PRIVATE FUNCTIONS EVENTS AND CONFERENCES€¦ · On-site catering serving camp favourites and...

1 | YMCA Camp Elphinstone Rental Information Guide -–2017

HIGHLIGHTS:

An all-inclusive camp and retreat centre located in Gibsons,

BC at the shores of Howe Sounds on the beautiful Sunshine

Coast offering day and overnight experiences

Located 2km from the Langdale Ferry Terminal and a 40

minute ferry ride from West Vancouver, YMCA Camp

Elphinstone makes you feel like you’re miles away without

being far from home

144 acres of oceanfront property and lush temperate

rainforest

On-site catering serving camp favourites and gourmet

banquet meals

Accommodation for up to 472 guests including 5 lodges

hosting indoor fire places and heated bathroom floors as

well as 25 classic camp cabins

5 halls with capacities from 50-300

2 large outdoor seating areas for up to 300 people

Outdoor and adventure based programming to add value

and fun to your retreat, function, conference, or special

event

PRIVATE FUNCTIONS, EVENTS, AND CONFERENCES


ACCOMMODATIONS:

Our facilities accommodate up to 472 guests, often with multiple groups on-site

All accommodations have bunk beds with comfortable foam mattresses, heat, lights, and electricity

Guests must provide their own sleeping bag/bedding and towels

To ensure a bed-bug free facility, all bedding and luggage (with some exceptions) must be processed through our heat room

Accommodation Type Total number

Number of Beds

Washroom Facilities Other Information

Lodges 5 32 in 8 bedrooms

4 private washrooms with showers, 2 fully accessible

Lodges boast a cozy seating area with fireplace, mini fridge, microwave, and coffee-maker. Lockers are available in the bedrooms to secure belongings (bring your own lock)

Hemlock Cabins 18 12 in total. 10 are in the main room and 2 in an alcove

In separate building Hemlock Cabins also have an entry-way with hooks and shelves for belongings. #s 1-16, 25, & 26 on map

Forest Cabins 8 12 in one room In separate building Our most rustic accommodations. #s 17-24 on map


GROUP BOOKINGS & MEETINGS:

YMCA Camp Elphinstone’s facilities can be rented by groups for day or overnight experiences

Exclusive site use available that ensures your group is the only one on site

5 halls with 7 rooms in total including the new Exploration Hall with catering facilities, HD ceiling-mounted projector, and sound system

Wifi available in the Dining Hall, Exploration Hall, Mackenzie Hall, and the Lodges

Phones are accessible 24 hours a day and a fax machine is available during office hours. Cell service available in select locations

YMCA Camp Elphinstone is proud to offer an electronics free experience upon the group’s request

Flip charts and whiteboards available on request

Projector and screen available for rent

Exploration Hall: A state of the art building for presentation based events. Featuring a stage, fireplace, attached catering facilities, 110” HD projection screen, and audio system with 2 wireless microphones.

Capacity: 120 standing, 80 seated at 6’ rounds Size: 33’ x 47’ / 1,551 square feet

*Floor plans not to scale, for demonstration purposes only


Upper MacKenzie Hall: Large room with lots of natural light perfect for small meetings or as a breakout space for your event. Room is dividable for added space.

Capacity: 80 Size: 40’ x 30’ or two 20’ x 30’ spaces / 1,200 square feet

Lower MacKenzie Hall: Ground floor space located near the lodges for added convenience.

Capacity: 50 Size: 32’ x 30’ / 960 square feet



Dining Hall: Large uniquely shaped hall with amazing views of the ocean. Kitchen facilities connected.

Capacity: 250 Size: approx 68’ x 58’ max / 2,400 square feet

Rec Hall: Our largest building with wood burning fireplace, wrap-around deck, and full of rustic charm.

Capacity: 300 Size: 75’ x 40’ / 3,000 square feet



Mark Hume Leadership Centre: Gorgeous oceanfront building perfect for a small, intimate meeting on upper floor. Enjoy views of Howe Sound from the covered porch.

Capacity: 50 Size: 23’ x 37’ / 851 square feet

Outdoor Gathering Space: Bring over 300 people together in the warm trees of Chapel Grove or at our ocean-front campfire setting. For an outdoor dining or reception location, the covered patio at Exploration Hall offers a convenient and sheltered outdoor location.

