Who Manages Integration?

Project Manager – Integrator for the Project Manager – Integrator for the project that executes processesproject that executes processes

Team Members – Concentrate on Team Members – Concentrate on completing tasks, activities, & work completing tasks, activities, & work packagespackages

Project Sponsor – Protect project from Project Sponsor – Protect project from changes and losing resourceschanges and losing resources

How Do We Manage Integration?How Do We Manage Integration?Use the seven integration processesUse the seven integration processes Develop project charterDevelop project charter Develop project management planDevelop project management plan Direct and manage project executionDirect and manage project execution Monitor and control project workMonitor and control project work Perform integrated change controlPerform integrated change control Close project or phaseClose project or phase

Project Charter

Project Management Plan

Direct & Manage Execution

Monitor & Control Project Work

Integrated Change Control

Close Project or

Phase

How Do We Manage Integration?How Do We Manage Integration?Each process has:Each process has: InputsInputs Tools and TechniquesTools and Techniques OutputsOutputs

Remember that inputs and outputs can Remember that inputs and outputs can feed more than one process!feed more than one process!

Project Charter





Close Project or

Phase

Project CharterProject Charter

Contract

Project Statement of Work

Enterprise Environmental Factors

Organizational Process Assets

Project Charter

Project Selection Methods

Project Management Methodology

Project Management Information System

Expert Judgment

Inputs

Outputs

Tools & Techniques

Project Charter





Close Project or

Phase

Project Management PlanProject Management Plan


Preliminary Project Scope Statement

Project Management Processes





Expert Judgment

Inputs

Outputs

Tools & Techniques

Project Charter





Close Project or

Phase

Direct & Manage ExecutionDirect & Manage Execution

Project Management PlanProject

Management Methodology


Approved Corrective ActionsApproved Preventive Actions

Approved Change Requests

Approved Defect Repair

Validated Defect Repair

Administrative Closure Procedure

Deliverables

Requested Changes

Implemented Change Requests

Implemented Corrective Actions

Implemented Preventive Actions

Implemented Defect Repair

Work Performance Information

Inputs OutputsTools & Techniques

Project Charter





Close Project or

Phase

Monitor & Control Project WorkMonitor & Control Project Work

Rejected Change Requests





Earned Value Management

Expert Judgment

Forecasts

Recommended Corrective Actions

Recommended Preventive Actions

Recommended Defect Repair

Requested Changes

InputsOutputsTools & Techniques

Project Charter





Close Project or

Phase

Integrated Change ControlIntegrated Change Control




Expert Judgment

Requested Changes


Recommended Preventive Actions

Recommended Corrective Actions

Recommended Defect Repair

Deliverables

Rejected Change Requests

Project Management Plan Updates

Project Scope Statement Updates

Approved Corrective Actions

Approved Preventive Actions

Approved Defect Repair

Validated Defect Repair

Approved Change Requests

Deliverables

Inputs

OutputsTools & Techniques

Project Charter





Close Project or

Phase

Close Project or PhaseClose Project or Phase

Project Management Plan Project Management Methodology


Expert Judgment

Contract Documentation




Deliverables

Administrative Closure Procedure

Contract Closure Procedure

Final Product, Service, or Result

Organizational Process assets Updates

InputsOutputs

Tools & Techniques

Project Charter





Close Project or

Phase

What Goes in a Project Plan?What Goes in a Project Plan?

Project charterProject charter

Project Management Project Management ApproachApproach

Scope StatementScope Statement

Work Breakdown Work Breakdown Structure (WBS)Structure (WBS)

Responsibility ChartResponsibility Chart

Network Diagram with Network Diagram with Major MilestonesMajor Milestones

BudgetBudget

ScheduleSchedule

ResourcesResources

Change Control SystemChange Control System

Performance Performance Measurement GuidelinesMeasurement Guidelines

Management Plans Management Plans (Scope, Schedule, cost, (Scope, Schedule, cost, quality, staffing, quality, staffing, communications, risk communications, risk response, procurement)response, procurement)

PM Responsibility for ChangePM Responsibility for Change

Influence factors that affect changeInfluence factors that affect changeEnsure change is beneficialEnsure change is beneficialDetermine if a change has occurredDetermine if a change has occurredDetermine if a change is neededDetermine if a change is neededLook for alternatives to changeLook for alternatives to changeMinimize negative impact from changeMinimize negative impact from changeNotify Stakeholders impacted by changeNotify Stakeholders impacted by changeManaging those changes that do occur Managing those changes that do occur according to project planaccording to project plan

Integration Management SummaryIntegration Management Summary

Know the integration management Know the integration management processes and where they belongprocesses and where they belong

Project plan documents the basis for all Project plan documents the basis for all project decisionsproject decisions

Understand the authority and limits of Understand the authority and limits of authority of the project managerauthority of the project manager

All changes should be guided by the All changes should be guided by the processes in the project planprocesses in the project plan

ResponsibilityResponsibility

Responsibility:Responsibility: The duties, The duties, assignments, and accountability for assignments, and accountability for results associated with a designated results associated with a designated position in the organization.position in the organization.

Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002Source: Gain and Maintain Authority to Ensure Project Success, Jason Chavart, 2002

AccountabilityAccountability

Being answerable to one's superior in an Being answerable to one's superior in an organization for the exercise of one's organization for the exercise of one's authority and the performance of one's authority and the performance of one's duties. duties.


AuthorityAuthority

The legitimate power given to a person in The legitimate power given to a person in an organization to use resources to an organization to use resources to reach an objective and to exercise reach an objective and to exercise discipline. discipline.


DefinitionsDefinitions

Lessons Learned – Document that Lessons Learned – Document that identifies what was done right, wrong, and identifies what was done right, wrong, and how to improve in the futurehow to improve in the future

Baseline – The original project plan with Baseline – The original project plan with approved changes approved changes

Project Integration Management Sections of this presentation were adapted from A Guide to the...

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