Production Order Processing Participant Guide

Production Order Processing

BWAY SAP Training Participantion Process Guide

Production Order Processing

IntroductionThe main purpose of “order execution” is to control shop/assembly floor functions, capture the actual quantities produced, the labor required and the raw materials consumed during the manufacturing production and compare it to planned figures. The reconciliation of scrap as it pertains to the production order is entered for the production order. This allows finance to determine the costs incurred during production. The order is the cost collector for production. The outputs of this production also serves additional downstream functions of Sales & Procurement for the ATP checking of stock in inventory for sales order processing.

Once the production order has been released, production may begin on the factory floor. Order execution consists of tasks, namely: Raw Material Goods Issues, Order Partial Confirmations, Final Confirmations, Materials Back Flushing and Finished Goods Receipt. In between, we have ‘Status Control’ in action. Status Control is an SAP-specific order management based on internal logic rules to assure action and cost flow. It is important to note that any transactions completed during production processing are reflected at the time of the transaction and reflect on the production order.

Material Goods Issue

Typically before the manufacturing production begins, raw materials are drawn from inventory and issued directly to the production order or are moved (stock-location to stock-location) from a warehouse location to a production line location defined by SAP. They can be issued manually or automatically, referred to as a “Backflush”. Once the materials are issued to the order, the inventory is reduced and the cost is attached to the production order. If materials are not available in the system then the order can still progress without the issue of raw materials.

When “Backflushing” is utilized, then materials can be allocated to specific operations in the production and consumed only after the operation has been confirmed.

When batch management has been activated for a material or material (s), the batch number is optional or required to be entered during the goods issue or backflushing process. BWAY will use batch management for the metal coils. BWAY will not batch manage other materials. BWAY will enter the batch number for the coil during the goods issue or during the production order confirmation with the material backflushing. The batch process for coils ends at that point.

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Overview


Introduction – continued

1) Conversion of Planned Order

Planned orders are generated as the result of an MRP Run. An MRP run will consider all the top level and assembly and sub-assembly based on forecast, firm customer orders (sales orders) and a delivery schedule to the customer. As soon as a planned order or other request is generated from material requirements planning, the information is passed on to shop floor control and the order-relevant data is added to ensure complete order processing. Planned orders can be converted to Production Orders for Finished & Semi-Finished materials and Purchase Requisitions for Raw materials. Planned order conversion to Production order can be done individually or by a collective process to convert many orders on one screen. A planned order may be created manually by the planner as required outside of MRP. Planned orders may also be manually confirmed by the planner and MRP will not change a firm planned order.

2) Creation of General Production Order

A Production Order can also be created directly (not converting a Planned Order). In the case of some urgent firm Customer Orders this may be used where time is a constraint for executing an MRP run & then converting Planned Order. A planner may need to manually create productions orders irrespective of MRP results. The production order defines which material is to be processed, at which location, at what time and how much work is required. It also defines which resources are to be used and how the order costs are to be settled. Production Order start date & quantity can be manually changed to match with the loading schedule. For a general Production Order, the order type will be PP01 with a standard settlement profile. When a Production Order is settled, the actual costs incurred for the order are settled to one or more receiver cost-objects (for example, to the account for the material produced or to a sales order). Offsetting entries are generated automatically to credit the production order. In the standard system, the system requires that the production order is assigned to the material to be produced. The settlement receiver in this case is the material’s stock account. Where a production order is settled to a material account, the amount settled is the difference between the actual costs incurred for the order and the costs credited to the order when the goods produced were delivered to stock.

3) Creation of Rework Production Order

It is sometimes necessary during or at the end of a production process to execute additional operations in order to improve components or products that have been made with insufficient quality. These additional processing steps are referred to as rework. A Rework Production order is a special type of Production order which may be used to rework a product or an existing production line. A Rework Production order will not have any fixed BOM or Routing and have a type of Production Order that will allow the order type to be ZRWK. These orders are not to be used on regular basis and in most cases different kind of components and operations will be required. For this reason the BOM or Routing is not maintained for this type of order. So the user has to manually add components and operations (Routing) during confirmation of such an order. The cost can be captured via these components & operations. This type of order will have a different settlement profile.

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Overview


Introduction – continued

If the costs for the Rework Production order are settled to a material account, the order is credited each time material is delivered to stock. The material stock account is debited accordingly. If the costs for the Rework Production order are settled to another receiver (for example to a sales order), the order is credited automatically at the time of settlement. The cost-objects are debited accordingly.

By the end of this chapter, you will be able to understand:

1. Display of MRP Run Result (MD05) 2. Individual Conversion of Planned Order to Production Order (CO40) 3. Collective Conversion of Planned Order to Production Order (CO41) 4. Creation of Production Order (CO01) 5. Production Order Change (CO02)6. Display of Production Order. (CO03)7. ATP Check (CS20) 8. Production Order Release (CO05N)9. Production Order (CO04N)10. Production Order (CO15)11. Production Order Confirmation - reprocessing (CO16N)12. Error handling goods movements (COG1I)13. Production order goods receipt (MIGO)

Prerequisites

The following scenario-specific master data is required for this scenario:

Material Number Plant BOM Work Center Routing Unit of Measure, all unit of measure conversions have been loaded in SAP

master data

Recommended:

Review pages

List the page numbers here.

