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Proceedings of the Council of the City of Joliet, Illinois held on July 2, 2013

VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

REGULAR MEETING of the Council of the City of Joliet, Illinois held on Tuesday, July 2, 2013 at 6:30 P.M. in the Council Chambers, Joliet Municipal Building, 150 W. Jefferson Street, Joliet, Illinois. INVOCATION: Pastor Earnest Caldwell, Mars Hill Church of God, 1599 1/2 California Avenue PLEDGE TO THE FLAG: I. ROLL CALL: PRESENT: Mayor Thomas Giarrante, Councilwoman Susie A. Barber,

Councilman John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

ABSENT: Corporation Counsel Jeffrey S. Plyman.

ALSO PRESENT: City Manager Thomas A. Thanas, Assistant Corporation Counsel Mary J. Kucharz.

II. APPROVAL OF MINUTES:

A. Special Meeting - June 17, 2013

Special Meeting Minutes 6-17-13

B. Pre-Council Meeting - June 17, 2013

Minutes 6-17-13

C. Regular Meeting - June 18, 2013

Minutes 6-18-13

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DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

Motion to stand approve as recorded the minutes of the Special Meeting of the Council of the City of Joliet, Illinois held on Monday, June 17, 2013 at 4:30 p.m., the Pre-Council Meeting of the Council of the City of Joliet, Illinois held on Monday, June 17, 2013 at 5:30 p.m., and the Regular Meeting of the Council of the City of Joliet, Illinois held on Tuesday, June 18, 2013 at 6:30 p.m. was made by Councilman Jim McFarland. Motion seconded by Councilwoman Susie A. Barber. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None.

III. COUNCIL COMMITTEE REPORTS:

A. Baseball

B. City-County Advisory

C. Communication, Technology and Information Systems

D. Diversity and Community Relations

Councilwoman Quillman stated the Committee met on June 25, 2013. She stated Alfredo Melesio gave a breakdown of the census taken approximately 5 years ago to see who lives where and what the ratio is of ethnic groups. She stated the Committee will meet again in the next couple of weeks.

E. Finance

F. Joliet Housing Authority Liaison

G. Land Use

H. Legislative

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I. Public Safety

J. Public Service

Councilman Turk stated the Public Service Committee met in the Executive Conference Room and reviewed the contracts, change orders, pay estimates, and final payments and found them all to be in order and recommended their approval. He stated the Committee stated the City received a $12,000 grant to replace dying parkway trees. He stated this program will be a 50/50 program with property owners.

X. MAYOR:

A. Proclamation - Honoring JCA Boys Varsity Baseball Team - 2013 Class 3A State Champions

PROCLAMATION - JCA BOYS VARSITY BASEBALL TEAM

Councilman Gerl read a Proclamation issued by Mayor Giarrante recognizing and congratulating the JCA Boys Varsity Baseball Team on their 2013 Class 3A State Championship.

Head Coach Jared Voss thanked the Mayor and Council for their recognition. He introduced the members of the team that were in attendance at the Council meeting.

IV. AGENDA ITEMS AND REPORTS:

A. COUNCIL MEMO #267-13: Medicare Reimbursement Contractual Services

COUNCIL MEMO #267-13

A communication from the City Manager contained his recommendation that the Mayor and Council approve a two-year extension of the City’s consulting contract with Part D Advisors, Inc. covering claims relating for the October 2013 to September 2015 reimbursement periods.

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VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

B. COUNCIL MEMO #269-13: Position Vacancies

COUNCIL MEMO #269-13

A communication from the City Manager contained his recommendation that he be authorized to: 1) Fill two Housing Evaluator - Community & Economic Development Department with internal candidates. If there are no qualified internal applicants, external applications will be accepted; 2) Fill one Water Plant Operator - Public Utilities Department with internal candidates. If there are no qualified internal applicants, external applications will be accepted; and 3) Fill one General Maintenance Worker - Public Works Department.

