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Procurement List Information

Management System

PLIMS

Submission Guide

DRAFT

Version 3.0

December 31, 2007

Updated on behalf of

The National Industries for the Blind (NIB)

12/31/2007 Draft i

Change Control Summary

Date Version Description of Change Changed By

1/29/2007 1.0 Drafted initial version of document, in

conjunction with review of v.1.2 beta xml

schemas. Includes issues and questions.

This version HAS NOT been reviewed by

Committee Staff, CITI, or JOBS Team.

Dorothy Firsching

2/16/2007 2.0 Updated introduction and section on

Impact Analysis Request to address v.1.3

beta xml schemas. See e-mails containing

issues.

Dorothy Firsching

2/19/2007 2.0 Updated sections on Capability

Certification Request and Add Service

Package. Note that the information on the

proposed product or service is slightly

inconsistent with that for the Impact

Analysis Request (see Quantity). In Add

Service, need to add service unit to price,

and overhead to price breakdown. See e-

mails concerning issues.

Dorothy Firsching

3/15/2007 2.0 Updated introduction and section on

Impact Analysis Request, Capability

Certification Request, and Add Services, to

reflect the v.1.4 beta xml schemas. See e-

mails and file Questions for Sheryl.doc

containing issues.

Dorothy Firsching

3/16/2007 2.0 Updated section on Add Products to reflect

the v.1.4 beta xml schemas. See e-mails

and file Questions for Sheryl.doc

containing issues.

Dorothy Firsching

11/27/2007 3.0 Updated through Add Service Package,

based upon the v.1.6 schemas (which

correspond to the PLIMS Beta 2.1). Saved

version to send to Sheryl Kennerly.

Dorothy Firsching

12/31/2007 3.0 Updated remainder of document, based

upon the v.1.6 schemas and meeting with

Sheryl Kennerly and Edward Yang.

Dorothy Firsching

12/31/2007 Draft i

Table of Contents

1 Introduction .............................................................................................. 1-1 1.1 Requirements for All Transactions .............................................................. 1-1

1.2 Transaction Cross-Reference ....................................................................... 1-2

2 PL Pipeline Transactions .......................................................................... 2-1 2.1 Request Impact Analysis ............................................................................. 2-1

2.2 Request Capability Certification (PFI or Preaward Survey) ......................... 2-6

2.3 Add Service Package .................................................................................. 2-4

2.4 Add Product Package ................................................................................ 2-19

3 Transactions Involving a Nonprofit Agency (NPA) ................................. 3-1 3.1 Request NPA Qualification Review (401/402) ............................................ 3-1

3.2 Update NPA Information ............................................................................ 3-4

3.3 Add NPA to Product on PL ......................................................................... 3-6

3.4 Transfer Service on the PL to a new NPA ................................................. 3-10

3.5 Transfer Product on the PL to a new NPA ................................................. 3-14

3.6 Request Approval of New Phase-In ........................................................... 3-18

3.7 Remove NPA Authorization to Produce a Product or Service .................... 3-20

4 Changes Involving the Contracting Activity (CA) ................................... 4-1 4.1 Update Contracting Officer / Contract Specialist Information ...................... 4-1

4.2 Add a CA to Products on the PL ................................................................. 4-3

4.3 Change the CA or RA for a Product on the PL ............................................ 4-4

4.4 Change CA for a Service on the PL ............................................................. 4-7

4.5 Remove a CA for a Product or Service on the PL ........................................ 4-8

5 Change Transactions Involving Products on the PL ............................... 5-1 5.1 Request a Product Line Extension (Request Addition of new NSNs to a

Product on the PL) ...................................................................................... 5-1

5.2 Change Temporary to Permanent NSNs (or Make Other NSN Changes) .... 5-2

5.3 Submit a Price Change for a Product ........................................................... 5-3

5.4 Update Information on a Product................................................................. 5-5

5.5 Remove a Product from the PL ................................................................... 5-6

5.6 Remove a Product from a Project (and leave the product on the PL)............ 5-8

6 Changes Involving Services on the PL ..................................................... 6-1 6.1 Change the Location of a Service on the PL ................................................ 6-1

6.2 Add a New Service Type to a Service on the PL ......................................... 6-2

6.3 Change the Service Type of a Service on the PL ......................................... 6-4

6.4 Submit a Price Change for a Service ........................................................... 6-5

6.5 Remove a Service from the PL .................................................................... 6-9

6.6 Remove a Service Type from a Project (and leave the service on the PL) .. 6-10

7 Purchase Exceptions ................................................................................. 7-1 7.1 Request Purchase Exception for a Product on the PL ................................... 7-1

7.2 Request Purchase Exception for a Service on the PL ................................... 7-2

8 Changes to CNA Information ................................................................... 8-1 8.1 Submit Changes to Users Signing Transactions ........................................... 8-1

8.2 Other Changes to CNA Information ............................................................ 8-2

12/31/2007 Draft ii

9 Oversight and Reporting .......................................................................... 9-1 9.1 Submit Annual Reports and Data ................................................................ 9-1

9.2 Submit Reports of Compliance Visits .......................................................... 9-8

9.3 Submit Reports of NPAs with Ratios Out of Compliance ............................ 9-9

9.4 Submit Phase-in Reports ........................................................................... 9-10

9.5 Submit Project Performance Data .............................................................. 9-12

10 Data Returned to CNA Systems ............................................................. 10-1 10.1 Status of Transactions Submitted .............................................................. 10-1

10.2 NPA Status ............................................................................................... 10-2

10.3 NSN Status ............................................................................................... 10-3

10.4 Project Status ............................................................................................ 10-3

Appendix A. PLIMS Transaction Cross-Reference ................................................ A-1

Appendix B. PLIMS Data Validation ...................................................................... B-1

PLIMS Submission Guide Introduction

12/31/2007 Draft 1-1

1 Introduction This PLIMS Submission Guide is an interim document which provides information regarding

CNA transactions with the Committee Staff’s new PLIMS system.

In the future, user guides and training will be available on the CNA systems used to interact

with the PLIMS. Developers will be able to reference systems documentation.

This is the third draft of this document, version 3.0, which was updated to correspond to the

schemas delivered as Beta 2.1, and at this point in time, it has NOT been reviewed by

Committee Staff, the PLIMS developers (CITI), or the JOBS Team. As such, it can be used to

start a dialog but cannot be relied upon as what is described here may change.

1.1 Requirements for All Transactions

All transactions submitted to the Committee Staff will contain basic identifying information,

including the following information:

All Transactions Data Required/

Optional

Comments and format

Identification of the Central

Nonprofit Agency (CNA ID)

Required NIB or NISH

Identification of the CNA

User submitting the

transaction

Required CNA User ID. The CNA user whose digital

signature is included with the transaction.

The user’s user status must be “active”.

(50 chars)

CNA Point of Contact for

the transaction

Required The name of the Point of Contact for the

transaction. (Note: this need not be the same

individual who is submitting the

transaction.) (50 chars)

Phone number Required The phone number of the CNA point of

contact (25 chars)

E-mail address Required The e-mail address of the point of contact.

Must be a valid e-mail address. (50 chars)

Fax number Required The fax number of the CNA point of contact

(25 chars)

Address Required The address of the CNA point of contact:

Street 1, Street 2, City, State, and Zip Code.

(50 chars, 50 chars, 50 chars, 2 char state

abbreviation, and 10 digit zip code; these

lengths are standard for addresses within

PLIMS.)

Is this transaction a Required “Y” indicates that this transaction is a


12/31/2007 Draft 1-2

All Transactions Data Required/

Optional

Comments and format

Resubmission (Y or N)? resubmission.

Original transaction ID Required if

resubmission

If the transaction is a resubmission, the

CNA systems must provide the transaction

number of the original transaction.

Date Submitted1 Required Filled in by the CNA system with the date

and time submitted to the Committee Staff.

Executive Summary Required An executive summary explaining any

information about the transaction that

should be brought to the attention of the

Committee Staff (up to 1000 characters)

Transaction Data Required The data contents of the transaction.

List of Attachments Required if the

transaction has

attachments2

A list of the attachments to the transaction,

containing the type (10 chars), file name (50

chars), and an optional description (1000

chars) of each document attached.

Attachments Required if the

transaction

requires

attachments

The actual attachments (contents).

Identification of the CNA

User signing the transaction

Required Name (50 chars), Title (50 chars), and

Signature Date (valid date). This

information should agree with the actual

electronic signature on the entire

transaction.

CNA signature Required Signed using CNA system. Management of

who signs is up to the CNA, but the user

must be registered in PLIMS by a delegated

administrator of the CNA. The user status

must be active.

Note that this document identifies portions of transactions with “Part 1”, “Part 2”, etc. This is

not part of the transaction and is included purely for ease of reference in any discussion.

Comments with regard to what should or should not be included, and issues identified are

purely the opinion of the initial author, and will be removed in later versions.

1.2 Transaction Cross-Reference

1Also referred to as “Creation Time”.

2 Shown as optional (“minoccurs=0”) in the schema, but required by Committee Staff. Should be treated as

mandatory by the CNA submission systems.


12/31/2007 Draft 1-3

The table below describes the logical / business transactions with the CNA systems, groups

them by category, maps them to PLIMS transactions, and identifies the section of this

document in which they are covered. Appendix A provides this information in order by PLIMS

transaction name.

Category /

Business Transaction Description

PLIMS

Transaction Name

See

Section

Procurement List Additions

Request Impact Analysis (previously referred to as a

“Request for Impact Determination” or “RID”)

Impact Analysis

Request

2.1

Request that Committee Staff obtain Certification of

NPA Capability from the Contracting Officer, including

Plant Facility Inspections (PFI).

Capability

Certification Request

2.2

Submit an Addition Package for Services (complete

package)

Add Service

Package

2.4

Submit an Addition Package for Products (complete

package)

Add Product

Package

2.3

Transactions Involving a Nonprofit Agency (NPA)

Request NPA Qualification Review, for a NPA not yet

approved to participate in the AbilityOne (formerly

JWOD) Program

New NPA Request 3.1

Update NPA Information (includes name, points of

contact, addresses, phone numbers, legal documents)

NPA Update

Request

3.2

Add an NPA to an existing product on the Procurement

List (PL) (authorize an additional producer of a product)

Add Product NPA

Request

3.3

Transfer a service on the PL to a new NPA Change Service

NPA

3.4

Transfer products on the PL to a new NPA Change Product

NPA

3.5

Request approval of a new Phase-In Phase-Ins 3.6

Remove authorization for a NPA to produce a product or

service

Delete NPA Request 3.7

Changes Involving a Contracting Activity (CA)

Update Contracting Officer and Contracting Specialist

information

CA Update Request 4.1

Add a new CA for products already on the PL Add Product CA

Request

4.2

Change the CA or RA for products already on the PL Change Product CA 4.3

Change the CA or RA? for a service on the PL Change Service CA 4.4

Remove a CA for a product or service on the PL Delete CA 4.5

Changes Involving Products on the PL

Request a Product Line Extension or Concurrent Buy

(request the addition of new NSNs to a product already

on the PL)

Add Product

Request

5.1


12/31/2007 Draft 1-4

Category /


PLIMS

Transaction Name

See

Section

Change temporary NSNs to permanent NSNs or make

other NSN changes

Change NSN

Number Request

5.2

Submit a price change for a product Price Change

Request

5.3

Request a product update Update Product

Request

5.4

Remove a product from the PL Delete Product from

PL Request

5.5

Remove a product from a project (and leave it on the

PL; it could be produced by another NPA)

Delete Product from

Project Request

5.6

Changes Involving Services on the PL

Change the location of a service already on the PL Change Service

Location Request

6.1

Add a new service type and/or a new service location to

a service on the PL

Add Service Type

Request

6.2

Change the service type for a service on the PL Change Service

Type Request

6.3

Submit a price change for a service Price Change

Request

6.4

Remove a service from the PL Delete Service from

PL Request

6.5

Remove a service type from a project Delete Service Type

from Project Request

6.6

Purchase Exceptions

Request a purchase exception for a product on the PL Product Purchase

Exception

7.1

Request a purchase exception for a service on the PL Service Purchase

Exception

7.2

Changes Involving CNA Information

Submit Changes to Users Signing Transactions User Management 8.1

Oversight and Reporting

Submit annual reports and data NPA Report Data 9.1

Submit reports of compliance visits Compliance Visit

Report

9.2

Submit semi-annual reports of NPAs with ratios out of

compliance

Low NPA Ratio 9.3

Submit phase-in actual hours and people counts Phase In Reports

(TBD)

9.4

Submit project performance reports Project Performance 9.5

Data Returned to CNA Systems

Status of Transactions Submitted (Transaction ID, PL Transaction Status 10.1


12/31/2007 Draft 1-5

Category /


PLIMS

Transaction Name

See

Section

Number, Transaction Status, Comments)

NPA Status (NPA ID, NPA Status, Effective Date,

Comments)

NPA Status 10.2

NSN Status (NSN, NSN Status, Effective Date,

Comments)

NSN Status 10.3

Project Status (PL Number, Project Number, Project

Status, Effective Date, Comments)

Project Status 10.4

PLIMS Submission Guide Request Impact Analysis

12/31/2007 Draft 2-1

2 PL Pipeline Transactions

Transactions described in this section include:

Request Impact Analysis

Request CA Certification of NPA Capability

Submit Add Package for Services

Submit Add Package for Products

2.1 Request Impact Analysis

2.1.1 Purpose

Requests for Impact Analysis are required to be sent to PLIMS on ALL potential additions rather

than just those anticipated to require an impact analysis. If the Government is not currently

buying the product or service, there is a box to check to indicate that.

Upon receipt of a Request for Impact Analysis, the Committee Staff may send a Welcome letter

to the Contracting Activity, so please make sure that the Contracting Activity and Contracting

Officer are identified correctly, including the e-mail address and phone number.

2.1.2 Identification

Enter the date that the request for impact analysis is submitted to the Committee Staff, and the

name of the primary CNA point of contact who is responsible for the project or projects resulting

from the addition.

The Request for Impact Analysis will now be identified by a RID number (not the same as the

PL Number or the old JPID Number). The RID number will be a unique integer, and will be

provided to the CNA system in a status message from PLIMS. The PL Number is not assigned

until just before submission of the addition package, and so is not typically available at the time

of submission of a Request for Impact Analysis. The RID number is also required with the

addition.

If a correction to a RID transaction is submitted, the transaction identifying information

described in Section 1 will identify it as a retransmission and contain the previous transaction ID.

However, if time has passed and the RID information must be updated, a NEW RID number will

be obtained after submitting the RID. The applicable current RIDs must be referenced in the

addition transaction. There may be more than one RID referenced.

2.1.3 Data Submitted

The data submitted includes:

Request for Impact Analysis


12/31/2007 Draft 2-2

Data Required/

Optional

Comments and format

Part 1. Identification

PL Number Required if

available

The PL Number (8 digits) is obtained prior

to submission of an addition. If a PL

Number has been issued for this addition,

provide it.

Part 2. Information on Proposed Product or Service

“Project Type” (Product or

Service)

Required “Product” or “Service”

Project Name Required Name of Project (100 chars)

Primary Product Category4 Required if

Product

This is the same as the Product Family in

the product categorization described in the

Add Product Package transaction. It is the

general category of products being added,

the first level lower than Line of Business

(LOB). (100 chars)

Primary Service Type5 Required if

Service

Primary Service Type (100 chars)

Use standard type from Committee-

provided list – attached.

Description of Product or

Service

Required Describe products produced or services

provided. (1000 chars)

Service Location Name Required if

Service

Provide the name for each service location.

(100 chars)

Service Locations –Address Required if

Service

Provide the address for each service

location. This will include street 1, street 2,

city, state, and zip code.

Service Location Notes Optional Provide any comments not included in the

address. (1000 chars)

Service Type Short

Description (under Service

Location)

Required if

Service

Provide the Service Type Short Description.

This is a standard service type subcategory.

See list provided by Committee.

Service Location Service

Type Long Description

(under Service Location)

Optional, for

Service projects

only

Describe the specific service and primary

work functions being performed by people

who are blind or severely disabled (not the

whole statement of work).(1000 chars).

Part 3. NSN Detail Sheet (For Products Projects only. Provide information on as many

NSNs as needed)

NSN Required Provide as much information on each NSN

as is available. Where possible, use

4 In future, this could be replaced with product categorization to make it consistent with the Add Product Package

transaction. The hierarchies should be consistent. Staff – will it be replaced? If not, delete this footnote. Provided

definitions of product categorizations etc in December meetings. EC 5 Primary Service Type corresponds to Service Group but additional explanation is required for the CNAs to be able

to enter it consistently. Staff – did we provide this explanation?


12/31/2007 Draft 2-3

Request for Impact Analysis Data Required/

Optional

Comments and format

permanent NSNs. (20 chars)

Product Name Required Describe in a brief, all-inclusive manner.

For example: Vista Gel Ink Pen or Floor

pad – medium duty. (50 chars)

Product Description Required Describe the product in more detail, up to

1000 chars.

Estimated Annual Quantity Optional Provide the estimated annual quantity of the

NSN. (positive integer)

Estimated Annual Value Optional Provide the estimated annual value, in

dollars. (To 2 decimal digits)

Part 4. Information on the Government Agency Currently Buying the Product or

Service

Requiring Agency Code Required Provide the 10 character code as used in

FPDS-NG.

Requiring Official Required Provide the name, phone, e-mail, fax, and

address of the Requiring Official.

Percent of Requirement

(“Requirement Type”)

Required Provide the percentage of the requirement

that is for this Federal Agency. (text

description, up to 50 chars)

Note (Description of

Requirement)

Required if

different by

NSN

Provide an explanation if the percentage of

the requirement is different by NSN. (1000

chars)

Current Contract / Other

Instrument Period of

Performance (From Date to

Date)

Required if

under a contract

currently

Enter the start date and end date of the

current procurement. Include all option

years.

Is this product or service

being provided under the

8(A) program? (Y or N)

Required6 Indicate whether or not (Y/N) the product or

service is currently being provided under

the SBA 8(a) program.

Contract Value Required Provide the current contract value, in

dollars. (To 2 decimal digits).

Contract Value Period Required Provide the time period the contract value

represents. Enter “Month” or “Year”.

Part 5. Information about the Contracting Activity

Contracting Activity (CA)

Code

Required Provide the CA code, as used in FPDS-NG.

(10 chars)

Information on the Contracting Officer

Contracting Officer (CO)

Name

Required Provide the name of the contracting officer.

(50 chars)

6 Optional in schema.


12/31/2007 Draft 2-4


Optional

Comments and format

Contracting Officer Phone Required Provide the phone number of the

contracting officer. (25 chars)

Contracting Officer’s E-mail

Address

Required Provide the e-mail address of the


CO’s Fax Number Required Provide the fax number of the contracting

officer. (25 chars)

CO’s Address Required Provide the address of the contracting

officer. (Two lines of street address, city,

state, and zip code)

Information on the Contracting Specialist

Contracting Specialist’s

Name

Optional Provide the name of the contracting

specialist, if any.


Phone

Optional Provide the phone number of the

contracting specialist, if any.

Contracting Specialist’s E-

mail Address

Optional Provide the e-mail address of the


Contracting Specialist’s Fax

Number

Optional Provide the fax number of the contracting

specialist, if any.

CO Question

Is the CO Aware that this

Project is being evaluated

for the AbilityOne Program?

Required7 if

applicable

Y or N.

Part 6. What Commercial Source is Currently Providing the Product or Service?

Has the government ever

bought the product or

service proposed for addition

to the Procurement List? (Y

or N)

Required Y or N.

How is the Government

currently buying the product

or service? (“Current Buying

Approach” in schema):

Contract/BPA (Y or N)

Purchase Order(s) (Y or N)

MAS Contract(s) (Y or N)

Prime Vendor(s) (Y or N)

GPC Vendor(s) (Y or N)

BOA (Y or N)

Not Currently Buying (Y or

Required8 if

applicable

Answer Y or N for each of the choices that

apply. Since the Impact Analysis Request

will be submitted on all additions, indicate

“Not currently buying” if that is the case.


8 Answering the questions is optional in the schema, but the Committee Staff wants to know.


12/31/2007 Draft 2-5


Optional

Comments and format

N)

Is the NPA the current

contractor (Y or N)?

Required Y or N.

Is the current contract

attached (Y or N)?

Required9 if

applicable

Y or N.

Is this a new requirement for

this activity (Y or N)?

(“Never Bought” in schema)

Required10

if

applicable

Y or N.

Was this requirement

previously provided by

Federal Government

Employees (Y or N)?

Required11

if

applicable

Y or N.

Explain the authority that

will be used by the

Contracting Officer to

convert from Government to

contractor performance.

Optional Answer this question if the requirement was

previously provided by Federal Government

employees. (1000 chars)

Information on Current Contractor(s) or Most Recent Contractor(s)

Provide the following information on the current contractor or each of the current

contractors if more than one; and if there is no current contractor, provide the same

information on the most recent contractor or contractors.

Is the contractor an SBA

8(a)? (Y or N)

Required Y or N.

What type of SBA Program

has this requirement been

procured using?

Required, enter

NA if not

applicable.

Enter a two character code, including NA if

not applicable. Options are 8A, SB (small

business), HB (HubZone), NA (not

applicable), WO (woman-owned), or VB

(veteran owned)

Graduation Date Required if 8(a)

contractor.

Enter the date the business will graduate

from the 8(a) program.

Company Name Required Provide the name of the current or most

recent contractor. (100 chars)

Company Address Required Provide the address of the current or most

recent contractor. Two lines for the street

address, city, state, and zip code

DUNS Number of Company Required Enter the DUNS number for the contractor,

as registered in the Central Contractor

Registry (CCR).





12/31/2007 Draft 2-6


Optional

Comments and format

Contract Number for Work

Done By Company

Required Provide the contract number for the work

addressed by this impact analysis request,

that is currently being done by this

contractor, if available. (50 chars).

Point of Contact Name Required Provide the name of the chief executive of

the current or most recent contractor.

Point of Contact Phone Required Provide the phone number of the chief

executive of the current or most recent

contractor.

Point of Contact E-mail

Address

Required Provide the e-mail address of the chief

executive of the current or most recent

contractor

2.1.4 Attachments

Attach the contract of the current contractor that this impact analysis request is addressing, if

available.

2.1.5 Committee Staff Processing

The PLIMS system will return a RID number in a status transaction. Upon the Committee staff’s

preliminary impact recommendation, this information, including the RID number, will be

provided back to the CNA as part of a status transaction.

