Progress of Ongoing Progress of Ongoing Management ImprovementManagement Improvement

Presented by :Presented by :Md. Md. WahidurWahidur RahmanRahman

Additional Chief Engineer (Implementation), LGEDAdditional Chief Engineer (Implementation), LGED

HISTORY OF HISTORY OF LGEDLGED

Rural Dev.Model (BARD)

Engg.CellEngg.Cellinin

MLGRD&CMLGRD&CWPWWPW

1960s1960s

19701970ss

LGEBLGEB

LGEDLGED

19821982 19841984

WPWP

19921992

Higher Economic GrowthHigher Economic GrowthIntegrated Rural DevelopmentIntegrated Rural DevelopmentTrade ExpansionTrade ExpansionProvision of Basic ServicesProvision of Basic ServicesIncreased ProductivityIncreased ProductivityDecrease in Production CostDecrease in Production CostPoverty Reduction and Social Poverty Reduction and Social DevelopmentDevelopmentEnhancement of Quality of Life Enhancement of Quality of Life

Issues on Development Strategy / PoliciesIssues on Development Strategy / Policies

TwoTwo--tier Cotier Co--operatives operatives -- KrishakKrishak SamabayaSamabayaSamitySamity (KSS) and (KSS) and ThanaThana ((UpazilaUpazila) Central ) Central CoCo--operatives Association (TCCA)operatives Association (TCCA)

Rural Works Rural Works ProgrammeProgramme (RWP)(RWP)

ThanaThana ((UpazilaUpazila) Irrigation ) Irrigation ProgrammeProgramme (TIP)(TIP)

ThanaThana ((UpazilaUpazila) Training and Development Centre ) Training and Development Centre (TTDC)(TTDC)

Components of Components of ComillaComilla ModelModel

Development of Physical Infrastructure Development of Physical Infrastructure including Roads, Structures and including Roads, Structures and MarketsMarkets

Irrigated Agriculture, Minor Drainage Irrigated Agriculture, Minor Drainage and Flood Control Worksand Flood Control Works

Production and Employment Program Production and Employment Program for the Rural Poorfor the Rural Poor

Rural Development StrategyRural Development Strategy(RD Strategy, 1984)(RD Strategy, 1984)

RD Strategy (1984) Approach Remain ValidRD Strategy (1984) Approach Remain Valid

No Major Changes Are Required, Only Some No Major Changes Are Required, Only Some Adjustments orAdjustments or ““Fine TuningFine Tuning”” May Be JustifiedMay Be Justified

Targets Will Have To Be Reset Due to Increase of Growth Targets Will Have To Be Reset Due to Increase of Growth Centers From 1400 to 2100Centers From 1400 to 2100

Regional Priorities Will Have To Be Defined With View Of Regional Priorities Will Have To Be Defined With View Of The Natural Potential Of The RegionsThe Natural Potential Of The Regions

More Emphasis On User/Community ParticipationMore Emphasis On User/Community Participation

Strengthening Capacity Of ContractorsStrengthening Capacity Of Contractors

Rural Development StrategyRural Development Strategy(Rural Infrastructure Strategy Study 1996)(Rural Infrastructure Strategy Study 1996)

Three Important Elements Of Rural infrastructure are Roads, MarkThree Important Elements Of Rural infrastructure are Roads, Markets ets and Electrificationand Electrification

Emphasis Would Be Given For Developing Growth Emphasis Would Be Given For Developing Growth CentresCentres and and Growth Centre Connecting Roads, Rural Roads & Providing DrainagGrowth Centre Connecting Roads, Rural Roads & Providing Drainage e Structures On Rural Roads Structures On Rural Roads

For Maximizing Direct/Indirect Multipliers Of Income/Employment For Maximizing Direct/Indirect Multipliers Of Income/Employment Generation From Infrastructure Development, Priority Would Be GiGeneration From Infrastructure Development, Priority Would Be Given ven To Create Macro And Micro Level InteractionsTo Create Macro And Micro Level Interactions

