Procurement of Services

8/20/2019 Procurement of Services

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STANDARD TENDER DOCUMENT

FOR PROCUREMENT OF SERVICES

Issued by the Public Procurement Oversight Authority in January, 2007


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TABLE OF CONTENTS

Page

INTRODUCTION ………………………………………. 3

SECTION I INVITATION TO TENDER…………………………………. 4

SECTION II INSTRUCTIONS TO TENDERERS……………………….. 5

APPENDIX TO INSTITUTIONS TO TENDER …………. 19

SECTION III GENERAL CONDITIONS OF CONTRACT……………… 21

SECTION IV SPECIAL COND1TIONS OF CONTRACT……………….. 2

SECTION V SC!EDULE OF RE"UIREMENTS……………………… 3#

SECTION VI TEC!NICAL SPECIFICATIONS………………………… 31

SECTION VI STANDARD FORMS………………………………………. 33

Issued by the Public Procurement Oversight Authority in January, 2007 2


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INTRODUCTION

1.1This standard tender document for the procurement services has been preparedfor use by procuring entities in enya. It is to be used in the procurement of a!! types of services e.g.

i. "ecurity.ii. C!eaning.

iii. "ervicing and repairs.iv. Transport.v. C!earing and for#arding.

vi. $ir tic%eting and trave! arrangements and a!! others #here there isno specific standard tender document for procurement of thatservice.

1.2The fo!!o#ing genera! directions shou!d be observed #hen using the document.

a& "pecific detai!s shou!d be finished in the invitation to tender and in thespecia! conditions of contract. The fina! document to be provided to thetenderers shou!d not have b!an% spaces or give options.

b& The instructions to tenderers and the genera! conditions of contractshou!d remain unchanged. $ny necessary amendments to these partsshou!d be made through the appendi' to the instructions to the tenderers

or the genera! conditions of contract respective!y.1.(Information contained in the invitation to tender sha!! conform to the data and

information in the tender documents to enab!e potentia! tenderers to decide#hether or not to participate in the tender and sha!! indicate any importanttender re)uirements*

1.+The invitation to tender sha!! be issued as an advertisement in accordance #iththe regu!ations or as a !etter of invitation addressed to the tenderers #hohave e'pressed interest fo!!o#ing an advertisement of a pre)ua!ificationtender.

1.,The cover of the tender document shou!d be modified to inc!ude-

i. Tender number.ii. Tender name.

iii. Name of procuring entity.

Issued by the Public Procurement Oversight Authority in January, 2007 (


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iv. De!ete name and address of O$.

Issued by the Public Procurement Oversight Authority in January, 2007 +


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SECTION I $ INVITATION TO TENDER

Da%e&&&&&&&&&&&&&&&&&&&&&

Te'(e) REF N*. +a, -e) %e'(e) (* /0e'%

Te'(e) 'a0e +a, -e) %e'(e) (* /0e'%

1.1 The /procuring entity& invites sea!ed tenders from e!igib!e candidates for thesupp!y of /brief description of the services&.

1.2 Interested e!igib!e candidates may obtain further information from and inspectthe tender documents at /name* address and physica! !ocation of the

procuring entity inc!uding the re!evant office& during norma! #or%ing hours .

1.( $ comp!ete tender document may be obtained by interested candidates upon payment of a non0 refundab!e fee of / amount & in cash or ban%ers che)ue payab!e to / accounting officer &

1.+ rices )uoted shou!d be net inc!usive of a!! ta'es and de!ivery costs* must bee'pressed in enya shi!!ings and sha!! remain va!id for a period of / & daysfrom the c!osing date of the tender.

1., Comp!eted tender documents are to be enc!osed in p!ain sea!ed enve!opes*mar%ed #ith the tender number and be deposited in the tender bo' providedat / address and location & or be addressed and posted to / procuring entityand address & to be received on or before / day, date and time &.