2.2 Request Capability Certification (PFI or Preaward Survey)

2.2.1 Purpose

The capability certification by the CA documents that the CA finds the NPA to be capable of

producing the product or performing the service in a way that meets or exceeds Government

requirements. This certification is required for addition of a product or service to the PL.

If the CA requires a Plant Facility Inspection (PFI) or Preaward Survey, the CNA may request

the CA certification earlier than the submission of the addition package by using the Request

Capability Certification transaction.

If the CA waives the opportunity to do a PFI or Preaward Survey, the CNA should note that in

their addition package submission. This information is verified by Committee staff.

2.2.2 Preparation (Preconditions)

If the CA wants to do a PFI or preaward survey, the CNA should submit a Request for Capability

Certification transaction. To submit this request, a PL Number should be obtained to identify the

PLIMS Submission Guide Request Capability Certification

12/31/2007 Draft 2-2

Request for Capability Certification transaction. The same PL Number should be used to identify

the addition package.



Request for Capability Certification Data Required/

Optional

Comments and format

Part 1. Identification

PL Number Required The PL Number must be obtained prior to

submission of a Request for Capability

Certification transaction.

NPA ID Required Provide the ID of the NPA whose capability

is being determined, as assigned by the

CNA. Use the same ID used by the CNA.

(20 chars).

NPA Point of Contact Required Provide the name, phone, fax, and e-mail

address for the NPA point of contact for this

project.

PFI? (Y or N) Required “N” means the CA has indicated that they

will waive a plant facility inspection (PFI).

Preaward Survey (Y or N)? Required “N” means the CA has indicated that they

will waive a Preaward Survey.

Date of PFI Survey Optional Provide the date the PFI, if any, was done or

is scheduled to be done. Could be in the past

or in the future.

Date of Pre-award Survey Optional Provide the date the pre-award survey was

done or is scheduled to be done. Could be in

the past or in the future.

Part 2. Information on Proposed Product or Service

Product or Service Required “Product” or “Service”

Project Name Required Provide the name of the project. (100 chars)

Primary Product Category Required if

Product

If this project is for products, provide the

primary product category (100 chars)

Total Quantity Required if

Product

If this project is for products, provide the

total quantity to be produced per year.

(Positive integer)

Primary Service Required if

Service

If this project is for services, provide the

primary type of service to be provided. (100

chars)

Description of Product or

Service

Required Describe the products to be produced or

services to be provided. (1000 chars)

Provide the following information for each service location for this project.


12/31/2007 Draft 2-3


Optional

Comments and format

Service Location Name Required if

Service

Provide the name (100 chars) for each

service location.

Service Location Address Required if

Service

Provide the address for each service

location. This will include two lines for

street address, and the city, state, and zip

code.

Service Location Note Required if

Service

Optional note for any comments not

included in the address. (1000 chars)

Service Type Short

Description

Required if

Service

Provide a short description of the service

type. (20012

chars) (Note: Need explanation)

Service Type Long

Description

Required if

Service

Provide a long description of the service

type. (1000 chars)

Part 3. NSN Detail Sheet (Provide information on as many NSNs as needed, if adding

products)

NSN Required Provide as much information on each NSN

as is available. Where possible, use

permanent NSNs. (20 chars)

Product Name Required Describe in a brief, all-inclusive manner.

(50 chars) For example: Vista Gel Ink Pen

or Floor pad – medium duty. (Is 50

characters sufficient?)

Product Description Required Describe the NSN to be produced. (up to

1000 chars)

Estimated Annual Quantity Required Provide the estimated annual quantity of the

NSN to be produced. (Provide to 4 decimal

digits)

Estimated Annual Value Required Provide the estimated annual value of the

NSN, in dollars. (2 decimal digits)

Part 4. Information on Contracting Activity

Contracting Activity (CA)

Code

Required Provide the CA code, as used in FPDS-NG.

(10 chars)

Percent of Requirement

(“Requirement”)

Required Provide the percentage of the requirement

for this Federal Agency (50 chars).

Description of Requirement Required if

different by

NSN

Provide an explanation, if the percentage of

the requirement is different by NSN. (1000

chars).



Name

Required Provide the name of the contracting officer.

(50 chars)

12

Service Type Short Description is 1000 characters in the schema, but it is planned to reduce it to 200 characters.


12/31/2007 Draft 2-4


Optional

Comments and format




Address




officer. (25 chars)

CO’s Address Required Provide the address of the contracting

officer. (Two lines of street address, city,

state, and zip code)



Name

Optional Provide the name of the contracting

specialist, if any.


Phone

Optional Provide the phone number of the



mail Address

Optional Provide the e-mail address of the



Number

Optional Provide the fax number of the contracting

specialist, if any.

2.2.4 Attachments

None.


After receipt of a Request for Capability Certification, the Committee staff will send e-mail or

written communication to the CA asking if they want to do a PFI/Preaward Survey in order to

determine capability. If this is the first communication the Committee will have with the CA, the

staff may combine the Welcome Letter and the request for capability certification.

2.3 Add Service Package

To add a service to the Procurement List, CNA users of the CNA systems will initiate sending an

“Add Service Package” transaction to the PLIMS system.

2.3.1 Preparation (Preconditions) for Add Service Package

Before sending a transaction to add a service to the Procurement List (PL), the user or CNA

system should make sure that the following areas have been addressed.

Request to Add Service

PLIMS Submission Guide Add Service Package

12/31/2007 Draft 2-2

Category Rule

Impact 1. If one or more Requests for Impact Analysis has been previously

submitted to the Committee Staff, the RID Number(s) have been

received and are in the submission system

2. If any preliminary impact determinations have been received from

Committee Staff, they reflect no severe adverse impact.

3. If no Request for Impact Analysis has been previously submitted,

one should be submitted immediately prior to submitting the Add

Service Package. The RID number received back from PLIMS

should be referenced in the Add Service Package.

PL Number 4. The PL Number is assigned by the Committee Staff’s PLIMS

System. The CNA system will receive the number and include it as

part of the Add Service transaction. In addition to the PL Number,

the old transaction ID must be provided if this updates a transaction

already submitted.

NPA 5. Each NPA must have been verified to participate in the JWOD

Program, and be in good standing. If any NPA has not been verified

to participate in the program, a New NPA Qualification Request

transaction must be submitted prior to, but no longer than one year

prior to, submitting the Add Service Package.

6. The capability of the NPA to perform this service may already have

been certified by the Contracting Activity / Procuring Activity. If

not, the Committee Staff will request that the CA/PA agree to the

qualification of the NPA.

7. The NPA must have agreed to perform this service at the proposed

price, and agreed to remain in compliance.

Service 8. The service project to be added to the Procurement List must not

already be on the Procurement List. The entity on the Procurement

List is a combination of service type (e.g., Janitorial services) and

service location. (Note that additional service locations or service

types to an existing Procurement List service must be submitted as

a new service addition using the existing PL Number, The same

information is required for additional service type or additional

location as for Add Service. The Committee Staff will determine if

the request will require a full addition process or if it can be added

by an administrative notice of change to the PL.)


The data submitted as part of an Add Service Package transaction (“Add Service Package” to

PLIMS) is illustrated in Figure 1 below13

. It is important to understand the new structure of the

Add Service Package.

13

Note that the diagrams simplify the XML.


12/31/2007 Draft 2-3

Each package may contain one or more service projects, but all pertaining to a single PL

Number (which used to be called the JPID Number), and with a single Executive Summary,

which must be provided on all transactions. Projects that represent very different types of work

and customers should therefore be handled as separate additions. Any unusual aspects of the Add

Service should be explained in the Executive Summary, including any information that the CNA

believes that the Committee Staff needs to process the request that is not otherwise covered in

the package.

Each project within a package must be uniquely identified with a Project Number assigned by

the CNA. Each project should have ONE NPA. It may have multiple work locations, which are

separately priced. It should be for a particular type of service, although there may be some

variations across locations.

If a transaction requesting addition of a service is resubmitted, the transaction ID of the original

submission must be provided and the transaction must be flagged as being a resubmission.

The figure also identifies some of the old form numbers the CNA user may be familiar with. For

the most part, the detailed data is similar to that submitted previously, albeit with more structure.

The only information requested that might not be familiar to some CNA users is the project

development plan, though a PDP has been routinely developed by NIB for proposed PL

additions and was often included in the addition package to the Committee. Other new

information includes identification of the requiring official. In addition, the NPA’s certifying

official is both identified in the data and provides a signature on an attached certification.

Initially, this will be the current forms and signatures, signed and scanned to .pdf.


12/31/2007 Draft 2-4

Add Service Package Transaction

Request to Add a Service to the Procurement List

Executive

Summary

1. General

Information

Provide for all transactions

PL Number, General Description of Service, Estimated Total value,

Information on Requirement

3. Service

Projects

3a. Project

Information

Project Number and Name

5. Locations

and Pricing 5a. Service

Location

and Service

Type

5b. NPA’s Price Proposal:

Base Year and FOY Pricing (Old SPF-1,

SPF-2), and Price Breakdown (SPF-3),

and Staffing Breakdown (SPF-4) when

needed.

10. Direct Labor11a. Phase-In

Plan

One or More Service Projects (Each with a Unique Nonprofit Agency):

One or More Service Locations, with Pricing:

4. NPA

Information

6. Contracting

Officer

8. NPA

Relationships

9. Project

Development

Plan

7. Requiring

Agency

2. Impact

Analysis

Requests

RID Numbers only, referencing separately-

submitted Impact Analysis Request(s)

12. NPA

Certification

Contact Information for CO and CS

Contact Information for RO

Identifying Information for Certifying Official

and Signed Attachment

Information from old Add-3 / CBSD-1003

Old Add-5/6

NPA Identification and Point of Contact

Plan for Delivering the Service (new CBSD 1002-B)

(when needed)

11b. Phase-In

Schedule

Figure 1. Add Service Package Transaction


12/31/2007 Draft 2-5

The following tables describe the data to be submitted as part of the Add Service Package

transaction.

Request to Add Service to Procurement List Data Required/

Optional

Comments and format

Part 1. General Information

PL Number Required The PL Number is obtained from PLIMS

prior to submission of the Add Service

transaction and must be included as part of

the Add Service transaction.

Note: The total estimated blind/severely disabled direct labor hours and work years is NO

LONGER provided for the overall package. This information is to be provided on a per project

basis and is calculated for the staff by PLIMS. See the section below on Project Direct Labor.

General Description of

Service (1000 chars)

Required Describe the services to be provided in a

brief, all-inclusive manner. E.g., “Janitorial

Services”. If vastly different types of

services are to be provided, they should be

added and reported as two separate projects.

Estimated Total Annual Value

of service addition

Required Estimated value in dollars – there must be

an estimated annual value. .

Service Unit Required for

IDIQ type

services.

Required for IDIQ type services (e.g., “per

500 lawn mowings”).

Agency Percent (called

“Requirement” in schemas)

Required Indicate the percentage of the requirement

of the Requiring Agency that is being

proposed. For example, if it is the agency’s

total requirement, indicate 100%. (Note that

the Requiring Agency is identified by its

Requiring Agency Code.) (50 chars).

Agency Percent Explanation

(Called “Note” in schemas)

Optional If only a portion of the requirement is being

proposed, please indicate the percentage of

the service, or other similar limitation on the

scope of the project.

Period of Performance Required Current contract or other instrument period

of performance -- From: date To: date. If

there is no current contract, default to “NA”

Is 8(a) (Y or N)? Required* Indicate whether this requirement is

currently satisfied through the 8(a) program.

Contract Value Required Indicate contract value in dollars. Enter zero

if there is no current contract.

Contract Value Period Required Indicate “Month” or “Year”.

Part 2. Impact Analysis Requests

* Optional in schema,


12/31/2007 Draft 2-6


Optional

Comments and format

Provide the RID numbers of any RIDs that have been done. The RIDs must include information

on each contractor currently fulfilling any portion of the requirement, and if there are no

current contractors, for any contractors who within the past 12 months fulfilled any portion of

the requirement. If no RID has been done, submit an Impact Analysis Request prior to

submitting this Add Service Package transaction.

RID Number14

Required Must be a valid integer.

Part 3. Service Projects

For each unique type of service and NPA, please establish a separate project. Project data

must include the Project Number and Name, Project Type and Locations, NPA information and

NPA relationships (old Add-3/CBSD 1003), Project Development Plan, Pricing, Direct Labor,

and Phase-in Plan if required. The data below is required for each project that is part of this

addition package transaction.

Project Number Required The project number is assigned by the CNA

and must be unique in the package. The

project number may not already be on the

PL. (up to 10 chars)

Project Name Required Provide a unique name identifying the

project. (100 chars)

Is the CNA the prime


Required Enter Y or N. “Y” means that the CNA is

the prime contractor.

Is the Statement of Work

attached? (Y or N)

Required “Y” means that the Government activity’s

Statement of Work or other document

describing the requirements for the service

has been provided as an attachment. See list

of attachments below.

Part 4. NPA Information

Provide information on the nonprofit agency which will perform this project:

NPA ID Required Provide the ID of the NPA (20 chars). The

ID is assigned by the CNA. (Note that the

name and address of the NPA are to be

updated separately if needed and are not

provided here.)

NPA Point of Contact at

Work Location

Required Provide the name, phone number, e-mail

address, and fax for the NPA point of

contact.

Percentage this NPA has of

the requirement15

Required16

50 chars. (Is this percent of value or direct

labor hours?)

14

Note that the RID numbers may be found at the very bottom of the schema but have been moved in front of the

project information here because they are important identifiers for the users. Is this important for users? 15

Need to provide instructions as to whether this is a percentage of contract value or of direct labor hours. 16

Optional in schema,


12/31/2007 Draft 2-7


Optional

Comments and format

Description of work to be

done by NPA

Required Describe direct labor tasks to be done by the

NPA. Direct labor means all work directly

related to the performance of the service,

but not supervision, administration,

inspection, or shipping (41 CFR 51-1.3).

(1000 chars)

Percent of contract value

derived from direct labor.

Required Indicate the percentage of the estimated

annual contract value that is derived from

direct labor wages (estimated annual direct

labor wages / estimated annual contract

value x 100%). (50 chars)

NPA’s capability to do the

work

Required Provide a narrative of how the CNA

determined that the NPA is capable of

providing the service. State facts that show

that the NPA has or will have the capability

to provide the service. (1000 chars)

Has a Plant Facility Inspection

(PFI) been waived by the

contracting activity (CA)?

Required Y or N.

Has a Plant Facility Inspection

been Performed by the CA?

Required Y or N.

Is a Plant Facility Inspection

Pending (or has one been

done)?

Required17

Y or N.

Estimated date of PFI

Inspection

Required if

there is a date

Provide the date of the pending or

completed Plant Facility Inspection.

Will there be subcontracting? Required18

Indicate whether subcontracting will occur

as a result of this project.

Description of subcontracting. Required if

there will be

subcontracting.

Description which demonstrates that

competition occurred in the selection of the

subcontractor or an explanation as to why it

did not occur. 1000 chars.

If there will be

subcontracting, is

documentation attached?

Required if

there is

subcontracting

Y or N. Attach subcontracting

documentation as attachment to the

transaction, See list of attachments below.

Will the NPA subcontract to a

small business?

Required if

there is

subcontracting

Y or N. Indicate if the NPA will subcontract

to a small business.

Will the NPA subcontract to

another NPA?

Required if

there is

Y or N. Indicate if the NPA will subcontract

to another JWOD nonprofit agency.

17

Optional in schema, required by Committee Staff. 18

Optional in schema, required by Committee Staff.


12/31/2007 Draft 2-8


Optional

Comments and format

subcontracting

Percentage of contract value

that will be subcontracted

Required if

there is

subcontracting

Indicate the percentage of the estimated

contract value that will be paid to the

subcontractor(s). (50 chars)


subcontracted to another NPA

Required if

there is

subcontracting





subcontracted to small

business.

Required if

there is

subcontracting




Part 5. Service Locations and Pricing

Part 5a. Service Location and Service Type

Identify each service location / service type combination and provide pricing for that sub-

project.

Service Location Name Required For each location, please provide the service

location name. (100 chars)

Service Location Address Required For each location, please provide the service

location address (two lines for street

address, city, state two-letter abbreviation,

and zip code).

Service Type Short

Description

Required For each location, please enter the short

description of the service type. (1000 chars).

Service Location Long

Description

Required For each location, please enter the long

description of the service type. (1000 chars).

Part 5b. Price Proposal

Indicate how the recommended Fair Market Price (FMP) was negotiated and established:

FMP Method Required Valid values are “Price Analysis”, “Cost

Analysis”, and “Other”.

Explanation if “Other”

method of establishing price.

Required if

“Other”

Provide a description if “Other” was chosen

as the pricing method that was used. (1000

chars).

Description19

Required If Price Analysis was checked, please

describe method of price analysis, and any

sources of market data used to arrive at the

FMP recommendation. If Cost Analysis was

checked, please describe why price analysis

was not used. If “Other” was indicated,

please explain. 1000 characters.

Indicate how Direct Labor Wages will be determined:

19

The field “Description” may be redundant.


12/31/2007 Draft 2-9


Optional

Comments and format

Subject to Service Contract

Act (SCA) Wage

Determination (Y or N)?

Required20

Y or N. If Y, attach SCA Wage

Determination as an attachment (see

attachment list) or provide URL below.

Subject to Collective

Bargaining Agreement?

Required21

Indicate Y or N.

Collective Bargaining

Agreement

Required22

Indicate Y or N. Attach Collective

Bargaining Agreement as attachment (see

attachment list) if “Y”.

Other Information? (Y or N) Required23

Indicate Y or N.

If other, please explain. Optional If Other Information was “Y”, please

explain (1000 chars). If SCA wage

determination is used, provide the URL to

the Department of Labor website providing

the specific wage determination.

Provide the NPA’s Price Proposal:

Price Proposal Date24

Required Indicate date of NPA’s price proposal.

Solicitation or Contract

Number

Required Provide solicitation number or the proposed

contract number. (50 chars)

Service period of performance Required Indicate proposed service period of

performance, from date to date.

Base year period of

performance

Required Indicate proposed base year period of

performance, from date to date.

Price Per Year Required Provide price per year, in dollars.

Price Per Month Required Provide price per month, in dollars.

Unit Price Optional Provide unit price, in dollars.

Quantity Required To 4 decimal digits. Perhaps it should be a

positive integer.

Service Unit Required State price per year, or price per month, or

price per pound, or price per mowing, etc.

Or may be an hourly rate.

Is draft Statement of Work

Attached?

Required Indicate Y or N.

20





Price proposal date is at the end of the schema but is moved up here for convenience.


12/31/2007 Draft 2-10


Optional

Comments and format

Is Schedule B Attached Required Indicate Y or N.

Is Price Analysis

Documentation Attached?


Is Follow-on Year Agreement

Attached?


Provide follow-on year pricing:

Follow-on year service period

of performance

Required Provide the service period of performance

for the follow-on year: from: and to:

Follow-on year price Required Provide price to 2 decimal digits.

Provide a Price Breakdown, if used in price determination or required by Committee Staff:

Direct Labor Required Provide estimated direct labor for the

project in dollars and cents.

Supervision Required Provide estimated supervisory (indirect)

labor for the project, in dollars and cents.

DL Fringe Required Provide estimated fringe benefit dollars on

direct labor, in dollars and cents.

Supervisory Fringe Required Provide estimated fringe benefit dollars on

supervisory (indirect) labor in dollars and

cents.

Overhead Required Provide estimated overhead in dollars and

cents, including CNA fee.

Supplies Required Provide estimated dollars for supplies.

Equipment Required Provide estimated dollars for equipment to

be used on this project.

Subcontracts Required Provide estimated dollars to be

subcontracted to accomplish this project, in

dollars and cents.

ODCs Required Provide estimated Other Direct Costs not

included elsewhere, in dollars and cents.

Provide a Staffing Breakdown for the project, if used to support the price determination for the

project or if required by Committee Staff. For each position, provide:

Position Description Required Provide a position description for each

position. (Up to 1000 chars)

Estimated total direct labor

hours

Required Provide an estimate of the direct labor hours

for this position. (To 2 decimal digits)

Estimated blind/severely

disabled direct labor hours

Required Provide an estimate of the number of hours

to be worked by people who are blind (NIB

agencies) or severely disabled (NISH

agencies) for this position for the project.


12/31/2007 Draft 2-11


Optional

Comments and format

(To 2 decimal digits)

Estimated average

productivity

Required Provide an estimate of the average

productivity of individuals working in this

position. Provide the estimate to four

decimal digits.

Part 6. Contracting Activity

Contracting Activity Code Required Indicate the contracting office code

assigned to the entity for purposes of

reporting to the Federal Procurement Data

System – Next Generation (FPDS-NG). CA

Codes should match the Contracting Office

codes in FPDS-NG. The contracting activity

may be different than the requiring agency.

(10 chars).

Contracting Officer Required Name, phone, e-mail, fax, and address.

Contracting Specialist Optional Name, phone, e-mail, fax.

Part 7. Requiring Agency / Requiring Official

Note that the Requiring Agency Name is not required; it will be derived from the Requiring

Agency Code.

Requiring Agency Code Required Provide the FIPS code used in FPDS-NG to

identify the government agency whose

requirement is being proposed for addition.

(10 chars).

Requiring Official Name Required Provide the name and contact information

for the point of contact at the Requiring

Agency.

Requiring Official E-mail

Address

Required Provide the e-mail address for the Requiring

Official.

Requiring Official Phone

Number

Required Provide the phone number for the Requiring

Official.

Requiring Official Fax

Number

Required Provide the fax number for the Requiring

Official.

Requiring Official Address Required Provide the street address of the Requiring

Official, including two lines for street

address, city, the state two-letter

abbreviation, and zip code.

Part 8. NPA Relationships (CBSD 1003)

Note that this information is required for EACH project.


12/31/2007 Draft 2-12


Optional

Comments and format

Is the NPA related to any

other legal entity other than

NIB or NISH?

Required Y or N.

Explain other relationships. Required 1000 chars.

Will the NPA have full

control over providing this

service?

Required Y or N.

Explanation of control over

providing this service.

Required 1000 chars.


control over the building?



the building.


Will the NPA directly

purchase raw materials?

Required Y or N.

Was competition conducted

for direct purchase of raw

materials?

Required Y or N.

Explanation of competition. Required 1000 chars.


control over necessary

equipment?

Required Y or N, or NA.


equipment.


Will special tooling be used? Required Y or N, or NA.

Is special tooling owned by

the NPA?


Are there restrictions on

special tooling?


Explanation of special tooling. Required 1000 chars.