For Rural Infrastructure For Rural Infrastructure ProgrammesProgrammes Focus Would Be Given To Focus Would Be Given To Provision Of Basic Economic And Social Services In CollaborationProvision Of Basic Economic And Social Services In CollaborationWith Local Agencies, NGOs And Private SectorWith Local Agencies, NGOs And Private Sector

Relevant Issues as Included in the National Strategy for Relevant Issues as Included in the National Strategy for Accelerated Poverty Reduction (NSAPR), 2005Accelerated Poverty Reduction (NSAPR), 2005

Develop skillDevelop skillof LGEDof LGEDofficialsofficialsthroughthrough

HRDHRDprogramsprograms

Prepare Prepare UpazilaUpazila/Union//Union/

PourashavaPourashavaPlan Books, maps, Plan Books, maps,

design manualsdesign manualstechnical technical

specificationsspecifications

Technical assistanceTechnical assistanceto other Ministry/to other Ministry/

Agencies: Const. of Agencies: Const. of Primary Schools,Primary Schools,Cyclone Shelters, Cyclone Shelters, Community ClinicCommunity Clinic

etc.etc.

Technical Technical support tosupport toUnion & Union & UpazilaUpazila

ParishadsParishads

Technical Technical support tosupport to

ZillaZillaParishadsParishads

Technical Technical support tosupport to

PourashavasPourashavas& City& City

CorporationsCorporations

Functions Functions of LGEDof LGED

Planning,Planning,ImplementationImplementationand monitoringand monitoring

ofofrural /urban/waterrural /urban/water

sectorsectorInfrastructure Infrastructure Dev. ProjectDev. Project

Planning,Planning,Implementation Implementation and monitoringand monitoringof maintenanceof maintenance

of rural /urban/waterof rural /urban/watersectorsector

infrastructureinfrastructure

Chief EngineerAsst.. Chief Engineer

Addl.. Chief Engineer Addl.. Chief Engineer

Superintending Engineer

Superintending Engineer

Superintending Engineer

Superintending Engineer

Superintending Engineer

Superintending Engineer

12 XENs5 XEN Mechanical (1 ) / Training (

4 )1 Architecture1 Urban Planner1 Transport Economist1 System Analyst1 Computer Programmer15 Assistant Engineers

4 Upper Division Assistant11 Stenographer15 Steno Typist7 Accountant Assistant (1) LDA-cum-Typist17 Moazzen (1) / Drivers1 Duplicating Machine Operator1 Ammonia Machine Operator25 MLSS

1 Senior Assistant Engineer1 Assistant Engineer1 Assistant Engineer (Mechanical) (in 22 Greater

District)1 District Sociologist1 Sub-Assistant Engineer 1 Laboratory Technician 1 Upper Division Assistant (UDA)

1 Accountant1 Steno Typist 1 Jeep Driver 1 Truck Driver1 Road Roller Driver1 MLSS

1 Assistant Upazila Engineer1 SAE (Construction)1 SAE (Maintenance)1 Draftsman (SAE)1 Community Organizer1 Accountant1 Surveyor

4 Work Assistant1 Electrician1 Accounts Assistant1 Office Assistant 1 LDA-cum Typist2 Chowkidars2 MLSS

Executive Engineer x 64 (District)

Upazila Engineer x 481

Total Manpower = 854 (8.28%)

TOTAL MANPOWER = 10,287TOTAL MANPOWER = 10,287

2 A E Mechanical / Electrical2 Agronomist / Aquaculturalist2 Statistician / Accounts Officer2 Estimators (SAE)2 Draftsman (SAE)1 Mechanical Foreman1 Imam2 Head Assistant / Accountant

Total Manpower = 9059

TOTAL MANPOWER = 146 (1.41%)

MANPOWER : 87.8%

1* XEN (Training) 1* Assistant Engineer 1* Computer Operator cum Office Assistant

Superintending Engineer * x 10 (Region)

Total (10 x 7) = 70 (24+46)

(0.68%)

1* Driver*1 M.L.S.S.