Audience:

Beginner users Project team members Project leaders Support personnel Super users End users

Production Order Processing - continued

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Overview

BWAY SAP Training Participantion Process GuideThe Process Overview Table and the Process Flow Diagram sections refer to steps for Production Order Processing

Process Overview TableStep Step Name External

Process Reference

Business Condition

Role Transaction Code

Expected Results

1 Display of MRP Run Result

N/A MRP Run done with correct Production Forecast

Production Planner /Controller

MD05 Display of MRP Run

2 Individual Conversion of Planned Order to Production Order

N/A Material to be produced


CO40 Production Order created

3 Collective Conversion of Planned Order to Production Order



CO41 Production order created

4 Creation of Production Order



CO01 Production order created

5 Production Order Change

N/A Change required in component or quantity in Production Order


CO02 Change in Production Order

6 Display of Production Order

N/A Review of BOM Component, Routing & Work Center


CO03 Review of BOM Component, Routing & Work Center

7 ATP Check N/A Before release of Production Order

Production Planning / Controller

COMAC ATP check for Production Order

8 Production Order Release

N/A Release order(s)


CO05N Collective release orders

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BWAY SAP Training Participantion Process GuideProcess Overview Table - continued

Process Overview Table

Step Step Name External Process

Reference

Business Condition

Role Transaction Code

Expected Results

9 Production Order Print

N/A After release of Production Order


CO04N Printing of Production Order

10

Production Order Confirmation

N/A Partial or final confirmation of production order

Production operator / Planning / Accounting

CO15 Confirmation of Production order

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Production Order Confirmation-reprocessing

N/A Reprocessing production order confirmations

Production operator / Planning / Accounting.

CO16N Reprocess confirmation

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Error handling goods movements

N/A Resolving failed goods movements

Production operator / Planning / Accounting.

COGI Error handling

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Production order goods receipt

N/A Goods receipt of production order

Production operator or warehouse material handler/ Planning / Accounting.

MIGO Goods receipt of production order

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BWAY SAP Training Participantion Process GuideProduction Order Processing – continued

Process Flow Diagram

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Production Order Processing - continued

Organization Structure

Production Order processing involves the creation, releasing, changing, printing, goods issues of components, order confirmation and back flushing, order goods receipts, order settlement are processes that occur at the plant level with support from the corporate level supply chain function. Orders will be generated within SAP.

The current organizational roles will fit with the processes described here:

Production Planners( MRP controllers)- Analyzing MRP Result

Production Controller- Creation of Production Orders, conversion of planned orders to production orders, changing productions orders, detailed production line scheduling of the production orders for capacity scheduling of the lines.

Production operators- Confirmations of production orders on-line at the bar coded plants on a partial confirmation process by each pallet as completed on the production line. The confirmations of the production orders in the non-bar coded plants will be conducted by the production planner (s) off-line process.

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MRP List

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Transaction Code –

MD05


MRP List

PurposeThis work instruction displays the requirement to review an MRP run for an individual material.

DescriptionThe purpose of this BPP is to create selection criteria to obtain desired MRP runs and then review the specific desired MRP run.

A user also has the option of selecting one material for the MRP run.

When the planning run is complete, the evaluation function enables the MRP controller to process the requirements and make informed decisions to convert planned orders to purchase requisitions thus triggering the purchasing department to proceed with acquiring the materials.

The MRP controller uses the display function to review both MRP lists and stock requirements list to analyze the requirements and decide on a course of action.

Prerequisites

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Input - Required Fields Field Value / Comments

MRP area

Plant Plant where MRP list is generated for

MRP controller

Product Group

Vendor

MRP dates

Exception groups

Processing group

Material Data

Output – Results Comments

Plant


Let’s Get Started with MRP List.

How to Logon

Work Steps

Step 1 Enter the Client number given to you by your administrator.

Step 2 Enter User code.

Step 3 Enter Password.

Step 4 Click Enter.

Note: When logging into SAP instead of this simulation, you will need to use your SAP user name and password supplied by your company SAP Admin. If your company utilizes ‘Single Sign On’ then these steps are irrelevant because you are already signed onto SAP and only need to choose the desired system from the list. Many of the actions associated with the menu paths can be performed from icons, key strokes or using the mouse. This duplication or redundancy is built into the system to meet the varying needs or styles of the user. For example, some individuals enjoy using the mouse and menu paths, some get used to icons easily, some desire keystrokes while others prefer ‘right’ click or ‘double’ click.

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BWAY SAP Training Participantion Process GuideMRP List – continued

Results: The SAP Easy Access panel displays.

Work Steps

Transaction Code – MD05

Step 1 Click SAP menu.

Step 2 Click Logistics.

Step 3 Click Materials Management.

Step 4 Click Materials Requirments Planning.

Step 5 Click MRP.

Step 6 Click Evaluations.

Step 7 MRP List: Coll. Displ.

.

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Results: The MRP List:: Initial Screen panel displays.

Click on the Individual Access tab to display the following MRP List: Initial Screen, with Individual Access screen panel.

Step 1 Enter required information in each required field.

Note: Use the table below to fill in the fields for „MRP List: Initial Screen panel.

Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, asneeded:

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MRP List – continued

Field Name Description R/O/C/D User Action and Values Comments

Plant Plant id to be selected R Enter plant id or select from match code list

Cut and added down to next slide

Product Group

Name of product group O Enter if desired or select from pull down list

Vendor Person or group responsible for planning

O If the user want to select by Vendor

Restrict Selection

Section Header

MRP Date from

Starting date for MRP selection

O Enter if desired or select from pull down calendar

MRP Date to Ending date for MRP selection


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MRP Controller

Person or group responsible for planning

O Enter MRP controller or select from pull down list

Processing Date from

Starting date from which the MRP lists were processed


Processing Date to

Ending date till which the MRP lists were processed


Days’ Supply Select list if insufficient stock exists on or before this date


1st Receipt Days’ Supply

Select list if insufficient receipts exist on or before this date


2nd Receipt Days’ Supply

Select list if insufficient receipts exist on or before this date


With Filter Filter activation flag O

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Exception Groups

Section Header O Select as many as desired

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Processing Indicator

Section Header O Select one or more , but the selection should be clear and unambiguous

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Material Data Section Header

Procurement Type

Identifies how material is obtained (in house, purchased, both)

C Enter if desired or select from pull down list (Required if special procurement set)

Special Procurement

Further defines procurement type (e.g. consignment, produced at another plant, etc)

O Enter if desired or select from pull down list

MRP Type Identifies how the material is planned

O Enter if desired or select from pull down list

ABC Indicator

Indicator that classifies a material as A, B, or C part according to its consumption value.

O Enter A, B, or C, if appropriate.

Step 2 Click Enter once all required fields have been completed.

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The MRP List: Material List screen panel will display.

Step 1 On screen “MRP List: Material List”, enter information in the fields as specified in the table below:

Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, asneeded:


Traffic light Procedure for system administration

Display Only

Material Material id Display Only

MRP area Number of MRP areas for which MRP should be carried out separately

Display Only Cannot See

Material Description

Description Display Only

CI Indicates if List has been processed

Display Only

NE Indicates if new exception Display Only

1 Opening date in past Display Only

2 Start date in past Display Only

3 Finish date in past Display Only

4 General Messages Display Only

5 BOM Explosion Display Only

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BWAY SAP Training Participantion Process GuideField Name Description R/O/C/D User Action and Values Comments

6 Availability Check Display Only

7 Rescheduling Display Only

8 Terminations Display Only

Supply Range of Stock Coverage in days (in stock only)

Display Only


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Scroll across the array of fields to find additional fields in which to enter information:


1stRDS Range of coverage in stock plus receipts

Display Only

2ndRDS Less binding receipt are taken into consideration

Display Only

MRP Date Date of MRP run Display Only

Plant Stock Stock in the plant Display Only

Unit of Measure

UOM Display Only

Type Material type Display Only

PT Procurement type Display Only

SP Special procurement type Display Only

ABC indicator

Classifies a material as an A, B, C part according to its consumption value

Display Only

MT MPS / MRP Type Display Only

Cde Low Level BOM code Display Only

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Step 2 Click Enter once all required fields are filled in.

Step 3 On screen “MRP Lists – Material List”, the following panel displays.

Step 4 Double click on any line item to access the “MRP List as of (Date) xx:xx Hrs” Screen for detailed information on that material.

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Note: The information displayed includes the following fields:

Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, as needed:


Date Receipt / Requirements date

Display Only

MRP Element

Identifies the MRP element for the specific row (line item)

Display Only

MRP Element data

Has different meanings depending on the MRP element, etc.

Display Only

R-Date Descriptive data for the element including the element number, rescheduling date, etc.

Display Only

EM Exception Message Number

Click on the message number and click

menu path Edit > Disp.Except.Message

or press F4 for pull down list

Message displays at

bottom of screen.

Dbl click on message

for more information

Rec./reqd. qty

Quantity required or received

Display Only

Avail quantity Available quantity after the effect of the line item has been taken into account

Display Only Avail quantity

Storage location

Number of the storage location at which the material is stored

Display Only

End of MRP List.

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Create aProduction Order

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CO01


Change a Production Order

PurposeCreate Production Order

DescriptionThis work instruction is used to create production order for a material

PrerequistesRouting and BOM must exist for the material.

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Let’s Get Started with Create a Production Order.

How to Logon

Work Steps




Step 4 Click Enter.

Note: When logging into SAP instead of this simulation, you will need to use your SAP user name and password supplied by your company SAP Admin. If your company utilizes ‘Single Sign On’ then these steps are irrelevant because you are already signed onto SAP and only need to choose the desired system from the list. Many of the actions associated with the menu paths can be performed using icons, key strokes or the mouse. This duplication or redundancy is built into the system to meet the varying needs or styles of users. For example, some individuals enjoy using the mouse and menu paths, some get used to icons easily, some desire keystrokes while others prefer ‘right’ click or ‘double’ clicks.

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BWAY SAP Training Participantion Process GuideCreate a Production Order


Work Steps

Transaction Code – CO01



Step 3 Click Production.

Step 4 Click Shop Floor Control.

Step 5 Click Order.

Step 6 Click Create.

Step 7 With Material.

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BWAY SAP Training Participantion Process GuideCreate a Production Order - continued

Results: The Production Order Create: Initial Screen panel displays.:

Step 2 Enter the required information listed in the table below in the Production Order Create: Initial Screen section.

Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, asneeded.

Field R/O/C/D Description

Material R Material number of material to be produced

Enter the material.

Production Plant R Plant number of plant where the material is produced

Enter the plant code.

Order type R Type of order in terms of usage

Enter or select from the drop down list.

