Productivity Secrets of the Best Leaders

«PRODUCTIVITY

Of the Best LeadersSECRETS

The

Jacob ShriarDirector of Content

at Officevibe

Kevin KruseNew York Times best

selling author

Hello

- THE SECRET TO TIME MANAGEMENT

- EXAMPLES FROM GREAT LEADERS

- BONUS CONTENT + Q&A

What we’ll cover

- 3 BIGGEST PROBLEMS LEADERS FACEAND WHAT YOU CAN DO TO FIX THEM

15 SECRETS SUCCESSFUL PEOPLE KNOW ABOUT TIME MANAGEMENT

Most of this presentation is from this book. You should definitely get a copy!

http://www.amazon.com/Secrets-Successful-People-Management-Straight-/dp/0985056436

PROBLEMSLEADERS FACE

Part 1

PROBLEMSLEADERS FACE

1. EMAIL OVERLOAD

2. TOO MANY MEETINGS

3. TIME MANAGEMENT

304 weekly business emails received on average

10 IQ points lost when fielding constant email,the same as missing an entire night's sleep

16 minutes spent refocusing after handling incoming email

36

PROBLEMS LEADERS FACE: Email Overload

EMAIL OVERLOAD

times the average employee checks their email in an hour


When someone emails you, you actually get a small rush of dopamine.

(Unfortunately, it’s brief and followed by a sinking feeling once you realize it’s just another problem

to deal with.)


Checking and responding to email so frequently and habitually, we’re building our agendas around

everyone else’s goals, rather than our own.


FOCUS ON YOURSELF

Inbox Zero is an approach to email management aimed at keeping the inbox

empty - or almost empty - at all times.


INBOX ZERO

In the US alone, over $37 billion dollars worth of time are wasted on meetings per year!

PROBLEMS LEADERS FACE: Too Many Meetings

TOO MANY MEETINGS


The average person goes to 62 meetings in a month, senior leaders likely much more than that.

TOO MANY MEETINGS

Interesting finding!


Half hour or less

50%

60%

70%

80%

Meeting Length

% o

f Mee

tings

Ext

rem

ely

or V

ery

Prod

uctiv

e

Half hour toone hour

One hour tofive hours

Five hours ormore

58%61%

67%

80%

Meetings in America Study by Verizon


- No clear purpose

- No agenda

- Attendees come unprepared

- Attendees lose focus after a while

PROBLEMS WITH MOST MEETINGS


SOUNDS FAMILIAR?


- Set clear objectives

- Make sure all participants have the agenda and all documents well in-advance

- Arrive or call-in a few minutes early so the meeting can begin promptly

- Give everyone a chance to talk

- Moderate the discussion to make sure it stays focused

HOW TO MAKE MEETINGS BETTER

3 biggest mistakes:

PROBLEMS LEADERS FACE: Time Management

- Working overtime

- Multitasking

- Not prioritizing

TIME MANAGEMENT


WORKING OVERTIME

In some companies, productivity is measured by how many hours an employee spends at their desk.


This is the wrong attitude to have. Research clearly shows that it lowers performance and causes mental

and physical health issues.


- According to research, working longer hours increases your risk of depression

- All that time spent sitting at work is doing massive damage to your body

http://www.cnn.com/2012/01/25/health/working-overtime-doubles-depression/

https://www.officevibe.com/blog/employee-wellness-programs-sitting


- People who work longer report sleeping less, which obviously has massive effects on your health

- Working 10 or more hours per day leads to a 60% increase in risk of cardiovascular problems

https://sleepfoundation.org/media-center/press-release/longer-work-days-leave-americans-nodding-the-job

http://eurheartj.oxfordjournals.org/content/31/14/1672.long


In another study, people who worked 55 hours per week showed poorer vocabulary and reasoning

than those who worked 40 hours.


Some studies indicate that knowledge workers are the most productive when they work

35 hours a week.


start 2 weeks 4 weeks 6 weeks 8 weeks

Prod

uctiv

ity

40 hours a week(steady)

60 hours a week(declining)

Graphing productivity and overtime

Eric Dodds on Productivity


Working more produces more, but with DIMINISHING RETURNS OVER TIME.

Download it now at officevibe.com/leaderbundle

BONUS CONTENT BUNDLEThe Ultimate Bundle To Become

A Better Leader

http://hs.officevibe.com/bonus-kevin-kruze-webinar?utm_source=slideshare&utm_medium=social&utm_campaign=productivity-webinar&utm_content=productivity-bundle



In a really interesting study, managers couldn’t tell the difference between employees who

actually worked 80 hours a week and those who just pretended to.

Boston University’s Questrom School of Business Study

https://hbr.org/2015/04/why-some-men-pretend-to-work-80-hour-weeks


MULTITASKING

What you call multitasking is really task-switching.


WHY?Our brains have a finite amount of attention.


Another issue with multitasking is you never fully get

“IN THE ZONE”


Pay your bills all at once, then send your emails all at once. Each task requires a specific mindset,

and once you get in a groove you should stay there and finish.

DO THINGS IN BATCHES

THE SOLUTION?


Challenge

Skills

High

High

Low

Low

Flo

w C

han

nel

Anxiety

Boredom

The Flow. After Mihaly Csikszentmihalyi, The Flow (1990), p. 74


Studies suggest that productivity can be reduced by as much as 40 percent by the mental blocks

created when people switch tasks.