Chapel: All Camp: Exploration Hall Patio:



FOOD SERVICES:

All meals at YMCA Camp Elphinstone are prepared by our

excellent Chefs and food services team and are served

either family or buffet style

Our standard meals are delicious and nutritious while our

banquet and special events menus feature amazing dinners

and appetizers

Breakfast, lunch, dinner, and a snack are included in our

daily all-inclusive rates

Lunch and dinner include an endless salad bar while

breakfast includes a cereal and fruit bar

We proudly prepare food for most dietary needs,

restrictions, and allergies. There is no additional charge for

these meals providing they are the exception and the

requested forms have been submitted

Complimentary coffee, tea, and fruit available 24 hours a

day in our Dining Hall

Alcohol service may be permitted with Exclusive Use only

and is the responsibility of the group

ACTIVITIES & PROGRAMMING:

Enjoy water and land based activities, evening games, and

cozy campfires

Explore Howe Sound with kayaking, canoeing, voyageur

canoeing, paddle boarding, swimming, and fishing

Build your team and test your limits with high and low

ropes, rock climbing, rappelling, archery, teambuilding

initiatives, and ice breaker challenges

Test your survival skills and build your environmental

awareness with fire and shelter building, orienteering, wild

edibles, discovery hikes, human marine impacts, or creek,

forest, or beach studies

Games to make you feel like a kid again including capture

the flag, pack rats, gaga ball, field and court games, skits,

and running Pictionary


TRANSPORTATION:

BC Ferries is the primary connector to the Coast. The

Langdale Ferry Terminal is less than 2km away from camp.

YMCA Camp Elphinstone offers a shuttle service or a

complimentary guided walk to and from the Langdale

Terminal for guests walking on the ferry. BC Ferries offers a

complimentary luggage service for groups to reserve a

private dolly for their luggage while on the ferry

Our private deep water dock can welcome guests arriving

by water taxi or private boat during daylight hours (please

note that a YMCA lifeguard must be present at all times

guests are on the dock). Contact us for more information

Overnight parking is available on site in our 2 upper lots

FIRST AID:

All YMCA Camp Elphinstone program staff maintain

minimum certifications of Standard First Aid and CPR and

Bronze Cross

Groups are responsible for overseeing any first aid given to

their participants and must have a first aid vehicle on site in

case of emergency

YMCA Camp Elphinstone is a 25 minute drive to the Sechelt

Hospital and less than 10 minutes to a walk-in Medical Clinic

in Gibsons

GROUP GUIDELINES & EXPECTATIONS:

Groups are responsible for their guests’ safety, behaviour,

and wellbeing while visiting YMCA Camp Elphinstone

If your group includes children, parents or adult chaperones

must provide 24 hour supervision of children

Guests are not permitted on the waterfront without a

YMCA lifeguard present. The waterfront is closed from dusk

to dawn

Pets are not permitted on site

Camp Elphinstone is a non-smoking facility. Special

permission may be grated with Exclusive Use for designated

outdoor smoking areas

Any damage to the facility or equipment will be charged to

the group

If your group is serving alcohol, the appropriate licenses

must be acquired and Exclusive Use must be granted


Team Building: Ages Season

High Ropes:** reach personal goals and support teammates in an obstacle 45 feet in the air

10 & up Spring & Fall

Low Ropes* – focusing on cooperation, communication, leadership, initiative, and trust, participants problem-solve group challenges to reach a common goal

All ages All seasons

Canoeing:* learn basic canoe skills through practice and games in Howe Sound


Voyageur/War Canoe:* learn basic skills in a 10-16 person canoe and apply learning through practice and games in


Team Building – participants focus on conflict resolution, communication, decision-making and problem-solving through cooperative activities that build confidence, teamwork, and trust


Environment:

Hutchinson Creek Study* – through sensory and interactive games participants explore flora & fauna of our Salmon run estuary


Human Marine Impact:* participants explore the impacts that individuals and industry can have on marine ecosystems through hands on exploration of camp’s Howe Sound shoreline


Marine Beach Study:* focused on marine wildlife of the Sunshine Coast, explore living creatures on camp’s shoreline through sensory and interactive games


Discovery Hike: enjoy an active and interpretive hike to ‘Big Tree’ or the ‘Tipi Village’


Forest Study: focusing on sensory awareness and exploration, participants experience forest ecology through active nature connection games


Independence: Ages Season

Kayaking:* in beginner ocean kayaks, participants learn the skills necessary to safely enter, exit and manoeuvre their boat and apply learning through practice and games in Howe Sound


Archery:* focusing on skill development and personal accomplishment, participants learn proper technique and handling of equipment through instruction, practice and games


Rock Climbing:** through climbing and personal challenges, participants set and reach goals


Rappelling:**designed for building independence & conquering fears, participants start at the top of our 45 foot Rockwall Tower and control their own suspended descent


Paddleboarding:* develop balance, control, and strength while learning the fundamentals of this fast growing sport

14 & up All Seasons

Survival Skills:

No Trace Fire Building: participants build and light a small campfire designed for different survival situations using “No Trace” practices


No Trace Shelter Building: participants learn to create rain and wind-proof shelters


Orienteering:* using map and compass, participants complete a scavenger hunt


Wild Edibles:* participants are led on a search for various edible elements of this region


Ropes & Belays:** reach team and personal goals learning knots, belaying, and self-climbing


PROGRAMMING: *Must be instructed by YMCA staff at a ratio of 1 YMCA Staff to every 15 participants ** A ratio of 1 YMCA staff to every 8 participants required. Please see Acknowledgement of Risk document.