Is management full time? Required Y or N, or NA.

Explanation of management. Required Provide an explanation if all of the

managers and supervisors are not full time.

(1000 chars.)

Will the NPA be using

consultants?

Required Y or N.

Explanation of use of

consultants.

Required Explain the use of any consultants, other

than NISH or NIB. (1000 chars.)


12/31/2007 Draft 2-13


Optional

Comments and format

Does the NPA have any

multi-year contracts relating

to the purchase of raw

materials used in these

products or services?

Required Y or N.

Explanation of multi-year

contracts.

Required Provide an explanation of any multi-year

contracts used to purchase raw materials

used in these products or services. (1000

chars.)

Will there be

subcontracting25

?

Required Y or N.

Was there competition in the

selection of subcontractors?

Required Y or N.

Explanation of competition in

subcontracting.

Required Did the NPA seek competition for

subcontracting? Explain. (1000 chars.)

Other relationships with

commercial firms?

Required Y or N.

Explanation of other

relationships.

Required Provide an explanation of relationships with

commercial firms for production of these

products or services. (1000 chars.)

Is any principal officer banned

from contracting with any

federal agency?

Required Y or N.

Explanation. Required Explain if any principal officer is banned

from contracting with any federal agency.

(1000 chars.)

Part 9. Project Development Plan (for each NPA/project)

Overview Required Describe in general terms the NPA’s overall

ability to satisfy the Government’s

requirement. (1000 chars)

Personnel Required Describe the NPA’s ability to meet the

staffing needs for this project. Will the

NPA need to recruit and train new

employees, retrain existing employees, etc.?

(1000 chars)

Management Required Describe any additional management

requirements this project will place on the

NPA. Will the NPA use existing

management, hire new manager just for this

project, etc.? (1000 chars)

25

May be redundantly asked.


12/31/2007 Draft 2-14


Optional

Comments and format

Schedule Required Describe any scheduling or timing

considerations this project places on the

NPA. (1000 chars)

Equipment / Materials Required Indicate if new equipment will be purchased

for this project. Indicate if the NPA has

experience in handling these materials.

(1000 chars)

Financial Required Indicate the NPA’s ability to financially

accept this project. Indicate if the NPA has

to make significant investment in plant and

equipment to satisfy this project. (1000

chars)

Quality Assurance Required Indicate what steps the NPA has taken to

ensure that quality service is delivered to

the Government. Indicate if the NPA has an

established quality assurance plan. (1000

chars)

Past Performance Required Indicate what the NPA’s past performance

is on other JWOD projects. (1000 chars)

Part 10. Direct Labor

The Project Ratio is the total blind direct labor hours (for NIB agencies) or disabled direct

labor hours (for NISH agencies), divided by total direct labor hours. Note that the project ratio

will be calculated by the PLIMS system using the direct labor hours provided for the project,

and therefore it does not need to be provided as part of the transaction. However, the CNA

systems should calculate the ratio, because it is used in the answers to other questions below.

Refer to the instructions for the CBSD 1004.

Estimated Total

Blind/Disabled Direct Labor

Hours (DLH)

Required Indicate the estimated number of direct

labor hours annually from people who are

blind or severely disabled resulting from the

performance of this project. If the CNA uses

estimated work years, estimated direct labor

hours is work years x 2000 hours per work

year.

Estimated Total Non-Disabled

Direct Labor Hours

Required Indicate the number of direct labor hours

performed annually by non-blind or non-

disabled persons for this project.

Estimated number of jobs

(blind/severely disabled work

years)

Required The estimated work years for people who

are blind or severely disabled resulting from

this addition.

If Project Ratio is below 75%, Required26

Y or N.

26

Optional in schemas but required by Committee Staff.


12/31/2007 Draft 2-15


Optional

Comments and format

will the addition of this

project cause the NPA’s ratio

to drop below 75%?

Explanation of the agency’s

plan to maintain compliance

with statutory ratio

requirements.

Required if Y

above

If “Y” above, provide an explanation

describing the agency’s plan to maintain

compliance with statutory ratio

requirements

If Project Ratio is below 75%,

will the addition of this

project cause the NPA’s ratio

for all JWOD projects to drop

below 75%?

Required27

Y or N.

Explanation Required if Y

above

If “Y”, provide an explanation describing

the agency’s plan to meet Committee

compliance policy.

Blind/Disabled Work Years Required Blind/Disabled direct labor hours divided

by 2000.

Percentage of blind/disabled

direct labor utilized upon

service start

Required Show the percentage of blind or severely

disabled direct labor that will be utilized the

first month of performance. Show to nearest

whole percent. (50 chars)

Number of months required to

meet percent of blind/disabled

direct labor?

Required Enter the number of months planned to

phase-in from the percentage of blind or

severely disabled workers at start until the

nonprofit agency reaches the percentage of

blind or severely disabled workers shown

for the project. If more than one month is

needed, provide a phase-in request (CBSD

1004A). (Estimate months to 2 decimal

digits.)

Anticipated JWOD Start Date Required Enter the date the nonprofit agency

anticipates beginning performance in

accordance with the timelines of the PL

addition process.

Part 11a. Phase-in Request (for each NPA/Project Requiring a Phase-in)

A phase-in is required if the number of months to meet the direct labor ratio requirements is

greater than 1. This is no longer a separate question, but is determined by the system based

upon the answer to earlier questions. This section is only required for projects having a phase-

in.

27

Optional in schemas but required by Committee Staff.


12/31/2007 Draft 2-16


Optional

Comments and format

Does this phase-in cause the

NPA’s overall ratio to drop

below 75%?

Required28

Y or N.

What is the expected date that

the cumulative overall agency

ratio will again reach 75%29

?

Required30

Indicate the month and year in which the

agency’s overall ratio will be cumulatively

above 75%. “Cumulative basis” takes into

account including all the months in the past

fiscal year to determine when the agency

will reach 75% cumulatively.


NPA’s ratio on all JWOD

projects to drop below 75%?

Required31

Y or N.

What is the expected date that

the cumulative JWOD ratio

will again reach 75%?

Required32

Indicate the month and year when the

agency’s overall JWOD ratio will be

cumulatively over 75%.

Explanation of why a phase-in

is required.

Required Explain any unusual circumstances of this

project, as well as describe the reasoning

behind the length of time indicated for the

phase-in period. 1000 chars.

11b. Phase-In Schedule

Provide the Phase-in Schedule. Note that the current form requires the ratios but that PLIMS

calculates the ratios based upon direct labor hours. For each month of phase-in, provide

month/year, blind/disabled direct labor hours and the total direct labor hours for the project

and for the overall agency. Note that the form requires the ratios. The new information

includes the direct labor hours used in calculating the ratios.

Month / year Required Indicate month and year.

Project BLSD DLH Required Provide direct labor hours for people who

are blind or people who are severely

disabled, for the month indicated.

Project Total DLH Required Provide total direct labor hours for the

project, for the month indicated.

Overall BLSD DLH Required Provide direct labor hours for people who


disabled for the nonprofit agency, for the

month indicated.

Overall total DLH Required Provide total direct labor hours for the

nonprofit agency, for the month indicated.

28


Referred to as “Overall Conformance Date” in schema. 30





12/31/2007 Draft 2-17


Optional

Comments and format

Part 12. NPA Certification Information

The following information must match that provided with the .pdf that contains the required

signatures. Until new forms are distributed by Committee Staff, include scanned copies of

signed forms 1003 (was old ADD-3, NPA Relationships), 1004 (was old Add 5-6, Estimated

Direct Labor), and 1006 (was Service Pricing Formats SPF-1,2,3,4 as appropriate).

Certifying Official’s Name Required Provide the name of the individual

certifying the submission on behalf of the

NPA.

Certifying Official’s Title Required Provide the title of the individual certifying.

Date Certified Required Provide the date the certification was

signed.

2.3.3 Attachments

Attachments to the Add Service Transaction include:

Request to Add Service Attachment Required

/Optional

Comments and format

NPA certification Required Include scanned copies of signed forms

1003 (was old ADD-3, NPA Relationships),

1004 (was old Add 5-6, Estimated Direct

Labor), and 1006 (was Service Pricing

Formats SPF-1,2,3,4 as appropriate).

Draft Statement of Work Required MS Word or pdf

Previous/current contract Optional If the NPA is current contractor. MS Word

or pdf, including award price, required if

available

Statement of SBA Activity Required Signed statement required if current

contractor is 8(a); MS Word or pdf; (Note:

need clarification as to whether this is

required. The Committee will get CA

confirmation in relation to price.)

Subcontracting

documentation

Required Required if subcontracting; MS Word or pdf

Draft Schedule B Optional MS Word or pdf

Price Analysis

Documentation

Required MS Word or pdf

Service Contract Act Wage

Determination

Required MS Word or pdf or URL to Labor website


12/31/2007 Draft 2-18

Request to Add Service Attachment Required

/Optional

Comments and format


Agreement

Required Required if CBA exists, in pdf format.

Follow on year agreement Required MS Word or pdf


who signs is up to the CNA.

2.3.4 PLIMS Responses

PLIMS will send back transactions to the CNA systems indicating the success or failure of the

transaction and its ongoing status as the Committee Staff processes it.

2.3.5 Potential Issues / Reasons for Rejection

The following situations will result in a rejection of the Add Service Package, or, at a minimum,

a request for additional information.

Request to Add Service Category Rule

Contracting

Activity

1. Contracting activity or contracting agency code is not valid.

2. No valid CA contact information has been provided.

NPA 3. NPA has not been verified to participate and no request for

verification has been submitted.

4. Subcontracting documentation has not been provided.

5. Direct labor or Phase-in information is not sufficient or does not

adequately describe how jobs are being maximized for people who

have severe disabilities.

Subcontracting 6. Subcontracting documentation has not been provided.

Price 7. There are issues with NPA/CNA certification of price or the proper

information has not been submitted for price change methodology, etc.

Capability 8. The project development information is not sufficient or the

information on CNA certification of capability is not provided.


After receipt of the Add Service Package transaction, the Committee Staff will note whether the

CA has agreed to waive any PFI or pre-award survey. If the CA has waived the PFI or survey,

the Committee Staff creates a PLIMS letter to the CA confirming certification to NPA capability.

The letter will request the CA to provide results from any inspections conducted.


12/31/2007 Draft 2-19

If the CA has not indicated any intentions with regard to NPA capability, the Committee Staff

will send the CA a capability letter offering them the opportunity to conduct a preaward survey

or PFI and send the Committee Staff the results.

2.4 Add Product Package

To add a product or products to the Procurement List, CNA users of the CNA systems will

initiate sending an Add Product Package transaction to the PLIMS system.

The data submitted as part of an Add Product Package transaction is illustrated in Figure 2

below33

. It is important to understand the new structure of the Add Product Package.

Each package may contain one or more products projects, but all pertaining to a single PL

Number (which used to be called the JPID Number), and with a single Executive Summary,

which must be provided on all transactions. Projects that represent very different types of work

and customers should therefore be handled as separate additions. Any unusual aspects of the Add

Product Package should be explained in the Executive Summary, including any information that

the CNA believes that the Committee Staff needs to process the request that is not otherwise

covered in the package.

Each project within a package must be uniquely identified with a Project Number assigned by

the CNA. Each project should have ONE NPA, and produce a group of reasonably similar

products.

If a transaction requesting addition of products is resubmitted, the transaction ID of the original

submission must be provided and the transaction must be flagged as being a resubmission.

The figure also identifies some of the old form numbers the reader may be familiar with. For the

most part, the detailed data is similar to that submitted previously, albeit with more structure.

The identification of the requiring official is now required. In addition, the NPA’s certifying

official is both identified in the data and provides a signature on an attached certification.

Initially, this will be provided by signing the current addition forms, and scanned to .pdf.

33

Note that the diagrams greatly simplify the XML.

PLIMS Submission Guide Add Product Package

12/31/2007 Draft 2-2

Add Product Package Transaction

Request to Add a Product to the Procurement List

Executive

Summary

1. General

Information

Provide for all transactions

PL Number, Product Information including Product Categorization by

Line of Business, Family, Group, and NSN, Waiver attachments, and

Information on Requirement

4. Product

Projects

4a. Project

InformationProject Number and Name

10. Direct Labor11a. Phase-In

Plan

One or More Product Projects (Each with a Unique Nonprofit Agency):

5. NPA

Information

6. Contracting

Officer

8. NPA

Relationships

9. Project

Development

Plan

7. Requiring

Agency

2. Impact

Analysis

Requests

RID Numbers only, referencing separately-

submitted Impact Analysis Request(s)

13. NPA

Certification

Contact Information for CO and CS

Contact Information for RO

Identifying Information for Certifying Official

and Signed Attachment

Information from old Add-3 / CBSD-1003

Old Add-5/6

NPA Identification and Point of Contact

Plan for Delivering the Product (new CBSD 1002-B)

(when needed)

11b. Phase-In

Schedule

3. Product

Distribution &

Pricing

3c. NSN Info

and PricingPricing for each NSN

12. NSN

Mapping

Information for any NSNs that is different for

this project (NPA) from the information

provided at the package level.

3a. Product

Distribution

3b. Pricing

Methods

Figure 2. Add Product Package Transaction Structure



12/31/2007 Draft 2-3

Before sending a transaction to add a product or products to the PL, the user or CNA system

should make sure that the following areas have been addressed.

Request to Add Products to the PL Category Rule

Impact 1. If a Request for Impact Analysis has been previously submitted to

the Committee Staff, the RID Number has been received and is in

the submission system

2. If a preliminary impact determination has been received from

Committee Staff, it reflects no severe adverse impact.

3. If no Request for Impact Analysis has been previously submitted, it

should be submitted immediately prior to submitting the Add

Product Package. The RID Number(s) must be referenced in the

Add Product Package.

PL Number 4. The PL Number is assigned by the Committee Staff’s PLIMS

System. The CNA system will receive the number and include it as

part of the addition transaction. In addition to the PL Number, the

old transaction ID must be provided if this updates a transaction

already submitted.

NPA 5. Each NPA must have been verified to participate in the JWOD

Program, and be in good standing. If any NPA has not been verified

to participate in the program, a New NPA Qualification Request

transaction must be submitted prior to, but no longer than 1 year,

submitting the Add Product Package.

6. The capability of the NPA to produce this product may already have

been certified by the Contracting Activity / Procuring Activity. If

not, the Committee Staff will request that the CA/PA agree to the

qualification of the NPA.

7. The NPA must have agreed to produce this product at the proposed

price, and agreed to remain in compliance.

Product 8. The project to be added to the Procurement List must not already be

on the Procurement List. The entity on the Procurement List is the

NSN.


The data submitted as part of an Add Products transaction includes:

Request to Add Products to Procurement List Data Required/

Optional

Comments and format


PL Number Required The PL Number is obtained from PLIMS

prior to submission of the Add Products

transaction and is included as part of the


12/31/2007 Draft 2-4


Optional

Comments and format

Add Products transaction. The structure of

the PL Number is 8 digits: a four digit year,

a CNA identifier, and a three digit sequence

number. E.g., 20081001 is the first PL

addition for 2008 for NIB and 20082001 is

the first PL addition for 2008 for NISH.

Note: The total estimated blind / severely disabled direct labor hours and work years is NO

LONGER provided for the overall Add Products package. This information is provided on a

per project basis. See the section below on Project Direct Labor.

Project Name Required Name of project. (100 chars)

Project Description Required Provide description of project. (1000 chars)

Product Categorization: Provide a hierarchy to identify the line of business, product family,

and product group to which the NSNs being added belong.34

Line of Business Required Identify the line of business (LOB) to which

the product(s) being added belong. This is a

broad category, for example, office

products. LOB is the aggregate of one or

more product families. (100 chars)

Product Family Required Identify the product family to which the

product(s) being added belong. Product

family is a general category below LOB, for

example, writing instruments or paper

products. It is the aggregate of one or more

product groups. (100 chars)

For each product family, identify one or more product groups covering the products being

added.

Product Group Required Identify one or more product groups to

which the product(s) being added belong.

Product group is the general description of a

group of products, for example, Vista Gel

Ink Pen, stick pen, ballpoint pen, or floor

pad-medium duty (vs. light duty). (100

chars)

For each product group, identify the National Stock Numbers (NSNs) being added.

NSN Required For each product group, identify the

National Stock Number(s) for the product(s)

being added. Where possible, use

34

Product Categorization needs some discussion. Currently, the schema allows an unbounded number of lines of

business, each of which can include an unbounded number of product families, each of which can include an

unbounded number of product groups, each of which can include an unbounded number of NSNs. In practice, a

product addition should contain ONE line of business, probably ONE product family, ONE or a few product groups.

The NSN list is only needed here if more than one product group is being added.


12/31/2007 Draft 2-5


Optional

Comments and format

permanent NSNs. This is the number which

the government uses to order the product.

(20 chars)

Is the FPI Waiver Attached?

Required*

Answer Y or N to indicate whether a waiver

of priority by the Federal Prison Industries

covering the NSNs being added is attached.

The waiver must have been issued within

the previous 24 months.

Waiver of blind priority

Attached?

Required if the

CNA is NISH

Answer Y or N to indicate whether a waiver

of blind priority issued by NIB is attached

The waiver must have been issued within

the previous 24 months.

Agency Requirement Required Indicate the percentage of the requirement

that is being proposed. For example, if it is

the agency’s total requirement, indicate

100%. If it is not a percentage, describe. (50

chars., not numeric percent.)

Requirement Note Required If percentage of requirement is different by

NSN, please describe. (1000 chars)

Contract Period of

Performance

Required Provide From: date To: date for the current

contract.

Is 8(a)? Required* Answer Y or N to indicate whether or not

the current contractor is an SBA-approved

8(a) contractor.

Contract Value35

Required Provide an estimate of the current contract

value, per month or per year.

Value Period Required Answer “Month” or “Year” to quantify the

value provided above.

Part 2. Impact Analysis Requests

Provide the RID numbers of any RIDs that have been done with regard to these products

being added. The RIDs must include information on each contractor currently fulfilling any

portion of the requirement, and if there are no current contactors, for any contractors who

within the past 12 months fulfilled any portion of the requirement. If no RID has been done,

submit an Impact Analysis Request prior to submitting the Add Product Package.

RID Number36

Required Must be a valid integer.

Part 3. Product Distribution and Pricing

* Optional in schemas; required by Committee Staff.

* Optional in schemas; required by Committee Staff.

35 Should Contract Value be current contract or planned new requirement?

36 Note that RID numbers may be found at the very bottom of the schema but have been moved in front of the

project information here because they are important identifiers for the users.


12/31/2007 Draft 2-6


Optional

Comments and format

Part 3a. Product Distribution Questions: How will the Government buy the product?

Direct from the NPA?

Required Y or N.

JWOD.COM? Required Y or N.

Government Stock Program? Required Y or N.

From an Authorized

Commercial Distributor?

Required Y or N.

Commercial Distributor? Required Y or N.

Base Supply Center? Required Y or N.

Military Commissary? Required Y or N.

Other Sources? Required Y or N.

Description of Other Sources Required if

“Other

Sources”

Describe other sources of distribution if the

answer to “Other Sources” was Y.

(1000 characters)

Distribution Plan Required37

Explain distribution plan for the products.

Include documented level of support from

the Government and/or vendors. (1000

chars)

Freight Price Justification Required if

commercial

distribution.

Provide freight price justification for

products being distributed by authorized

commercial distributors. (1000 chars)

Part 3b. Product Pricing Methods

Answer the questions below, and complete the appropriate market survey spreadsheets and

attach to the Add Product Package submission. This should include the 1005-B1 and 1005-

B2.

Indicate the method that was

used to develop the

Recommended Fair Market

Price (FMP).

Required Indicate “Negotiated”, “Market Survey”, or

“Other”.

Other Description Required if

“Other”

Provide a description of any other method

used to determine the fair market price

recommendation. (1000 chars)

Price Determination38

? Required Y or N. is a price determination attached?

Price Comparison? Required Y or N. is a price comparison attached?

37

Optional in schema, required by Committee. 38

These three Y/N questions (Price Determination, Price Comparison, and Price Change Determination) refer to

tabs within the current spreadsheet, and may not need to be asked or attached individually. Price Change

Determination may not apply to a product addition.


12/31/2007 Draft 2-7


Optional

Comments and format

Price Change

Determination? (Y or N)

Optional Y or N is a price change determination

attached?

Initial Price

Recommendation Effective

Date

Required Provide the date the price will be effective

on.

Indicate the method that will

be used to develop price

changes.

Required Indicate “Economic Price Adjustment”,

“Negotiated”, “Producer Price Index Chg”,

or “Other”. Producer Price Index Change

(PPI) was formerly known as the Annual

Price Change (APC) method.

NAICS Code Required if

PPIC

Provide the NAICS code if the price change

type is PPIC. (19 chars.) The NAICS Code

is the North American Industry Standard

Code. Information can be found at the

Bureau of the Census website:

http://www.census.gov/epcd/www/naics.ht

ml.

3c. NSN Information and Pricing

Provide the following information for each NSN.

NSN Required National Stock Number. Must be unique in

entire addition package. (20 chars)

Product Name (NSN Name) Required Provide the noun name of the product (50

chars39

)

Product Description Required Provide a description of the product. (1000

chars)

Overriding Requirement

Percent

Required The percent of the annual value that this

specific NSN represents (split evenly

between all NSNs on a project if there is no

difference among NSNs). (50 chars.)

Estimated Annual Quantity Required Provide the estimated annual quantity for

this NSN, to 4 decimal digits.

Estimated Annual Value Required Provide the estimated annual value for this

NSN, to 2 decimal digits.

Unit of Issue Required Provide the unit of issue for this NSN. (20

chars.)

Price Category40

Required Provide the price category for this NSN. (10

chars.) Committee has provided a suggested

39

May be increased to 100 or 150 chars, will need to check updated schemas and apply changes throughout

document. 40

Need better explanation for valid price categories.


12/31/2007 Draft 2-8


Optional

Comments and format

list, but this is very customer-centric and

may be unique. Examples: Base Year,

Option Year 1, etc.

FOB Origin Price Required Provide the recommended FOB origin price

for this NSN. (2 decimal digits)

Freight Amount Required Provide the recommended freight amount.

(2 decimal digits)

FOB Destination Price Required Provide the recommended FOB Destination

price. (2 decimal digits)

Minimum Order Quantity Required if in

commercial

distribution.

Provide the minimum order quantity for this

NSN for commercial distribution.

Freight Amount Required Provide the freight amount for commercial

distribution. (2 decimal digits)

Notes Optional Provide any other information necessary.