* borne by under development budget

Addl.. Chief Engineer

Addl.. Chief Engineer

Superintending Engineer

Chief Engineer (1)

* Superintending Engineer(7+10)

* Executive Engineer (87)

Upazila Engineer (481) Sr. Assistant Engineer (64)

Additional Chief Engineer (4)

Upazila Assistant Engineer (476) * Assistant Engineer (152)

Organizational Hierarchy (Engineering)Organizational Hierarchy (Engineering)

Overview of ISAP

In 2003, the GOB has identified substantial Institutional Strengthening (IS) actions of LGED with a view to enhance its capacities for managing rural infrastructure and enhancing its role in assisting LGI's in managing rural infrastructure.

The ISAP was implemented by the LGED with the support of Technical Assistance (TA) Consultancy Services from December 2004 to June 2007.

Objectives of ISAP

• Modernizing policies, functions and processes; and

• Improving organizational structures, skills, systems and technological enhancements.

Specific areas of focus under the ISAP

I. Strategic FrameworkII. Organizational DevelopmentIII. Financial Management and AuditIV. Quality Assurance and Technical

AuditingV. Maintenance and Asset

ManagementVI. Transport SafetyVII. Environnemental & Social

Mitigation / Management

I. Strategic FrameworkTargets:

Confirmation of evolving LGED role, core functions and resources for strategic planning.

2. Effective road network ownership and management

3. Sustainable LGED role in support to LGIs

4. Strategic improvements in LGED capabilities and effectiveness

I. Strategic FrameworkOutcomes:• GoB Rules of Business issued confirming

LGED responsibilities – May 2003 and May 2005.

• Draft LGED Mission, Vision and Strategic Plan prepared and cleared in 2004.

• LGED prepared Rural Road Master Plan and Road Network reclassified and Notified.

• LGED started building capacities of LGIs

I. Strategic Framework:Actions required:• Carry out actions as set out in the

"Mission, Vision and Strategic Plan of LGED" document after GoB's clearance.

• Continue consolidation of LGED management of all roads.

• Consider scaling up of LGIP in future as a sector-wide model in LGED.

• Implement ISAP recommendation for Strengthening of LGED

II.Organizational Development

Targets:1. Effective LGED organizational

structure, staffing profile and skills mix

2. Strengthened governance, performance accountability

3. Effective comprehensive ICT, GIS and MIS

4. Enhanced in-house HRD.

II.Organizational Development

Outcomes:• GoB approved LGED's revise organogram

including skill mix staffing.• LGED strictly follows PPR and publishes Annual

Report. It has prepared and adopted SEME guidelines.

• LGED prepared ICT Strategy and assessed ICT needs. The implementation of strategy is underway.

• LGED completed TNA. GOB contribution to local Training outlays is increasing progressively.

II.Organizational DevelopmentActions Required:• Arrange recruitment to the posts through GoB

Procedures and impart orientation and training to newly recruited / promoted Staff

• Further review of adequacy & effectiveness of LGED staffing in relation to functional priorities & needs.

• PPR will continue to be followed by LGED and training in PPR will continue to be imparted to LGED officials.

• Carryout SEME on a sample basis.• Further Review of LGED Annual Report Format &

Process.• Continue to implement ICT strategy.• Continuously monitor the effectiveness of training

III. Financial Management and Audit

Targets:• Improve financial resource management and

planning • Improve LGED internal Audit capability.Outcomes:• Partial implementation of UFMS in HQ has been

made (30 projects)• LGED established Audit Cell.• Report on Review of Financial Management in

LGED has been prepared.• LGED framework for implementation of GoB

audit process has also been updated.

III. Financial Management and Audit:

Action required:1. Implement UMFS in HQ and in district offices 2. Prepare proposal for further improvement of

finance/accounts in LGED and strengthening of finance/ accounts Unit

3. Review UFMS effectiveness and integrate in LGED-wide operation.

4. Preparation of proposal for further strengthening of LGED Audit Cell.

IV. Quality Assurance and Technical Auditing

Targets :• Improved LGED project development, works

quality and asset management.