Order O Number identifying an order if external

Numbering is used.

Leave blank for order creation with

Internal numbering.

Order O Number of reference order

Enter or select via matchcode

Step 3 Click the Enter icon.

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Note: Make sure all required fields are filled in.

Results: The Production Order Create: Header/General panel displays.

Step 4 Enter all required fields from the table below for the Production Order Create: Header panel.

Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, as needed.


Total Qty R Total quantity to be produced

Enter quantity

UOM C Enter the produced UOM

Scrap Portion O Enter amount of expected scrap produced

Enter Quantity

Scroll down the General Tab area to reveal more data fields to complete:

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Order Finish Date R Order Completion Date.

Enter or select calendar date.

Order Start Date C Earliest date for the execution of the production order.

System schedules the order start date based on backward scheduling.

Scroll down the General Tab area to reveal more data fields to complete:

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Create a Production Order – continued


Scheduling type C Key identifying scheduling type

Enter backward scheduling.

Schedule Margin O Schedule margin used to determine order floats

Enter or use default from order type

Float before prod O Days float before production begins

Enter to override defaults

Float After Prod O Days to float after production


Release Period O Number of working days in this release period



Insert screen for choice on routing selection You clivk on routing line and click green check mark to enter.

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Results: The Production order Create: Header panel displays.

Step 6 Click the tab.

Note: Once you click enter the Assignment tab will be highlighted.

Results: The Production order Create: Header/Assignment panel displays.

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MRP Controller O MRP Controller responsible

Enter to override default

Production Scheduler O Production Scheduler responsible for production activity

Enter to override default

Scroll down the Assignments tab area to reveal more fields to complete:


Assignments Section Header

Profit Center O Profit Center for controlling area

Enter or select via drop-down list.

Sequence Number O Sequence number of order

Enter Value


Results: The Production Order Create: Header panel displays.

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Step 9 Click the tab.




Stock Type (Qual Insp) O Quality inspection for goods receipt

Defaults from the Material master or can be overwritten.

GR Process Time O Number of days required for checking material after receipt

Defaults from the Material master or enter the GR processing time.

Underdelivery O Tolerance allowed for under delivery


Overdelivery O Tolerance allow for over delivery


Unlimited O Select to on limit of over delivery


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Scroll down to reveal more fields that need to be completed:


Storage Location O Storage Location of finished good

Enter Value to override default

Batch O Assigns material to specific Batch

Enter Value

Distribution O Repetitive Mfg: used for component usage


Goods Recipient O Individual to receive goods

Enter Value

Unloading Point O Location where to unload received goods

Enter Value


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Step 12 Click the icon.

Step 13 Enter all required fields from the table below for the Production Order Create: Header/Control


CstgVariantPlan R Costing Variant Plan used to determine planned costs

Defaults from the order type or enter to overwrite.

CstgVariantActl R Costing Variant plan used to determine actual costs


Costing sheet R Defines where overhead costs go


Overhead Key O Used to determine overhead rates


Variance Key O Defines how variances are calculated.


PlannedCostCalc O Used to automatically update costs on each update

Select check box

data panel.

Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, asneeded

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Step 15 Click the tab to display the Dates and Quantities panel:

Step 16 Click the tab to display the Master Data panel:

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Step 17 Click the Operation overview icon to display the Production Order Create: Operation

Overview screen.

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Step 18 Click the icon to display the Production order Create: Component Overview panel.

Step 19 Click the Save icon.

End of Create a Production Order.

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Change a Production Order

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CO02


Change a Production Order Purpose

This work instruction allows changes to the production order to take place.

Description

A Production Order specifies which Material is to be produced, where it is produced, in what quantity, and by what date.

Once a production order is created, due to changes in requirements or conditions in the production environment, it may be necessary to make changes to the order document.

Prerequistes


Order Number which identifies the production order

Output - Results CommentsProduction order with changes to status, components, operations or related data

Changes to any data can be entered unless the order is in status LOCK.

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Let’s Get Started with Change a Production Order.How to Logon

Work Steps




Step 4 Click Enter.

Note: When logging into SAP instead of this simulation, you will need to use your SAP user name and password supplied by your company SAP Admin. If your company utilizes ‘Single Sign On’ then these steps are irrelevant because you are already signed onto SAP and only need to choose the desired system from the list. Many of the actions associated to the menu paths can be performed using icons, key strokes or the mouse. This duplication or redundancy is built into the system to meet the varying needs or styles of users. For example. some individuals enjoy using the mouse and menu paths, some get used to icons easily, some desire keystrokes while others prefer ‘right’ click or ‘double’ click.

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BWAY SAP Training Participantion Process Guide Change a Production Order - continued


Work Steps





Step 4 Click Shop Floor control.

Step 5 Click Order.

Step 6 Click Change.

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Change a Production Order – continued

Work Steps


Step 1 Enter Order number.

Step 2 Select the Collective Orders of your choice.


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BWAY SAP Training Participantion Process GuideChange a Production Order – continued

Results: The Production order Change: Header panel displays.

Step 4 Click the General tab if it is not highlighted.

Field Name Description R/O/C/D User Action and Values

Comments

Quantities Section HeaderTotal quantity Quantity of the material to be

producedR Change qty as

requiredUOM Unit of Measure OScrap portion Scrap quantity expected in the

production of the order quantityO Change scrap qty

as requiredScrap Percentage Scrap quantity expected in the

production of the order expressed as percentage

C Calculated field

Dates Section HeaderFinish Order Date Date and time on which the

required quantity is availableO Maintain as

required

Step 5 Enter all required fields required fields to change using the table below for the Production Order Change: Header panel.


