Progress Revie Meeting-January New
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Transcript of Progress Revie Meeting-January New
MONTHLY PROGRESS REVIEW REPORT ( MPRR ) Page - 011. GENERAL
Project Name Project Code
Contract Number Report submission date
Report ( month ending ) 31/Jan/09 Monthly meeting on
2. PROJECT DATA
Employer Sri Lanka Ports Authority
Consultant / Engineer Sri Lanka Ports Authority
Maga PM / SM Mr.P.A.S Piyawickrama.
3. CONTRACT DATA
Original Revised Expected at completion - with escalation / adjustments
Contract value Rs. ### 784,364,278.78 784,364,278.78
Commencement date 11/Nov/09 Contract Type Measure & Pay
Original Extension of time ( EOT )
Completion date 11/Apr/11 11/Apr/11 Up to ( date)
Contract period ( months ) 18 17 Requested
Contract period elapsed 3 3 Approved
( up to the date of this report )
Remaining period ( months) 15 14
Remaining period ( % ) 83% 83% Balance Work
Remarks :
4. FINANCIAL DATA
Cost surplus /overrun CURRENT AT COMPLETION
Up to ( date ) Rs. % Rs.
Budgeted 31/Jan/09 0% Budgeted 259,600,990.21
Actual 31/Jan/09 0% Expected 300,000,000.00
5. PROGRESS DATAUp to 1/31/2009
PLANNED ACTUAL Rs. % Rs. %
Value of work done 0.0% 0.0%
Add: Price escalation
Total 0.00 0.00
784,364,278.78 100.0% 784,364,278.78 100.0%
Reasons for lead / lag Progress delayed due to late payments for progress claims
Proposed Administration Building, Hambantota Port Development Project, Hambantota
Brief description of the Project
Construction of 15 Storeyed Building with 200ft Height and Total floor area 100,000ft 2
Revised - Approved
Revised / Expected
Balance work (Excluding price escalation )
Page - 01
235 M
24/Feb/09
26/Feb/09
Sri Lanka Ports Authority
Sri Lanka Ports Authority
Expected at completion - with escalation / adjustments
Extension of time ( EOT )
No. of days
100.0%
AT COMPLETION
%
33%
38%
Lead / Lag
0.00
0.00%
Progress delayed due to late payments for progress claims
Construction of 15 Storeyed Building with 200ft Height and Total floor area 100,000ft 2
MPRR Continued ……. Page - 02
Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota
Progress data up to the submission of this report 24/Feb/09
6. PROJECT FINANCIAL DATA
Advance payment received Rs. 78,400,000.00 Accumulated Retention sum Rs.
Advance - balance outstanding Rs. - Up to certified IPC No
Payment terms as per the contract:Time for certification ( Days )
Time for payment ( Days )
BILLS CERTIFIED / RECEIVED & RECEIVABLE Rs.
IPC No: Amount submitted Date Amount certified Date Amount Received Date Bal. to be received
-
Total - - - -
SUBMITTED BILLS TO BE CERTIFIEDIPC No: work done up to Submitted date PC due date Amount
Total -
BILLS TO BE SUBMITTED IPC No: work done up to date to be submitted PC due date Amount
Total -
DETAILS OF PENDING CLAIMS / VARIATION ORDERS / UNCLAIMED WORKSDescription Submitted date Date to be submitted Amount (Rs.)