“The difference between successful people and very successful people is that very successful

people say “no” to almost everything.”

- Warren Buffet

NOT PRIORITIZING


to tasks that bring low or almost no result.WE SHOULD STOP SAYING YES


Pareto Principle - 80/20 Rules

20%

20%

80%

80%Result

Effort

For many events, roughly 80% of the results come from 20% of the effort.


(nicely)LEARN HOW TO SAY NO


2 powerful ways to say

NO


2 powerful ways to say

NO1. Rehearse a specific response

2. Make your excuse more concrete


The secret to time management?

MANAGE YOUR ENERGY NOT YOUR TIME

READ IT NOW

THE ULTIMATE GUIDE

BONUS CONTENT

TO BECOME ABETTERLEADER

https://www.officevibe.com/employee-engagement-solution/leadership?utm_source=slideshare&utm_medium=social&utm_campaign=productivity-webinar&utm_content=hubpage-leadership-guide


MANAGE YOUR ENERGY

Part 2

MANAGE YOUR ENERGY

“The number of hours in a day is fixed, but the quantity and quality of energy available

to us is not”

- Tony Schwartz

50+ years ago, a sleep researcher named Nathan Kleitman discovered that when we sleep, we

go through a period of light to deep, then back to light.

MANAGE YOUR ENERGY

THIS PROCESS TAKES 90 MINUTES

He later discovered, that our bodies operate by the same 90 minute rhythm during the day.

This is what’s known as our

“ULTRADIAN RHYTHM”

MANAGE YOUR ENERGY

Waveform of Life

Ultradian Rhythm

Activity

Peak WavelengthRest

90

20 20 20

90 90 90

Trough

MANAGE YOUR ENERGY

In a famous study of violinists, psychologist Anders Ericsson found that the top performers

all had the same practice characteristics:

MANAGE YOUR ENERGY

http://graphics8.nytimes.com/images/blogs/freakonomics/pdf/DeliberatePractice(PsychologicalReview).pdf

- They practiced in the morning

- They practiced for three sessions

- Each session was 90 minutes or less

MANAGE YOUR ENERGY

- There was a 20 minute break between each session

EXAMPLES FROM THE BEST

LEADERS

Part 3

EXAMPLES FROM THE BEST LEADERS

The best leaders have 2 things in common: They wake up early and they have a morning routine.


“Morning is wonderful. Its only drawback is that it comes at such an inconvenient time of day.”

Glen Cook Contemporary American science fiction and fantasy writer


But...research shows that early risers tend to be

HAPPIER


Square CEO Jack Dorsey wakes up at 5:30am to meditate and go for a six-mile jog.


Anna Wintour wakes up every morning at 5:45am to play an hour of tennis.


GE CEO Jeff Immelt gets up at 5:30am every day for a cardio workout.


Richard Branson wakes up at 5:45am to exercise before an early breakfast.

READ IT NOW

THE ULTIMATE GUIDE

BONUS CONTENT

TO BECOME ABETTERLEADER



Taking some time for yourself in the morning allows you consciously

FOCUS ON YOURSELF


You can take time to exercise, meditate, read, write.ALL THINGS TO HELP YOU IMPROVE


WORK-LIFE BALANCE

Too many of us don’t understand the importance of balancing work and our personal lives.

WORK-LIFE BALANCE

In fact, in a study done by Accenture, they found that having a good work life balance is the key

to a successful career.

WORK-LIFE BALANCE

http://www.huffingtonpost.com/2013/03/05/career-success-means-work-life-balance_n_2812707.html

The power of downtime for the brain: The “default mode network” is what happens to

the brain when it is resting.

WORK-LIFE BALANCE

It turns out, the brain is doing anything but resting. It’s actively working to process and make sense of

anything new that it learned in the last day.

WORK-LIFE BALANCE

What If you’re not a morning person?

WORK-LIFE BALANCE

No worries!

WORK-LIFE BALANCE

YOU CAN BUILD IS AS A HABIT.

BUILD YOUR MORNING ROUTINE

To wake up earlier, you want to slowly build this habit over time.


As an example, your schedule could look like this:

- Week 1 - wake up at 6:45am





Most people do one of two things when they first wake up:

- Check their email

- Check Facebook/Twitter/Instagram


DON’T DO THIS.


Take advantage of the fact that this time is just for you and only do things that will benefit you

like exercise, writing, reading, etc.


Becoming a better leader takes time. It’s about

BUILDING BETTER HABITS INTO YOUR LIFE


KEY TAKEAWAYS

KEY TAKEAWAYS

DON’T MULTITASK

DON’T WORK OVERTIME

LEARN TO SAY NO

FIND YOUR MOST IMPORTANT TASK (MIT)

KEY TAKEAWAYS

CHECK EMAIL ONLY AFTER MIT IS DONE

MANAGE YOUR ENERGY NOT YOUR TIME

DEVELOP A MORNING ROUTINE

USE YOUR MORNINGS TO FOCUS ON YOURSELF

KEY TAKEAWAYS

Download it now at officevibe.com/leaderbundle

BONUS CONTENT BUNDLEThe Ultimate Bundle To Become

A Better Leader



Productivity Secrets of the Best Leaders

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