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    PROCEEDINGS OF THESIXTH EXECUTIVE COMMITTEE MEETING

    Beijing Longxi Hotspring Resort, Beijing, PR China12-13 March 2010

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    Proceedings of the Sixth Executive Committee MeetingPEMSEA EC Meeting Report 6

    TABLE OF CONTENTS

    Page

    A. Introduction 1

    B. Previous Business 2

    C. New Business 6

    D. Closing 10

    Annex 1 Provisional Agenda 11

    Annex 2 List of Participants 12

    Annex 3 Sheet 1: Basic Principles of a Transformed PEMSEA 14

    Sheet 2: Development of the SDS-SEA Implementation Plan 15

    Sheet 3: Outline of the PEMSEA Partnership Plan 16

    Sheet 4: Working Group on Re-engineering of PRF 17

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    PROCEEDINGS OF THE SIXTH EXECUTIVE COMMITTEE MEETING

    Beijing Longxi Hotspring Resort, Beijing, PR China, 12-13 March 2010

    A. INTRODUCTION

    i. In welcoming the members of the Executive Committee and observers, the Chairthanked the host government and staff of the State Oceanic Administration(SOA) for their cooperation and assistance in organizing this very importantmeeting. With the signing of the Agreement Recognizing the International LegalPersonality of the Partnerships in Environmental Management for the Seas ofEast Asia, PEMSEA has become an international new organization with newchallenges. He emphasized that it is a time for reflection and reassessment ofPEMSEA roles.

    ii. Dr. Li Haiqing remarked that the next few months will be a critical time forplanning and developing a transformed PEMSEA, and hoped that the meetingwould include a frank and focused discussion on the way forward.

    iii. Mr. Hiroshi Terashima indicated that the meeting would provide an opportunityfor discussion and interaction between the EC and the PEMSEA ResourceFacility on the required changes in operation and decisionmaking as we movefrom the UN system to a functional regional mechanism.

    iv. The provisional agenda for the meeting is attached as Annex 1. The list ofparticipants is attached as Annex 2.

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    B. PREVIOUS BUSINESS

    The EC discussed a number of previous business items and made the following conclusionsand decisions:

    AGENDAITEM

    DESCRIPTION DISCUSSIONHIGHLIGHTS

    CONCLUSIONS DECISIONS

    1. 0 1.1Progress of theImplementationof the previousEC Decisions(EC/10/DOC/01)

    1.1.1It was noted thatthere were delays inimplementation ofsome PC and ECDecisions.

    1.1.1.1The PC and ECdecisions need to beresponded to within aspecified timeframe,including communicationwith the EC on anydelays as necessary.

    1.1.1.1The PRF will preparethe ICM Code, SOCreports and ICMCurriculum by the end ofthe year 2010. Theprogress will be reportedto the EAS PartnershipCouncil in July 2010.

    1.2

    Headquarters(HQ)Agreement

    1.2.1

    The PRFHeadquartersAgreement iscurrently undernegotiation withconcernedgovernment agenciesin the Philippines.

    1.2.1.1

    The PRF will continue topursue approval of theconcerned agencies andSenate of thePhilippines on the HQ

    Agreement.

    1.2.1.1.1

    A report on status of theHQ Agreement will bepresented to the EASPartnership Council inJuly 2010.

    1.3Yeosu Project

    1.3.1The latestinformation is thatthe Yeosu Projecthas been set at

    US$2M and hasbeen transferred tothe authority ofKOICA. KOICA willsolicit projectproposals.

    1.3.1.1The PRF needs toidentify and pursuepotential sources offinancing for SDS-SEA

    related initiatives,including the YeosuFund.

    1.3.1.1.1The PRF will report onits progress in accessingfinancial and in-kindassistance for SDS-SEA

    implementation on aregular basis to theCouncil and to the EC.

    1.4GEF IWStocktaking

    1. 4.1The GEF and UNDPhave requestedPEMSEA to supporta joint GEF IWstocktaking review inthe region including:(1) providingUS$15,000 in co-financing for thereview; and (2)organizing astocktaking meetingcomprised ofimplementing andexecuting agencies,

    1.4.1.1The GEF IW stocktakingactivity will be animportant ingredient inthe development andapproval of the nextphase of PEMSEA. ThePRF should be activelyinvolved in the process.

    1.4.1.1.1The PRF will work withUNDP and the GEFSecretariat on theorganization andconduct of thestocktaking study andmeeting.

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    AGENDAITEM

    DESCRIPTION DISCUSSIONHIGHLIGHTS

    CONCLUSIONS DECISIONS

    country focal points,and the GEFSecretariat.