(1000 chars)

Part 4. Projects (Repeat for each NPA/Project)

For each unique product family, NPA, and major manufacturing location, please establish a

separate project. Project data must include the NPA information, Project Development Plan,

NPA Relationships, Initial Price Estimate, Direct Labor, and Phase-in Plan if required. The

data below is required for each project that is part of this addition package transaction.

4a. Project Information

Project Number Required Project number is assigned by the CNA and

must be unique in the package. (max. 10

chars)

Project Name Required Provide the name of the project. (100 chars)

Is the CNA the prime


Required “Y” means that the CNA is the prime

contractor.

Part 5. NPA Information

NPA ID Required Provide the ID of the NPA. The ID is

assigned by the CNA. (Note that the name

and address of the NPA are to be updated

separately if needed and are not provided

here.)

NPA Point of Contact for

this Project

Required Provide name, title, phone, fax, and e-mail

for NPA point of contact at work location.

Percentage this NPA has of

the requirement

Required 0 to 100 percent. This is a textual

description of the percent this NPA has of

this project; or number of units. (50 chars.)

Will work be performed at a

location that is not the

NPA’s primary address (a


If “Y”, provide work location information

below.


12/31/2007 Draft 2-9


Optional

Comments and format

separate facility)?

Work Location Name and

Address

Required if “Y”

above.

Provide work location name, two line street

address, city, two-letter state abbreviation,

and zip code.

Work location DUNS

number

Required if “Y”

above.

Provide separate DUNS number if available

for work location (9 digits, including dash).

Description of work to be

done by NPA employees

Required Describe direct labor tasks to be done by the

NPA employees. Direct labor means all

work directly related to the production of

the product, but not supervision,

administration, inspection, or shipping (41

CFR 51-1.3). (1000 chars)

Percent of contract value


Required Indicate the percentage of the estimated

annual contract value that is derived from

direct labor wages (estimated annual direct

labor wages / estimated annual contract

value x 100%). (50 chars).

Capability Assessment:

Waived PFI?

Required Answer Y or N, to indicate whether or not

the contracting officer has waived a plant

facility inspection.


PFI Performed?

Required Answer Y or N to indicate whether or not

the contracting officer has conducted a plant



PFI Pending?

Required Answer Y or N to indicate whether or not a

plant facility inspection is pending.

Estimated PFI Date Optional Provide estimated or actual date of plant


NPA’s capability to do the

work (capability description)

Required Provide a narrative of how the CNA


producing the product. State facts that show

that the NPA has or will have the capability

to produce the product. (1000 chars)

Will there be

subcontracting?

Required Answer Y or N to indicate whether or not

subcontracting will occur as a result of this

project.

Description of

Subcontracting

Required if

there is

subcontracting

Describe, or attach documentation which

demonstrates that competition occurred in

the selection of the subcontractor or an

explanation as to why it did not occur.

(1000 chars.)

If there will be

subcontracting, is

Required if

there is

Answer Y or N, and if Y, attach

documentation of competition for selecting


12/31/2007 Draft 2-10


Optional

Comments and format

documentation attached? subcontracting subcontractor.


a small business?

Required if

there is

subcontracting

Answer Y or N to indicate whether the NPA

will subcontract to a small business.


another NPA?

Required if

there is

subcontracting

Answer Y or N to indicate whether the NPA

will subcontract to another JWOD nonprofit

agency.


that will be subcontracted

Required if

there is

subcontracting





subcontracted to another

NPA

Required if

there is

subcontracting


contract value that will be paid to the NPA.

(50 chars)


subcontracted to a small

business

Required if

there is

subcontracting


contract value that will be paid to the small

business. (50 chars)

Part 6. Contracting Activity, Contracting Officer, and Contracting Specialist

Contracting Activity Code Required Indicate the contracting office code (10

chars) assigned to the entity for purposes of


System – Next Generation (FPDS-NG). CA

Codes should match the Contracting Office

codes in FPDS-NG. The contracting activity

may be different than the requiring agency.


Name

Required Indicate the Contracting Officer’s name and

contact information.


Contracting Officer.


Address


contracting officer.


officer.

CO’s Address Required Provide the street address, including two

lines for street, the city name, two letter

state abbreviation, and zip code


Name

Optional If applicable, provide the contracting

specialist’s name.


Phone


specialist’s phone number.


mail Address


specialist’s e-mail address.


12/31/2007 Draft 2-11


Optional

Comments and format


Number


specialist’s fax number.

Part 7. Requiring Agency

Requiring Agency Code Required Indicate the Federal agency whose

requirement is being proposed for addition.

Provide the FIPS code used in FPDS-NG to

identify the government agency named

above. (10 chars.)

Requiring Official Name Required Provide the name and contact information

for a point of contact at the Requiring

Agency.

Requiring Official E-mail

Address

Required Provide the e-mail address of the Requiring

Official.

Requiring Official Phone

Number

Required Provide the phone number of the Requiring

Official.

Requiring Official Fax

Number

Required Provide the fax number of the Requiring

Official.

Requiring Official Address Required Provide a two-line street address, the city,

the two-character state abbreviation, and zip

code for the Requiring Official.

Part 8. NPA Relationships (For each NPA)

Is the NPA related to any

other legal entity other than

NIB or NISH?

Required Y or N

Explain other relationships. Required if Y

above.

If the NPA is related to any other legal

entity other than NIB or NISH, provide an

explanation. (1000 chars.)


control over producing this

product?

Required Y or N.


producing this product.

Required if N

above.

If the NPA will not have full control over

providing this product, provide an



control over the building?

Required Y or N.


the building.

Required if N

above.

If the NPA will not have full control over

the building used in producing this product,

provide an explanation. (1000 chars.)

Will the NPA directly

purchase raw materials?

Required Y or N.

Was competition conducted

for direct purchase of raw

Required Y or N.


12/31/2007 Draft 2-12


Optional

Comments and format

materials?

Explanation of competition. Required. Explain how competition was conducted for

the direct purchase of raw materials. (1000

chars.)


control over necessary

equipment?

Required Y or N or NA.


equipment.

Required If the NPA will not have full control over

necessary equipment, provide an


Will special tooling be used? Required. Y or N or NA.

Is special tooling owned by

the NPA?


Are there any special tooling

restrictions?


Explanation of special

tooling.

Required If special tooling will be used by the NPA,

or if the special tooling is not owned by the

NPA, provide an explanation. (1000 chars.)

Is management full time? Required Y or N or NA.

Explanation of management

other than full time.

Required if N

above.

If management or supervision is not full

time, provide an explanation. (1000 chars.)

Will the NPA be using

consultants?

Required Y or N.

Explanation of the use of

consultants.

Required if Y

above.

Provide an explanation of the use of any

consultants other than NIB or NISH. (1000

chars.)

Does the NPA have any

multi-year contracts relating

to the purchase of raw

materials used in these

products?

Required Y or N.

Explanation of multi-year

contracts.

Required if Y

above.

If the NPA has multi-year contracts relating

to the purchase of raw materials used in

these products, provide an explanation.

(1000 chars.)

Will there be

subcontracting?

Required Y or N.

Was there competition in the

selecting of subcontractors?

Required if Y

above.

Y or N


12/31/2007 Draft 2-13


Optional

Comments and format

Explanation of competition

for subcontractors.

Required If there will be subcontractors, explain the

competition used to select subcontractors.

(1000 chars.)

Other relationships with

commercial firms?

Required Y or N.

Explanation of other

relationships.

Required if Y

above.

If the NPA has relationships with any other

commercial firms, provide an explanation.

(1000 chars.)

Is any principal officer

banned from contracting

with any federal agency?

Required Y or N

Explanation. Required if Y

above.

If any principal officer of the NPA has been

banned from contracting with any federal

agency, provide an explanation. (1000

chars.)

Part 9. Project Development Plan

Overview Required Describe the NPA’s ability to satisfy the

Government’s requirement, including what

the NPA employees will do. (1000 chars)

Personnel Required Describe the NPA’s ability to meet the

staffing needs for this project. Will the

NPA need to recruit and train new

employees, retrain existing employees, etc.?

(1000 chars)

Management Required Describe any additional management

requirements this project will place on the

NPA. Will the NPA use existing

management, hire new manager just for this

project, etc.? (1000 chars)

Schedule Required Describe any scheduling or timing

considerations this project places on the

NPA. (1000 chars)

Process Flow Required Describe process flow. (1000 chars)

Equipment / Materials Required Indicate if new equipment will be purchased

for this project. Indicate if the NPA has

experience in handling these materials.

(1000 chars)

Financial Required Indicate the NPA’s ability to financially

accept this project. Indicate if the NPA has

to make significant investment in plant and

equipment to satisfy this project. (1000


12/31/2007 Draft 2-14


Optional

Comments and format

chars)

Quality Assurance Required Indicate what steps the NPA has taken to

ensure that quality service is delivered to

the Government. Indicate if the NPA has an

established quality assurance plan. (1000

chars)

Past Performance Required Indicate what the NPA’s past performance

has been on other JWOD projects. (1000

chars)

Part 10. Estimated Direct Labor Hours (CBSD Form 1004)

The Project Ratio is the total blind direct labor hours (for NIB agencies) or disabled direct

labor hours (for NISH agencies), divided by total direct labor hours. Note that the project

ratio will be calculated by the PLIMS system using the direct labor hours provided for the

project, and therefore it does not need to be provided as part of the transaction. However, the

CNA systems should calculate the ratio, because it is used in the answers to other questions

below. Refer to the instructions for the CBSD 1004.

Estimated Total

Blind/Disabled Direct Labor

Hours

Required Indicate the number of blind (for NIB

agencies) or severely disabled (for NISH

agencies) direct labor hours planned

annually in the performance of this project.

Estimated Total Non-

Disabled Direct Labor Hours

Required Indicate the number of direct labor hours

performed annually by non-blind or non-

disabled persons for this project.

Estimated Number of Jobs Required Indicate the number of jobs to be created

annually by this project, after it is added to

the PL. Jobs is defined as “people touched”,

that is, people having jobs, as opposed to

full time equivalents.

If the Project Ratio is below

75%, will the addition of this

project cause the NPA’s

ratio to drop below 75%?

Required41

Y or N.

Explanation of effect this

addition will have on the

NPA’s overall ratio

Required if Y

above.

If the NPA’s overall ratio will drop below

75%, describe the agency’s plan to maintain

compliance with statutory ratio

requirements. (1000 chars)

If the Project Ratio is below

75%, will the addition of this

project cause the NPA’s

Required42

Y or N.

41

Optional in schema, required by Committee. 42

Optional in schema; required by Committee Staff.


12/31/2007 Draft 2-15


Optional

Comments and format

ratio for all JWOD projects

to drop below 75%?

Explanation of the effect this

project addition will have on

the AbilityOne ratio.

Required if Y

above.

If the AbilityOne ratio will drop below

75%, describe the agency’s plan to meet the

Committee’s compliance policy. (1000

chars)

Blind/Disabled Work Years Required Blind/Disabled Work Years is the number

of blind/disabled direct labor hours divided

by 2000. It is the same as Full Time

Equivalents (FTEs).

Percentage of blind/disabled

direct labor to be utilized

upon project start

Required Show the percentage of blind or severely

disabled direct labor that will be utilized the

first month of performance. Show to nearest

whole percent. (50 chars)

Number of months required

to meet the planned

percentage of blind/disabled

direct labor.


phase-in from the percentage of blind or

severely disabled workers at start until the

nonprofit agency reaches the percentage of

blind or severely disabled workers shown

for the project. If more than one month is

needed, provide a phase-in request. The

month may be shown to 2 decimal digits. (A

phase-in request was previously the CBSD

1004A, and is now the section below).

Anticipated JWOD Start

Date

Required Enter the date the nonprofit agency

anticipates beginning performance in

accordance with the timelines of the PL

addition process.

11a. Phase-in Request (for each NPA/Project Requiring a Phase-in, prior CBSD 1004A)

Provide the Phase-in Request if more than 1 month is required to meet the direct labor

percentage. If there is a phase-in request, the items below are required.43



below 75%?

Required Note that this is provided above, but it

appears to be asked again. Answer Y or N.

What is the expected date

that the cumulative overall

agency ratio will again reach

75%?

Required Indicate the month and year in which the






43

Optional in schema; required if there is a phase-in.


12/31/2007 Draft 2-16


Optional

Comments and format


NPA’s ratio on all

AbilityOne projects to drop

below 75%?

Required Note that this is provided above, but it

appears to be asked again. Answer Y or N.


that the cumulative JWOD

ratio will again reach 75%?

Required Indicate the month and year when the



Explanation Required Explain any unusual circumstances of this



phase-in period. (1000 chars.)

11b. Phase-In Schedule















month indicated.



Part 12. NSN Mappings (for any NSNs with different information)

Provide NSN Mapping information for any NSNs for which this project’s (this NPA’s) NSN

information differs from the NSN information provided at the package level. The NSNs must

all match the NSNs provided at the package level. (This is like an override of the information

at the package level.)

NSN Required Must match the NSNs provided earlier. (20

chars)

Price Category Required Price category for this NSN. (10 chars)

Percent Required Percentage this NPA has of the total

requirement for this NSN. (50 chars)


12/31/2007 Draft 2-17


Optional

Comments and format

Explanation Required Explanation of the difference in the

requirement for this NPA’s NSN. (1000

chars)

Part 13. NPA Certification Information


signatures. Until otherwise specified, include scanned copies of signed forms 1003 (was old

ADD-3, NPA Relationships), 1004/4A (was old Add 5-6, Estimated Direct Labor), and

1005A/B (was Product Pricing Information and Market Survey spreadsheets as appropriate).

NPA Representative Name Required Provide the name of the NPA representative

signing the Addition Package for the

project. This will be the same person

signing the text in the .pdf file attached.

NPA Representative Title Required Provide the title of the NPA representative

signing.

NPA Signature Date Required Provide the date the NPA representative

signed the package for the project.

2.4.3 Attachments

Request to Add Product(s) Attachment Required

/Optional

Comments and format

NPA certification Required Until notified otherwise, include scanned

copies of signed forms 1003 (was old ADD-

3, NPA Relationships), 1004/4A (was old

Add 5-6, Estimated Direct Labor), and

1005A/B (was Product Pricing Information

and Market Survey spreadsheets as

appropriate). In future, there should be a

new certification page rather than forms that

duplicate the manual system.

Previous/current contract Optional If the NPA is current contractor. MS Word

or pdf, including award price, required if

available

Statement of SBA Activity Required Signed statement required if current

contractor is 8(a); MS Word or pdf. Will

not be required in the future, when the

Committee contacts the CA directly.

Subcontracting

documentation

Required Required if subcontracting; MS Word or pdf

Draft Schedule B Optional MS Word or pdf

Price Analysis Required MS Word or pdf


12/31/2007 Draft 2-18

Request to Add Product(s) Attachment Required

/Optional

Comments and format

Documentation


who signs is up to the CNA.

2.4.4 PLIMS Responses

PLIMS will send back transactions to the CNA systems indicating the success or failure of the

transaction and its ongoing status as the Committee Staff processes it.

2.4.5 Potential Issues / Reasons for Rejection

The following situations will result in a rejection of the Add Products Package, or at a minimum,

a request for additional information.

Request to Add Products to the PL Category Rule

Contracting

Activity

1. Contracting activity or contracting agency code is not valid.

2. No valid CA contact information has been provided.

NPA 3. NPA has not been verified to participate and no request for

verification has been submitted.

4. Subcontracting documentation has not been provided.

5. Direct labor or phase-in information is not sufficient or does not

adequately describe how jobs are being maximized for people with

disabilities that meet the AbilityOne Program requirements.

Subcontracting 6. Subcontracting documentation has not been provided.

Price 7. There are issues with NPA/CNA certification of price or the proper

information has not been submitted for price change methodology, etc.

Capability 8. The project development information is not sufficient or the

information on CNA certification of capability is not provided.


After receipt of the Add Product Package transaction, the Committee Staff will note whether the

CA has agreed to waive any PFI or pre-award survey. If the CA has waived the PFI or survey,

the Committee Staff creates a PLIMS letter to the CA confirming certification to NPA capability.

The letter will request the CA to provide results from any inspections conducted.

If the CA has not indicated any intentions with regard to NPA capability, the Committee Staff

will send the CA a capability letter offering them the opportunity to conduct a preaward survey

or PFI and send the Committee Staff the results.

PLIMS Submission Guide Nonprofit Agency (NPA)

12/31/2007 Draft 3-1

3 Transactions Involving a Nonprofit Agency (NPA)

The NPA is one of the key elements of an item on the Procurement List. Changes to the NPA

must be approved by the Committee Staff and, when appropriate, the information on the official

Procurement List must be changed.


Request NPA Qualification Review (401/402)

Update NPA Information (includes changes to name, legal status, office location,

administrative point of contact (not project point of contact)

Add an NPA to an existing product on the PL

Transfer product to a new NPA

Transfer service to a new NPA

Remove NPA from a Project on the Procurement List (Remove authorization to

produce a product or a service)

Other transactions include44

:

Change manufacturing or production location – if approved, the Committee Staff

will issue a Notice of Change (NPA Location).

Update NPA project point of contact – no PL Change notice is required, but

Committee Staff will accept the change into PLIMS.

For changes to service location, see the section on Services.

3.1 Request NPA Qualification Review (401/402)

3.1.1 Purpose

To participate in the JWOD Program, NPAs must submit Forms 401 or 402 to the Committee

Staff, with their bylaws and articles of incorporation. Form 401 is the Initial Certification –

Qualified Nonprofit Agency Serving People Who Are Blind. Form 402 is the Initial Certification

– Qualified Nonprofit Agency Serving People Who Are Severely Disabled.

The CNA systems will generate a New NPA Request transaction from their systems that includes

the data found on the 401 or 402 form, a .pdf or other file containing the signatures of the

appropriate NPA officers and CNA representatives on the paper form, and the bylaws and

articles of incorporation in electronic form.

If the Request for NPA Qualification needs to be resubmitted to correct or update any

information, the same transaction will be used. It will be flagged as a resubmission.

44

These actions may require additional transactions, to be determined.


12/31/2007 Draft 3-2


The Request for a NPA Qualification Review will be identified by CNA submitting it, the name

and ID number of the NPA, and the date the request is submitted. The NPA ID number assigned

by the CNA will be used.


In the near term, scanned signatures from the NPA are allowed in lieu of electronic signatures.

The CNA will be responsible for obtaining the signatures of the NPA on the Form 401 or 402,

scanning and attaching the form to the transaction. Either the CNA or NPA may key the data that

must match that on the scanned form.



Request for NPA Qualification Review Data Required/

Optional

Comments and format

NPA ID Required Unique ID of the NPA (as assigned by the

CNA) (20 chars)

Name of the NPA

Required Must use the incorporated name of the

agency as stated in the Articles of

Incorporation. (100 chars)

Address of the NPA Required Provide a two-line street address, the city,

two-letter state abbreviation, and zip code.

DUNS number of the NPA Required45

Provide the DUNS number as assigned by

Dun & Bradstreet; 9 numeric digits.

Point of contact at the NPA Required The name of the person to contact

concerning the request for certification

Phone number Required The phone number of the point of contact

E-mail address Required The e-mail address of the point of contact

Reporting period Required From: and to: dates for the direct labor

hours reported below. Use the instructions

on the form to determine the correct

reporting period.

Direct labor hours to be

provide by people with

disabilities, for the reporting

period.

Required for

NIB agencies

For NIB NPAs, direct labor hours provided

by people who are blind, for the total

agency during the period referenced above.

Direct labor hours paid to

people who are sighted, for

Required for

NIB agencies

For NIB NPAs, direct labor hours provided

by people who are sighted during the

45

Optional in the schemas, but required by Committee Staff.


12/31/2007 Draft 3-3

Request for NPA Qualification Review Data Required/

Optional

Comments and format

the reporting period.

reporting period referenced above.

Direct labor hours for which

wages are paid to people

with severe disabilities, for

the reporting period.

Required for

NISH agencies

For NISH NPAs, direct labor hours for

which wages are paid to people with severe

disabilities during the reporting period

referenced above.

Direct labor hours for which

wages are paid to people

who do not have severe

disabilities, for the reporting

period.

Required for

NISH agencies.

For NISH NPAs, direct labor hours paid to

people who do not have severe disabilities

during the reporting period referenced

above.

Additional work locations of

the NPA, if any

Required if

applicable

Provide two line street address, city, two

letter state abbreviation, and zip code.

Additional locations of files

containing evidence of

blindness or disability of

agency employees, if any.

Required if

applicable

Provide two line street address, city, two


NPA officer name Required Name of NPA officer signing the form.

NPA officer title Required Title of NPA officer signing the form.

NPA officer signature date Required Date the NPA officer signed the form,

certifying compliance with the terms

identified on the forms.

NPA agency executive name Required Name of NPA agency executive signing the

form.

NPA agency executive title Required Title of NPA agency executive signing the

form.

NPA agency executive

signature date

Required Date the NPA agency executive signed the

form, certifying compliance with the terms

identified on the forms.

OSHA Report Attached? Required Y or N.

Articles of incorporation and

bylaws attached?

Required Y or N. Indicate whether articles of

incorporation and bylaws are attached.

Explanation Required Provide an explanation if the articles of

incorporation and bylaws are not attached.

Certificate of training

attached?

Required Y or N.

Explanation Required Provide an explanation of the certificate of

training has not been attached.

Letter of transmittal

attached?

Required Y or N.

Explanation Required Provide an explanation if the letter of

transmittal has not been attached.


12/31/2007 Draft 3-4

3.1.5 Attachments

Attachments include:

Request for NPA Qualification Review Attachment Required/

Optional

Comments and format

Scanned .pdf or image of

signed forms

Required Form 401 or Form 402, scanned to pdf file

or other image format

If the percent of direct labor

done by people who are

blind or have other severe

disabilities is less than 75%,

an attachment explaining

what action is being taken or

is planned to achieve the

75% ratio during the first

fiscal year of operation

within the JWOD Program

Required MS Word or other text format

Electronic version of bylaws Required Adobe .pdf, MS Word, or other format

Electronic version of

Articles of Incorporation

Required Adobe .pdf, MS Word, or other format

Electronic version of OSHA

report, if an OSHA review

was done during this period

Required Adobe .pdf, MS Word, or other format


The Legal department of the Committee Staff will review and determine whether the legal status

of the NPA is verified. The status of the new NPA will be returned to the CNA in a status

transaction.

3.2 Update NPA Information

3.2.1 Purpose

The purpose of the NPA Update Request transaction is to update the name, address, contact, or

any other information pertaining to a given NPA. Changes to NPA Names or Legal Status must

be submitted to the Committee Staff for approval.