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Comments

Start Order Date Earliest date and time for execution of order. This date takes into account the float before production

O Maintain as required

Scheduling Section HeaderType Scheduling Type RReduction Reduction Indicator specifies

the level of reduction carried out by scheduling

O

Priority Order priority, entered for information purposes


Scheduling margin Key which determines the floats required for scheduling

R Maintain as required


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Step 7 Click the Assignment Tab to change the following data.

Step 8 Enter all required fields required from the table below for the Production Order Change: Header panel.

Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, as needed.Field Name Description R/O/C/D User Action and

ValuesComments

Created/Changed By

Section Header

Created On Date on which order was created CLast Changed By User ID of person who made last

change to orderC

Changed On Date of last order change CPersons/Groups Responsible

Section Header

MRP Controller Number of the responsible MRP Controller


Production Scheduler

Number of the responsible Production Scheduler


WBS element Key identifying a WBS element OFunctional Area Key identifying functional area O Maintain as requiredProfit Center Key identifying Profit Center O Maintain as requiredSequence Number

Number identifying sequence number.

O Maintain as required Scroll Down


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Step 10 Click the Goods Receipt Tab to change the following data.

Step 11 Enter all required fields required from the table below for the Production Order Change:

Header panel.

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Comments

Control Data Section HeaderStock Type Key identifying stock type O Maintain as requiredGR Processing Time

Number of working days required for checking materialand transferring it to storagelocation


Delivery Completed Indicator

Shows the purchase order item is regarded as closed


Tolerances Section Header Under delivery Indicates goods receipt is not to

be valuatedO Maintain as required

Overdelivery Overdelivery Tolerance Maintain as requiredUnlimited Delivery Over delivery allowed O Maintain as requiredGoods Receipt Section HeaderStorage Location Number of the storage location

where the material is storedO Maintain as required

Distribution In Repetitive Manufacturing: distribution key for output or the distribution key for component usage.

O Maintain as required In Kanban the system determines the distribution key for smoothing dependants requirements

Batch Batch Number that assigns a material to a specific batch


Inbound Delivery Section HeadGoods Receipt Recipient for whom material or

service is destined O Maintain as required


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Step 13 Click the Control data tab to change the following data.


Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, as needed.Field Name

Description R/O/C/D User Action and Values

Comments

Order Section HeaderRes/Purc. Req

Reservation relevance/generation of purchase requisition

O Maintain as necessary.

Costing Section HeaderCosting Variant Plan

Key that determines which costing variant is used to determine planned costs


Costing Sheet

Controls the calculation of overhead

O Maintain as required One costing sheet must be saved for each object for which overhead is to be calculated

Overhead Key

Determines order-specific or material-related overhead rates


RA Key Results Analysis Key defines the valuation of the order

O Maintain as required How the results analysis key is used depends on the nature of the order

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Comments

Variance Key Key that controls howvariances are calculated

O Maintain as required Variances can only be calculated for orders on which the a variance keyhas been entered

Plancost calc Determines planned costs O Maintain as requiredCstgVariantActl Costing variant for actual costs O Maintain as requiredScheduling Section HeaderCapacity Requirements

Specifies whether capacity requirements are calculated when you save


Exact Breaks When set, it is no longer possible that a calculated time occurs during a break, the exact time of the break should be taken into account


Automatically Specifies that the order is to be automatically scheduled if a change relevant to scheduling has been made

O Maintain as required The order is always automatically scheduled when it is released

Production Scheduling Profile

Section Header

ProdScProfile Determines profile used for production scheduling



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Step 16 Click Functions to access various functions that are required to make changes.

Step 17 For example, click Operations overview to change following data in the “Production Order Change: Operation Overview“ panel.

Result: The Production Order Change: Operation Overview panel displays.

Step 18 Enter all required fields required from the table below for the Production Order Change: Operation Overview panel.

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Field Name


Comments

Work Center

Work Center ID O Maintain as required

Control Control key O Maintain as requiredStdText Standard text key O Maintain as requiredOperation short text

Description of operation O Maintain as required

Sequence number

Sequence number O Maintain as required

Step 19 Click the Enter icon. This will save all of the changed data inputs.

Step 20 Click the Component Overview icon to change the following data in the Production Order Change: Component Overview panel.

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Step 21 Enter all required fields required from the table below for the Production Order Change: Overview panel.



Comments

Component Material Number O Maintain as requiredReqmts qty Requirements quantity of

the componentO Maintain as required

UOM Base unit of measure O Maintain as requiredPlant Date of last order change O Maintain as requiredSloc Storage Location O Maintain as requiredBf Backflush O Maintain as requiredSP Special stock indicator O Maintain as required

Note: Additional fields may be changed by selecting “COMPONENT” on the menu (as shown below) to access other functions that may be relevant to the component.


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Field Name


Comments

Routing Section HeaderGroup Key identifying routing group RGrp. Countr.

This key and the task list group uniquely identify a task list

R

Type Task List Type – key which identifies task lists based on their functionality

R

Valid From

Start date of validity period of routing R

Change No.