1. Tenders #i!! be opened immediate!y thereafter in the presence of the tenderersrepresentatives #ho choose to attend the opening at / address and appropriate venue &

or (accounting officer, procuring entity )

SECTION II – INSTRUCTIONS TO TENDERERS

Issued by the Public Procurement Oversight Authority in January, 2007 ,


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TABLE OF CONTENTS. Page

2.1 3!igib!e Tenderers 44444444444444444442.2 Cost of tendering 4444444444444444444.2.( Contents of tender documents 44444444444444...52.+ C!arification of Tender documents 444444444444452., $mendement of tender documents 444444444444462. 7anguage of tenders 444444444444444444..62.5 Documents comprising the tender 4444444444444.62.6 orm of tender 44444444444444444444...82.8 Tender prices 444444444444444444444.82.19 Tender currencies 4444444444444444444..82.11 Tenderers e!igibi!ity and )ua!ifications 44444444444.82.12 Tender security 44444444444444444444.192.1( :a!idity of tenders 4444444444444444444112.1+ ormat and signing of tenders 44444444444444...11

2.1, "ea!ing and mar%ing of tenders 44444444444444.122.1 Dead!ine for submission of tenders 444444444444...122.15 ;odification and #ithdra#a! of tenders 4444444444....122.16 Opening of tenders 4444444444444444444.1(2.18 C!arification of tenders 44444444444444444..1+2.29 re!iminary 3'amination 4444444444444444...1+2.21 Conversion to other currencies 44444444444444..1,2.22 3va!uation and comparison of tenders 44444444444...1,2.2( Contacting the procuring entity 4444444444444412.2+ ost0)ua!ification 4444444444444444444..152.2, $#ard criteria 44444444444444444444...152.2 rocuring entities right to vary )uantities 4444444444.152.25 rocuring entities right to accept or re


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2.1.1. This Invitation to tender is open to a!! tenderers e!igib!e as described in theinstructions to tenderers. "uccessfu! tenderers sha!! provide the services for the stipu!ated duration from the (a%e of commencement /hereinafter referredto as the term& specified in the tender documents.

2.1.2. The procuring entity=s emp!oyees* committee members* board members andtheir re!ative /spouse and chi!dren& are not e!igib!e to participate in thetender un!ess #here specia!!y a!!o#ed under section 1(1 of the $ct.

2.1.(. Tenderers sha!! provide the )ua!ification information statement that thetenderer /inc!uding a!! members* of a


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vii& rice schedu!esviii& Contract formi'& Confidentia! business )uestionnaire form'& Tender security form'i& erformance security form'ii& rincipa!=s or manufacturers authoriAation form'iii& Dec!aration form

2.(.2. The Tenderer is e'pected to e'amine a!! instructions* forms* terms* andspecifications in the tender documents. ai!ure tofurnish a!! information re)uired by the tender documents or to submit atender not substantia!!y responsive to the tender documents in every respect#i!! be at the tenderers ris% and may resu!t in the re


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2.,.(. In order to a!!o# prospective tenderers reasonab!e time in #hich to ta%e theamendment into account in preparing their tenders* the rocuring entity* atits discretion* may e'tend the dead!ine for the submission of tenders.

2.6La'g/age * %e'(e)

2. .1. The tender prepared by the tenderer* as #e!! as a!! correspondence anddocuments re!ating to the tender e'changed by the tenderer and the

rocuring entity* sha!! be #ritten in 3ng!ish !anguage. $ny printed !iteraturefurnished by the tenderer may be #ritten in another !anguage provided theyare accompanied by an accurate 3ng!ish trans!ation of the re!evant passagesin #hich case* for purposes of interpretation of the tender* the 3ng!ishtrans!ation sha!! govern.

2. D* /0e'%, C*0-) , 'g %7e Te'(e)The tender prepared by the tenderer sha!! comprise the fo!!o#ing

components

/a& $ Tender orm and a rice "chedu!e comp!eted in accordance #ith paragraph 8* 19 and 11 be!o#.

/b& Documentary evidence estab!ished in accordance #ith C!ause 2.11that the tenderer is e!igib!e to tender and is )ua!ified to perform thecontract if its tender is accepted-

/c& Tender security furnished is in accordance #ith C!ause 2.12/d&Confidentia! business )uestionnaire

2.8 F*)0 * Te'(e)2.6.1 The tenderers sha!! comp!ete the orm of Tender and the appropriate rice

"chedu!e furnished in the tender documents* indicating the services to be performed.

2.9Te'(e) P) e,2.8.1 The tenderer sha!! indicate on the rice schedu!e the unit prices #here

app!icab!e and tota! tender prices of the services it proposes to provide under the contract.

