Project data tabs

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PROJECT ON DATA TAB IN MS - EXCEL Submitted By - Bibhooti Narayan Roll No. 88(Evening Batch) Reg. no. NRO 0279183 Submitted to - SUDHAKAR KUMAR

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Project data tabs

Transcript of Project data tabs

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PROJECT ON DATA TAB IN MS - EXCEL

Submitted By -Bibhooti NarayanRoll No. 88(Evening Batch)Reg. no. NRO 0279183

Submitted to -SUDHAKAR KUMAR

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OBJECTIVES

• Sort data• Filter data• Data Tools• Outline (Group)

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Sorting Data

• You can rearrange or sort the records in a table or range based on the data in one or more fields

• The fields you use to order the data are called Sort Fields

• You can sort data in ascending or descending order

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Sorting Data

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Sorting Multiple Columns using the Sort Dialog Box

• Click any cell in a table or range• In the Sort & Filter group on the Data tab, click the

Sort button to open the Sort dialog box• If the Sort by row exists, modify the primary sort by

selections; otherwise, click the Add Level button to insert the Sort by row

• Click the Sort by arrow, select the column heading that you want to specify as the primary sort field, click the Sort On arrow to select the type of data, then click the Order arrow to select the sort order

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Sorting Multiple Columns using the Sort Dialog Box

• To sort by a second column, click the Add Level button to add the first Then by row. Click the Sort by arrow, select the column heading that you want to specify as the secondary sort field, click the Sort On arrow to select the type of data, then click the Order arrow to select the sort order

• To sort by additional columns, click the Add Level button and select appropriate Then by, Sort On, and Order values

• Click the OK button

New Perspectives on Microsoft Office Excel 2007

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Sorting Using a Custom List

• A Custom List indicates the sequence in which you want data ordered

• In the Sort & Filter Group on the Data tab, click the Sort button

• Click on the Order arrow and then click Custom List• In the List Entries box, type each entry for the

custom list, pressing the Enter key after each entry• Click the Add button• Click the OK button

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Sorting Using a Custom List

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Filtering Using One Column

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Filtering Using One Column

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Filtering Using Multiple Columns

• If you need to further restrict the records that appear in a filtered table, you can filter by one or more of the other columns

• Each additional filter is applied to the currently filtered data and further reduces the records that are displayed

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Creating Criteria Filters to Specify More Complex Criteria

• Criteria filters enable you to specify various conditions in addition to those that are based on an “equals” criterion

New Perspectives on Microsoft Office Excel 2007

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Creating Criteria Filters to Specify More Complex Criteria

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DATA TOOLS- Data validation

• Data validation is used to define restrictions on what data can or should be entered in a cell.

• We can configure data validation to prevent users from entering data that is not valid.

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Data ValidationExample 1: numerical treatment

levels– There are 4 different treatment levels– We want to avoid entering a treatment level

that is out of the range

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Example 1• Step 1: select the range where data have

to be entered

• Step 2: Choose Data => Validation

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Example 1• Step 3: allow only whole numbers

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Example 1• Step 4: allow only whole numbers between

1 and 4

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Example 1• Step 5: customize the input message

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Example 1• Step 5: resulting input message when cell

is selected

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Example 1• Step 6: customizing error message

Research Methods Group

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Example 1• Step 6: resulting error message when

entering a value out of range

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Example 1• WARNING 1 !!!!!!!

• You can still enter an incorrect value within the range 1 - 4

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Example 1• WARNING 2 !!!!!!!

• Data Validation does only work when manually entering values. It doesn’t work when copying values.

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Example 1• WARNING 2 !!!!!!!

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Example 1• WARNING 2 !!!!!!!

Result:

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OUTLINE(GROUP)

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THANK YOU

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