PROCUREMENT SECTION TECHNICAL CO‐OPERATION BUREAU€¦ · Evaauatoluation aadnd CoCo t actntract...
Transcript of PROCUREMENT SECTION TECHNICAL CO‐OPERATION BUREAU€¦ · Evaauatoluation aadnd CoCo t actntract...
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International Civil Aviation Organizationg
PROCUREMENT SECTIONTECHNICAL CO OPERATION BUREAUTECHNICAL CO‐OPERATION BUREAU
Procurement of Civil AviationGoods and Services
P. MolinariChief, Procurement SectionICAO/TCB
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Principles of Procurement at ICAO as a UN AgencyAgency
Best value for money (lowest cost compliance)Best value for money (lowest cost compliance)
Fairness (vis‐à‐vis suppliers)
i ( hi )Integrity (ethics)
Accountability (audit trail)
Transparency (clear instructions/advertising)
Effective competition (open tendering)Effective competition (open tendering)
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ICAO Procurement ProcessC O ocu e e t ocess
•Review of specifications•Sourcing
• Needs & budgets• Requisition plan •Methods
•Bidding documents•Bid receipt/opening•Evaluation•Contract approval
• Requisition plan• Procurement Plan• Define objectives• Specifications
SOLICITATION•Contract awardPLANNING
SOLICITATION & CONTRACT
AWARD
•Regret lettersC t t tA t
CONTRACT MANAGEMENT
INVENTORY & DISPOSAL
•Contract management•Factory & Site Testing•Payment•Updating records
• Assets• Disposal
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Planninga g
Capacity to influence cost –time – quality
Planning Specs. Solicitation Contract award
Manage contract
Inventory/ Disposal
Tactical procurement process Operational procurement process
Planning represents the highest saving potential of the procurement processPlanning represents the highest saving potential of the procurement process
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Procurement Sectionocu e e t Sect oTechnical Support Unit
• Supplier Registration
Procurement Unit
• Procurement of Goods & Services• Supplier Registration
• Technical Specifications
• Budgetary Estimates
• Procurement of Goods & Services
• Tendering
• Contract Preparation/Negotiations
• Technical Negotiations
• Factory & Site A t
• Contract Management
• Financial ManagementAcceptance
• Field Support• Liaison with States & CAA
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Typical Areas of Implementationyp ca eas o p e e tat o
Goods Services
• Aviation Security
• Satellite Networks
N i ti l Aid
• Airport Design
• Civil Works Design
F ibilit St di• Navigational Aids
• Fire Fighting Vehicles
• MRTD
• Feasibility Studies
• Airspace Planning
• Safety AuditsMRTD
• ATC Centers & Radar
• Communications
Safety Audits
• Aircraft
• Airfield Lighting
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Procurement Phasesocu e e t ases
1 Establish Requirements1. Establish Requirements
2. Tendering Process
3. Evaluation and Contract Negotiations
4. Contract Management
5. Continuing Support
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Establish Requirementsstab s equ e e ts
• Assign Dedicated Technical Experts
• Effect Site Survey
• Develop Technical Specifications
• Budgetary Quotations• Budgetary Quotations
• Clarification of Financing and Payment
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Tendering Processe de g ocess
Joint Collaboration (ICAO/CAA)( / )
• Technical Specifications / Compliance
• Bidder Pre‐Qualification
• List of Bidders
• Instructions to Bidders
• Establish Site Survey Dates• Establish Site Survey Dates
• Establish Technical Meeting
• ICAO Terms & Conditions
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Evaluation and Contracta uat o a d Co t act
Contract Receipt of Tenders
• Technical/Commercial Evaluation of proposals
• Contracts Board approval
• Availability of funds certification• Vetting of supplier • Contract preparation
• End‐User approval
i i i h• Contract negotiations with selected supplier
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Project Managementoject a age e t
• Design and Progress Review• Design and Progress Review
• Revision of FAT / SAT Protocols
• Attendance at Factory and Site Acceptance Tests
• Coordination of Shipping/Assistance with Customs ClClearance
• Manage Invoices & Payments
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Continuing SupportCo t u g Suppo t
• Property TransferProperty Transfer
• Administration of Warranties and Claims
• Training
• Amendments
• Procurement of Spare Parts
• Assessment of Customer Satisfaction• Assessment of Customer Satisfaction
• Maintenance of contracts
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The TCB Advantagee C d a tage
I ti lit d Obj ti it• Impartiality and Objectivity
• Knowledge and Experience
• Economies of Scale
• Transparencyp y
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Registration of Supplierseg st at o o Supp e s
Suppliers can self register on ICAO’sSuppliers can self register on ICAO s tendering website: http://www icao int/procurementhttp://www.icao.int/procurement
No registration fee
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Questions/ReferencesQuest o s/ e e e ces
Any questions?Any questions?
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