Number used to identify a change master record

O

Planner Grp

Identifies planner group responsible for maintaining the task list

O

From Lot Size

Lower limit of the lot size range R

To Upper limit of the lot size range RUoM Routng

Unit of measure used for the material to be produced in the task list

R

Scroll down in the Master data panel to reveal more fields that may need completion.

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Field Name


Comments

Bill of Material

Section Header

BOM BOM Number RBOM Usage

Identifies in what areas of the company a BOM may be used

R

Alt. BOM Identifies one of a number of BOMs represented by a BOM Group

O

Valid From

Start date of validity period of BOM R

Change No.

Number used to identify a change master record

O

BOM status

Describes current processing status of BOM

C

From Lot-Size

Lower limit of lot-size range R

To Lot-Size

Upper Limit of lot-size range R

Base Unit Base unit of measure RBase Quantity

Quantity to which all components in a BOM relate

R

Expl. Date Date of BOM explosion/routing transfer C

Note: When the order has status CRTD (created) it cannot be executed (goods issue, goods receipt, completion, etc.) until the status is changed to REL (released).

Step 22 Click the icon to release the production order.


End of Change a Production Order.

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Display a Production Order

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CO03


Display a Production Order

Purpose

This work instruction allows displaying the production order.

Description

A Production Order specifies which Material is to be produced, where it is produced, in what quantity, and by what date.

Once a production order is created, due to changes in requirements or conditions in the production environment, it is then dispayed.

Prerequistes


Order Number which identifies the production order

Output - Results CommentsProduction order with changes to status, components, operations or related data

Changes to any data can be entered unless the order is in status LOCK.

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Let’s Get Started with Displaying a Production Order.How to Logon

Work Steps




Step 4 Click Enter.

Note: When logging into SAP instead of this simulation, you will need to use your SAP user name and password supplied by your company SAP Admin. If your company utilizes ‘Single Sign On’ then these steps are irrelevant because you are already signed onto SAP and only need to choose the desired system from the list. Many of the actions associated with the menu paths can be performed using icons, key strokes or the mouse. This duplication or redundancy is built into the system to meet the varying needs or styles of users. For example some individuals enjoy using the mouse and menu paths, some get used to icons easily, some desire keystrokes while others prefer ‘right’ click or ‘double’ click.

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BWAY SAP Training Participantion Process Guide Display a Production Order - continued


Work Steps






Step 5 Click Order.

Step 6 Click Display.

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BWAY SAP Training Participantion Process GuideDisplay a Production Order - continued

Results: The Production Order Display: Initial Screen panel displays.

Step 1 Enter the production order number.


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Display a Production Order - continued

Results: The Production order Display: Header panel displays.

Step 3 All required fields required from the table below displays on the Production Order Display: Header under the General panel.


Quantities Section HeaderTotal Qty Total quantity to be

producedR Enter quantity

COM Enter the produced Common Unit of Measure.

C Enter or select via matchcode

Scrap Portion

Enter amount of expected scrap produced

O Enter Quantity

Dates Section Header

Order Finish Date

Order Completion Date R Enter or select calendar date

Order Start Date

Earliest date for the execution of the production order.

C Enter or select calendar date

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Display a Production Order - continued


Scheduling Section HeaderType Key identifying

scheduling typeC Enter or select via match

codeSchedule Margin

Schedule margin used to determine order floats

O Enter or use default from order type

Float before prod

Days float before production begins

O Enter to override defaults

Float After Prod

Days to float after production


Release Period

Number of working days in this release period


Priority Set the priority of the order

O Enter Value

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BWAY SAP Training Participantion Process GuideDisplay a Production Order – continued

Click on the Assignment tab to display the Assignment panel as shown below:

Step 4 All required fields required from the table below displays on the Production Order Display: Header under Assignment panel.


Persons/ Groups Responsible

Section Header

MRP Controller

MRP Controller responsible

O Enter to override default

Production Scheduler

Production Scheduler responsible for production activity

O Enter to override default

Assignment Section HeaderWBS Element

WBS Element of project O Enter or select via match code

Business Area

Business Area ID O

Profit Center Profit Center for controlling area

O Enter or select via match code

Sequence Number

Sequence number of order

O Enter Value

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Display a Production Order – continued

Click on the Goods receipt tab to display the Goods receipt panel as shown below:

Step 5 All required fields in the table below displays on the Production Order Display: Header under the Goods Receipt panel.


Control Data Section HeaderStock Type Stock Type to which

material is posted.C

GR Process Time

Goods receipt processing time, or time required to place material in storage.

O

Tolerances Section HeaderUnderdel. Tol.

Tolerance allowed for under delivery

O Enter Percent

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Overdeliv. Tol.

Tolerance allow for over delivery

O Enter Percent

Unlimited Select to on limit of over delivery

O Select check box

Goods Receipt

Section Header

Storage Location

Storage Location of finished good

C Requisition Reservation Relevance/Generation of Purchase

Batch Assigns material to specific Batch

O Enter Value

Distribution Repetitive Mfg: used for component usage


Inbound Delivery

Section Header

Goods Recipient

Individual to receive goods

O Enter Value

Unloading Point

Location where to unload received goods

O Enter Value

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Click on Control data tab to display the Control data panel as shown below:

Step 6 All required fields required from the table below displays on the Production Order Display: Header under the Control data panel.