Motion to concur in the recommendations of the City Manager was made by Councilman Michael F. Turk. Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. V. PUBLIC HEARINGS:

A. COUNCIL MEMO #271-13: Annexation of 413 Scribner Street, Classification to R-2 (single-family residential) Zoning and Approval of an Annexation Agreement

COUNCIL MEMO #271-13

1. Resolution: Approving an Annexation Agreement of 413 Scribner Street to R-2 Zoning

Council Memo #271-13 RESOLUTION NO. 6708

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2. Ordinance: Approving an Annexation of 413 Scribner Street (A-4-13)

Council Memo #271-13 ORDINANCE NO. 17103

3. Ordinance: Approving the Classification of 413 Scribner Street to R-2

Zoning

Council Memo #271-13 ORDINANCE NO. 17104

Motion to adopt COUNCIL MEMO #271-13: Annexation of 413 Scribner Street, Classification to R-2 (single-family residential) Zoning and Approval of an Annexation Agreement was made by Councilwoman Jan Hallums Quillman. Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. VI. ORDINANCES AND RESOLUTIONS:

A. ORDINANCES:

1. COUNCIL MEMO #268-13: Amendments of the City's Section 457 Deferred Compensation Plan

COUNCIL MEMO #268-13

Motion to adopt COUNCIL MEMO #268-13: Amendments of the City's Section 457 Deferred Compensation Plan was made by Councilman John E. Gerl.

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Motion seconded by Councilman Larry E. Hug. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. Council Memo #268-13 ORDINANCE NO. 17105

2. COUNCIL MEMO #273-13: Ordinance Approving the Preliminary Plat of Rock Run Business Park Unit 2-A, Resubdivision No. 1, and an Ordinance Approving the Recording Plat of Rock Run Business Park Unit 2-A, Resubdivision No. 1

COUNCIL MEMO #273-13

The City Clerk noted that this item was approved at the Pre-Council meeting yesterday.

3. COUNCIL MEMO #274-13: Ordinance Approving the Preliminary Plat

of Rock Run Business Park IDI Resubdivision No. 1 and an Ordinance Approving the Recording Plat of Rock Run Business Park IDI Resubdivision No. 1

COUNCIL MEMO #274-13

The City Clerk noted that this item was approved at the Pre-Council meeting yesterday.

4. COUNCIL MEMO #275-13: Ordinance Approving the Preliminary Plat

of CenterPoint Business Center I-80, Phase 2 Subdivision and an Ordinance Approving the Recording Plat of CenterPoint Business Center I-80, Phase 2 Subdivision

COUNCIL MEMO #275-13

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VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

The City Clerk noted that this item was approved at the Pre-Council meeting yesterday.

5. COUNCIL MEMO #276-13: Ordinance Approving a Vacation of a 30'

x 244.25' Access and Public Utility and Drainage Easement Located at 2401 S. Chicago Street

COUNCIL MEMO #276-13

The City Clerk noted that this item was approved at the Pre-Council meeting yesterday.

6. COUNCIL MEMO #277-13: Ordinance Approving a Special Use

Permit to Allow a Rental Car Business Within the Existing Sears Auto Center, Located at 3340 Mall Loop Drive

COUNCIL MEMO #277-13

Motion to adopt COUNCIL MEMO #277-13: Ordinance Approving a Special Use Permit to Allow a Rental Car Business Within the Existing Sears Auto Center, Located at 3340 Mall Loop Drive was made by Councilman Larry E. Hug. Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. Council Memo #277-13 ORDINANCE NO. 17106

7. COUNCIL MEMO #278-13: Ordinance Approving a Special Use Permit to Allow a Temporary Staffing and Recruitment Office, Located at 301 E. Cass Street

COUNCIL MEMO #278-13

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VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

The City Clerk noted that this item was approved at the Pre-Council meeting yesterday.