2.8.2 rices indicated on the rice "chedu!e sha!! be the cost of the services)uoted inc!uding a!! customs duties and :$T and other ta'es payab!e

2.8.( rices )uoted 8 the tenderer sha!! remain fi'ed during the term of thecontract un!ess other#ise agreed by the parties. A tender submitted #ith an



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ad


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a& $ ban% guarantee.

b& Cash.

c& "uch insurance guarantee approved by the $uthority.

d& 7etter of credit

2.12.+$ny tender not secured in accordance #ith paragraph 2.12.1 and 2.12.( #i!! be re


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2.1(.2In e'ceptiona! circumstances* the rocuring entity may so!icit the Tenderer=sconsent to an e'tension of the period of va!idity. The re)uest and theresponses thereto sha!! be made in #riting. The tender security providedunder paragraph 2.12 sha!! a!so be suitab!y e'tended. $ tenderer may refusethe re)uest #ithout forfeiting its tender security. $ tenderer granting there)uest #i!! not be re)uired nor permitted to modify its tender.

2.1+ F*)0a% a'( S g' 'g * Te'(e)

2.1+.1The tenderer sha!! prepare t#o copies of the tender* c!ear!y / mar%ing eachFORI@IN$7 T3ND3R and FCO G O T3ND3R* as appropriate. In theevent of any discrepancy bet#een them* the origina! sha!! govern.

2.1+.2The origina! and a!! copies of the tender sha!! be typed or #ritten in inde!ib!ein% and sha!! be signed by the tenderer or a person or persons du!yauthoriAed to bind the tenderer to the contract. $!! pages of the tender*e'cept for unamended printed !iterature* sha!! be initia!ed by the person or

persons signing the tender.

2.1+.(The tender sha!! have no inter!ineations* erasures * or over#riting e'cept asnecessary to correct errors made by the tenderer* in #hich case suchcorrections sha!! be initia!ed by the person or persons signing the tender.

2.1, Sea 'g a'( Ma): 'g * Te'(e),

2.1,.1The tenderer sha!! sea! the origina! and each copy of the tender in separateenve!opes* du!y mar%ing the enve!opes as FORI@IN$7 and FCO G. Theenve!opes sha!! then be sea!ed in an outer enve!ope.The inner and outer enve!opes sha!!

/a& be addressed to the rocuring entity at the address given in the invitationto tender

/b& bear* tender number and name in the invitation to tender and the #ordsFDO NOT O 3N H3 OR3/day* date and time of c!osing&*

2.1,.(The inner enve!opes sha!! a!so indicate the name and address of the tenderer to enab!e the tender to be returned unopened in case it is dec!ared F!ate .

2.1,.+If the outer enve!ope is not sea!ed and mar%ed as re)uired by paragraph2.1,.2* the rocuring entity #i!! assume no responsibi!ity for the tender=smisp!acement or prematureopening.



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2.1 Dea( 'e *) S/ 0 ,, *' * Te'(e),

2.1 .1Tenders must be received by the rocuring entity at the address specified under paragraph 2.1,.2 no !ater than / day, date and time of closing &

2.1 .2The procuring entity may* at its discretion* e'tend this dead!ine for thesubmission of tenders by amending the tender documents in accordance #ith

paragraph * in #hich case a!! rights and ob!igations of the procuring entityand candidates previous!y sub


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2.29.(The rocuring entity may #aive any minor informa!ity or nonconformity or irregu!arity in a tender #hich does not constitute a materia! deviation*

provided such #aiver does not pre


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The rocuring entity re)uires that the services under the Invitation for Tenders sha!! be performed at the time specified in the "chedu!e of Re)uirements. Tenders offering to perform !onger than the procuring entity=sre)uired de!ivery time #i!! be treated as non0responsive and re


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a&P*,% =/a a% *'

2.2+.1In the absence of pre0)ua!ification* the rocuring entity #i!! determine to itssatisfaction #hether the tenderer that is se!ected as having submitted the!o#est eva!uated responsive tender is )ua!ified to perform the contractsatisfactori!y.

2.2+.2The determination #i!! ta%e into account the tenderer=s financia! andtechnica! capabi!ities. It #i!! be based upon an e'amination of thedocumentary evidence of the tenderers )ua!ifications submitted by thetenderer* pursuant to paragraph 2.1.2* as #e!! as such other information asthe rocuring entity deems necessary and appropriate.

2.2+.($n affirmative determination #i!! be a prere)uisite for a#ard of the contractto the tenderer. $ negative determination #i!! resu!t in re


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2.2,.1 rior to the e'piration of the period of tender va!idity* the rocuringentity #i!! notify the successfu! tenderer in #riting that its tender has

been accepted.