Order Section HeaderRes/Purc.req Reservations

Relevance/Generation of Purchase Requisition

C

Costing Section HeaderCstgVariant Plan

Costing Variant Plan used to determine planned costs

C Enter or select via match code

CstgVariant Actl

Costing Variant plan used to determine actual costs


PlannedCost Calc

Used to automatically update costs on each update

O Select check box

Costing sheet Defines where overhead costs go


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Overhead Key Used to determine overhead rates


No Planned Costs

Turns off automatically calc of planned costs

O Select check box

RA Key Determines the order valuation during confirmation


Variance Key Defines how variances are calc.


Scheduling Section HeadingCapacity Reqmts.

Requests capacity req be calculated when order saved

O Select Check box

Exact Breaks Allows breaks to be used when scheduling

O Select check box

Automatic Turn off automatic order scheduling

O Select check box

Production Scheduling Profile

Section Header

ProdScProfile Defines which production profile to use for scheduling

C Enter or select via match code to override default

Step 7 Click Back Arrow to exit.

End of Displaying a Production Order.

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CollectiveRelease of a

Production Order

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CO05N


A Collective Release of a Production Order

PurposeTo release a single production order number for a single Production Order, this field contains entry for Production Order Numbers.

DescriptionThis work instruction displays Release procedure of Production Orders

Prerequisites


Production Order In case of a release for a single Production Order, this field contains entry for Production Order Numbers.

Plant Plant for which Production Orders will be released

Material Material for which Production Order will be released.

Output - Results Comments

Release of Production Orders. Production Orders will be released.

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Let’s Get Started with a Collective Release of a Production Order.How to Logon

Work Steps




Step 4 Click Enter.

Note: When logging into SAP instead of this simulation, you will need to use your SAP user name and password supplied by your company SAP Admin. If your company utilizes ‘Single Sign On’ then these steps are irrelevant because you are already signed onto SAP and only need to choose the desired system from the list. Many of the actions associated with the menu paths can be performed using icons, key strokes or the mouse. This duplication or redundancy is built into the system to meet the varying needs or styles of the user. For example some individuals enjoy using the mouse and menu paths, some get used to icons easily, some desire keystrokes while others prefer ‘right’ click or ‘double’ click.

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BWAY SAP Training Participantion Process GuideCollective Release of a Production Order - continued


Work Steps

Transaction Code – CO05N





Step 5 Click Control.

Step 6 Click Collective Release.

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BWAY SAP Training Participantion Process GuideCollective Release of a Production Order - continued

Step 1 Enter all required fields required from the table below for the Release Production Order panel.



Production Order

Production Order No need to be maintained in case of release of single Production Order

C

Material Material for which all the Production Order will be released

R

Plant Plant for which all the Production Orders will be released

R

Step 2 Click the Execute icon or press the (F8) key.

Note: The system will show all unreleased Production Orders for that selected criteria.

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Collective Release of a Production Order – continued

Resutls: The Mass Processing – Order Header panel displays.

Step 3 Click to highlight each individual orders as shown in the illustration below.

Step 4 Click on the Mass Processing to release Production Orders collectively.

Step 5 Click the Copy icon to release all the Production Orders simultaneously. Delete this step

Step 6 Click the buttons for each order and the screen will look like this.

Step 7 Click and highlight each order again, then click copy for the screen to display the execute button.

Step 8 Click the Execute icon.

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BWAY SAP Training Participantion Process GuideCollective Release of a Production Order – continued

Results: The Collective Release of Production Orders display.

End of Collective Release of Production Order.

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Printing a Production Order

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CO04N


Printing a Production Order

PurposeThis work instruction illustrates the printing procedure for Production Orders

DescriptionThis is for printing Production Orders.

PrerequisitesThe Production Order should exist for the plant.


Production Order In case of release of single Production Order this field should contains entry for Production Order No

Plant Plant for which Production Orders will be Printed

Material Material for which Production Order will be Printed


Printing of Production Orders Production Orders will be Printed

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Let’s Get Started with Printing a Production Order.How to Logon

Work Steps




Step 4 Click Enter.

Note: When logging into SAP instead of this simulation, you will need to use your SAP user name and password supplied by your company SAP Admin. If your company utilizes ‘Single Sign On’ then these steps are irrelevant because you are already signed onto SAP and only need to choose the desired system from the list. Many of the actions associated with the menu paths can be performed using icons, key strokes or the mouse. This duplication or redundancy is built into the system to meet the varying needs or styles of users. For example, some individuals enjoy using the mouse and menu paths, some get used to icons easily, some desire keystrokes while others prefer ‘right’ click or ‘double’ click.

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BWAY SAP Training Participantion Process GuidePrinting a Production Order - continued


Work Steps






Step 5 Click Control.

Step 6 Click Print.

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BWAY SAP Training Participantion Process Guide Printing a Production Order - continued

Results: The Print Produciton Orders panel displays.

Step 1 Enter all required fields required from the table below for Printing a Production Order panel.



Production Order

Production Order No need to be maintained in case of printing of single Production Order

C

Material Material for which all the Production Order will be printed

R

Production Plant

Plant for which all the Production Orders will be printed

R

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BWAY SAP Training Participantion Process GuidePrinting a Production Order – continued

Step 2 Make a select from the Mass Processing – Order Headers panel.


Note: The system will show all the Production Orders for which Selection Criteria is valid.

Step 4 Highlight a item or a group of items.