The NPA will be identified by the NPA ID assigned by the CNA. The transaction will also be

identified by the CNA submitter, and the date and time it is submitted. It will also contain an


12/31/2007 Draft 3-5

optional Executive Summary that may be used to further explain the change. The PLIMS

transaction is called “NPA Update Request”.


In addition to the data described below, please be sure to provide an explanation of the change in

the Executive Summary that is submitted with all transactions. The approach taken in the update

transaction is not to submit just the information that has changed, but to resubmit all the NPA

data. This means that extra care must be taken to alert the Committee Staff to exactly what has

changed, because otherwise they would need to study all the data submitted to determine what

has changed.

The data submitted in the NPA Update Request transaction includes:

Update NPA Information Data Required/

Optional

Comments and format

NPA ID Number Required Provide the NPA ID Number assigned by

the CNA.

NPA Name Required Provide the NPA Name. Note that if the

NPA has a new name, appropriate

documents must also be submitted.

NPA Address Required Provide the two-line street address, city, two


NPA Point of Contact Name Required There is a single “point of contact” (POC)

identified for each NPA. Use this field to

update that person’s name. Note that there is

no title field and it’s not possible to provide

a list of POCs for the NPA, and that there

are also different POCs for each project if

the NPA has multiple AbilityOne projects.

Those POCs would be updated with their

project information.

NPA Point of Contact Phone

Number

Required Provide the phone number for the POC.

NPA Fax Number Required46

Provide the fax number for the POC.

NPA POC E-mail Address Required Provide the e-mail address for the POC.

NPA DUNS Number Required Provide the DUNS number for the NPA.

NPA Certification

Provide the following information for the NPA Officer and Executive who certified this

transaction.47

46

POC’s fax number is not in the current schema, but is planned to be added to the transaction. It is in the database

and so should be able to be updated. Additionally, other fields in the database may need to be added to the update

transaction. 47

No NPA certification should be required for this transaction. These fields may be deleted in the future.


12/31/2007 Draft 3-6

NPA Officer’s Name, Title,

and Signature Date

Required Provide the NPA Officer’s Name, Title, and

Signature Date

NPA Executive’s Name,

Title, and Signature Date

Required Provide the NPA Executive’s Name, Title,

and Signature Date

3.2.4 Attachments


Attachments for Request for Update NPA Information Transaction Attachment Required/

Optional

Comments and format

Certification from the NPA Optional Required for change of name or official

documents. Scanned to .pdf file or other

format

NPA Articles of

Incorporation or Bylaws

Optional Only required if there have been changes to

these documents.


If the type of change requires a change to the PL, such as a name change, the Committee Staff

will issue a Notice of Change to the PL

If the change does not require a change to the PL, the Committee Staff will review the proposed

change and either accept the change or contact the CNA if they have a question. Changes not

requiring a change to the PL include:

Address Change (office location, not manufacturing or production locations)

Phone Number Change

Point of Contact Change

Note that changes to manufacturing or production locations, or service locations are associated

with a project.

3.3 Add NPA to Product on PL

3.3.1 Purpose

The purpose of this transaction, “Add Product NPA Request”, is to request authorization of an

additional NPA to produce a given product. The NSNs (the products) must already be on the PL.


The NPA is identified by the NPA ID number assigned by the CNA. The product is identified by

the PL Number and list of NSNs.


12/31/2007 Draft 3-7


The data submitted includes the Executive Summary submitted as part of all transactions, and the

following specific data:

Add NPA to Product on PL (Add Product NPA Request) Data Required/

Optional

Comments and format

General Information

PL Number Required The PL Number of the product on the PL.

Project (information pertaining to the NPA being added)

Project Number Required Assigned by the CNA.

Is the CNA the Prime

Contractor?

Required Y or N.

NPA Information

NPA ID Required Assigned by the CNA.

NPA Point of Contact for the

project.

Required Name, phone, e-mail, and fax.

Requirement Percent Optional Percent of the requirement handled by this

NPA. Explain in Executive Summary.

Will the work be done at a

separate facility?

Required Y or N.

Work location Required if Y Address of work location required if the

work will be done at a separate facility from

NPA’s primary office location. Provide a

two-line street address, city, 2-letter state


DUNS Number for work

location

Required if Y Provide the DUNS number for the

additional work location.

Work Description Required Describe the work to be done by the NPA.

(1000 chars.)

Contract Value % Required Indicate the percentage of the contract value

derived from direct labor. (50 chars)

NPA Capability Assessment


Waived PFI?

Required Y or N. Indicate whether or not the

contracting officer has waived a plant


PFI Performed? Required Y or N. Indicate whether or not the

contracting officer has conducted a plant


PFI Pending? Required Y or N. Indicate whether or not a plant

facility inspection is pending.

Estimated PFI Date? Optional Provide the estimated or actual PFI date.

Capability Description Required Provide a narrative of how the CNA


producing the product. State facts that show


12/31/2007 Draft 3-8


Optional

Comments and format

the NPA has or will have the capability to

produce the product. (1000 chars)

Subcontracting

Will there be

subcontracting?

Required Y or N.

Describe subcontracting. Required if Y Provide documentation of subcontracting

competition. (1000 chars)

Is documentation of

subcontracting competition

attached?

Required Y or N.

Percent of work to be

subcontracted48

Required Provide the total percentage of work to be

subcontracted (50 chars).

Will there be subcontracting

to another NPA?

Required Y or N.

Percent of work


NPA

Required if Y Provide the percentage of work to be

subcontracted to another NPA.


to small business?

Required Y or N.

Percent of work


business


subcontracted to small business.

Contracting Activity

Information

Required Provide data in the same manner as for

product addition packages.

Requiring Agency

Information



NPA Relationships to

Commercial Businesses



Project Development Plan Required Provide data in the same manner as for


Estimated Direct Labor

Hours and Phase-in Plan,

if necessary

Required Provide in the same manner as for product

addition packages.

NSN Listing Required

Provide a list of the NSNs which this NPA is requesting authorization to produce.

NSN Required National Stock Number (NSN), must

already be on the PL. (20 chars).

Product Name Required Provide the name of the product NSN. (50

chars49

).

Description Required Provide a description of the product. (1000

48

Need to clarify whether based upon value or labor hours. 49

May be increased in a change to the schema. Currently 50 chars.


12/31/2007 Draft 3-9


Optional

Comments and format

chars).






Percent

Required The percent of the project that the NSN

represents (usually divided equally among

multiple NSNs, but not always).

Price Categories

For each NSN, provide the price category for each Contracting Activity.

Price Category50

Required Provide Price Category.

CA Code Required Provide the Contracting Activity Code (10

chars).

NPA Certification



signed forms 1003 (was old ADD-3, NPA Relationships), 1004/4A (was old Add 5-6,

Estimated Direct Labor), and 1005A/B (was Product Pricing Information and Market Survey

spreadsheets as appropriate).

Name of NPA representative

signing this transaction

Required Provide the name of the NPA representative

signing this transaction, in agreement with

the actual NPA signature.

NPA representative’s title Required Title of NPA representative signing

NPA signature date Required Date signed.

3.3.4 Attachments


Attachments for Request to Add NPA to Product on PL Attachment Required/

Optional

Comments and format

Certification from the NPA Required The same forms as for addition of products

to the PL, signed by the NPA, scanned to

.pdf file or other format.


As described above, the NPA must submit information similar to that identified for product

addition packages, including project, pricing, direct labor, phase-in, and project development

50

Need explanation of price category if data submitted is to be consistent.


12/31/2007 Draft 3-10

plan information. If the NPA has not been verified, a Request for NPA Qualification must be

submitted before this request. The NPA must certify they will provide a product at the same

price as other NPAs already producing that product.

The Committee Staff will review the package and validate that the NPA has been verified to

participate in the JWOD Program and is in good standing. The capability of the NPA to perform

this service may already have been certified by the Contracting Activity / Procuring Activity. If

not, the Committee Staff will request that the CA/PA agree to the qualification of the NPA.

If approved, will issue a Notice of Notice of Change – Additional NPA.

3.4 Transfer Service on the PL to a new NPA

3.4.1 Purpose

The purpose of this transaction is to request the transfer of a service on the PL to a new NPA.

This means authorization of the entire requirement for a service is being transferred from one

NPA to another NPA. The “Change Service NPA Request” PLIMS transaction is used for

services, and the “Change Product NPA Request” PLIMS transaction is used for products.


Although it can be said that a project is being transferred from one NPA to another, the new

NPA must be assigned its own project number by the CNA. That will enable the performance of

each NPA to be tracked separately. The PL Number will be the same, however. The transaction

will identify the project numbers of the old NPA and new NPA.


Each Change Service NPA transaction includes the data submitted with all transactions, such as

the Executive Summary. Be sure to explain the circumstances in the Executive Summary, and

include the data summarized below:

Transfer a Service to a New NPA (Change Service NPA Transaction) Data Required/

Optional

Comments and format

PL Number Required The PL Number must be included as part of

the Change Service NPA transaction.

Old Project Number Required Provide project number for the old NPA /

old project.

New Project Number Required Provide project number for the new NPA /

new project.

Is the NPA

Acknowledgement

Attached?

Required Y or N. Attach acknowledgement from the

old (losing) NPA to the transaction.

General Description of

Service

Required Describe the service to be provided in a

brief, all-inclusive manner. If the service to


12/31/2007 Draft 3-11


Optional

Comments and format

be provided by the new NPA is different

from that of the old NPA, consider whether

it should be a new PL addition rather than a

transfer.

Estimated Annual Value of

Service

Required Provide the estimated value in dollars. If

indefinite quantities of services are

unknown, provide the estimated annual

quantity as well (e.g., $100,000/500 lawn

mowings.)51


Project Number Required Provide the new project number for the new

NPA. This number is assigned by the CNA.


Contractor?

Required Y or N.

Is the Statement of Work

Attached?

Required Y or N.

NPA Information

Provide information on the new NPA to be performing this work. Note that the information

here is slightly different from that on the Add Service Package transaction (in schema terms,

NPAInfoType3 vs. NPAInfoType), and slightly different from the ChangeProductNPARequest.



project.

Required Name, phone number, e-mail address, and

fax number.

Requirement Percentage Required Percent of the requirement handled by this



(1000 chars.)

Contract Value % Required Indicate the percentage of the contract value




Waived PFI?










Capability Description Describe the capability of the NPA to

produce the product. (1000 chars.)

51

Note that the schema does not presently provide a service unit or place to put the price per unit.


12/31/2007 Draft 3-12


Optional

Comments and format

Subcontracting

Will there be

subcontracting?

Required Y or N.



Is documentation of


attached?

Required Y or N.


subcontracted52




to another NPA?

Required Y or N.

Percent of work


NPA




to small business?

Required Y or N.

Percent of work


business



NPA Relationships to Commercial Businesses.

Provide data in the same manner as that described for service addition packages (Part 8,

NPA Relationships).

Project Development Plan


Project Development Plan).

Estimated Direct Labor Hours and Phase-in Plan, if necessary


Direct Labor, Part 11, Phase In Plan).

Service Locations and Pricing

Provide the SAME information as that described under Part 5, Service Locations and Pricing,

for the Add Service Package transaction. This includes the service location and service type,

method of determining Fair Market Price, and the price proposal. (In the schema, it’s called

ServiceLocationPriceList.)

NPA Certification



signed forms 1003 (was old ADD-3, NPA Relationships), 1004 (was old Add 5-6, Estimated

Direct Labor), and 1006 (was Service Pricing Formats SPF-1,2,3,4 as appropriate).

NPA Certifying Official’s

Name

Required Provide the name of the individual


52

Need to clarify percentage of value or percentage of labor hours.


12/31/2007 Draft 3-13


Optional

Comments and format

NPA.



signed.

3.4.4 Attachments


Attachments for Request for NPA Transfer Transaction Attachment Required/

Optional

Comments and format

Acknowledgement or

objection from current NPA

Required Scanned to pdf file or other image format

Certification from the new

NPA that they agree to the

transfer and agree to the

current price, or agree to

negotiate a new base price.

Required Reflected on forms to be attached: 1003,

1004, 1006 including pricing formats.


The CNA will send the transfer request to PLIMS, including the project, pricing, direct labor,

any phase-in, and project development plan information.

Committee Staff will check that the new NPA has been verified to participate in the JWOD

Program, and is in good standing. The capability of the NPA to perform this service may already

have been certified by the Contracting Activity / Procuring Activity. If not, the Committee Staff

will request that the CA/PA agree to the qualification of the NPA.

The NPA must have agreed to produce the product or perform the service at the proposed price,

and agreed to remain in compliance.

After obtaining CA concurrence to the new NPA’s capability and the price change, if any, the

Committee Staff will issue a Notice of Change to the PL – Transfer Responsibility to a New

NPA. The notice will include a price for which the new NPA has been approved. The price

change notice can be a separate notice if necessary since the changes will be handled separately.

A new base price will be handled as a price change.


12/31/2007 Draft 3-14

3.5 Transfer Product on the PL to a new NPA

3.5.1 Purpose

The purpose of this transaction is to request the transfer of products on the PL to a new NPA.

This means authorization of some or all of the requirement for a product is being transferred

from one NPA to another NPA. The “Change Product NPA Request” PLIMS transaction is used

for products.

A price change transaction53

and request for NPA transfer can be submitted at the same time;

however, the Committee staff must first process the transfer action and then the price change

action. The CA must certify to price and capability in the same way as in the addition process.


Although it can be said that a project is being transferred from one NPA to another, the new

NPA must be assigned its own project number by the CNA. That will enable the performance of

each NPA to be tracked separately. The PL Number will be the same, however. The transaction

will identify the project numbers of the old NPA and new NPA.


Each Change Product NPA Request transaction includes the data submitted with all transactions,

such as the Executive Summary. Be sure to explain the circumstances in the Executive

Summary, and include the data summarized below:

Transfer a Product to a New NPA (Change Product NPA Transaction) Data Required/

Optional

Comments and format


the Change Product NPA transaction.

Old Project Number Required Provide project number for the old NPA /

old project.

New Project Number Required Provide project number for the new NPA /

new project.

Is the NPA

Acknowledgement

Attached?

Required Y or N. Attach acknowledgement from the

old (losing) NPA to the transaction.


Project Number Required Provide the new project number for the new

NPA. This number is assigned by the CNA.


Contractor?

Required Y or N.

NPA Information

Provide information on the new NPA to be performing this work. Note that the information

here is identical to that on the Add Product Package transaction (in schema terms,

53

Note that a transaction to transfer a service includes pricing but transfer of a product does not.


12/31/2007 Draft 3-15


Optional

Comments and format

NPAInfoType).



project.

Required Name, phone number, e-mail address, and

fax number.

Requirement Percentage Required Percent of the requirement handled by this


Separate Facility (Y/N)? Required Y or N. Indicate whether the work will be

performed in a separate facility from the

NPA’s office location.

Work location Required if Y Address of work location required if a

separate facility from NPA’s primary office

location.

DUNS Number for work

location

Required if Y Provide the DUNS number for the separate

facility.


(1000 chars.)

Contract Value % Indicate the percentage of the contract value




Waived PFI?










Capability Description Describe the capability of the NPA to

produce the product. (1000 chars.)

Subcontracting

Will there be

subcontracting?

Required Y or N.



Is documentation of


attached?

Required Y or N.


subcontracted54



Will there be subcontracting Required Y or N.

54

Clarify whether based on value or on labor hours.


12/31/2007 Draft 3-16


Optional

Comments and format

to another NPA?

Percent of work


NPA




to small business?

Required Y or N.

Percent of work


business



NPA Relationships to Commercial Businesses.

Provide data in the same manner as that described for product addition packages (Part 8,

NPA Relationships).

Project Development Plan


Project Development Plan).

Estimated Direct Labor Hours and Phase-in Plan, if necessary


Direct Labor, Part 11, Phase In Plan).

NSN Listing

Provide the following information for each NSN which this NPA is authorized to produce.

NSN Required National Stock Number. Must be unique in

entire addition package. (20 chars)

Product Name (NSN Name) Required Provide the name of the product NSN. (50

chars55

Product Description Required Provide a description of the product. (1000

chars)


Percent

Required Percent of the project represented by NSN.

See previousl





Price Category Information for each NSN

Provide the following information for each NSN, for each CA for that NSN.

Price Category Required Provide the Price Category. (10 chars)

CA Code Required Provide the Contracting Activity Code. (10

chars) for the CA for the NSN.

NPA Certification



55

Product Name is 50 characters in v.1.6 schemas; will be increased to 100 or 150 chars.


12/31/2007 Draft 3-17


Optional

Comments and format

signed forms 1003 (was old ADD-3, NPA Relationships), 1004/4A (was old Add 5-6,

Estimated Direct Labor), and 1005A/B (was Product Pricing Information and Market Survey

spreadsheets as appropriate).


Name



NPA.



signed.

3.5.4 Attachments


Attachments for Request for NPA Transfer Transaction Attachment Required/

Optional

Comments and format

Acknowledgement or

objection from current NPA

Required Scanned to pdf file or other image format



transfer and agree to the

current price, or agree to

negotiate a new base price.

Required Reflected on forms to be attached: 1003,

1004, and 1005 including pricing

spreadsheets.


The CNA will send the transfer request to PLIMS, including the project, pricing, direct labor,

any phase-in, and project development plan information.

Committee Staff will check that the new NPA has been verified to participate in the JWOD

Program, and is in good standing. The capability of the NPA to perform this service may already

have been certified by the Contracting Activity / Procuring Activity. If not, the Committee Staff

will request that the CA/PA agree to the qualification of the NPA.

The NPA must have agreed to produce the product or perform the service at the proposed price,

and agreed to remain in compliance.

After obtaining CA concurrence to the new NPA’s capability and the price change, if any, the

Committee Staff will issue a Notice of Change to the PL – Transfer Responsibility to a New

NPA. The notice will include a price for which the new NPA has been approved. The price


12/31/2007 Draft 3-18

change notice can be a separate notice if necessary since the changes will be handled separately.

A new base price will be handled as a price change.

3.6 Request Approval of New Phase-In

3.6.1 Purpose

The purpose of this transaction is to request the approval of a new phase-in. The PLIMS

transaction is “Phase Ins”. Typically, a phase-in would be requested with the addition request or

the transfer to a new NPA, but if a phase-in has not been successful, approval of a new phase-in

may be requested.


The phase-in will be for a given PL Number for the product or service requiring the phase-in.

Also, the NPA will be producing the product or providing the service under its unique Project

Number for that product or service.


Each Phase Ins transaction includes the data submitted with all transactions, such as the

Executive Summary. Be sure to explain the circumstances in the Executive Summary, and

include the data identified below.

Request a New Phase-In (Phase Ins Transaction) Data Required/

Optional

Comments and format


the Phase Ins transaction.

Project Number Required Provide project number for the NPA /

project.

Project Type Required “Product” or “Service”.

Months to Meet Direct

Labor Percent


phase-in from start date until the nonprofit

agency reaches the percentage of blind or

severely disabled workers originally

requested with the addition or transfer to the

new NPA. Months may be shown to 2

decimal digits.

Start Date56

Required Enter the date the nonprofit agency

began work or anticipates beginning work

on this project.



Required57

Y or N.

56

“Anticipated start date” in transaction, however, should be actual start date if work has already begun in

accordance with originally requested phase-in. Months to meet DL percent needs to be in synch with this date. 57



12/31/2007 Draft 3-19


Optional

Comments and format

below 75%?


that the cumulative overall

agency ratio will again reach

75%58

?

Required59

Indicate the month and year in which the







NPA’s ratio on all JWOD

projects to drop below 75%?

Required60

Y or N.


that the cumulative JWOD

ratio will again reach 75%?

Required61

Indicate the month and year when the



Explanation of why a phase-

in is required.

Required Explain any unusual circumstances of this



phase-in period. (1000 chars).

Phase-in Information















month indicated.



NPA Certification62


signatures. Until new forms are distributed by Committee Staff, scanned copies of signed

58

Referred to as “Overall Conformance Date” in schema. 59




Currently, the certification fields are NOT on the transaction, but probably should be.


12/31/2007 Draft 3-20


Optional

Comments and format

form 1004A should be attached.


Name



NPA.



signed.

3.6.4 Attachments


Attachments for New Phase-In Transaction Attachment Required/

Optional

Comments and format



proposed phase-in.

Required Attach signed form 1004A.


The CNA will send the phase-in request to PLIMS. Committee Staff will approve or reject the

phase-in.

3.7 Remove NPA Authorization to Produce a Product or Service

3.7.1 Purpose

The purpose of this transaction is to removing an NPA’s authorization to produce a product or

provide a service under the JWOD Program. This may be initiated by the NPA deciding that they

cannot or do not desire to produce the product or service any longer, or the Committee may

remove that authorization for other reasons. If the NPA initiates the request, the CNA should

submit this transaction to the Committee Staff via PLIMS. The name of the PLIMS transaction is

“Delete NPA Request”.


The transaction will be identified by the PL Number and the project number of the NPA. It will

also identify the CNA submitter of the transaction.


The transaction will include the information required on all transactions, including the Executive

Summary. For this transaction, the Executive Summary should provide a text overview of the


12/31/2007 Draft 3-21

package and explanation of any unusual circumstances, including why the NPA is requesting to

be deleted. Note whether the NPA is or is not the last NPA for the product or service on the PL

under this PL Number. Provide an explanation of what action is being taken to find another NPA

to take over authorization for the product or service. Indicate whether or not a purchase

exception should be granted for this PL Number, and submit a purchase exception request

transaction if one is needed.

Data submitted includes the following:

Remove Authorization to Produce Data Required/

Optional

Comments and format

PL Number Required Provide PL Number for the product or

service on the PL.

Project Number Required Provide project number for the NPA /

project.

Project Type Required “Product” or “Service”.

NPA ID N/A Note that the NPA ID is not necessary

because the project number will be used to

identify the NPA.

Is the NPA

Acknowledgement

Attached?

Required Y or N. The Executive Summary should

explain the circumstances if no NPA

acknowledgement is attached.

3.7.4 Attachments

Provide an acknowledgement from deleted NPA agreeing to deletion or requesting deletion in a

.pdf file.


The CNA will submit a Delete NPA transaction to PLIMS, requesting the deletion of the NPA

and its associated project from a product or service on the PL. It may or may not be the last

remaining NPA for the entire PL Number. The request must identify in the executive summary

why the NPA is to be deleted. An acknowledgement from the NPA to be deleted must be

attached (a .pdf file or e-mail message). If a purchase exception is needed, submit a purchase

exception transaction as well.