2.2,.2The notification of a#ard #i!! signify the formation of the Contract sub


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2.26.1The rocuring entity re)uires that tenderers observe the higheststandard of ethics during the procurement process and e'ecution ofcontracts. $ tenderer sha!! sign a dec!aration that he has not and #i!! not beinvo!ved in corrupt or fraudu!ent practices.

2.26.2The procuring entity #i!! re


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processing of the procurement and the tender eva!uation criteria that #i!!app!y to the tenderers

(. In preparing the appendi' the fo!!o#ing aspects shou!d be ta%en intoconsideration

a. The information that specifies and comp!ements provisions of sectionIII to be incorporated

b. $mendments of section II as necessitated by the circumstances of thespecific procurement to be a!so incorporated.

+. "ection II shou!d remain intact and on!y be amended through the appendi'.



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A--e'( ; %* ',%)/ % *', %* %e'(e)e),

The fo!!o#ing information for procurement of services sha!! comp!ement or amend the provisions of the instructions to tenderers. Bherever there is aconf!ict bet#een the provisions of the instructions to tenderers and the

provisions of the appendi'* the provisions of the appendi' herein sha!! prevai! over those of the instructions to tenderers

Instructions to tenderers articu!ars of appendi' toinstructions to tenderers

2.1 articu!ars of e!igib!e tendrers

2.19 articu!ars of other currenciesa!!o#ed.

2.11 articu!ars of e!igibi!ity and)ua!ifications documents ofevidence re)uired

2.12 articu!ars of tender security ifapp!icab!e.

2.2+ articu!ars of post J )ua!ification ifapp!icab!e

2.(9 articu!ars of performance securityif app!icab!e

Other=s as necessary Comp!ete as necessary



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SECTION III GENERAL CONDITIONS OF CONTRACT

TABLE OF CONTENTS Page

(.1 Definitions(.2 $pp!ication(.( "tandards

(.+ Use of contract documents and information(., atent Rights(. erformance security(.5 Inspections and tests(.6 ayment(.8 rices(.19 $ssignment(.11 Termination for defau!t(.12 Termination for inso!vency(.1( Termination for convenience(.1+ Reso!ution of disputes(.1, @overning !anguage(.1 orce ma


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SECTION III GENERAL CONDITIONS OF CONTRACT

(.1 De ' % *',

In this contract the fo!!o#ing terms sha!! be interpreted as indicated

a& FThe contract means the agreement entered into bet#een the rocuring

entity and the tenderer as recorded in the Contract orm signed by the parties* inc!uding a!! attachments and appendices thereto and a!!documents incorporated by reference therein.

b& FThe Contract rice means the price payab!e to the tenderer under theContract for the fu!! and proper performance of its contractua!ob!igations.

c& FThe services means services to be provided by the contractor inc!udingmateria!s and incidenta!s #hich the tenderer is re)uired to provide to the

rocuring entity under the Contract.

d& FThe rocuring entity means the organiAation sourcing for the servicesunder this Contract.

e& FThe contractor means the individua! or firm providing the services under this Contract.

f& F@CC means genera! conditions of contract contained in this section

g& F"CC means the specia! conditions of contract

h& FDay means ca!endar day

(.2 A-- a% *' These @enera! Conditions sha!! app!y to the e'tent that they are notsuperceded by provisions of other part of contract.

(.( S%a'(a)(,

(.(.1 The services provided under this Contract sha!! conform to the 5 standardsmentioned in the "chedu!e of re)uirements

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(., Pa%e'% R g7%>, The tenderer sha!! indemnify the rocuring entity against a!! third0partyc!aims of infringement of patent* trademar%* or industria! design tightsarising from use of the services under the contract or any part thereof .

(. Pe) *)0a' e Se /) %8 Bithin t#enty eight /26& days of receipt of the notification of Contracta#ard* the successfu! tenderer sha!! furnish to the rocuring entity the

performance security #here app!icab!e in the amount specified in "pecia!Conditions of Contract.

(. .2 The proceeds of the performance security sha!! be payab!e to the rocuringentity as compensation for any !oss resu!ting from the Tenderer=s fai!ure tocomp!ete its ob!igations under the Contract.

(. .( The performance security sha!! be denominated in the currency of theContract* or in a free!y convertib!e currency acceptab!e to the rocuringentity and sha!! be in the form of

a& Cash.

b& $ ban% guarantee.

c& "uch insurance guarantee approved by the $uthority.

d& 7etter of credit.

(. .+ The performance security #i!! be discharged by the procuring entity andreturned to the candidate not !ater than thirty /(9& days fo!!o#ing the date of comp!etion of the tenderer=s performance of ob!igations under the contract*inc!uding any #arranty ob!igations under the contract.

