Proctor Training Thank you for serving as a proctor in the Charlotte-Mecklenburg Schools testing...
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![Page 1: Proctor Training Thank you for serving as a proctor in the Charlotte-Mecklenburg Schools testing program! 2012-2013.](https://reader035.fdocuments.net/reader035/viewer/2022070402/56649f225503460f94c3b06f/html5/thumbnails/1.jpg)
Proctor Training
Thank you for serving as a proctor in the Charlotte-Mecklenburg Schools
testing program!
2012-2013
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• North Carolina requires all test sessions to have a school staff member give the test (a test administrator) and another adult monitor the test (a proctor)
• A proctor is needed in every classroom that gives a test (a test session)
The proctor’s primary role is to help the test administrator conduct a fair and uniform test administration
What is a proctor?
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• Age 18 or older and not a K-12 student
• Cannot proctor in a classroom if you – Are related to a student in the class
(child, grandchild, niece/ nephew)
– Are related to or close friends with the test administrator
Proctor Eligibility
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• NC policy that governs everyone in testing (including proctors)
• Proctors are required to read the Testing Code of Ethics
• Proctors are required to sign the Testing Code of Ethics Affidavit after training
NC Testing Code of Ethics
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• The test administrator must count and check materials out on the morning of testing and return them after testing
• The test administrator must keep materials secure at all times
• No person may copy, reproduce, paraphrase, or discuss the test material
NC Testing Code of Ethics
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• The test administrator and proctor must be trained before the test
• The test administrator and proctor must be in the room at all times
• The test administrator must read directions exactly as written in the Assessment Guide (AG)
• Cannot clarify questions or indicate answers to students
NC Testing Code of Ethics
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• Report anything out of the ordinary that occurs during testing (a testing irregularity) to the school test coordinator as soon as possible
• Protect confidentiality of students at all times
NC Testing Code of Ethics
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• Examples of unethical practices to be reported to the school test coordinator:– Encouraging students not to do their
best
– Using secure test items for instruction
– Changing student responses
– Explaining or paraphrasing the test directions
• Sanctions: civil and criminal prosecution
NC Testing Code of Ethics
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• Test materials must be counted and checked out on the morning of testing and counted and returned after testing
• The proctor cannot be alone with or handle test materials
• Students cannot remove test books or answer sheets from the test session
• Test books and/ or online tests are not to be read or discussed by anyone
• Test books cannot be copied
Test Security
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• Minimize any distractions or interruptions that occur
• Rooms must be quiet and well lit
• Student desks should be cleared
• Desks must be 3 feet apart and facing forward
• Wall displays of test taking tips or test related content must be removed or covered
Classroom Conditions
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• Cell phones and other electronic devices are not allowed in the test session– This includes proctors, test
administrators, and students
Classroom Conditions
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• Students are given all materials needed for the test and cannot use their own – Students may use their own No. 2 pencils
• Student desks must be cleared of everything before the test begins
• The test administrator must pass out materials according to the directions in the script– For example, “I am going to give each of
you a blank sheet of paper”
Materials Distribution
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• The proctor can help students find the right place in the test book or on the answer sheet
• The proctor must walk around to monitor students during the entire test
• The test administrator and proctor must remain in the room during the entire test
Test Administration
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• The proctor cannot – Read the directions to students
– Assist students in answering questions
– Change student responses
– Answer student questions• The proctor can respond to student
questions by saying, “I cannot answer your question, just do your best.”
Test Administration
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• The proctor must remain in the room at all times unless there is an emergency
• Students who have an emergency or need to go to the restroom must be escorted by a proctor or another adult
• Minimize time out of the test session
• Minimize disturbance to other students
Student Emergencies
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• Proctors must actively monitor students during the entire test to ensure that:– Students are marking answers on the
correct part of the answer sheet
– Students are using a No. 2 pencil
– Students who have a problem (pencil breaks, restroom break) are helped with little distraction to other students
– Students have a calculator active part of the math test have a calculator
Monitor Students
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• Proctors cannot help students or indicate answers, which includes:– Telling students to look at a question
again
– Making a facial expression or gesture
– Explaining or rephrasing any of the test
Monitor Students
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• Students with special needs may have a testing accommodation documented
• The proctor must be trained to monitor the accommodations in his/ her test session
• In an accommodation test session, some procedures may be different than what you would expect
Accommodations
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• Report irregularities to the school test coordinator on the day it occurs. Examples:
– Not following directions/ script in the AG
– Paraphrasing test directions
– Leaving students unsupervised
– Giving students instruction before the test
– Failing to cover/ remove wall displays
– Giving students additional time
– Cheating or suspected cheating
Report Irregularities
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• Examples:
– Student illness or emergency
– Reading or tampering with test books or answer sheets
– Failing to return originally distributed number of materials
– Failing to appropriately provide accommodations
– External distractions (fire alarm, bell rang)
– Cell phone in test session
Report Irregularities
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• Conduct a fair test administration
• Any information learned about students is private and cannot be shared with anyone, including the student or the student’s parent. For example:– Accommodations– Test scores– Specific answers to test questions– Overall test behavior
Student Confidentiality
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Proctor’s Guide available at: http://www.ncpublicschools.org/
accountability/policies/
Contact your School Test Coordinator with any questions.
If you have any serious concerns about the testing at your school, contact the CMS
testing department at [email protected].