If there are other NPAs authorized to produce the product or service under this PL Number, a

notice will be issued by the Committee to delete the NPA and identify the remaining authorized

NPAs.

If there are no other NPAs authorized for the PL, then the Committee Staff will issue a notice of

change to delete the NPA and to issue a purchase exception until another NPA is identified or the

project is deleted from the PL. The CNA should submit a request for product or service purchase

exception.

PLIMS Submission Guide Contracting Activity (CA)

12/31/2007 Draft 4-1

4 Changes Involving the Contracting Activity (CA) The Contracting Activity (CA) is one of the key elements of an item on the Procurement List.

Changes to the CA must be approved by the Committee Staff and, when appropriate, the

information on the official Procurement List must be changed.


Update CA Information

Add a CA to products already on the PL

Change the CA for products already on the PL

Change the CA for a service already on the PL

Remove a CA from a product or service on the PL

Note that you cannot add a CA to a service on the PL as a service may have only a single CA.

4.1 Update Contracting Officer / Contract Specialist Information

4.1.1 Purpose

The purpose of this transaction, called “CA Update Request” or “CA Info Update” is to update

contact information for Contracting Officers and Contracting Specialists.

Note particularly that PLIMS does not provide a “rolodex” of information on contracting officers

and contracting specialists. Rather, contracting officers and contracting specialists are associated

with specific projects. Therefore, if a contracting officer or specialist changes his or her phone

number, it must be changed FOR EACH PROJECT he or she is associated with. Note that the

CA Code has nothing to do with this transaction63

.


Contracting officers and contract specialists are identified by the Project Number with which

they are associated. There is a single contracting officer and an optional contracting specialist for

each project. Submitting this transaction replaces the information already in PLIMS with the new

information. Please be sure that it is accurate and that it has been submitted for every project that

needs to have it updated.


Data submitted includes:

Update CA Information Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number for which this CO

and CS are responsible.

Project Number Required Provide the Project Number for which this

63

How is the CA code corrected if it is in error? Presumably that must be done by Committee Staff.


12/31/2007 Draft 4-2

Update CA Information Data Required/

Optional

Comments and format

CO and CS are responsible.

Project Type Required “Product” or “Service”

Contracting Officer


Name






Address




officer.




Contract Specialist (Optional)

If information for the contracting specialist is to be updated, all information should be

provided. It will replace information existing in PLIMS for the contract specialist for that

project.


Name

Required If applicable, provide the contracting



Phone


specialist’s phone number.


mail Address




Number



4.1.4 Attachments

None.


The PL number and project must already be in PLIMS. The Committee Staff will review the

change and accept or reject it, but no PL notice is generated.


12/31/2007 Draft 4-3

4.2 Add a CA to Products on the PL

4.2.1 Purpose

The purpose of this transaction is to request the addition of a CA64

to a product on the PL. The

PLIMS transaction is called “Add Product CA Request”.


Contracting Activities are identified by the project they are associated with in PLIMS. In

addition, the Contracting Office Code is used. It is the code currently used in the Federal

Procurement Data System – Next Generation (FPDS-NG). This Contracting Office Code is

referred to in PLIMS as the “CA Code”.


Note that data submitted also includes the Executive Summary included with all transactions. It

also may be flagged as a resubmission, in which case it would also include the submission ID of

the original transaction. Transaction data submitted includes:

Add CA to Products on the PL Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number for the products for

which the CA is being added.

Project Number Required Provide the project number for which the

CA is being added.

Contracting Activity Information

CA Code Required Provide the 10-character CA code.


Name






Address




officer.




Contracting Specialist (Optional)

Providing information about a Contracting Specialist is optional, but if the Contract Specialist

is provided, all contact information is required.


Name



Contracting Specialist’s Required If applicable, provide the contracting

64

There does not appear to be the ability to add an RA to a products project.


12/31/2007 Draft 4-4

Add CA to Products on the PL Data Required/

Optional

Comments and format

Phone specialist’s phone number.


mail Address




Number



List of NSNs (As many as needed)

Provide the following information on as many NSNs as this CA will be responsible for. The

NSNs must already be on the PL for this project.

NSN Required Provide the NSN. (20 chars)

Price Category Required Provide the price category. (10 chars)

NPA Certification

Provide the following information on the NPA representative certifying the transaction.65


Name



NPA.



signed.

4.2.4 Attachments

The NPA certification should be attached as a .pdf or other file containing a signature. (Note: is

the NPA certification required?)


The PL Number, Project Number, and NSNs must already be in PLIMS and the NSNs must

already be on the PL. The change submitted will be reviewed by the Committee Staff before

acceptance as a change to PLIMS.

The Committee Staff will communicate with the CA to determine that the CA has agreed to be

responsible for these NSNs. If the Committee Staff accepts the transaction as a change to

PLIMS, a change notice will be generated.

4.3 Change the CA or RA for a Product on the PL

4.3.1 Purpose

The purpose of this transaction, “Change Product CA Request”, is to request changing a CA

(Contracting Activity) or RA (Requiring Agency) for a product on the PL.

65

It is not clear what certification is required. A question has been raised. Perhaps this will be removed.


12/31/2007 Draft 4-5




each project. Please be sure that it is accurate.

Contracting Activities are identified by the Contracting Office Code as currently used in the

Federal Procurement Data System – Next Generation (FPDS-NG). This code is referred to in

PLIMS as the “CA Code”.

Requiring Agencies are also identified by an Agency Code used in FPDS-NG. This code is

referred to in PLIMS as the “RA Code”.





Change CA for a Product on the PL Data Required/

Optional

Comments and format


the Change CA transaction.

Project Number Required Provide project number for which the CA is

being changed.

Information on Contracting Activity

Old Contracting Activity

Code

Required Indicate the contracting office code

assigned to the entity.

New Contracting Activity

Code




System – Next Generation (FPDS-NG).



Name



Contracting Officer Phone Required Phone number, including area code.


Address

Required E-mail address.

CO’s Fax Number Required Fax number.

CO’s Address Required Two line street address, city, two letter state




Contact Information

Optional Name, phone number, e-mail address. No

fax number.

Information on the Requiring Agency


12/31/2007 Draft 4-6

Change CA for a Product on the PL Data Required/

Optional

Comments and format

Optionally provide contact information on the Requiring Agency. If the agency is provided,

the contact information is required.

Old RA Code Required Indicate the agency code assigned to the

Requiring Agency. (10 chars)

New RA Code Required Indicate the agency code assigned to the RA

for purposes of reporting to the Federal

Procurement Data System – Next

Generation (FPDS-NG). (10 chars)

Requiring Officer (RO)

Name

Required Indicate the Requiring Officer’s name and

contact information. (50 chars)

Requiring Officer Phone Required Phone number, including area code.

(25 chars)

Requiring Officer’s E-mail

Address

Required E-mail address. (50 chars)

RO’s Fax Number Required Fax number.(25 chars)

RO’s Address Required Two line street address, city, two letter state


Information on the NSNs for which the CA is changing

Provide all NSNs for which the CA is to be changed.

NSN Required Provide NSN. (20 chars)

Price Category for NSN Required Provide price category for this NSN and

CA. (10 chars)

NPA Certification



Name



NPA.



signed.

4.3.4 Attachments

Provide a .pdf attachment including the NPA’s signature on the change.


The PL Number, Project Number, and NSNs must already be in PLIMS and the NSNs must

already be on the PL. The change submitted will be reviewed by the Committee Staff before

66



12/31/2007 Draft 4-7

acceptance as a change to PLIMS. The old RA must already exist for the project, and the new

RA Code must also exist in PLIMS.

The Committee Staff will communicate with the CA to determine that the new CA has agreed to

be responsible for these NSNs. If the Committee Staff accepts the transaction as a change to

PLIMS, a change notice will be generated.

4.4 Change CA for a Service on the PL

4.4.1 Purpose

The purpose of this transaction is to request changing a CA for a service on the PL. The PLIMS

transaction name is “Change Service CA Request”.




each project. Please be sure that it is accurate.

Contracting Activities are identified by the Contracting Office Code as currently used in the

Federal Procurement Data System – Next Generation (FPDS-NG). This code is referred to in

PLIMS as the “CA Code”.





Change CA for a Service on the PL Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number for the service for

which the CA is being changed.


being changed.


Old Contracting Activity

Code



New Contracting Activity

Code




System – Next Generation (FPDS-NG).



Name




12/31/2007 Draft 4-8

Change CA for a Service on the PL Data Required/

Optional

Comments and format



Address







Contact Information

Optional Name, phone number, e-mail address.

NPA Certification



Name



NPA.



signed.

4.4.4 Attachments

Provide a .pdf of the NPA’s signature on the change.


The PL Number and Project Number must already be on the PL. The change submitted will be

reviewed by the Committee Staff before acceptance as a change to PLIMS.

The Committee Staff will communicate with the CA to determine that the new CA has agreed to

be responsible for this project. If the Committee Staff accepts the transaction as a change, a

change notice will be generated.

4.5 Remove a CA for a Product or Service on the PL

4.5.1 Purpose

The purpose of this transaction is to request removing a CA for a product or service on the PL,

including removing the CA from a project. The PLIMS transaction is “Delete CA Request”.


The transaction is identified by PL number, project number, and CA Code. Contracting

Activities are identified by the Contracting Office Code as currently used in the Federal

67



12/31/2007 Draft 4-9

Procurement Data System – Next Generation (FPDS-NG). This code is referred to in PLIMS as

the “CA Code.”





Delete CA for a Product or Service on the PL Data Required/

Optional

Comments and format


the Change CA transaction. It also identifies

the CNA.


being changed.

Project Type (Product or

Service)

Required Indicate “Product” or “Service”.






Name





Address







Contact Information


CNA Certification

Provide the following information on the CNA representative certifying the transaction.68

CNA Certifying Official’s

Name



CNA.


68



12/31/2007 Draft 4-10

Delete CA for a Product or Service on the PL Data Required/

Optional

Comments and format


signed.

Note that there does not appear to be a transaction to remove the CA from a PL Item, just from a

project. If there are two CAs on the PL Item, does this remove one of them from the PL or just

from the project?

Note that this transaction schema also includes the CNA certification (name, title, and date

signed). Is this what is desired?

4.5.4 Attachments

None.

PLIMS Submission Guide Changes to Products

12/31/2007 Draft 5-1

5 Change Transactions Involving Products on the PL

5.1 Request a Product Line Extension (Request Addition of new NSNs to a Product on the PL)

5.1.1 Purpose

The purpose of this transaction is to request a product line extension. The PLIMS Transaction is

“Add Product Request”. Explanations should be provided in the Executive Summary.


The PL Number and the list of NSNs are the identification.


Transaction data submitted includes:

Add NSN Numbers to PL Number Data Required/

Optional

Comments and format



the Change CA transaction. It also identifies

the CNA.

Is this a Line Extension or

Concurrent Buy?

Required Indicate “Line Extension” or “Concurrent

Buy”69

.

Parts 2 through 13.

Data submitted in Parts 2 through 13 are

identical to that submitted for a Product

Addition Package, including referencing the

applicable RID numbers. The ONLY

exception that the NSN mapping is not

necessary because only a single NPA and

project is submitted through this transaction.

5.1.4 Attachments

Attachments are the same as for a product addition package. Please refer to the Add Product

Package section of this Submission Guide.


The change submitted will be reviewed by the Committee Staff before acceptance as a change to

the PL. If approved, the Committee will issue a Change to PL notice listing the additional NSNs.

69

Meeting with Sheryl Kennerly and Edward Yang in November 2007 indicated that this transaction would not be

used for Concurrent Buys.


12/31/2007 Draft 5-2

5.2 Change Temporary to Permanent NSNs (or Make Other NSN Changes)

5.2.1 Purpose

The purpose of this transaction is to change NSN Numbers. The PLIMS Transaction is “Change

NSN Number Request”. A frequent type of change in NSN numbers is from temporary to

permanent NSNs. It could also be used to correct errors in NSN Numbers. Explanations should

be provided in the Executive Summary.


The NSNs are the identification.



Change NSN Numbers Data Required/

Optional

Comments and format

Reason for Change Required Describe reason for change. (1000 chars)

Is CA Acknowledgement

Attached?


NSN List (as many NSNs as are needed to be changed)

Old NSN Required Provide NSN. (20 chars)

New NSN Required Provide NSN. (20 chars)

5.2.4 Attachments

Either an attachment stating the CA’s agreement with the change should be attached, or the

Committee Staff will attempt to obtain that concurrence. No new FPI waivers are required.


The NSNs must already be on the PL. The change submitted will be reviewed by the Committee

Staff before acceptance as a change. If approved, the Committee will issue a Change to PL notice

listing the changed NSNs.


12/31/2007 Draft 5-3

5.3 Submit a Price Change for a Product

5.3.1 Purpose

The purpose of this transaction is to submit proposed price changes for a list of products on a

project. These price changes may have been negotiated with a customer or are products in the

commercial distribution program. The PLIMS Transaction is “Price Change”. Explanations

should be provided in the Executive Summary.


The PL Number, Project Number, and NSN are the identification.



Product Price Change Data Required/

Optional

Comments and format

PL Number Required Provide PL Number.

Project Number Required Provide CNA’s project number.

Type of Project Required Indicate “Product”. (The same transaction is

used for both products and services.)

Effective Date Required Provide the effective date of the price

change. This typically coincides with the

fiscal or calendar year except for prices in

commercial distribution, which may change

at the quarter year.

Explanation of Price Change Required Provide explanation of price change. (1000

chars)

List of NSNs for which prices are to be changed (as many as are needed)

NSN Required Provide the NSN of the product for which

the price will be changed. (20 chars)

NAICS Code Required if

PPIC

Provide the NAICS code if the price change

type is PPIC. (19 chars.) The NAICS Code

is the North American Industry Standard

Code. Information can be found at the

Bureau of the Census website.

Price Record

Note that multiple price changes may be provided for each NSN. The following information

may be repeated for each NSN. Note that this supports submitting price changes for products

with multiple price categories.

Price Change Mechanism Required Indicate: “EconomicPriceAdjustment”,

“Negotiated”, or

“ProducerPriceIndexChange” (PPIC) for the

type of price change.


12/31/2007 Draft 5-4

Product Price Change Data Required/

Optional

Comments and format

Unit of Issue Required Provide the unit of issue for the NSN for

this price record. (10 chars)

Price Category Required Provide the price category for the NSN for

this price record. (10 chars)

FOB Origin Required FOB origin price, in dollars per unit of

issue, to 2 decimal digits.

Freight Amount Required Freight amount, in dollars per unit of issue,

to 2 decimal digits.

FOB Destination Required FOB destination price, in dollars per unit of

issue, to 2 decimal digits.

Minimum Order Limitation

(MOL)

Optional For products in commercial distribution,

provide any maximum order limitation, in

numbers of units.

MAS Freight Amount Optional For products in commercial distribution,

provide any freight amount per unit of issue,

to 2 decimal digits.

Notes Optional Provide any comments about this price.

NPA Concurrence70


Name



NPA.



signed.

5.3.4 Attachments

Provide the following attachments:

Market survey or other information.

Applicable spreadsheets of the CBSD 1005 series.

NPA concurrence to the price, providing the NPA signature in a .pdf file.

Follow-on year agreements or other documents, if applicable.


The NSNs must already be on the PL. The price changes submitted will be reviewed by the

Committee Staff before acceptance as a change to the PL. If approved, the Committee will issue

a Price Change notice listing the NSNs and their new prices.

70

Not provided on this transaction but should be, to be consistent with other transactions. The NPA needs to certify

to the price change. The certification fields are not in the schema.


12/31/2007 Draft 5-5

5.4 Update Information on a Product

5.4.1 Purpose

The purpose of this transaction is to update information on an existing product71

, that is, against

an existing NSN. The PLIMS Transaction is “Update Product Request”. Explanations should be

provided in the Executive Summary. It is unclear whether a project should be specified; perhaps

this updates the product information for all projects producing that product, or all those for that

particular Contracting Activity. Contact the Committee Staff if there are multiple projects that

should not all be updated identically.


The NSN is the identification.



Update Information on a Product Data Required/

Optional

Comments and format

Reason for Change Required Describe reason for change (1000 chars.)

CA Information



Contracting Officer


Name




Contracting Officer’s E-

mail Address





Is CA Acknowledgement

Attached (Y or N)?

Required Y or N.

Contracting Specialist


Contact Information


NSN List (as many NSNs as are needed to be updated)

Provide the information below for each NSN that needs to be updated. Presumably any other

information would need to be updated in conjunction with a price change submission72

.

71

Shouldn’t this also reference a project number? Does this information change for all projects on the PL that

produce that product? 72

There does not seem to be a way to update the product categorization.


12/31/2007 Draft 5-6

Update Information on a Product Data Required/

Optional

Comments and format

NSN Required Provide NSN for which the information

would be updated. (20 chars)

Product Name Required Provide current or updated NSN Name

(Noun Name) for that NSN. (50 chars)

Description Required Provide current or updated Description for

that NSN. (1000 chars)

NPA Certification

None. N/A No NPA certification is required.

5.4.4 Attachments


Committee Staff will obtain that concurrence.


The NSNs must already be in PLIMS and the NSNs must be on the PL. The CA must exist.73

The change submitted will be reviewed by the Committee Staff before acceptance as a change to

PLIMS. The Committee may issue a Change to PL notice listing the changed NSNs.

5.5 Remove a Product from the PL

5.5.1 Purpose

The purpose of this transaction is to request deletion of an existing product from the PL. The

PLIMS Transaction is “Delete Product from PL Request”.


The PL Number and the NSN are the identification.


The reason for the deletion should be provided in the Executive Summary. Transaction data

submitted includes:

Remove Product from PL Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number for the product to

be removed from the PL.


73

Not sure if that’s the CA Code or the CO.


12/31/2007 Draft 5-7

Remove Product from PL Data Required/

Optional

Comments and format



Contracting Officer


Name





mail Address







Contact Information


NSN List

List as many NSNs as are to be deleted from the PL. The NSNs must be for this PL Number

and CA.


NPA Certification

Provide the following information on the NPA representative certifying the transaction.


Name



NPA.



signed.

5.5.4 Attachments




The NSNs must already be in PLIMS for that PL Number and CA. Deletions must go through

the rulemaking process with Proposed Notice in the Federal Register, a Committee vote and a

Final Notice in the Federal Register (each FR Notice has a 30-day comment period.) If approved

by the Committee, a deletion notice listing the deleted NSNs will be issued.


12/31/2007 Draft 5-8

5.6 Remove a Product from a Project (and leave the product on the PL)

5.6.1 Purpose

The purpose of this transaction is to request deletion of an existing product from a project, but

not from the PL. The PLIMS Transaction is “Delete Product from Project Request”.


The PL Number, Project Number, and the NSN are the identification.


Explanation of the reason for deletion should be provided in the Executive Summary.


Remove Product from Project Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number for the product to

be removed from the PL.

Project Number Required Provide the project number from which the

product is to be removed.




Contracting Officer


Name





mail Address





Contacting Specialist


Contact Information


NSN List

List as many NSNs as are to be deleted from the PL. The NSNs must be for this PL Number

and CA.


NPA Certification


Name




12/31/2007 Draft 5-9

Remove Product from Project Data Required/

Optional

Comments and format

NPA.



signed.

5.6.4 Attachments




The NSNs must already be in PLIMS for that project and with that CA. The change submitted

will be reviewed by the Committee Staff before acceptance of the deletion. No deletion notice is

required if the NSNs remain on the PL, produced by another NPA or under purchase exception.


12/31/2007 Draft 6-1

6 Changes Involving Services on the PL

6.1 Change the Location of a Service on the PL

6.1.1 Purpose

The purpose of this transaction is to change the location of a service on the PL. The PLIMS

Transaction is “Change Service Location Request”. Explanations should be provided in the

Executive Summary.


The PL Number and the Project Number are the identification.


Please explain the reason for the change in service location in the Executive Summary. Address

any changes in scope. Transaction data submitted includes:

Change Service Location Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number of the service

Project Number Required Provide the project number for the service

Service Type Short

Description

Required Provide the short description of the type of

service. (50 chars.)




Contracting Officer


Name





mail Address







Contact Information


Old Service Location

Old Service Location Name Required Provide the name of the old service location

(100 chars).

Old Service Location Required Two line street address, city, two letter state


12/31/2007 Draft 6-2

Change Service Location Data Required/

Optional

Comments and format

Address abbreviation, and zip code.

New Service Location


Name

Required Provide the name of the new service

location (100 chars).


Address

Required Two line street address, city, two letter state


NPA Certification


6.1.4 Attachments




The service must already be on the PL. The PL number and project number must exist. The CA

must exist. The service type must match that on the PL. Be careful to ensure that the service

type matches that submitted with the addition, and that the old service location name matches

that on the PL.

The change submitted will be reviewed by the Committee Staff before acceptance of the

deletion. If accepted, the Committee will issue a change notice identifying the change in service

location.

6.2 Add a New Service Type to a Service on the PL

6.2.1 Purpose

The purpose of this transaction is to add a new service type to a service on the PL. The PLIMS

Transaction is “Add Service Type Request”.




The explanation for the addition of a service type should be provided in the Executive Summary.

Address any changes in scope. Transaction data submitted includes:

Add Service Type Data Required/

Optional

Comments and format


12/31/2007 Draft 6-3

Add Service Type Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number of the service.





Contracting Officer


Name





mail Address







Contact Information


New Service Type

Indicate the Service Type to be added. The Service Type Short Description will need to be

able to be matched by other transactions in the future.

Service Type Short

Description


service. (5074

chars.)

Service Type Long

Description

Required Provide the long description of the type of

service (1000 chars.)

Service Location for the New Service Type


Name

Required Provide the name of the new service



Address

Required Two line street address, city, two letter state


NPA Certification


6.2.4 Attachments



74

Length of service type short description needs to be made consistent throughout PLIMS.


12/31/2007 Draft 6-4


The service must already be on the PL, and the project must exist for that PL number. The CA

must exist for that PL number. The change submitted will be reviewed by the Committee Staff

before acceptance of the addition. If accepted, the Committee will issue an addition notice

identifying the additional service type.75

6.3 Change the Service Type of a Service on the PL

6.3.1 Purpose

The purpose of this transaction is to change the service type of a service on the PL. The PLIMS

Transaction is “Change Service Type Request”.




Explanations should be provided in the Executive Summary. Address any changes in scope.


Change Service Type Data Required/

Optional

Comments and format






Contracting Officer


Name





mail Address







Contact Information


Old Service Type

75

When will a new service type require a new addition? Also potentially violates ability to roll up data by type of

service.