3. I',-e % *', a'( Te,%,

(.5.1 The rocuring entity or its representative sha!! have the right to inspectand>or to test the services to confirm their conformity to the Contractspecifications. The rocuring entity sha!! notify the tenderer in #riting* in atime!y manner* of the identity of any representatives retained for these

purposes.

(.5.2 The inspections and tests may be conducted on the premises of the tenderer or its subcontractor/s&. If conducted on the premises of the tenderer or itssubcontractor/s&* a!! reasonab!e faci!ities and assistance* inc!uding access to

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dra#ings and production data* sha!! be furnished to the inspectors at nocharge to the rocuring entity.

(.5.( "hou!d any inspected or tested services fai! to conform to the "pecifications*the rocuring entity may re


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c& if the tenderer* in the


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The contract sha!! be #ritten in the 3ng!ish !anguage. $!! correspondenceand other documents pertaining to the contract* #hich are e'changed by the

parties* sha!! be #ritten in the same !anguage.

3.16 F*) e Ma?e/)e

The contractor sha!! not be !iab!e for forfeiture of its performance security*

or termination for defau!t if and to the e'tent that its de!ay in performance or other fai!ure to perform its ob!igations under the Contract is the resu!t of anevent of orce ;a


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SECTION IV SPECIAL CONDITIONS OF CONTRACT

N*%e, *' S-e a C*'( % *', * C*'%)a %

The c!auses in this section are intended to assist the procuring entity in providing contract specific information in re!ation to corresponding c!ausesin the genera! conditions of contract.The provisions of section I: comp!ement the genera! conditions of contractinc!uded in section III* specifying contractua! re)uirements !in%ed to thespecia! circumstances of the procuring entity and the procurement of services re)uired. In preparing section I:* the fo!!o#ing aspects shou!d beta%en into consideration.

a& Information that comp!ement provisions of section III must be incorporated

b& $mendments and>or supp!ements to provision of section III* as necessitated

by the circumstances of the specific service re)uired must a!so beincorporated

Bhere there is a conf!ict bet#een the provisions of the specia! conditions of contract and the provisions of the genera! conditions of contract the

provisions of the specia! conditions of contract herein sha!! prevai! over the provisions of the genera! conditions of contract.



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SECTION IV SPECIAL CONDITIONS OF CONTRACT

+.1 "pecia! conditions of contract sha!! supp!ement the genera! conditions of contract* #herever there is a conf!ict bet#een the @CC and the "CC* the

provisions of the "CC herein sha!! prevai! over those in the @CC.

+.2 "pecia! conditions of contract #ith reference to the genera! conditions of contract.

@enera! conditions of contractreference

"pecia! conditions of contract

(. "pecify performance security if app!icab!e

(.6 "pecify method and conditionsof performance(.8 "pecify price ad


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SECTION V $ SC!EDULE OF RE"UIREMENTS

N*%e, *) -)e-a) 'g %7e , 7e(/ e * )e=/ )e0e'%,

The schedu!e of re)uirements for the services sha!! be inc!uded in the tender documents by the procuring entity and sha!! cover at the minimum a description of the goods and services to be supp!ied and the de!ivery schedu!e.The ob


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SECTION VI DESCRIPTION OF SERVICES

N*%e, *) -)e-a) 'g %e 7' a ,-e a% *',

$ set of precise and c!ear description of the services re)uired is a prere)uisite for tenderers to respond rea!istica!!y and competitive!y to re)uirements of the

procuring entity #ithout )ua!ifying their tenders* the specifications shou!d re)uirethat a!! goods and services to be incorporated be ne#* and of the most recentimprovements J in design and materia!s un!ess other#ise provided for in thecontract."amp!es of specifications from previous simi!ar procurement are usefu! in their respect.

Care must be ta%en in describing the services to ensure that they are not restrictive.In the description of services describing the services recogniAed nationa! or

internationa! standards shou!d be used as much as possib!e. Bhere other particu!ar standards are used* the description shou!d state the services that meet other authoritative standards and #hich ensure at !east a substantia!!y e)ua! )ua!ity thanother standards mentioned #i!! a!so be acceptab!e.

This part #i!! inc!ude any de!iverab!es under the service contract.