Step 5 Click on the Mass Processing to process Production Orders.

Results: The Mass Processing – Order Headers panel display.


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BWAY SAP Training Participantion Process GuidePrinting a Production Order – continued

End of Printing a Production Order.

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Enter Confirmationfor an Order

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CO15


Enter Confirmation for an Order

PurposeThis work instruction describes the method to confirm a production order

DescriptionA confirmation documents the stages of progress that are relevant to production orders. The SAP R/3 system permits confirmations for operations, sub-operations, and individual capacities. It records how much yield and how much scrap was produced in an operation, how much activity was used at which work center and who carried out the operation.

Confirmations can cause a reduction in the capacity load on a work, an update of costs based on the confirmed order, an update of the order data (for example, times, order statuses), withdrawal of backflushed components, an automatic goods receipt, rework and an MRP-relevant update of the expected yield.

Confirmations are entered either for an Order or for an Operation in the order. This procedure describes the confirmation of a Production Order.

PrerequisitesInput - Required Fields Field Value / Comments

Order Order number which identifies an order within a client


Confirmation Updates cost, issues, receipts and activity consumption with respect to a particular Production order.

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Let’s Get Started with Enter Confirmation for an Order.How to Logon

Work Steps




Step 4 Click Enter.

Note: When logging into SAP instead of this simulation, you will need to use your SAP user name and password supplied by your company SAP Admin. If your company utilizes ‘Single Sign On’ then these steps are irrelevant because you are already signed onto SAP and only need to choose the desired system from the list. Many of the actions associated with the menu paths can be performed using icons, key strokes or the mouse. This duplication or redundancy is built into the system to meet the varying needs or styles of users. For example, some individuals enjoy using the mouse and menu paths, some get used

to icons easily, some desire keystrokes while others prefer ‘right’ click or ‘double’ click.

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BWAY SAP Training Participantion Process GuideEnter Confirmation for an Order - continued


Work Steps






Step 5 Click Confirmation.

Step 6 Click Enter.

Step 7 Click For Order.

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Results: The Create Production Order Confirmation: Initial Screen panel displays.

Step 1 Enter all required fields required from the table below for the Create Production Order Confirmation: Initial Screen panel.


Field Name Description R/O/C User Action and Values

Comments

Order Number which identifies an order.

R Enter Order Number


Results: The Create Production Order Confirmation: Initial Screen panel displays with the entered order number.

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Note: Update the following required (R), optional (O), conditional (C) and default (D) fields, as

needed


Comments

Partial confirmation

Indicator which tells the system that only a partial confirmation will be posted

C Select as needed Select if only a portion of the order quantity is to be posted

Final confirmation

Indicator which specifies that no further confirmations are needed

C Select as needed Select if an order is to be posted short of the order quantity

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Comments

Auto Final Confirmation

Specifies that an automatic final confirmation is executed as soon as the total confirmed quantity is greater than or equal to the planned quantity to be confirmed.

C Select if this if required

Clear open reservs.

With a final confirmation, the delivery complete indicator is set for all open reservations

C Select as needed The operation gets the system status “finally delivered” and “finally confirmed”

Yield to conf. Quantity of the header material you want to confirm for the operation

R Enter quantity Can be less than, same as or more than order quantity

Unit Unit in which both the yield and scrap is confirmed

O Enter as needed Defaults from the base UOM in the material master for the header material

Confirmed scrap

Scrap for this operation

O Enter as needed

Rework Portion of yield which is faulty and must be reprocessed

O Enter as needed Copied as the operation quantity into reprocessing operations or as the order quantity of the rework order

Reason for Var Key to specify reason for variance

O Select as needed Created in the IMG

Processing % you can use degree of processing to confirm part of the planned activity

O Enter as needed Did Not See This

Personnel no. ID number for confirming person

O Enter or select as needed

Created in HR

Execution start Date and Time C Key in dates for start and end of operation

Execut. Finish Date and Time O Key in “military” time for start and end of operation

Posting date Date on which confirmation posted

O Key in if different from today’s date

Defaults to current

Confirm. text Freely defined text O Key in as needed

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Enter Confirmation for an Order – continued

Step 5 Click Goods Movements Overview.

Results: The Confirmation of production order Create: Goods movements panel displays.



Field Name


Comments

Material Component material from the production order BOM

C Material Number

Quantity Component quantity proportional to “Yield to confirm” from BOM

C Accept default or change as needed

Proposed only if backflush indicator set for allocated material in task list operation

Unit of Entry

Unit of measure in which the goods movement is entered

C Accept default or change as needed

Proposed from BOM

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BWAY SAP Training Participantion Process GuideEnter Confirmation for an Order – continued

Field Name


Comments

Plant Plant C Accept default or change as needed

Proposed by BOM and Production Order, if changed material must be maintained in newly proposed plant

Stor. Loc Issue (or receive) storage location

R Accept default or change as needed

Proposed by Production Order or Material Master

Batch Lot / Batch number C defaults if reservations were made in the order at the batch level.

All batch controlled materials require a batch number here.

Item Item number of component from BOM

Accept default Scroll (Pan) Across to find Item.


Results: The Create Production Order Confirmation: Initial Screen panel displays the Confirmation of Order 100808683 saved.

End of Let’s Get Started with Enter Confirmation for an Order.

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Production Order Processing Participant Guide

Documents

Transcript of Production Order Processing Participant Guide