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    22-May-2015
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  • 1. PROJECT ON DATA TAB IN MS - EXCEL Submitted By - Bibhooti Narayan Roll No. 88(Evening Batch) Reg. no. NRO 0279183 Submitted to - SUDHAKARKUMAR

2. OBJECTIVES Sort data Filter data Data Tools Outline (Group) 2 3. Sorting Data You can rearrange or sort the records in a table or range based on the data in one or more fields The fields you use to order the data are called Sort Fields You can sort data in ascending or descending order 3 4. Sorting Data 4 5. Sorting Multiple Columns using the Sort Dialog Box Click any cell in a table or range In the Sort & Filter group on the Data tab, click the Sort button to open the Sort dialog box If the Sort by row exists, modify the primary sort by selections; otherwise, click the Add Level button to insert the Sort by row Click the Sort by arrow, select the column heading that you want to specify as the primary sort field, click the Sort On arrow to select the type of data, then click the Order arrow to select the sort order 5 6. Sorting Multiple Columns using the Sort Dialog Box To sort by a second column, click the Add Level button to add the first Then by row. Click the Sort by arrow, select the column heading that you want to specify as the secondary sort field, click the Sort On arrow to select the type of data, then click the Order arrow to select the sort order To sort by additional columns, click the Add Level button and select appropriate Then by, Sort On, and Order values Click the OK button New Perspectives on Microsoft Office Excel 2007 6 7. Sorting Using a Custom List A Custom List indicates the sequence in which you want data ordered In the Sort & Filter Group on the Data tab, click the Sort button Click on the Order arrow and then click Custom List In the List Entries box, type each entry for the custom list, pressing the Enter key after each entry Click the Add button Click the OK button 7 8. Sorting Using a Custom List 8 9. Filtering Using One Column 9 10. Filtering Using One Column 10 11. Filtering Using Multiple Columns If you need to further restrict the records that appear in a filtered table, you can filter by one or more of the other columns Each additional filter is applied to the currently filtered data and further reduces the records that are displayed 11 12. Creating Criteria Filters to Specify More Complex Criteria Criteria filters enable you to specify various conditions in addition to those that are based on an equals criterion New Perspectives on Microsoft Office Excel 2007 12 13. Creating Criteria Filters to Specify More Complex Criteria 13 14. DATA TOOLS- Data validation Data validation is used to define restrictions on what data can or should be entered in a cell. We can configure data validation to prevent users from entering data that is not valid. 14 15. Data Validation Example 1: numerical treatment levels There are 4 different treatment levels We want to avoid entering a treatment level that is out of the range 16. Example 1 Step 1: select the range where data have to be entered Step 2: Choose Data => Validation 17. Example 1 Step 3: allow only whole numbers 18. Example 1 Step 4: allow only whole numbers between 1 and 4 19. Example 1 Step 5: customize the input message 20. Example 1 Step 5: resulting input message when cell is selected 21. Example 1 Step 6: customizing error message Research Methods Group 22. Example 1 Step 6: resulting error message when entering a value out of range 23. Example 1 WARNING 1 !!!!!!! You can still enter an incorrect value within the range 1 - 4 24. Example 1 WARNING 2 !!!!!!! Data Validation does only work when manually entering values. It doesnt work when copying values. 25. Example 1 WARNING 2 !!!!!!! 26. Example 1 WARNING 2 !!!!!!! Result: 27. OUTLINE(GROUP) 27 28. THANK YOU