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SECTION VI $ DESCRIPTION OF SERVICES

The te't of Description of services to be inserted in this part by the procuringentity as app!icab!e



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SECTION VII STANDARD FORMS

N*%e, *' ,%a'(a)( *)0,

1. The tenderer sha!! comp!ete and submit #ith its tender the form of tender and price schedu!es pursuant to instructions to tenderers c!ause 8 and inaccordance #ith the re)uirements inc!uded in the specia! conditions of contract.

2. Bhen re)uested by the appendi' to the instructions to tenderers* the tenderer shou!d provide the tender security* either in the form inc!uded herein or inanother form acceptab!e to the procuring entity pursuant to instructions totenderers c!ause 12.(

(. The contract form* the price schedu!es and the schedu!e of re)uirements

sha!! be deemed to form part of the contract and shou!d be modifiesaccording!y at the time of contract a#ard to incorporate corrections or modifications agreed by the tenderer and the procuring entity in accordance#ith the instructions to tenderers or genera! conditions of contract.

+. The performance security and ban% guarantee for advance payment formsshou!d not be comp!eted by the tenderers at the time of tender preparation.On!y the successfu! tenderer #i!! be re)uired to provide performance>entityand ban% guarantee for advance payment forms in accordance #ith the formsindicated herein or in another form acceptab!e to the procuring entity and

pursuant to the J conditions of contract.

,. The principa!=s or manufacturer=s authorisation form shou!d be comp!eted bythe principa! or the manufacturer* as appropriate in accordance #ith thetender documents.

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SECTION VI STANDARD FORMS

1. orm of tender2. rice schedu!es(. Contract form+. Confidentia! Kuestionnaire form,. Tender security form

. erformance security form5. Han% guarantee for advance payment6. Dec!aration form

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FORM OF TENDER

DateLLLLLLLLLLLLLLLLLLLLLLLLLLLL Tender No.LLLLLLLLLLLLLLLLLLLLLLL

To44444444..

4444444444..

MName and address of procuring entity

@ent!emen and>or 7adies

1. aving e'amined the tender documents inc!uding $ddenda Nos.. [insert numbers,the of #hich is hereby du!y ac%no#!edged* #ed* the undersigned* offer to provide.[description of services]in conformity #ith the said tender documents for the sum of . [total tender amount in words

and figures]or such other sums as may be ascertained in accordance #ith the "chedu!e of rices attachedhere#ith and made part of this Tender.

2. Be underta%e* if our Tender is accepted* to provide the services in accordance #ith theservices schedu!e specified in the "chedu!e of Re)uirements.

(. If our Tender is accepted* #e #i!! obtain the tender guarantee in a sum e)uiva!ent to LLLLL percent of the Contract rice for the due performance of the Contract* in the form prescribed by / rocuring entity&.

+. Be agree to abide by this Tender for a period of [number] days from the date fi'ed for tender opening of the Instructions to tenderers* and it sha!! remain binding upon us and may beaccepted at any time before the e'piration of that period.

,. Unti! a forma! Contract is prepared and e'ecuted* this Tender* together #ith your #rittenacceptance thereof and your notification of a#ard* sha!! constitute a binding Contract

bet#een us.

Dated this LLLLLLLLLLLLLLLLL day ofLLLLLLLLLLLLLLLLL 29[signature] [In the capacity of]Du!y authoriAed to sign tender for and on beha!f ofLLLLLLLLLLL

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PRICE SC!EDULE OF SERVICES

Na0e * Te'(e)e) &&&&&&&&&Te'(e) N/0 e)&&&&&&&&. Page &&&&* &&&&&&.

1 2 3 4 5 6

I%e0 De, ) -% *' "/a'% %8 =/a %8

D/)a% *' U' %P) e

T*%a P) e

3PB per item

/co!s. +',&

U' % P) e* *%7e)

' (e'%a,e)< e,-a8a e

"ignature of tenderer LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL Note: In case of discrepancy bet#een unit price and tota!* the unit price sha!! prevai!.

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CONTRACT FORM

T I" $@R33;3NT made the LLLday of LLLLL29LLLLbet#een4444Mname of procuremententity of 444444.Mcountry of rocurement entity /hereinafter ca!!ed Fthe rocuringentity & of the one part and 44444444Mname of tenderer of 444.Mcity and country of tenderer /hereinafter ca!!ed Fthe tenderer & of the other part.

