NHIN Direct Project Health Information Technology Standards Committee Meeting
Project Health Management Information System (PHMIS) · Project Health Management Information...
Transcript of Project Health Management Information System (PHMIS) · Project Health Management Information...
Project Health Management Information System (PHMIS)
Executive Sponsors
Russell Zapalac Chief Planning and Projects Officer
Lynn Isaak Director PMO
Maureen Wakeland Portfolio Management & Reporting
Section Director
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Outline
• Project Charter
• Project Development & Status
• Look Ahead Deliverables & Milestones
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Outline: Project Charter
• Approved June 2012… due date Dec 15 2012
• Goal: report on key project health information (progress, cost, schedule, resource utilization)
– Accurate
– Timely
– Relevant
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Problem Definition
• DDORs are managing multiple projects with various complexity
• Project Information resides in various legacy systems
• Each information system has a separate “owner”
• Want to see “cradle to grave” details
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Proposed Solution
• Need improved tools & Techniques
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PHMIS
Benefits of PHMIS
• Standard reports
• Ad-hoc report capability
• Share information across agency “silos”
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Outline: Project Development & Status
• Schedule remaining
• 3 Key Concepts
• New data fields needed
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Milestone/ Week
Week 1
10/05
Week 2
10/12
Week 3
10/19
Week 4
10/26
Week 5
11/02
Week 6
11/09
Week 7
11/16
Week 8
11/24
Week 9
11/30
Week 10
12/07
Week 11
12/14
Week 12
12/21
Month Jan
2013
Month Feb
2013
MonthMar 2013
Finalize Data
Requirements
Build Data Mart & P6(2)
Create Data Fields in Legacy Systems
Populate Data
Pilot &Testing (IH 35)
Five Districts Projects Data Population
Reports Testing
Training
All Districts
Project Schedule
Go - Live
3 Key Concepts
• Project Maturity
• Cost Drivers
• Cost Estimate Class
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National Best Practices Project Maturity Concepts • TTI was lead research
agency
• AASHTO evaluating for national adopting
• TTI on contract to support TxDOT in development of best Cost Estimating Practices
• Pilots are being started to evaluate “best practices” for TxDOT
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NCHRP 574…Project Maturity Road & Bridge Development Phases
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NCHRP 574…Project Maturity Development Phases & Activities
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DRAFT PHMIS Project Maturity
Project Maturity
Numbering
Project Maturity Level/Phase of Overall Project
Project Maturity Timeframe (in relation to letting and typical
values by project)
7 Planning 25 to 10 years before
6 Programming 10 to 5 years before
5 Preliminary Design 0-30% 5 to 1 years before
4 Design 30- 60% 3 to 1 years before
3 Final Design 60-100% 1 to 0 years before
2 Advertise and Bid (Letting) 0 years before
1 Construction 0 to 5 years after
M Operations and Maintenance Varies after
13
Cost Driver Concept
• Road & Bridge
– Environmental
– Design
– ROW Acquisition
– Utility Adjustment/Relocation
– Construction
– Construction Engineering/Inspection
– Maintenance (Design-Build)
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NCHRP 658: Estimate Class Concept Refinement of Estimate over Time
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Estimate Class Rating
(Legacy System)
Definition & Maturity
(% Complete of Cost Driver Progress)
Conceptual Step of Cost Driver Task
Definition
End Usage (Typical purpose of Estimate)
Methodology Typical TxDOT Methodology
Preparation Effort
E 0% to 2% Determine Scope Screening or
Feasibility
Stochastic or Judgment
Based on % of Construction estimate
Very Low (.005% of Cost)
D 1% to 5% Identify Tasks Concept Study or
Feasibility
Primarily Stochastic
Based on % of Construction estimate
Low (.01% to .02% of Cost)
C 10% to 40%
Identifying Tasks not Previously and
Identified Completing Tasks
Budget, Authorization or
Control
Mixed but primarily stochastic
Unit Prices applied to Estimated Major
Tasks/Items/Hours
Medium (.015% to .05% of Cost)
B 30% to 70% Completing and
Few Tasks Control or Bid
Tender Primarily
Deterministic
Unit Prices applied to all Estimated
Tasks/Items/Hours
High (.025% to .1% of Cost)
A 50%-100% Finalizing all Tasks Check Estimate or
Bid/Tender Deterministic
Unit Price applied to Tasks/Items/Hours of
Work
Very High (.05% to .5% of Cost)
DRAFT PHMIS Cost Driver Estimate Class Guidance
New Data Fields Needed By Cost Driver
• Planned Start
• Actual Start
• Planned Finish
• Actual Finish
• Planned Budget (w/ date)
• Cost Estimate Class
• Others specific to Cost Driver
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Outline: Look Ahead
• Reports
• Data fields needed
• Timeline
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Report Stakeholders
• 3 Tiers of reports
– ADM
– DDOR & Sr Management
– Project Managers
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Draft Top 10 Report Needs
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Current Status
• Final Design Completed by Consultant
• New fields are being created
• Kick Off meeting – IH 35 project teams last
week
– 5 Metro Districts next week
• Short turn around for populating fields (please)
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Reports…What is Next?
• Business Intelligent tool
• HCL Consultant
• Top 10 list of reports
– List developed & prioritized based on feedback
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PHMIS Team
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Summary & Conclusions
• PMO/IT are working hard on delivering a valuable product
• With your help we can meet Dec 15 deadline
• HNTB is present
• Please call if you have questions/concerns
Maureen Wakeland, PE PMP
512 416 2262
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Discussion & Questions
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End
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Location of saved file:
• T:\PMO_DD\Short Course 2012/PHMIS Short Course 2012 V_Final V_1.pptx
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Cost
Variance ($)
A
Time
Cu
mu
lati
ve
Co
st
($)
Today (Data Date)
Planned Budget ($)
Information Needed
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Schedule Slip
(units of time)
At
Completion
Cost
Variance
($) Project
Budget
▲
Budget at Completion ($)
Estimate at Completion ($)
By Project Maturity
Actual Start Planned Start
Original Planned Finish
Current Estimated Finish
▲