Group Games

Capture the Flag: two or more groups compete in attempt to capture the other team’s flag

Gold Rush: groups rush to steal the opposition’s gold and finish with the biggest pile

Icebreakers: active and exciting games to help participants become comfortable with one another and their new environment

Super Scavination: a scavenger hunt that combines touring camp, meeting YMCA staff and learning Camp Elphinstone trivia

Predator vs. Prey: participants experience the interdependence of animals through role-play

Smugglers vs. Spies: one team must take their loot through a spy filled area without being caught

Pack Rats: bring the host a requested object to get a point. Bonus points for creativity, sportsmanship, and team spirit

Free Time

Courts: beach volleyball court, four tetherball courts, basketball courts, and all equipment you need

Field: with a huge grass field and shed full of sports equipment, our playfield gets participants moving and active

Fishing:* join us on the dock as we provide a stick, line and hook for participants to make their own fishing rod

Morning Dip:* jump in the ocean for a quick dip before a warm breakfast (lifejackets required and supplied)

Swimming:* after completing a swim test, participants can play in the “crib,” a swimming area created by our docks

Gaga Ball: kids of all ages learn strategy and hand-eye coordination in this fast pace, competitive, high energy camp favourite

Evening Programs

Campfire: sing songs, learn some skits, and enjoy the toasty heat. A must have for any trip to camp!

Initiative Challenges: activities like an egg drop provide the opportunity for teamwork, creativity and a whole lot of fun

Skit in a Bag: participants are divided into groups and challenged to create a skit using all of the items in the bag

Stop the Bus: like Scategories with a twist. Competing in teams, provide the best answer for each of the categories listed

Running Pictionary: teams complete a series of picture puzzles while racing each other through obstacles and barriers

GROUP GAMES, FREE TIME ACTIVITIES, & EVENING PROGRAMS: ALL AGES AND ALL SEASONS *YMCA waterfront staff required at a ratio of 1 staff for every 15 participants.


FEES Accommodation fees are per person, per day and include all standard meals and snacks. Pending availability, YMCA Camp Elphinstone can be booked exclusively (free for groups > 250). This includes use of the site and halls but not staff fees or accommodations which are assigned based on group size and needs.

All Inclusive Accommodation and Standard Meals – High Season: May 1 to June 30; September 1 to October 31

Accommodation Type

2 days, 1 night Per person

3 days, 2 nights Per person



Lodges $112 $168 $224 $280

Hemlock Cabins $92 $138 $184 $230

Forest Cabins $80 $120 $160 $200

All Inclusive Accommodation and Standard Meals – Low Season: November 1 to April 30

Accommodation Type

2 days, 1 night Per person




Lodges $100 $150 $200 $250

Hemlock Cabins $84 $126 $168 $210

Forest Cabins $78 $117 $156 $195

Type Details Fee Program Staff: per leader and safety ratio

Half Day Staffing Up to 5 hours $105

Full Day Staffing Up to 10 hours $180

Overnight Staffing Per staff, per night $55

Transportation: from the Langdale Ferry Terminal

Luggage Service Up to 75 guests $75

Luggage Service Over 75 guests $100

Shuttle Service Per 24 guests $70

Guided Walk YMCA Staff walk with your group to/from the ferry

FREE!

Day Use Fees

Site Use Only Per person, per day $27

Site Use & Lunch Per person, per day $32

Site Use & YMCA Program Instruction

Per person, per day $32

Site Use, Lunch, & YMCA Program Instruction

Per person, per day $37

Ropes Instructor Per staff to meet safety ratio $105

Hall Rental: Half day up to 5 hours, full day over 5 hours

Exploration Hall Half day; Full day

$300; $550

Upper MacKenzie Hall Half day; Full day

$175; $300

Lower MacKenzie Hall Half day; Full day

$175; $300

Dining Hall Half day; Full day

$275; $500

Rec Hall Half day; Full day

$225; $400

Mark Hume Leadership Centre Half day; Full day

$150; $275

Exclusive Site Use

Daily Until midnight $750

Weekend From 6pm Friday to 2pm Sunday $1,500

PRIVATE FUNCTIONS EVENTS AND CONFERENCES€¦ · On-site catering serving camp favourites and...

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