B 3R3$" the procuring entity invited tenders for certain materia!s and spares.:iA44444444..Mbrief description of materia!s and spares and has accepted a tender bythe tenderer for the supp!y of those materia!s and spares in the spares in the sum of 444444444444444Mcontract price in #ords and figures

NOB T I" $@R33;3NT BITN3""3T $" O77OB"

1. In this $greement #ords and e'pressions sha!! have the same meanings as are respective!yassigned to them in the Conditions of Contract referred to.

2. The fo!!o#ing documents sha!! be deemed to form and be read and construed as part

of this $greement* viA.

/a& the Tender orm and the rice "chedu!e submitted by the tenderer-/b& the "chedu!e of Re)uirements-/c& the Technica! "pecifications-/d& the @enera! Conditions of Contract-/e& the "pecia! Conditions of Contract- and/f& the rocuring entity=s Notification of $#ard.

(. In consideration of the payments to be made by the rocuring entity to the tenderer ashereinafter mentioned* the tenderer hereby covenants #ith the rocuring entity to provide the

materia!s and spares and to remedy defects therein in conformity in a!! respects #ith the provisions of the Contract

+. The rocuring entity hereby covenants to pay the tenderer in consideration of the provisionof the materia!s and spares and the remedying of defects therein* the Contract rice or suchother sum as may become payab!e under the provisions of the contract at the times and in themanner prescribed by the contract.

IN BITN3"" #hereof the parties hereto have caused this $greement to be e'ecuted inaccordance #ith their respective !a#s the day and year first above #ritten.

"igned* sea!ed* de!ivered byLLLLLLLLLLLthe LLLLLLLLL/for the rocuring entity&

"igned* sea!ed* de!ivered byLLLLLLLLLLLthe LLLLLLLLLL/for the tenderer&

in the presence ofLLLLLLLLLLLLLLL.



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CONFIDENTIAL BUSINESS "UESTIONNAIRE

Gou are re)uested to give the particu!ars indicated in art 1 and either art 2 /a&* 2/b& or 2/c&#hichever app!ied to your type of business.

Gou are advised that it is a serious offence to give fa!se information on this form.

art 1 @enera!

Husiness Name.......................................................................................................................7ocation of Husiness remises .............................................................................................

!ot No*.........................................................."treet>Road.....................................................osta! address ........................Te! No. ................................... a' 3mai!...............................

Nature of Husiness ................................................................................................................Registration Certificate No....................................................................................................;a'imum va!ue of business #hich you can hand!e at any one time J shs.........................

Name of your ban%ers............................................................................................................Hranch....................................................................................................................................

art 2 /a& J "o!e roprietor Gour name in fu!!444444444.$ge4444444444444444.

Nationa!ity44444444444Country of Origin44444444444..CitiAenship detai!s44444444444444444444..

art 2 /b& J artnership@iven detai!s of partners as fo!!o#s

Name Nationa!ity CitiAenship detai!s "hares1. 44444444444444444444444444444444442. 4444444444444444444444444444444444(. 4444444444444444444444444444444444+. 4444444444444444444444444444444444

art 2 /c& J Registered Companyrivate or ub!ic

"tate the nomina! and issued capita! of company Nomina! shs.Issued shs.@iven detai!s of a!! directors as fo!!o#s

Name Nationa!ity CitiAenship detai!s "hares1. 44444444444444444444444444444444442. 4444444444444444444444444444444444(. 4444444444444444444444444444444444+. 4444444444444444444444444444444444

Date444444444444444."ignature of Candidate444444444..



39/43

TENDER SECURIT FORM

Bhereas 444444444444444..Mname of the tenderer

/hereinafter ca!!ed Fthe tenderer &has submitted its tender dated444444..Mdate of submission of tender for the provision of 444444444444444444..

Mname and>or description of the services

/hereinafter ca!!ed Fthe Tenderer &44444444444444444444..

NOB $77 3O 73 by these presents that B3444444444444444

Of44444444444444444having registered office at

Mname of procuring entity /hereinafter ca!!ed Fthe Han% &are bound unto444444

Mname of procuring entity /hereinafter ca!!ed Fthe procuring entity & in the sum of 444..

for #hich payment #e!! and tru!y to be made to the said rocuring entity* the Han% binds itse!f*its successors* and assigns by these presents. "ea!ed #ith the Common "ea! of the said Han% thisLLLLLLLLLLL day of 29LLLLLLLLL.