12/31/2007 Draft 6-5

Change Service Type Data Required/

Optional

Comments and format

Old Service Type Short

Description


service. (100076

chars)

Old Service Type Long

Description



New Service Type

New Service Type Short

Description



New Service Type Long

Description



Service Location

Service Location Name Required Provide the name of the new service


Service Location Address Required Two line street address, city, two letter state


NPA Certification


6.3.4 Attachments




The service must already be on the PL77

and the project must exist for the PL number and CA.

The change submitted will be reviewed by the Committee Staff before acceptance. The

Committee will issue a notice identifying the new service type.

6.4 Submit a Price Change for a Service

6.4.1 Purpose

The purpose of this transaction is to submit a price change for a service on the PL. The PLIMS

Transaction is “Price Change Request”. Explanations should be provided in the Executive

Summary.

76

Make sure service type short descriptions are of consistent length throughout PLIMS. They are not, at least in the

v.1.6 schemas. 77

It is unclear how a service type should be changed, other than as a correction. The long description of the old

service type probably should not be required, and it is unclear whether the service location should also be changed

through this transaction or is just additional information.


12/31/2007 Draft 6-6




Explain the reason for the price change in the Executive Summary. Address any changes in

scope. Transaction data submitted is listed below. The data in the service price proposal portion

of the data are identical to those submitted with the original Add Service Package transaction.

Service Price Change Data Required/

Optional

Comments and format


Project Type (Product or

Service)

Required Indicate “Service”. (The same transaction is

used for service price changes and product

price changes.)

Effective Date Required Provide date price change will be effective.


Service Location





Part 5b. Price Proposal

The price proposal is identical to that submitted with the Add Service Package, Part 5b.

Indicate how the recommended Fair Market Price (FMP) was negotiated and established:

FMP Method Required Valid values are “Price Analysis”, “Cost

Analysis”, and “Other”.

Explanation if “Other”

method of establishing

price.

Required if

“Other”

Provide a description if “Other” was chosen

as the pricing method that was used. (1000

chars).

Description78

Required If Price Analysis was checked, please

describe method of price analysis, and any

sources of market data used to arrive at the

FMP recommendation. If Cost Analysis was

checked, please describe why price analysis

was not used. If “Other” was indicated,

please explain. 1000 characters.

Indicate how Direct Labor Wages will be determined:

Subject to Service Contract

Act (SCA) Wage

Determination (Y or N)?

Required79

Y or N. If Y, attach SCA Wage

Determination as an attachment (see

attachment list) or provide URL below.

78

Description may be redundant in schemas. 79

Optional in schemas, required by Committee Staff.


12/31/2007 Draft 6-7


Optional

Comments and format

Subject to Collective

Bargaining Agreement?

Required80

Indicate Y or N.


Agreement

Required81

Indicate Y or N. Attach Collective

Bargaining Agreement as attachment (see

attachment list) if “Y”.

Other Information? (Y or N) Required82

Indicate Y or N.

If other, please explain. Optional If Other Information was “Y”, please

explain (1000 chars). If SCA wage

determination is used, provide the URL to

the Department of Labor website providing

the specific wage determination.

Is draft Statement of Work

Attached?


Is Schedule B Attached Required Indicate Y or N.

Is Price Analysis

Documentation Attached?


Is Follow-on Year

Agreement Attached?


Provide follow-on year pricing:

Follow-on year service

period of performance

Required Provide the service period of performance

for the follow-on year: from: and to:

Follow-on year price Required Provide price to 2 decimal digits.

Provide a Price Breakdown, if used in price determination or required by Committee Staff:

Direct Labor Required Provide estimated direct labor for the

project in dollars and cents.

Supervision Required Provide estimated supervisory (indirect)

labor for the project, in dollars and cents.

DL Fringe Required Provide estimated fringe benefit dollars on

direct labor, in dollars and cents.

Supervisory Fringe Required Provide estimated fringe benefit dollars on

supervisory (indirect) labor in dollars and

cents.

Overhead83

Required Provide estimated overhead in dollars and

cents, including CNA fee.

80

Optional in schemas, required by Committee Staff. 81



Instruction needs to be provided as to where to include the CNA fee in the price breakdown (overhead?). Service

Unit needs to be provided if the price is a unit price. Position description probably should be much less than 1000

characters.


12/31/2007 Draft 6-8


Optional

Comments and format

Supplies Required Provide estimated dollars for supplies.

Equipment Required Provide estimated dollars for equipment to

be used on this project.

Subcontracts Required Provide estimated dollars to be

subcontracted to accomplish this project, in

dollars and cents.

ODCs Required Provide estimated Other Direct Costs not

included elsewhere, in dollars and cents.

Provide a Staffing Breakdown for the project, if used to support the price determination for

the project or if required by Committee Staff. For each position, provide:

Position Description Required Provide a position description for each

position. (Up to 1000 chars)

Estimated total direct labor

hours

Required Provide an estimate of the direct labor hours

for this position. (To 2 decimal digits)

Estimated blind/severely

disabled direct labor hours

Required Provide an estimate of the number of hours

to be worked by people who are blind (NIB

agencies) or severely disabled (NISH

agencies) for this position for the project.

(To 2 decimal digits)

Estimated average

productivity

Required Provide an estimate of the average

productivity of individuals working in this

position. Provide the estimate to four

decimal digits.

NPA Certification


6.4.4 Attachments

Attachments should include:

NPA’s concurrence with the new price, using the same pricing formats used in

submission of the Add Service Package.

Schedule B

Statement of Work

FOY Agreement


The service must already be on the PL. The price change submitted will be reviewed by the

Committee Staff before acceptance. The Committee will issue a notice identifying the new price.


12/31/2007 Draft 6-9

6.5 Remove a Service from the PL

6.5.1 Purpose

The purpose of this transaction is to request deletion of an existing service from the PL. The

PLIMS Transaction is “Delete Service from PL Request”.


The PL Number and the service type are the identification.


The reason for the deletion should be provided in the Executive Summary. Transaction data

submitted includes:

Remove Service from PL Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number for the service to be

removed from the PL.




Contracting Officer


Name





mail Address







Contact Information


Service Type


Description




Description



Service Location






12/31/2007 Draft 6-10

Remove Service from PL Data Required/

Optional

Comments and format

NPA Certification

Provide the following information on the NPA representative certifying the transaction.


Name



NPA.



signed.

6.5.4 Attachments




The NSNs must already be in PLIMS for that PL Number and CA. The change submitted will be

reviewed by the Committee Staff before acceptance of the deletion. The Committee will issue a

deletion notice listing the deleted service.

6.6 Remove a Service Type from a Project (and leave the service on the PL)

6.6.1 Purpose

The purpose of this transaction is to request deletion of a service type from a project, but not

from the PL. The PLIMS Transaction is “Delete Service Type from Project Request”.


The Project Number and the service type are the identification.


Explanation of the reason for deletion should be provided in the Executive Summary.


Remove Service Type from Project Data Required/

Optional

Comments and format

Project Number Required Provide the project number from which the

service type is to be removed.



12/31/2007 Draft 6-11

Remove Service Type from Project Data Required/

Optional

Comments and format



Contracting Officer


Name





mail Address





Contacting Specialist


Contact Information


Service Location





Service Type


Description




Description



NPA Certification


Name



NPA.



signed.

6.6.4 Attachments

Either an attachment stating the CA’s agreement with the change should be attached or the



The project must exist. The service type must already be in PLIMS for that project and with that

CA. The change submitted will be reviewed by the Committee Staff before acceptance of the

deletion. No deletion notice is required if the service remains on the PL.

PLIMS Submission Guide Purchase Exceptions

12/31/2007 Draft 7-1

7 Purchase Exceptions

7.1 Request Purchase Exception for a Product on the PL

7.1.1 Purpose

The purpose of this transaction is to submit a request to create or remove a purchase exception

for a product on the PL. The PLIMS Transaction is “Product Purchase Exception”. Note that this

transaction is intended to be used both for those cases in which the CNA has already issued the

purchase exception and those cases in which the Committee Staff is requested to issue the

purchase exception.84


The Contracting Activity Code and NSN are the identification.


Transaction data85

submitted is listed below.

Product Purchase Exception Data Required/

Optional

Comments and format

CA Code Required Provide the Contracting Office code (CA

Code) for which the purchase exception will

be granted or removed.

Issued Date Required Provide the date the purchase exception was

issued, if already issued by the CNA.

Expiration Date Required Provide the date the purchase exception is

due to expire.

Reason for Exception Required Provide the reason for the purchase

exception. (1000 chars)

NSN List

Provide the list of NSNs for which the purchase exception has been or is requested to be

issued.


Units Required Provide the number of units for which the

purchase exception has been or will be

issued.

Value Required Provide the dollar value for which the

purchase exception has been or will be

issued.

NPA Certification

84

It had been stated that this transaction would also be used to remove a product from purchase exception, but the

process to be used is unclear. 85

Should this transaction require a PL number?


12/31/2007 Draft 7-2

Product Purchase Exception Data Required/

Optional

Comments and format


7.1.4 Attachments

Attachments should include:

NPA’s concurrence with the purchase exception (?)

CA’s concurrence with the purchase exception (?)


The NSNs must already be on the PL. The purchase exception list will be reviewed by the

Committee Staff before acceptance. The Committee will issue a notice identifying the purchase

exceptions granted.

7.2 Request Purchase Exception for a Service on the PL

7.2.1 Purpose

The purpose of this transaction is to submit a request to create or remove a purchase exception

for a service on the PL. The PLIMS Transaction is “Service Purchase Exception”. Explanations

should be provided in the Executive Summary. Note that this transaction is intended to be used

both for those cases in which the CNA has already issued the purchase exception and those cases

in which the Committee Staff is requested to issue the purchase exception.86


The Agency Code and PL Number are the identification.


Transaction data submitted is listed below.

Service Purchase Exception Data Required/

Optional

Comments and format

CA Code Required Provide the Contracting Office code (CA

Code) for which the purchase exception will

be granted or removed.

Issued Date Required Provide the date the purchase exception was

issued, if already issued by the CNA.

Expiration Date Required Provide the date the purchase exception is

due to expire.

86

It had been stated that this transaction would also be used to remove a service from purchase exception, but the

process to be used is unclear.


12/31/2007 Draft 7-3

Service Purchase Exception Data Required/

Optional

Comments and format

Reason for Exception Required Provide the reason for the purchase

exception. (1000 chars)

Service List

Indicate one or more services to be placed on purchase exception.

PL Number Required Provide the PL number.

Project Number Required Provide the project number.

Value Required Provide the value of the purchase exception.

NPA Certification


7.2.4 Attachments

Attachments should include any documentation from NPA or CA to support the request. May

include a letter of request, a statement of concurrence or other. .


The service projects must already be on the PL. The purchase exception list will be reviewed by

the Committee Staff before acceptance. The Committee will issue a notice identifying the

purchase exceptions granted.

PLIMS Submission Guide Changes to CNA Information

12/31/2007 Draft 8-1

8 Changes to CNA Information

8.1 Submit Changes to Users Signing Transactions

8.1.1 Purpose

The purpose of this transaction is to permit the CNA systems administrators to submit additions

or updates to the digital certificates held by users authorized to sign CNA transactions. The

PLIMS Transaction is “User Management Request”. Explanations should be provided in the

Executive Summary.


The User ID and Request Type are the identification.



User Management Data Required/

Optional

Comments and format

CNA User ID Required The CNA User ID is the unique identifier

used to identify authorized CNA users. Its

value cannot be changed.

Request Type Required “Add”, for new user registration, or

“Update”, for update to information for an

existing user.

Service List

User’s Name Required Name of the CNA user. (50 chars)

Phone Number Required Phone number of the CNA user. (25 chars)

E-mail Address Required E-mail address of the CNA user. (50 chars)

Is this person a delegated

administrator?

Required Y or N. Default is N (No). Delegated

administrators can administer other CNA

users.

Is this person’s account

active?

Required Y or N. Only active users can submit

requests on behalf of the CNA.

Digital Certificate Required X.509 version 3 compliant digital certificate

of the CNA user in the ASN.1

Distinguished Encoding Rules (DER)

format.

8.1.4 Attachments

None.

PLIMS Submission Guide Changes to CNA Information

12/31/2007 Draft 8-2


To be determined. Only active CNA users can submit transactions.

8.2 Other Changes to CNA Information

None identified.

PLIMS Submission Guide Oversight and Reporting

12/31/2007 Draft 9-1

9 Oversight and Reporting

9.1 Submit Annual Reports and Data

9.1.1 Purpose

The purpose of the PLIMS transaction called “NPA Report Data” is to for the CNAs to submit

annual reports of NPAs, as submitted using the current Forms 403 or 404. The PLIMS

transaction also supports submission of quarterly data, which is explained in a separate section of

this document.


The NPA Report Data transaction may be used to submit data for multiple NPAs. The NPA ID is

the identifier for the NPA’s data.


Information submitted includes both the data included in the transaction and attachments

containing the signed forms. Transaction data submitted is similar to that submitted today from

the QER/QDR systems to the Committee Staff. A scanned copy (.pdf) of the signed 403/404

will be provided as an attachment. Please describe the submission in the Executive Summary,

identifying whether the submission is intended to include:

Data for some NPAs, more to follow later

Data for all NPAs for the CNA

Corrected data for certain NPAs

Etc.

This information will assist the Committee Staff in its review and evaluation of the data

submitted.

Note that the legal name and address of the NPA are not submitted as part of the data, but are on

the form. If changes to either the name or address have occurred, please point this out in the

Executive Summary.

The data to be submitted is described below.

Annual Report Data (NPA Report Data Transaction) Data Required/

Optional

Comments and format

NPA Report Type Required “Annual”.

Part 1. NPA Data

Complete and attach a signed Form 403 (for NIB) or 404 (for NISH). The data to be provided

is to be certified by the officials of the nonprofit agency.

NPA ID Required Provide ID of NPA whose data is being

reported.


12/31/2007 Draft 9-2


Optional

Comments and format

Name of NPA Point of

Contact

Required Provide the name of the NPA point of

contact. This should be the NPA’s agency

executive referenced on the form 403 or

404. (50 chars).

Phone number of point of

contact.

Required Provide the phone number for the NPA

point of contact. (25 chars)

E-mail address of point of

contact.

Required Provide the e-mail address of the NPA point

of contact. (50 chars)

Fiscal Year Required Provide the 4-digit year ending September

30, for which the data is provided.

Report Quarter N/A87

Not required for annual report data.

Is an OSHA report

attached?

Required Indicate Y or N. If the agency was inspected

by OSHA and citations were received,

attach the OSHA inspector’s report.

Is Form 990 attached? Required Indicate Y or N.

If during the last year the NPA has revised any of the documents used by the Committee to

make the verification of nonprofit status, a copy of the revised documents must be sent to the

Committee. For private nonprofit agencies, this would include the articles of incorporation

and bylaws; for State operated agencies this would include State Statutes and Implementing

Regulations.

Have there been any

changes to the NPA’s

corporate articles of

incorporation or State

Statutes during the most

recent fiscal year?


If Y, what are the dates they

changed?

Optional Provide the date that the corporate articles

or State Statutes changed.

Date these documents were

submitted to the Committee

Optional Provide the date that the corporate articles

of incorporation or State Statutes were

submitted to the Committee.

Have there been any

changes to the NPA’s

bylaws or implementing

regulations?


If Y, what are the dates they

changed?

Optional Provide the date that the bylaws or

implementing regulations changed.

Date these documents were

submitted to the Committee

Optional Provide the date that the bylaws or

implementing regulations were submitted to

the Committee.

87

Optional; pertains to quarterly data submission rather than annual data submission.


12/31/2007 Draft 9-3


Optional

Comments and format

Locations of Work88

List all locations at which direct labor was performed. (Note that although the form asks for a

primary address and that additional locations of work be listed, but no primary address has

been provided for in the transaction. All locations of work should be listed.)

Location Name Required Provide name of location of work. (100

chars)

Location Address Required Provide two line street address, city, two

character state abbreviation, and zip code.

Locations of Files89

The certification is that there is a file containing adequate evidence of blindness for NIB

agencies or disability for NISH agencies. If any of the files are maintained at a location other

than the primary address of the NPA, list the locations of the files below.

Location Name Required Provide name of location where files are

stored. (100 chars)

Location Address Required Provide two line street address, city, two

character state abbreviation, and zip code.

Part 2. Total Agency Data

Total Agency Direct Labor Hours

Include in this section hours for the total nonprofit agency. Direct labor means all work

required for preparation, processing, and packaging of a product or work directly related to

the performance of a service, but not supervision, administration, inspection, or shipping.

Work performed by a subcontractor as a regular part of providing the product or service

would not be included. (However, a subcontract to provide temporary workers would be

included as direct labor hours). Include hours for vacation, holiday, and sick leave. (Note

that the system will provide the totals that are calculated on the form.)

Total agency direct labor

hours worked by people

who are blind (for NIB

agencies) or with severe

disabilities (for NISH

agencies).

Required Direct labor hours worked by people who

meet the JWOD Program’s definitions of

blindness (for NIB agencies) or severe

disability (for NISH agencies), from

October 1 through September 30 of the year

indicated for the entire nonprofit agency.

Total agency direct labor

hours worked by people

who are not disabled.


are not disabled, from October 1 through

September 30 of the year indicated for the

entire nonprofit agency.

Total Agency Employee Counts

Number of workers whose

only disability is blindness.

Required Indicate the number of people who have

been employed by the NPA who have

ONLY blindness as a disability.

88

Optional. 89

Optional.


12/31/2007 Draft 9-4


Optional

Comments and format

Number of workers who are

blind and/or have severe

disabilities.

Required Indicate the number of people who have

been employed by the NPA who are blind

and/or have an additional physical or mental

disability.

Number of workers who are

blind AND have severe

disabilities

Optional Indicate the number of people who have

been employed by the NPA who are blind

AND have any additional disability.

Part 3. AbilityOne Data

AbilityOne Program Direct Labor Hours

Provide in this section direct labor hours for work performed under the AbilityOne Program

(Javits-Wagner-O’Day Act) only.

AbilityOne Program direct

labor hours worked by

people who are blind and/or

disabled


meet the Ability Program’s definitions of

blindness (for NIB agencies) or severe

disability (for NISH agencies), from

October 1 through September 30 of the year

indicated on projects for the AbilityOne

Program.

AbilityOne Program direct

labor hours worked by

people who are not disabled


are not disabled, from October 1 through

September 30 of the year indicated on

projects for the AbilityOne Program.

AbilityOne Employee Counts

Number of workers who

worked on AbilityOne

projects, whose only

disability is blindness.

Required Indicate the number of people who worked

on AbilityOne projects, who have ONLY

blindness as a disability.



projects, are blind and/or

have severe disabilities.

Required Indicate the number of people who worked

on AbilityOne projects, who are blind

and/or have an additional physical or mental

disability.



projects, are blind AND

have severe disabilities

Optional Indicate the number of people who worked

on AbilityOne projects, who are blind AND

have an additional disability.

AbilityOne Wages Paid

Indicate the total amount of wages paid to AbilityOne workers with disabilities. This total

should include vacation, holiday, sick leave pay, and cash health and welfare payments

required by the Service Contract Act.

Wages paid to AbilityOne

workers with disabilities

who worked on

Required Indicate the total amount of wages paid to

AbilityOne workers who are blind (NIB

agencies) or with severe disabilities (NISH


12/31/2007 Draft 9-5


Optional

Comments and format

PRODUCTS projects. agencies), for workers on PRODUCTS

projects.

Wages paid to AbilityOne

workers with disabilities

who worked on SERVICES

projects.

Required Indicate the total amount of wages paid to

AbilityOne workers who are blind (NIB

agencies) or with severe disabilities (NISH

agencies), for workers on SERVICES

projects.

Part 4. Placement and Promotion Data

Competitive Employment Data

Indicate the number of people who are blind (NIB agencies) or who have severe disabilities

(NISH agencies) who have been placed into competitive employment during the fiscal year

reported. The number is to be broken down to indicate placement from AbilityOne projects,

non-AbilityOne projects, and direct placements. (Note that PLIMS will calculate the NPA

total). Placement of an individual into an AbilityOne job can only be counted if the

individual’s hours are not counted towards the 75% direct labor ratio requirement. It is

important to note the definition of competitive employment used by the Committee: that the

individual is capable of obtaining and maintaining the job without assistance. This means

that supported employment positions are not considered competitive employment.

Number of people placed

from AbilityOne jobs

Required Number of people placed from AbilityOne

jobs into competitive employment


from non-AbilityOne

projects

Required Number of people placed from non-

AbilityOne jobs at the agency into

competitive employment

Direct Placement Required Number of people placed directly by the

agency placed an individual into a

competitive job, where the individual never

performed direct labor at the agency.

Supported Employment Data

Indicate the number of people who are blind (NIB agencies) or who have severe disabilities

(NISH agencies) who have been placed into supported employment during the fiscal year

reported. The number is to be broken down to indicate placement from AbilityOne projects

and non-AbilityOne projects and direct placements. (Note that PLIMS will calculate the

agency total). These placements are for all workers who have been placed into positions other

than competitive employment. Placement of an individual onto an AbilityOne job does not

count towards this total.


from AbilityOne jobs

Required Number of people placed from AbilityOne

jobs into supported employment


from non-AbilityOne

projects

Required Number of people placed from non-

AbilityOne jobs at the agency into

supported employment

Direct Placement Required Number of people placed directly by the

agency placed an individual into a


12/31/2007 Draft 9-6


Optional

Comments and format

supported job, where the individual never

performed direct labor at the agency.

Non-supervisory Promotion Data

Provide the number of people who are blind (NIB agencies) or with severe disabilities (NISH

agencies) who were not in a supervisory or management position and who were promoted to

a new job or workstation within the agency that paid increased wages or benefits. Do not

include people whose wage increased due to cost of living raises or productivity increases.

Do not include people who continued to perform the same job but were hired from a client

status into a permanent employee status.

Number of AbilityOne

promotions

Required Provide the number of people promoted into

AbilityOne positions.

Non-AbilityOne Required Provide the number of people promoted into

non-AbilityOne positions.

Supervisory Promotion Data

Provide the number of people who are blind (NIB agencies) or with severe disabilities (NISH

agencies) who were promoted to a new job or workstation within the agency that paid

increased wages or benefits and which included increased supervisory, management, or

technical skills. Do not include people whose wage increased due to cost of living raises or

productivity increases. Do not include people who continued to perform the same job but

were hired from a client status into a permanent employee status.