Total -
MPRR Continued ……. Page - 03
Project : Proposed Administration Building, Hambantota Port DevelopmentProgress data up to 24/Feb/09
7. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE
PERSONNEL ( Staff / Workers / Sub Contracts )
CategoryAVAILABLE REQUIRED
Maga Total Maga Total Total
Project Director/Coord./GM/AGM 1 1 1 - Project Manager /Deputy managers 1 1 1 -
Project Architect - -
Site Managers - -
Planning Engineers 1 - -
Quality Assurance Engineers 1 - - Materials / Elec. / Mech.Engineers 1 - -
Site Engineers 2 2 2 -
Assistant Engineers - -
Engineering Assistants - -
Surveyors 1 - -
Technical officers 2 - -
Lab technicians 1 - -
Electricians 6 3 3 -
Plumbers 5 - -
Forman 4 3 3 -
Supervisors 3 - -
Quantity Surveyors 1 1 1 -
Draughtsman 1 - -
Safety & Environment officers 1 - -
Accounts & Admin staff 3 2 2 -
Store staff 2 1 1 -
Drivers 7 7 7 -
Operators 4 1 1 -
Mechanics 1 1 1 -
Security 6 2 2 -
Watchers - -
Cook 1 1 1 -
Masons 30 11 11 -
Carpenters 25 3 8 11 -
Bar benders 25 1 1 -
Riggers 8 1 1 -
Helpers 40 7 7 -
Laborers 25 10 3 -
Total 209 57 10 60 0 0 0 0
Total requirement
as per BOQ/Budge
t
Can be Released
Sub Con.
Sub Con.
MPRR Continued ……. Page - 04
Project : Proposed Administration Building, Hambantota Port Development Pr
Progress data up to 24/Feb/09
8. PROJECT RESOURCES AVAILABLE / REQUIRED / RELEASE
PLANT / MACHINERY / EQUIPMENT / VEHICLE
Category
AVAILABLE REQUIRED
Maga Hired Total Capacity Maga Hired Total Total
Batching Plant 1 1 1 -
Crane Mobile at yard 1 - -
Tower Crane 1 - -
Tractor 1 1 1 -
Light Vehicle 1 1 1 -
Wheel Loader 1 1 1 -
Water Bowser 1 1 1 -
Vibrator/poker 4 2 2 -
Gas Cutter set 1 1 1 -
Welding Plant 2 2 2 -
Bar Cutter/Bar Bender 2 1 1 1 1
Air Compressor 1 - 1 1
Water Pumps 4",2" - -
Submersible Pump (2") 6 2 2 4 4
Generator at Site 2 2 2 -
Hoist 1 - -
Truck Mixer 3 3 3 -
Roller 1 Ton 1 1 1 -
Excavator 1 - 1 1
Plate Compactor 1 1 1 -
Baby Dumper 1 1 1 -
- -
- -
- -
Total 33 21 0 21 7 0 7 0
Total requiremen
t as per BOQ / Budget
Can be Released
MPRR Continued ……. Page - 05
Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota
Data up to 24/Feb/09 Time Available ( Months ) 14
09. Planned & Actual Progress of major BOQ items
Major activities of work
Planned Physical progress Balance Required
Unit Progress This month To date Remaining per month
Qty Qty - % Qty - % Qty - % Qty - % Qty - %
Piling Works Nos. 81.00 100.00 33.00 45.00 44.00 44.00
10. Brief description of major activities of work to be done during next month
Item description Unit QTY Value Rs. Materials/ Machine/Personnel required
Piling Works Nos. 36.00
Structural Pile Testing Nos. 2.00
Total work to be done during this month -
11. Describe areas of importance in relation to Progress, Health, Safety,CSR including matters mentioned in the meetings with Consultant / Client .
12.Describe /creative work /cost saving /sp.achievement during the month
Total BOQ Qty after
variations if any
MPRR Continued ……. Page - 06
Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota
Data up to 24/Feb/09
13. BULK MATERIAL RECONCILIATION REPORT
VariationItem No. Description Unit
REASONS FOR VARIATION
Item No. Description Reasons
Total Required
as per BOQ / Budget
Cumulative Quantity
Purchased from
Suppliers
Cumulative Quantity Received/
transferred from
Plants / Sites
Total QTY
Received
Total QTY Billed
Balance in stock
MPRR Continued ……. Page - 07
Project Proposed Administration Building, Hambantota Port Development Project, Hambantota
Up to 31/Jan/09
14. Planned value of work vs. Actual value of work done
Ref: Month Planned Value of Work Actual Value of Work Done Cumulative
Monthly Rs. Cumulative Rs. Monthly Rs. Cumulative Rs. Variance ( Rs)
15. PROGRESS CHART ( PLANNED VS ACTUAL )
0
2
4
6
8
10
12
Planned Value of Work Actual Value of Work Done Month
Rs.