B. RESOLUTIONS:

1. COUNCIL MEMO #280-13: Resolution Appropriating Funds for the

2013 Pavement Marking Program

COUNCIL MEMO #280-13

Motion to adopt COUNCIL MEMO #280-13: Resolution Appropriating Funds for the 2013 Pavement Marking Program was made by Councilman Michael F. Turk. Motion seconded by Councilman Robert O’Dekirk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. Council Memo #280-13 RESOLUTION NO. 6709

2. COUNCIL MEMO #281-13: Resolution Accepting the Awarding of the Mitigating EAB Impacts on the Urban Forest: Municipal Grant Program to the City of Joliet

COUNCIL MEMO #281-13

Motion to adopt COUNCIL MEMO #281-13: Resolution Accepting the Awarding of the Mitigating EAB Impacts on the Urban Forest: Municipal Grant Program to the City of Joliet was made by Councilman Jim McFarland.

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Motion seconded by Councilman Michael F. Turk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. Council Memo #281-13 RESOLUTION NO. 6710

3. COUNCIL MEMO #282-13: Resolution Appropriating Funds for the Cottage Place / Jasper Street Roadway Project

COUNCIL MEMO #282-13

Motion to adopt COUNCIL MEMO #282-13: Resolution Appropriating Funds for the Cottage Place / Jasper Street Roadway Project was made by Councilman Michael F. Turk. Motion seconded by Councilman Jim McFarland. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. Council Memo #282-13 RESOLUTION NO. 6711

4. COUNCIL MEMO #283-13: Resolution Declaring Certain City of Joliet Property as Surplus

COUNCIL MEMO #283-13

Motion to adopt COUNCIL MEMO #283-13: Resolution Declaring Certain City of Joliet Property as Surplus was made by Councilman Larry E. Hug.

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Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. Council Memo #283-13 RESOLUTION NO. 6712

5. COUNCIL MEMO #284-13: Resolution Authorizing the Sale of Property at 1212 Woodland Court

COUNCIL MEMO #284-13

Neighborhood Stabilization Program (NSP)7213

The City Manager asked Alfredo Melesio to update the Mayor and Council on the Neighborhood Stabilization Program.

Mr. Alfredo Melesio, Director of Neighborhood Services, addressed the Mayor and Council concerning the Neighborhood Stabilization Program.

Mr. Jeff Gregory, Realty Executives Success, addressed the Mayor and Council and introduced the newest homeowner of the Neighborhood Stabilization Program.

Ms. Jamilla Snapp thanked the Mayor and Council for their assistance in making it possible for her to own her first home.

Motion to adopt COUNCIL MEMO #284-13: Resolution Authorizing the Sale of Property at 1212 Woodland Court was made by Councilman John E. Gerl.

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Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. Council Memo #284-13 RESOLUTION NO. 6713 VII. APPROVAL OF REGULAR CURRENT BILLS:

A. COUNCIL MEMO #286-13: Regular Payroll and Vehicle Allowance - May 31 - June 13, 2013, - $3,111,875.04

COUNCIL MEMO #286-13

Biweekly Payroll Summary Reports of the total cost of regular salaries for the period May 31 through June 13, 2013 including a Summary of Overtime and an Overtime Budget Status Report were accompanied by a recommendation from the City Manager that said Regular Payroll be approved.

Motion to approve COUNCIL MEMO #286-13: Regular Payroll and Vehicle Allowance - May 31 - June 13, 2013, - $3,111,875.04 was made by Councilman Jim McFarland. Motion seconded by Councilwoman Susie A. Barber. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None.

VIII. BIDS AND CONTRACTS:

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VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

A. AWARD OF CONTRACTS:

1. COUNCIL MEMO #288-13: Request for Authorization to Award a Contract for the 2013 Pavement Marking Program

COUNCIL MEMO #288-13

A communication from the City Manager contained his recommendation that the Mayor and Council award a contract for the 2013 Pavement Marking Program, in the amount of $163,807.00, on behalf of Superior Road Striping Inc.

2. COUNCIL MEMO #289-13: Request for Authorization to Purchase

Water Meters and SmartPoint Radios

COUNCIL MEMO #289-13

A communication from the City Manager contained his recommendation that the Mayor and Council approve the purchase of water meters and SmartPoint Radios, in the amount of $339,500.00, on behalf of H&D Waterworks.

