Project Business Case.doc

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COMPANY LOGOProject Business Case

Project Business Case

Project Name Project Number

Customer Prepared By

The Project Business Case is created in the Initiating Process Group. At various levels of planning, theProject Business Case can be used as a basis for a decision on whether to cancel or proceed with a project,can provide direction to the Project Manager, and can provide up-front risk assessment for a project before

the launch of a project. 1


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Document Change History

Created by: Created on Date:Change Date Changed by Reason Description Comment Approver




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Project Business Case Roadmap

1.0 Executive Summary................................................................4

2.0 Background.............................................................................53.0 Environmental Assessment (Internal/External)...................54.0 Cost/Benefit Analysis.............................................................65.0 Business Justification............................................................66.0 Project Stakeholders..............................................................77.0 Recommended Project Objective..........................................78.0 Recommended Project Scope...............................................89.0 Recommended Project Schedule..........................................810.0 Risk Of Proposed Solution....................................................911.0 Evaluation Criterion..............................................................1012.0 Conclusion............................................................................11




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1.0 Executive Summary

This section should contain a summary or brief abstract to the critical business drivers for thisproject. This section should describe the salient points of the project, including (but not limited to)deliverables, scope, and assumptions/constraints.




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2.0 Background

This section should contain a description of the context in which the project was initiated. This sectionshould provide an understanding of the project environment.

3.0 Environmental Assessment (Internal/External)

This section should contain internal and external scans of the project environment that may influence theproject. For example, this assessment should include market research findings, feasibility studies, orprototype analyses.

The Project Business Case is created in the Initiating Process Group. At various levels of planning, the ProjectBusiness Case can be used as a basis for a decision on whether to cancel or proceed with a project, can providedirection to the Project Manager, and can provide up-front risk assessment for a project before the launch of a

project. 5


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4.0 Cost/Benefit Analysis

This section should contain the cost/benefit methodology and performance indicators used for projectselection (Payback, Return-on-Investment, etc.).

5.0 Business Justification

This section should state, in concise terms, the critical business drivers. It should also describe alternativesolutions that were investigated and their shortcomings.


project. 6


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6.0 Project Stakeholders

This section should contain a list the Project Stakeholders. Stakeholders are defined as person(s) whocan influence or be influenced (directly/ or indirectly) by the project. Project Stakeholders should include amacro level (external to the organizational) and micro-level (internal to the organizational) scan.

Name Role

7.0 Recommended Project Objective

This section should contain the recommended project objective based on business drivers.


project. 7


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10.0 Risk Of Proposed Solution

This section should include an analysis of the project risks. The analysis should be discussed with the Business Owner(s). The Project Managerand Business Owner should jointly determine possible contingency plans. If the Business Owner(s) commits to action items to alleviate risk, theseshould be documented in this section. The following is an example of the contents of this section.

Risk Area Risk Factors Probability Impact Rating Priority Owner

Functional/Technical Brief description of the risksVery Low/ Low/Moderate//High/Very High

Low/Medium/High 1-10 Identify Personnel

Customer Requirement

Product Requirement

Resource Requirement

TechnicalInfrastructure

Timing

External Consideration

Financial

Industry Requirement

Other

The Project Business Case is created in the Initiating Process Group. At various levels of planning, the Project Business Case can be used as a basis for adecision on whether to cancel or proceed with a project, can provide direction to the Project Manager, and can provide up-front risk assessment for a project

before the launch of a project. 9


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11.0 Evaluation Criterion

This section should contain the criteria used to evaluate performance and project closure.

PerformanceMeasurement:

Impact Measures:

OutcomesMeasures:

EvaluationSummary:




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12.0 Conclusion

This section should contain a summary of all the major points in the Business Case and provide asummation of the project benefits to the customer.



Project Business Case.doc

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