MPRR Continued ……. Page - 08
Project : Proposed Administration Building, Hambantota Port Development Project, Hambantota
Up to 31/Jan/09
16. Budgeted Cash flow vs. Actual Cash flow
Ref Month Budgeted Cash flow ( Rs) Actual Cash flow ( Rs)
Cumulative Rs. Cumulative Rs. Cumulative Rs. Cumulative Rs. Cumulative Rs. Variance ( Rs)
Budgeted Cash in Budgeted Cash out Budgeted Net flow Actual Cash in Actual Cash out Actual Net flow
17. CASH FLOW CHART ( BUDGETED VS ACTUAL )
-10000000
0
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40000000
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80000000
90000000
100000000
110000000
Budgeted Cash in Budgeted Cash out Budgeted Net flow Actual Cash in Actual Cash out Actual Net flowMonth
Rs.
MPRR Continued ……. Page - 09
Project: Proposed Administration Building, Hambantota Port Development Project, Hambantota
Progress data up to 31/Jan/09
18. UNIT COST OF MAJOR ACTIVITIES
QUANTITY
Work item Unit BOQ Work done BOQ Budgeted Current Variance
Total QTY QTY Rate Rate Rate Rs.
19. CUMULATIVE COST BREAKDOWN
Item Up to last month This month
Month Jan-08 Feb-09 Feb-09
Value of work done
Budgeted %
( A ) Prelimenaries
( B ) Manpower Cost
Staff
Workers
Labour subcontract
Total
( C ) Material Cost
( D ) Machine/ Vehicle Cost
Company
Hired
Total
( E ) Site Overhead
( F ) H/O Overhead 6%
TOTAL COST ( Rs. )
Initial BOQ Rate
UNIT RATE ( with price escalations )
Cumulative up to end of this month
% to value of work done
MAGA ENGINEERING (PTE) LtdPROJECT NAME :
CASH FLOW
Contract value - Original (Rs.)
Total Work Done Value - Revised (Rs.) - IPC 1 IPC 2
Total 2008
Sep-08 Oct-08
Value of Work Done
1 Monthly Work Done2 Cumulative Work Done
% of cum. work done3 Escalation 4 Advance Payment5 Less Advance Recovery
Cumulative Recovery of Advance6 Less Retention
Cumulative Retention7 Release of retention8 Monthly Bill Value (1+3+4-5-6+7)9 Cumulative Monthly
Revenue(a) Advance Payment Received(b) Monthly Bill for ReceivedTotal Bill Received (a+b)
11 Cumulative Cash In
Expenditure
12 Monthly Expenditure
13 Expenditure for Capital assets
14 Recovery of capital assets
15 VAT input
Total Expenditure (12+13+14+15)
16 Cummulative Expenditure
Cummulative Cash In - Cash Out
Plant Income & Expenditure
17 Capital expenditure
18 Recovered & recoverable
19 Monthly Expenditure
20 VAT input
Total expenditure (17+18+19+20)
21 Cumulative expenditure
Output to Project
22 Cumulative income
Pay Item
Cummulative Cash In - Cash Out
Cumulative Cash In
Cummulative Expenditure
Loss / Profit
Finance Cost / Gain
Cum. Finance Cost / Gain
Net Flow
Note :
= Rs
= Rs
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CASH FLOW : CONTRACT:
Cum. Cash Inflow Cum. Cash Outflow Net flow
Month
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(Rs)
#REF!
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CASH FLOW : CONTRACT:
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CASH FLOW : CONTRACT:
Cum. Cash Inflow Cum. Cash Outflow Net flow
Month
Val
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(Rs)