3. COUNCIL MEMO #290-13: Request for Authorization to Approve a

Professional Services Agreement for the 2013 GIS Mapping Project (Utilities)

COUNCIL MEMO #290-13

A communication from the City Manager contained his recommendation that the Mayor and Council approve a Professional Service Agreement for the 2013 GIS Mapping Project (Utilities), in the amount of $109,696.00, on behalf of Ruettiger Tonelli, Inc.

4. COUNCIL MEMO #291-13: Request for Authorization to Award a

Contract for the Cottage Place / Jasper Street Roadway Project

COUNCIL MEMO #291-13

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VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

A communication from the City Manager contained his recommendation that the Mayor and Council award a contract for the Cottage Place / Jasper Street Roadway Project, in the amount of $209,709.30, on behalf of P. T. Ferro Construction Co.

Motion to approve Council Memos #288-13 through #291-13 was made by Councilman Michael F. Turk. Motion seconded by Councilman Robert O’Dekirk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None.

B. AMENDMENTS, CHANGE ORDERS AND PAYMENTS:

A. COUNCIL MEMO #292-13: Request for Authorization to Approve Change Order No. 1 for the Eastside Waste Water Treatment Plant Aeration Piping Modifications Construction Project

COUNCIL MEMO #292-13

A communication from the City Manager contained his recommendation that the Mayor and Council approve Change Order No. 1, an increase in the amount of $42,458.20, on behalf of Dahme Mechanical Industries, Inc.

B. COUNCIL MEMO #293-13: Request for Authorization to Approve

Change Order No. 6 for the 2012 Automatic Meter Reading Installation Project

COUNCIL MEMO #293-13

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A communication from the City Manager contained his recommendation that the Mayor and Council approve Change Order No. 6, an increase in the amount of $6,300.00, to the 2012 Automatic Meter Reading Installation Project.

C. COUNCIL MEMO #294-13: Request for Authorization to Approve

Change Order No. 1 for the Purchase of Level IIIA Tactical Vests

COUNCIL MEMO #294-13

A communication from the City Manager contained his recommendation that the Mayor and Council approve Change Order No. 1, in the amount of $5,280.00, on behalf of Velocity Systems, Dulles, Virginia.

Motion to approve Council Memos #292-13 through #294-13 was made by Councilman Jim McFarland. Motion seconded by Councilman Robert O’Dekirk. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None. IX. LICENSES AND PERMIT APPLICATIONS:

A. COUNCIL MEMO #296-13: Issuance of a Class "C-D" Liquor License at 410 Walnut Street - Supermercado La Loma

COUNCIL MEMO #296-13

The City Clerk noted that this item was approved at the Pre-Council meeting yesterday.

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Proceedings of the Council of the City of Joliet, Illinois held on July 2, 2013

VIDEO IS HEREIN INCORPORATED INTO THE OFFICIAL MINUTES

DRAFT MINUTES SUBJECT TO COUNCIL APPROVAL

XI. NEW BUSINESS (Not For Final Action or Recommendation):

A. Update on City-owned Property at 920 N. Broadway in Broadway Greenway

B. Update on Will County Courthouse Project

The City Clerk noted that these items were discussed at the Pre-Council meeting yesterday.

XII. MAYOR AND COUNCIL COMMENTS: XIII. ADJOURNMENT:

Motion to adjourn was made by Councilman Jim McFarland. Motion seconded by Councilwoman Jan Hallums Quillman. Motion carried by the following vote: AYES: Mayor Thomas Giarrante, Councilwoman Susie A. Barber, Councilman

John E. Gerl, Councilman Larry E. Hug, Councilman Jim McFarland, Councilman Terry Morris, Councilman Robert O’Dekirk, Councilwoman Jan Hallums Quillman, Councilman Michael F. Turk.

NAYS: None.

_________________________________ CHRISTA M. DESIDERIO City Clerk