Project Application6th edition Guidebook on APEC Projects

Wednesday 15 February 2006

Project Application

• Projects are initiated by economies through Working Groups or Committees

• Relevant other APEC fora should be consulted where the work cuts across fora

• SOM may initiate projects on cross-cutting issues with the prior support of relevant APEC fora

• Projects from SOM Task Forces require at least in principle approval from SOM

• Projects from CTI sub-fora require explicit approval (and ranking) from CTI

Project Application

6th edition Guidebook on APEC Projects• Chapter 4• Annex B – Application form• Annex B1 – Special format for databases and websites requesting APEC funding• Annex B2 – Simplified form for self-funded projects

• Annex B3 –Quality Assessment Framework (QAF)

• Annex D – Assistance in filling in application form – maximum rates; common waivers

Project Application

• Face Sheet

• Title of Project – Short and simple– Explanatory– Distinctive– CTI sub-fora projects should contain the

appropriate abbreviation e.g. SCCP, GOS

Project Application

• Face Sheet• Proposing APEC Economy

– At least one: usually the economy from which the Project overseer will come. Responsible for arranging co-funding (if required)

• Co-sponsoring APEC Economies– Number of proposing + co-sponsoring APEC

economies must be three or more– No specific requirements on duties/ responsibilities

(individual fora though may have their own rules on this)

Project Application

• Face Sheet• Project number

– Will be allocated by the APEC Secretariat– Takes into account the ranking of the project

by the relevant APEC forum/foraAPEC forum abbreviation/ year commencement/ postscript

• T – TILF• A – APEC Support fund (ASF)• ‘ ‘ - Operational Account

Project Application

• Face Sheet

• Choice of Funding– Operational Account: economic and technical

cooperation

– APEC Support Fund (ASF): capacity building for APEC developing economies

• Relevant sub-funds of ASF

– TILF Special Account: cooperation projects on trade and investment liberalization and facilitation (15 areas in OAA part 1)

Project Application

• Face Sheet• Financial information

– Co-funding required for ASF projects– Co-funding required for TILF projects

• ~20% for projects from developing economies (11)• ~50% for projects from developed economies

– Co-funding desirable for Operational Account projects

– Exceptions may be given for projects which are required of host economies eg IAP

Project Application

• Face Sheet

• Project start date: normally 1 January (current date for urgent projects)

• Project end date: at latest end November of year after start date. This allows for final

disbursement by 31 December that year.

Project Application

• Face Sheet

• Brief description of project- its purpose and the principal activities (including when and where)– Emphasis is on brief - but giving a good

overall picture of the project

Project Application

• Face Sheet

• Project Overseer– Should be knowledgeable of the substance of

the project– Should not be a principal in the project

Project Application

Project Design ((1) to (6))

• (1) Be brief and relevant, concentrating on the most recent priorities

• (2) usually no more than 3 objectives

• (4) to (5) describe project outputs and how these will assist the target beneficiaries. This will help provide the answers to (3) on assessment

Project Application

• Project Design (6)

• TILF linkage. 15 items in OAA part 1 and where appropriate part 2

• Consult with TILF co-ordinator. Ensure that PO/WG consult with Japan

Project Application

Linkages ((7) to (9))

• Director (Program) can add value by checking with colleagues on related work in other APEC fora

• WG should check not duplicating work of other international organizations

• Objective to ensure added value for the project

Project Application

Methodology ((10) to (11))• This should be easy to understand for the reader

of the project proposal• It is desirable to have as many APEC member

economies involved as possible in a project.• There may be occasions when projects are

demonstration projects involving one or two economies or where for obvious reasons projects are not applicable to all members (eg on mining)

Project Application

Dissemination of Project Output (12)• Consult with Director (Communications and

Public Affairs)• On-line / soft copy publication is often most cost-

effective• Publication costs should not normally exceed

US$5,000 and often be considerably less• Occasionally output may be suitable for a wider

audience.

Project Application

• Gender Concerns ((13 to (14))

• Ensure gender concerns are brought into the project at an early stage – eg a project on microfinance should consider the particular problems of access to micro-finance for women who make up a significant proportion of micro-entrepreneurs

Project Application

• Budget ((15) to (17)) and Annex A• Direct labour

– Speakers honorarium (not for government officials) maximum US$1,500: should normally be less than US$1,000

– Consultant fees – less than US$80/ hour (indicative amount)

– Secretarial assistance – less than US$20/hour– Translators fees (including SI) – need to justify in

project proposal

Project Application

• Budget

• Airfares budget should be based on broad regional parameters:– SE Asia– NE Asia– Australasia –separate costings may need to be given for

Papua New Guinea

– Latin America– Russia

Project Application

• Budget • Airfares restricted economy class except for

speakers/ experts for travel in excess of 12 hours where restricted business class is given

• Airfares for participants from travel-eligible economies only (11 APEC developing member economies). Participants from other economies must be funded by the relevant economy

Project Application

• Budget• Per diem UN per diem of destination city paid for

arrival day + duration of APEC event + 0.75 as additional payment

• 3 day workshop = 4.75 days per diem (1+3+0.75)

• Per diem paid to all speakers/ experts: active participants from APEC developing economies only - with waiver and for a maximum of 2 per economy

• Government officials – waiver required

Project Application

• Budget• Equipment – computer equipment should be

required less and less now as such items are now more standard in ministries/ universities, etc

• Photocopying – maximum of US$2,000: payable on reimbursement only

• Communications – maximum of US$2,000. If videoconferencing can save travel costs the amount could increase

Project Application

• Budget • Hosting costs• Maximum of US$5,000 for a 2-day

conference: pro rata for longer. Meals/ coffee breaks/ souvenirs are not fundable

• Organisers should use competitive bidding to source venues wherever possible. Not necessary to be in expensive city centre locations.

Project Application

• Urgent Projects (18)

• Urgency definition in Chapter 2 – related to Ministerial/ Leaders’ Statements/ Declarations

Project Application

• QAF

• For OA and ASF projects

• To be filled in by Small Group of relevant APEC forum (not by the PO) and results reflected back to the PO so that improvements may be made

• Only necessary to rescore if significant changes made as a result

Project Application

• A workshop on project management will be held later in 2006

THE END