Number of AbilityOne

promotions into supervisory,

management, or technical

positions


AbilityOne supervisory, management, or

technical positions.

Number of non-AbilityOne

promotions into supervisory,

management, or technical

positions.


non-AbilityOne supervisory, management,

or technical positions.

Part 5. NPA and AbilityOne Sales Data

A. Sales of Procurement List items

AbilityOne sales are broken into three categories: Military Resale, Products, and Services.

(Note that PLIMS will calculate the overall totals of military resale, and AbilityOne totals.)

Report sales pertaining to the fiscal year reported.

Military Resale (MR) direct

sales

Required Provide military resale direct sales.

Military Resale warehouse

sales

Required Provide military resale warehouse sales.

Sales of AbilityOne

Products

Required “Products” includes items added to the

Procurement List as products.

Sales of AbilityOne

Services

Required “Services” includes items added to the

Procurement List as services.

B. Other Sales


12/31/2007 Draft 9-7


Optional

Comments and format

Base Supply Centers Required Indicate sales by Base Supply Centers to

Federal customers. Those agencies that sell

directly to Base Supply Centers should

continue to record those sales as AbilityOne

Sales.

Other Federal Sales Required Indicate the total of any Federal sales not

recorded as AbilityOne sales or Base

Supply Center sales.

Other Sales and

Subcontracting

Required Indicate the total of all other agency sales

and subcontracting work.

Total Agency Sales

Total Agency Sales Required Total agency sales is the sum of A and B.

Part 6. NPA Annual Certification

This certification is to the terms on the Form 403 for NIB agencies or Form 404 for NISH

agencies. It includes certification of the data provided, the files on each direct labor employee

who meets the Committee’s requirements for participation in the AbilityOne Program, the

ongoing placement program and OSHA compliance, and the currency of the governing

documents.

Name of NPA Officer Required Provide the name of the NPA officer. (50

chars)

Title of NPA Officer Required Provide the title of the NPA officer. (50

chars)

Date the NPA Officer

Signed the Form 403 or 404

Required Provide the date of the NPA officer’s

signature.

Name of NPA Executive Required Provide the name of the NPA executive. (50

chars)

Title of NPA Executive Required Provide the title of the NPA executive. (50

chars)

Date the NPA Executive

signed the Form 403 or 404

Required Provide the date of the NPA executive’s

signature.


Committee Staff will review the submitted data, run validation checks, and ultimately accept it

into PLIMS. CNAs may need to resubmit data and forms for individual NPAs if the submissions

contain errors. CNAs may also need to obtain submissions for NPAs with missing submissions.


12/31/2007 Draft 9-8

9.2 Submit Reports of CNA Regulatory Assistance Visits

9.2.1 Purpose

The purpose of this transaction is to for the CNAs to submit reports of regulatory assistance

visits they have conducted. The PLIMS transaction name is “Compliance Visit Report”.


The NPA ID and Date of Visit are the identification.


Provide an overview of the visit in the Executive Summary, including the name of the NPA

visited. Transaction data submitted is listed below.

Compliance Visit Report Data Required/

Optional

Comments and format

NPA ID Required Provide the ID of the NPA visited.

Date of Visit Required Provide the date the NPA was visited.

Visitor Name Required Provide the name of the person making the

visit to the NPA. (50 chars)

Visitor Organization Required Indicate “NIB”, “NISH” or “Committee”90

.

Visit Information

Comments Required Provide visitor comments.

Report Sent Date Required Provide the date the compliance visit report

was sent to the NPA.

Response Due Date Required Provide the date a response is due back

from the NPA.

Response Received Date Required Provide the date a response was received

back from the NPA.

Report Data

In compliance overall? Required Y or N. Indicate whether the NPA was in

compliance overall.

In compliance with agency

ratio requirements?

Required Y or N. Indicate whether the NPA was in

compliance with overall agency ratio

requirements.

In compliance with

AbilityOne (JWOD) ratio

requirements?


compliance with the AbilityOne ratio

requirements.

In compliance with the

requirement for signed

medical documentation?


compliance with the requirement for signed

medical documentation of disability for all

90

Would NIB or NISH be reporting on visits made by the Committee? If so, should additional instructions be

provided on when this is to be done?


12/31/2007 Draft 9-9

Compliance Visit Report Data Required/

Optional

Comments and format

AbilityOne employees for which it is

required.

Proper evaluation? Required Y or N. Indicate whether this was a proper

initial or annual evaluation.

In compliance with phase-in

plan?

Required Y or N. Indicate whether the NPA is in

compliance with any existing approved

phase-in plan.

Is placement program

adequate?

Required Y or N. Indicate whether placement

program is adequate.

Is tracking system

compliant?

Required Y or N. Indicate whether the NPA’s direct

labor tracking system is adequate.

DOL certified? Required Y or N. Indicate whether Department of

Labor certification has been received.

SCA compliant? Required Y or N. Indicate whether the NPA is in

compliance with the terms of the Service

Contract Act.

Affirmative Action

compliant?

Required Y or N. Indicate whether the NPA is in

compliance with affirmative action

requirements.

OSHA compliant? Required Y or N. Indicate whether the NPA is in

compliance with OSHA requirements.

9.2.4 Attachments

Please attach the compliance visit report, the letter to the NPA, and any response due back from

the NPA as attachments to the transaction.


Committee Staff will review the submitted data and use it in evaluating compliance of the NPA.

9.3 Submit Reports of NPAs with Ratios Out of Compliance

9.3.1 Purpose

The purpose of this transaction is to automate the submission by the CNAs of reports of NPAs

with ratios out of compliance. The PLIMS transaction name is “Low NPA Ratio”.


For a given report date, the NPA ID is the identification of the NPA out of ratio.


Provide an overview in the Executive Summary. Transaction data submitted is listed below.


12/31/2007 Draft 9-10

Low NPA Ratio Report Data Required/

Optional

Comments and format

Date of Report Required Month/Year

NPA Data

In accordance with the Committee’s current regulations and Compliance memoranda,

provide the following data for each NPA out of ratio compliance.

NPA ID Required Provide the ID of the NPA

Overall direct labor ratio for

the agency

Required Provide the agency’s overall ratio of direct

labor performed by people who are blind

(NIB agencies) or people with severe

disabilities (NISH agencies) to people both

with and without disabilities, for the prior

two quarters. If the ratio is below 75%, the

NPA should be included in the report.

AbilityOne Ratio Required Provide the agency’s ratio of direct labor

performed by people who are blind (NIB

agencies) or people with severe disabilities

(NISH agencies) to people both with and

without disabilities, on AbilityOne projects,

for the prior two quarters. If the ratio is

below 75%, the NPA should be included in

the report.

CNA Comments on Ratio Optional Provide any comments the CNA has on the

reasons why the NPA is out of ratio

compliance and any actions that have been

taken to correct the situation.

9.3.4 Attachments

Attach any applicable correspondence with an NPA concerning the ratio issues.



9.4 Submit Phase-in Reports

9.4.1 Purpose

The purpose of this transaction is to submit a quarterly or monthly phase-in report for a NPA

having a phase-in on a project. The CNAs are required to submit phase-in reports on all projects

having a phase-in. The phase-in reports will have been approved by the CNA. (This transaction

no longer exists; receiving phase-in reports may no longer be part of this iteration of PLIMS.

Note that the phase-in reports ARE submitted by the CNA through the Project Tracking System.

Although reporting requirements to the Committee were discussed as part of the Project

Tracking System, they are apparently not supported by PLIMS. The information below is from


12/31/2007 Draft 9-11

the Project Tracking System and the prior PLIMS transaction schema. This may be implemented

in a later revision to PLIMS.)


The PL number, Project Number, and Report Date are the identification.



Submit Phase-In Report Data Required/

Optional

Comments and format

PL Number Required Provide the PL number for the project

having a phase-in.

Project Number Required Provide the project number.

Report Date Required Provide the date of the report

Phase-in Information

Has the Phase-in Started? Required Yes / No

Actual Start Date Required Month / Year of start of Phase-In

Is the Phase-in On Track? Required Yes / No

Has an extension been

granted?

Required Yes / No

Has the Phase-In

Completed?

Required Yes / No

Phase-in Entry Information

Month / Year reported Required Provide the month and year of the data

reported.

Direct labor hours for

blind/severely disabled

workers on the project for

this month

Required

Total direct labor hours for

the project for this month

Required Ratio can be calculated from this data or

separately reported.

Number of people who are

blind/severely disabled who

worked on this project this

month

Required This is “People Touched”. It is understood

that the sum of people touched for multiple

projects or over multiple periods is not

possible without making the data inaccurate.

Comments by NPA Optional

Comments by CNA

Regulatory

Optional

9.4.4 Attachments

None.


12/31/2007 Draft 9-12



9.5 Submit Project Performance Data

9.5.1 Purpose

The purpose of this transaction is to automate the submission by the CNAs of reports of project

performance. The name of the PLIMS transaction is “Project Performance”. This transaction

was built into PLIMS for future use; it will not be used at the time of the PLIMS launch in

Spring 2008. The Committee has yet to designate when project performance must be submitted.


For a given report date period, the PL number and the Project Number are the identification.


Provide an overview in the Executive Summary. Transaction data submitted is listed below.

Project Performance Report Data Required/

Optional

Comments and format

PL Number Required Provide the PL Number for the project.

Project Number Required Provide the project number for which

performance is being reported.

Beginning month / year Required Provide the month and year in which the

period of performance being reported starts.

Ending month / year Required Provide the month and year in which the

period of performance being reported ends.

Number of jobs Required Provide the number of people who are blind

(NIB agencies) or who have severe

disabilities (NISH agencies) worked on this

project during the reporting period. This is

“people touched”, and includes even those

who worked only 1 hour. It is not the same

as full time equivalents.

Direct labor hours for

people with disabilities

Required Provide the number of direct labor hours

worked on this project during the reporting

period by people who are blind (NIB

agencies) or who have severe disabilities

(NISH agencies).

Total direct labor hours Required Provide the total number of direct labor

hours worked on this project during the

reporting period.

Wages for people with

disabilities

Required Provide the wages paid to people who are

blind (NIB agencies) or who have other


12/31/2007 Draft 9-13

Project Performance Report Data Required/

Optional

Comments and format

severe disabilities (NISH agencies), for

work on this project during the reporting

period.

Total wages paid Required Provide the total wages paid for direct labor

on this project during the reporting period.

Project sales91

Required Provide the project sales for this reporting

period. Please explain any circumstances in

the executive summary. Project sales for

products might be difficult to obtain for the

same reporting period as the labor hours and

wages.

9.5.4 Attachments

None.


Committee Staff will review the submitted data and use it in evaluating project performance of

the NPA.

91

Project sales might need additional instructions as it might not be possible to determine for a given reporting

period, particularly for products projects.

PLIMS Submission Guide Data Returned to CNA Systems

12/31/2007 Draft 10-1

10 Data Returned to CNA Systems Data is returned to the CNA Systems through a number of transactions. These include:

Status of Transactions Submitted

NPA Status

NSN Status

Project Status

The CNA users will be able to query this information through their own systems, using the

interfaces that are constructed for them. This section identifies the data made available to the

CNAs. The status values are subject to further refinement.

10.1 Status of Transactions Submitted

Information on the status of transactions submitted is returned to the CNA systems. It includes:

Status of Transactions Submitted Data Element Explanation

Transaction ID The transaction ID is assigned by PLIMS when a transaction is

submitted. Its value is reported back to the CNA systems and thus is

what will be used by the CNA systems to link the transaction with

its status.

PL Number The PL Number of the transaction, where applicable.

RID Number The RID Number of the transaction, where applicable.

Comments Detailed comments about the transaction, where applicable. This is

an optional field.

Transaction Status (Status Type 1)

Status Code Explanation

SchemaError The xml document received does not conform to the specified xml

schema definition. This would typically be due to differences in

programming between the CNA and PLIMS systems.

VirusCheckFailed One or more documents in the transaction may contain a virus.

SignatureError The digital certificate is not valid.

DataError There are errors in the data contained in the xml document.

PendingReview The transaction is pending for initial review. This means that it has

passed the above tests and is waiting for review by a member of the

Committee Staff. (This is the first step of human, rather than

PLIMS, review.)

InProcess The transaction has passed initial review and is in process by

Committee Staff. The actual path of review is dependent upon the

type of transaction. Additions currently undergo review by business

development, impact, compliance, pricing, legal, etc., and such

reviews may be concurrent.

PendingClarification One or more reviewers have asked for clarification from the CNA or


12/31/2007 Draft 10-2

Status of Transactions Submitted Data Element Explanation

CA about the transaction. It is awaiting receipt of clarification, but

has not been rejected.

Approved The entire transaction has been approved. This status is generated by

PLIMS when Committee Staff approves the transaction. Its meaning

varies by the type of transaction. (It pertains strictly to the

transaction. For an addition package, it is when staff issues Notice of

Addition)

Rejected The transaction has been rejected. This status is generated by

PLIMS when the Committee Staff rejects the transaction. This can

occur at a number of steps along the way. Possible reasons for

rejection have been described in the sections pertaining to each

transaction. The solution is to discuss the transaction with

Committee Staff and submit corrected information.

10.2 NPA Status

Information on the status of one or more NPAs may be returned to the CNA systems. This

includes:

Status of NPAs Data Element Explanation

NPA ID The NPA ID is the ID assigned by the CNA systems.

Effective Date The effective date of the status change.

Comments Comments, if provided by Committee Staff with regard to the

change in NPA status.

NPA Status


Verified The NPA has been verified and is authorized to participate in the

AbilityOne Program, but does not have any active projects.

Producing The NPA is in producing status. That is, it has been verified and has

at least one active project.

Deleted The NPA was previously verified or producing but now has been

deleted.

Pending Verification The verification of the NPA is pending. Documents may have been

submitted to the Committee Staff, and additional documents may be

pending, but the verification process has not yet completed.

Pending Deletion A transaction requesting deletion of the NPA and/or all of its

projects has been submitted but the deletion has not been reviewed

and approved.


12/31/2007 Draft 10-3

10.3 NSN Status

Information on the status of one or more NSNs may be returned to the CNA systems. This

information includes:

Status of NSNs Data Element Explanation

NSN The NSN identifies the product on the PL. (20 chars)



change in NSN status.

NSN Status


Approved The NSN has been approved for addition to the PL, or actually

added to the PL. (Note that this will need to be clarified.)

Deleted The NSN has been deleted from the PL.

Pending The NSN is pending addition to the PL.

Rejected The addition of the NSN has been rejected.

No Status Available No status is available on the NSN.

10.4 Project Status

Information on the status of a project may be returned to the CNA systems. This information

includes:

Project Status Data Element Explanation

PL Number The PL Number.

Project Number The Project Number assigned by the CNA.



change in project status.

Project Status


Proposed The project has been proposed but has not been approved.

Approved The project has been approved. This may or may not mean that an

item has been added to the Procurement List.

Rejected The project has been rejected. Discussions with Committee Staff

will determine what data to correct and submit.

Deleted The project has been deleted. (Presumably this means deleted from

the Procurement List, but that is not clear.)

Removed The project has been removed.

PLIMS Submission Guide Appendices

4/1/2008 Preliminary Draft – Subject to Change A-1

Appendix A. PLIMS Transaction Cross-Reference

PLIMS Transaction Name Chapter Business Transaction Description Section

Add Product CA Request CA Add a new CA for products already on the PL 4.2

Add Product NPA Request NPA Add an NPA to an existing product on the Procurement

List (PL) (authorize an additional producer of a product)

3.3

Add Product Package PL

Additions

Submit an Addition Package for Products (complete

package)

2.3

Add Product Request Products Request a Product Line Extension or Concurrent Buy

(request the addition of new NSNs to a product already

on the PL)

5.1

Add Service Package PL

Additions

Submit an Addition Package for Services (complete

package)

2.4

Add Service Type Request Services Add a new service type to a service on the PL 6.2

Annual Data Reporting Submit annual reports and data 9.1

CA Update Request CA Update Contracting Officer / Contracting Specialist

Information

4.1

Capability Certification

Request

PL

Additions

Request Certification of NPA Capability 2.2

Change NSN Number

Request

Products Change temporary NSNs to permanent NSNs or make

other NSN changes

5.2

Change Product CA Request CA Change the CA or RA for products already on the PL 4.3

Change Product NPA NPA Transfer products on the PL to a new NPA 3.5

Change Service CA Request CA Change the CA for a service on the PL 4.4

Change Service Location

Request

Services Change the location of a service already on the PL 6.1

Change Service NPA NPA Transfer a service on the PL to a new NPA 3.4

Change Service Type

Request

Services Change the service type for a service on the PL 6.3

Compliance Visit Report Reporting Submit reports of compliance visits 9.2

Delete CA Requst CA Remove a CA for a product or service on the PL 4.5

Delete NPA Request NPA Remove authorization for a NPA to produce a product or

service

3.7

Delete Product from PL

Request

Products Remove a product from the PL 5.5

Delete Product from Project

Request

Products Remove a product from a project (and leave it on the

PL; it could be produced by another NPA)

5.6

Delete Service from PL

Request

Services Remove a service from the PL 6.5

Delete Service Type from

Project Request

Services Delete a service type from a project 6.6

Impact Analysis Request PL

Additions

Request Impact Analysis (previously referred to as a

“Request for Impact Determination” or “RID”)

2.1

PLIMS Submission Guide Appendices

4/1/2008 Preliminary Draft – Subject to Change A-2

PLIMS Transaction Name Chapter Business Transaction Description Section

Low NPA Ratio Reporting Submit reports of NPAs with ratios out of compliance 9.3

New NPA Request NPA Request NPA Qualification Review 3.1

NPA Status Status NPA Status (NPA ID, NPA Status, Effective Date,

Comments)

10.2

NPA Update Request NPA Update NPA Information 3.2

NSN Status Status NSN Status (NSN, NSN Status, Effective Date,

Comments)

10.3

Phase In Reports (TBD) Reporting Submit reports of phase-in actual hours and people

counts

9.4

Phase-Ins NPA Request approval of a new Phase-In 3.6

Price Change Request Products Submit a price change for a product 5.3

Price Change Request Services Submit a price change for a service 6.4

Product Purchase Exception Purchase

Exceptions

Request a purchase exception for a product on the PL 7.1

Project Performance Reporting Submit reports of project performance 9.5

Project Status Status Project Status (PL Number, Project Number, Project

Status, Effective Date, Comments)

10.4

Service Purchase Exception Purchase

Exceptions

Request a purchase exception for a service on the PL 7.2

Transaction Status Status Status of Transactions Submitted (Transaction ID, PL

Number, Transaction Status, Comments)

10.1

Update Product Request Products Request a product update 5.4

User Management User Mgmt. Submit Changes to Users Signing Transactions 8.1

4/1/2008 Preliminary Draft – Subject to Change B-1

Appendix B. PLIMS Data Validation

The following information has been provided by Committee Staff.

Transaction Name PLIMS Data Validation

AddProduct Test PL Number

Test Project exists for Project Number

Test project exists under PL Number

Test CA exists for CA Code

Test addition won't create duplicate on project, NSN, price cat,

ca

Test NAICS Code exists

Test no NSN duplicates

Test Unit of Issue

AddProductPackage Test PL Number exists

Test if addition will create duplicate project

Test NPA exists and if so, status is valid for addition (valid

statuses for addition= Producing and Verified)

Test CA exists

Test NAICS Code exists (if included)

Test Duplicate NSN at package level

Test Unit of Issue exists

Test RA exists

Test RID Number exists

Test NSN Mapping only includes NSN/PriceCategories included

in Pricing section

AddProductCA Test PL Number




Test NSN exists

Test Price Category exists


ca

AddProductNPA Test PL Number

Test addition will not create duplicate project

Test NPA exists

Test NPA status


Test NSN exists


AddServicePackage Test PL Number


Test NPA exists

Test NPA status




Test RA exists for RequiringAgencyCode

AddServiceType Test PL Number

Test if projects exist

Test if projects are part of PLNumber

CAInfoUpdate Test PL Number

Test if projects exist

Test if projects are part of PLNumber

CapabilityCertificationRequest Test PL Number exists

Test NPA exists

Test NPA status

Test CA exists

ChangeNSNNumber Test if NSN exists

ChangeProductCA Test PL Number



Test CA exists for CA Code (both old and new)

Test NSN exists



ca

Test RA exists (for both old and new)

ChangeProductNPA Test PL Number




Test NPA exists

Test NPA status


Test RA exists for both new and existing

Test NSN exists


ChangeServiceCA Test PL Number



Test if CA exists

Test RA exists for both new and existing

ChangeServiceLocation Test PL Number



Test if CA exists

Test old location

Test service type

Test location / type combo

ChangeServiceNPA Test PL Number



Test ProjectNumber

Test ProjectNumber exists under PL

Test Project won't create duplicate project

Test NPA exists

Test NPA status

ChangeServiceType Test PL Number



Test if CA exists

Test if old service type exists

Test if service location exists for project

Test if old service type / location combo exists

ComplianceVisitReport Test if NPA exists

DeleteCA Test PL Number




DeleteNPA Test PL Number



DeleteProductFromPL Test PL Number

Test CA

Test NSN

DeleteProductFromProject Test PL Number



Test CA

Test NSN

DeleteServiceFromPL Test Project exists for Project Number

Test CA

Test ServiceType

Test Location

Test ServiceType/Location combo

DeleteServiceFromProject Test Project exists for Project Number

Test CA

Test ServiceTypes

Test Service Location

Impact

Test PL Number (okay if blank, but if included it must exist in

PLIMS)

Test CA

LowNPARatio Test NPAs exist

NewNPARequest Test NPA doesn't already exist.


NPAInfoUpdate Test NPA exists.

PhaseInReports Test PL Number exists

Test Project Number exists

Test project exists for PL Number

PriceChange - Product Test PL Number exist

Test NSN exist

Test Price Category exist (when PriceAction = Delete or Update)

Test NSN price exist (NSN/Price Category combo) (when

PriceAction = Delete or Update)

Test Unit of Issue exists (when PriceAction = Update)

Test NAICS code

PriceChange - Service Test PL Number exist



Test active price record exists for project location

ProjectPerformance Test PL Number exists



ProductPurchaseException Test CA exists

Test NSN exists

For Deletes, Test CA / IssuedDate exists

For Deletes, Test Expiration Date populated

ServicePurchaseException Test PL Number exists



Test CA exists

For Deletes, Test CA / IssuedDate exists

For Deletes, Test Expiration Date populated

UpdateProduct Test CA exists

Test if NSN exists

UserManagement If Update, test user exists

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