    1.4.2The GEF IWstocktaking meetingis being proposedfor July 2010 as aback-to-backmeeting with theEAS PartnershipCouncil.

    1.4.3The SDS-SEAprovides anumbrella strategy forGEF IW projects inthe East AsianRegion and as suchmay be used as the

    framework for thestocktaking study.

    1.4.2.1Because of the timelimitation to complete aregional study andconduct a regionalstocktaking meeting, theproposed back-to-backGEF IW meeting may beorganized and promotedas an initial review of thestocktaking study. Aregional GEF IWstocktaking meetinginvolving all stakeholderswould then be scheduledlater in the year.

    1.4.3.1PEMSEA needs to buildawareness and promotethe SDS-SEA as aframework for collatingand analyzing thecontributions of thevarious GEF-supported

    projects to addressingtransboundaryenvironmental problemsand concerns in theregion.

    1.4.2.1.1The PRF will discussdetails with the GEFSecretariat and uponconfirmation, PEMSEAwill formally requestSOA China to serve asthe host organization forthe proposed July Jointstocktaking meeting.The request to SOA,including the number ofparticipants attendingthe stocktaking meetingshould be forwarded by31 May 2010.

    1.4.3.1.1The PRF will keep theEC members informedof this issue, as well asthe progress with regardto the organization andconduct of thestocktaking study and

    meeting.

    1.5ExecutiveCommitteeelections

    1.5.1In light of PEMSEAstransformation andrelated outstandingactivities, theSecretariatproposed a delay ofEC elections for at

    least one year.

    1.5.1.1A proposal to delay theEC elections is requiredto be submitted to theCouncil for approval.

    1.5.1.2In addition, there is arecognized need toprovide for vice oralternate chairs toensure the continuingparticipation of the EC inthe PEMSEAtransformation process.

    1.5.1.1.1The PRF will prepare aproposal to the EASPartnership Councilconcerning a one-yeardelay of EC electionsand providing for vice oralternate chairs.

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    AGENDAITEM

    DESCRIPTION DISCUSSIONHIGHLIGHTS

    CONCLUSIONS DECISIONS

    1.6PEMSEAPartnershipFund

    1.6.1The PEMSEA TrustFund is constitutedby proceeds from

    activities supportedby resources madeavailable by PartnerCountries andcollaborators. ThePEMSEA Trust Fundis governed byfinancial guidelinesapproved by the EC.Rules ofprocurement are stillunder developmentfor the Trust Fundoperation.

    The PEMSEAPartnership Fund,as described in theHaikou Partnership

    Agreement, isdistinct from thePEMSEA TrustFund. The CSAarrangements areexamples of

    activities under thePEMSEAPartnership Fund.

    1.6.1.1There is a need tofurther clarify thedistinction between

    PEMSEA PartnershipFund and PEMSEATrust Fund.

    1.6.1.1.1The PRF will update theCouncil on the status ofthe PEMSEA

    Partnership Fund andPEMSEA Trust Fundincluding CSAs at theJuly meeting.

    2.0 2.1Post-

    AssessmentReport on theEAS Congress2009(EC/10/DOC/02)

    2.1.1The experiences ofthe EAS Congress2009 can serve asguidance in theorganization andconduct of the EASCongress 2012.

    2.1.1.1A comprehensive reviewof the organization andconduct of the EASCongress 2009 isrequired for use inplanning andimplementation of thenext Congress.

    2.1.1.1.1The PRF will prepare acomprehensive reviewof the EAS Congress2009, along withrecommendations forthe organization andconduct of the EASCongress 2012, fordissemination and

    discussion during theEAS PartnershipCouncil.

    3.0 3.1Review ofSDS-SEAImplementation

    3.1.1The implementationof the GEF regionalproject is behindschedule in somecountries due to

    3.1.1.1There is a need tostrengthen the workingrelationship betweenPRF and National FocalPoints in order to

    3.1.1.1.1In cases where delays insignature of MOAspersist, the PRF willmake special efforts interms of personal visits

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    AGENDAITEM

    DESCRIPTION DISCUSSIONHIGHLIGHTS

    CONCLUSIONS DECISIONS

    delays in signing ofMOAs betweenPEMSEA andNational Focal

    Agencies.

    3.1.2Communicationbetween the PRFand projectimplementers isconstrained in somecountries because oflanguage constraintsand internalrequirements withrespect to lines ofcommunication.

    facilitate timelyconclusion of MOAs andother contractualagreements.

    3.1.2.1Regular communicationand collaborationbetween PRF andproject implementers isneeded to ensuresmooth and timelyimp