Outcomes:• Dedicated Quality Assurance Unit and

resources at LGED HQ has been established.• All quality-related processes in LGED have been

reviewed and viable Action Plan has been developed.

• Initiated a working group to determine QA enhancement actions in LGED

IV. Quality Assurance and Technical Auditing:

Action Required :

1. Activities of dedicated QA units at LGED HQ and districts offices will continue.

2. Determine short-to-medium action plan for strengthening LGED’s framework and capacities for effective QA in all its operations including Technical Audit.

3. Implement the Action Plan as proposed by the QA enhancement WG.

V. Maintenance and Asset Management

Targets :• Improvement in LGED road network maintenance

and management performance.

Outcomes:1. LGED reviewed existing road maintenance (RM)

planning, procedures and resources.2. Formats for road database and survey as part of

HDM-4 has been prepared.3. Training module / materials has been prepared

and training imparted to LGED officials on upgraded formats and survey system.

V. Maintenance and Asset Management:

Outcomes (Continued)

4. LGED prepared Action Plan on comprehensive framework of policy, processes, and resources for system based road maintenance planning and management.

Actions Required : 1. Implement Action Plan on comprehensive

framework of policy, processes, and resources for system based road maintenance planning and management in LGED

2. Assist in further development of RIMMU Capacity.

VI. Transport Safety Targets :• Sustainable LGED and LGI measures for improved road

safety Outcomes:1. LGED prepared report on Rural Safety Assessment of

pilot Roads.2. Established "Road Safety Unit" at the HQ level and

"Regional Road Safety Unit (RRSU) at the 10 regions.3. One Assistant Engineer at the district level has been

given responsibility of the Road Safety.4. Inrodueced basic road safety issues in the training

manual prepared for UP representatives.5. Circulated guidelines for road safety activities to be

carried out by LGED field officials.

VI. Transport Safety:Actions required:• Scale-up the result of pilot exercises.• Develop simple procedure for Road Safety Audit

in the perspective of rural roads.• Activate the Central as well as Regional Road

Safety Unit of LGED through motivation and training.

• Prepare design manual for road safety and include standard clauses of road safety into the Specifications.

• Incorporate road safety issues in Estimates and BoQs.

• Carry out Awareness, Advocacy and Educational Campaign involving Up representatives.

VII. Environnemental & Social Mitigation / Management

Targets :Comprehensive E&SM capabilities to support LGED project planning, preparation, execution, monitoring and evaluation functions. Effective community participation in all phases of LGED works.

Outcomes:1. LGED updated its Environmental Guidelines and

established dedicated "Environmental Cell".2. LGED has got the position of District Sociologist in each

district and one Sr. Sociologist at the HQ level.3. Establishment of E&SM Cells is underway.4. LGED is adopting participatory issues in the planning

and implementation of infrastructure.

VII. Environnemental & Social Mitigation / Management:

Outcomes (Continued)5. LGED prepared Environmental Codes of Pratice(ECP)

and Environmental Supervision Manual (ESM).

6. Preparation of Environmental Management Information System (EMIS) is underway.

Actions required :• Prepared Environmental Guidelines/Manuals/Codes to be

followed.• Prepared Guidelines/Manuals/Codes to be reviewed

periodically.• Guidelines for Social Impact Assessment needs to be

prepared.

VII. Environnemental & Social Mitigation / Management:

Actions required (Continued)

• E&S Cell yet to be established and functionalized, although an active Environmental Cell is in place and operating.

• For all LGED projects necessary provision for environmental items in the contract document yet to be incorporated.

• Training program needs to be continued for both LGED staff and contractors.

Conclusion

The institutional development of LGED is a continuous process and need to be followed up/pursued. LGED will play proactive roll to accommodate the new priorities.