T 3 CONDITION" of this ob!igation are1. If the tenderer #ithdra#s its Tender during the period of tender va!idity specified by thetenderer on the Tender orm- or2. If the tenderer* having been notified of the acceptance of its Tender by the rocuring entityduring the period of tender va!idity

/a& fai!s or refuses to e'ecute the Contract orm* if re)uired- or/b& fai!s or refuses to furnish the performance security* in accordance #ith the instructionsto tenderers-

#e underta%e to pay to the rocuring entity up to the above amount upon receipt of its first#ritten demand* #ithout the rocuring entity having to substantiate its demand* provided that inits demand the rocuring entity #i!! note that the arnouut c!aimed by it is due to it* o#ing to theoccurrence of one or both of the t#o conditions* specifying the occurred condition or conditions.This guarantee #i!! remain in force up to and inc!uding thirty /(9& days after the period of tender va!idity* and any demand in respect thereof shou!d reach the Han% not !ater than the above date.

LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL Msignature of the ban%

( mend accordingly if provided by Insurance !ompany)



40/43

PERFORMANCE SECURIT FORM

To 44444444444444444444444444444444444..

Mname of the rocuring entity

B 3R3$"444444444444.Mname of tenderer

/hereinafter ca!!ed Fthe tenderer & has underta%en* in pursuance of Contract No.LLLLLLLLLLLMreference number of the contract dated LLLLLLLLLLLLLLL29LLLLLLto

supp!y44444444444444444444444444444444..

MDescription services / ereinafter ca!!ed Fthe contract &

$ND B 3R3$" it bas been stipu!ated by you in the said Contract that the tenderer sha!! furnishyou #ith a ban% guarantee by a reputab!e ban% for the sum specified therein as security for comp!iance #ith the Tenderer=s performance ob!igations in accordance #ith the Contract.

$ND B 3R3$" #e have agreed to give the tenderer a guarantee

T 3R3 OR3 B3 hereby affirm that #e are @uarantors and responsib!e to you* on beha!f of thetenderer* up to a tota! of 44444444444444444444.[amount of the guarantee in words and figures],

and #e underta%e to pay you* upon your first #ritten demand dec!aring the tenderer to be indefau!t under the Contract and #ithout cavi! or argument* any sum or sums #ithin the !imits of 444444444..[amount of guarantee] as aforesaid* #ithout your needing to prove or to sho# grounds or reasons for your demand or the sum specified therein.

This guarantee is va!id unti! the LLLLL day of 29 LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL "ignature and sea! of the @uarantors

LLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLLL [name of ban" or financial institution]

#################################################################### [address]

###################################################################### [date]

( mend accordingly if provided by Insurance !ompany)

Issued by the Public Procurement Oversight Authority in January, 2007 +9


41/43


42/43

LETTER OF NOTIFICATION OF A ARD

$ddress of rocuring 3ntity LLLLLLLLLLLLLLLLLLLLL LLLLLLLLLLLLLLLLLLLLL

To

R3 Tender No.

Tender Name

This is to notify that the contract>s stated be!o# under the above mentioned tender have beena#arded to you.

1. !ease ac%no#!edge receipt of this !etter of notification signifying your acceptance.

2. The contract>contracts sha!! be signed by the parties #ithin (9 days of the date of this!etter but not ear!ier than 1+ days from the date of the !etter.

(. Gou may contact the officer/s& #hose particu!ars appear be!o# on the sub


43/43

FORM RB 1

REPUBLIC OF EN A

PUBLIC PROCUREMENT ADMINISTRATIVE REVIE BOARD

$ 7IC$TION NO44444.O 444.4.2944...

H3TB33N

44444444444444444.$ 7IC$NT

$ND

4444444444444R3" OND3NT ( rocuring ntity &

Re)uest for revie# of the decision of the44444 / Name of the rocuring ntity) of 44444

dated the4day of 4444.29444.in the matter of Tender No444..4of 4444..294

RE"UEST FOR REVIE

I>Be44444444444*the above named $pp!icant/s&* of address hysica!

address44444. a' No44Te!. No44..3mai! 44444* hereby re)uest the ub!ic rocurement

$dministrative Revie# Hoard to revie# the #ho!e>part of the above mentioned decision on the fo!!o#ing

grounds * name!y 0

1.

2.

etc.

Hy this memorandum* the $pp!icant re)uests the Hoard for an order>orders that 01.

2.

etc

"I@N3D 444444./$pp!icant&

Dated on44444.day of 44444>4294

FOR OFFICIAL USE ONL

7odged #ith the "ecretary ub!ic rocurement $dministrative Revie# Hoard on 4444 day of

444....294.444

SIGNEDB*a)( Se )e%a)8

Procurement of Services

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